1.18.2024 Fall River School Committee - Facilities & Operations Subcommittee

hello welcome everybody today is Thursday January 18th 2024 uh we are meeting as a subcommittee for facilities and operations uh Deb please call all Mr here Mr Cory here M lar okay here uh salute to the flag please IED allegiance to the flag of the United States of America and to the Republic for which it stands one nation God indivisible with libery and justice for all to open meeting law pursuant to the open

meeting law any person may make an audio or video uh recording of this public meeting or may transmit the meeting through any medium attendees are therefore advised that such recordings or Transmissions are being made whether perceived or unperceived by those present and are deemed acknowledged and permissible as we move on is there any citizens input thank you okay we'll open the discussions three one discussion and

vote to refer for River Youth Soccer Association uh least renewal but may I stop and halt you for a second can we do some introductions absolutely so we do have some some new faces at the table um from the fno Department um first John CLA who is the director of custodial Services we have Louie Torres who is the director of Campus Services we have John uh George Simmons who is the director of maintenance

services and a familiar face to us um but in a new role um Maria Angel gorgeous gous apparently not that familiar it's always Angel um is the assistant director of custodial Services thank you Mr P we also have two new members of the subcommittee we have Thomas Cory and Kevin Agia so let's uh discussion and vote to refer fora Youth Soccer Association does anyone want to touch on this first Mr

Pico so I will uh I will turn it over to Naomi um Tavaris who is representing um po of a youth okay good evening thank you for your time I'm here requesting permission um to place an 8 by10 final shed that was donated to us by Diamond students um to be placed within the Sylvia school soccer fields on the fence line in within the fields um we'll be housing our Snack Shack um and other

supplies that we need to run our fall Rec Soccer and I'm also here to request um oh the word I'm looking for at least at least for for next fall season any questions the being new to this committee and and first of all in full support of for Riv youed soccer I think it's great my own children were involved in it in many many many moons ago so I see how much it's progressed

through the years and it's very pleasing to see Fall River is essentially a great soccer town and any anytime that we can create theater programs through your program I think it's a really really good thing um just want to know as far as expense for the field is concerned in regard to the for of public schools is there a fee is there a rental or how do you guys do it um all everyone who works

on the field the board works as volunteers um we we pay for field maintenance um with the seating and things uh for the grass the city does provide lawn cutting for us um on a weekly basis I believe I mean it doesn't so you guys are carrying your own weight as far as use using the fields yes we clean up the fields we clean up after ourselves um we we we do

keep it locked to maintain the the cleanliness of it so it's not able to be used outside of your use correct yeah that's that's really good thank you I yield the um I looked at it last year the contract I believe that one point there was an agreement about what the utaka was going to do as far as seaing and this and that but the language in here just say they're going to do what

not you but like the company just do whatever they can or something like that can you take us back to how that went because I I I do recall that part of the agreement was going to be that they would seat it to make sure that it wasn't going to be left to us without like grass and stuff right so yeah I and againe I'm sorry I we do um go through True Green

I mean they with for all the services the winterising the fertilizing things like that right so uh during Co um the uh participation was down they were paying a very large sum of money to a landscaper who was cutting the grass in the not the last agreement but the agreement before that and because of that when they came before us they had asked us to take the cutting back over but they agreed that they would continue

doing the maintenance side of it and the preventive maintenance side of it uh and our end would be to cut the grass provide the irrigation system and then to empty the full barrels once um once a week uh into our container so they they clean the fields they have uh totes um that are lined up on the edge of the field probably I'm not sure where this um building is exactly going but that's

you know um the containers are inside the property and then we go in we grab the containers or if they put the containers out outside of the fence then we know when going to take them to the dumpster and then we put them back inside the fence the agreement has been working out very well over the years over the this last year um we did change our cutting we raised our blades what

what was happening was um we were cutting and because of weather and just because of the amount of times um that we can get there the grass was too long so we've changed the height of the grass um a couple of times uh we were working with Jonathan Castro if I'm not mistaken and um we were back and forth a couple of times to be sure that the height was good with them and then that's what

we've been following you know since then so that's the current agreement and um if you notice the dates on here it overlaps the the other agreement so we'd like to have it a little longer than the 12 months um so it would take effect right after the meeting if this is so moved to uh full committee I I think you answered my question by saying yes we used to have better language in here to

dictate what they would do the current language says for over youth Saker will be in control of the amount of expenses they will expend or invest in the what I think it used to be which I would want it to go back to is that they're going to utilize uh seating and and preparation you know basically kind of probably what they're doing and but right now now if I'm looking at this and

I'm not saying you're going to do this you would have every right to continue this lease and not hire a true green or do anything related to seeding and preparing that stuff so protect the investment because it says you could it you'd be in control your board would be in control of let's just say the board said you know what we want uh we got a parent that's going to come throw some

seed out that's not like a professional company so if we if if the practices that we use in a professional company generally I would want it in the agreement that says a professional company is going to do this so that we would know then therefore that after the 2025 if you say we're leaving we know we we're getting an asset back with a profession this is it just kind of it

probably was from CO as Mr said enrollment was down money was down but the front page says your enrollment is now up correct so we'll go back we'll go back to that that previous contract not the one U not the one that's just preceding this one but before that one and that one has that language something yeah and if it doesn't I would still recommend we to you you guys can take a

look before the 12th if this gets referred before the 12th we can uh repair that replace that Lage good idea the other I have question the building that's going to go there what is the typical requirement for us to put a building and do we not have to follow any of those regulations because it's going to be their so the only thing that if we were building a foundation if it

was being put on a slab then we would require a permit but because it's a freestanding building all they need to if they're going to put it on block then it is not it's a movable building and we will not um re required by the city to have and but even on the school department property we' do we have other sheds like this on block how does that work we've had uh buildings in the um at

dery Lots so in the dery uh field there was an old building that was sitting in back of the um the back stop on the vity field that we replaced with the new um the new buildings and when you say block what does that mean like like Corner blocks Corner blocks and in how does it not so because the building is built to be freestanding so it's it's built to stand on it own exactly and and

the floor joic is are are such that you know that they are the right distance apart so they may use a block at Each corner they may end up putting Center blocks depending on the width of the building but you know they will uh the only I would say to that is that we should put something in relative to that uh Mrs P or Mr Chief Mrs P is approves the

location sure there is a photo of the location so we we put the photo um so if you look into the document there's a walk there's a walkway where the assumption is is that the location right when you walk into the field it's on the right hand side right exactly yep that yes but we can um um M sya we can take a look at it once it's set up and this is where you think that's

all yeah that's what I'm saying whether right or wrong but we need somebody to say where it should go that's not right yep that's a big Che that's Beauty no I I definitely support that I think it's you know answer Mr Cory's Point going back to historical perspective on this was that you Saka had spent a lot of money to help the city uh at one point 75 100 Grand so

that they use their sales to you know so every time I get a chance to say that I want to say that because they gave us the ability to get a field and at brillin Park that we wouldn't have gotten instrumental sort of this isn't a you know we would always support the nonprofits anyway but they gave plenty so that's great that's great thank you a uh one question what what's going to be

housed in this our Snack Shack um we do provide we do sell snacks um at our concession that we get from barcelos in the mornings it's just easier it's there instead of and then our Waters and drinks instead of bringing them from the containers that we have currently in the parking lot and dragging them back and forth they'll be there already right no propane or anything like that okay

nothing thank you oh yeah just to follow follow up because I'm new to this committee Mr vs I just begs me to ask this question as far as liability is concerned if there happens to be an accident uh on our school grounds or if a child uh has an issue uh during a soccer game or something like that is League liable uh how does that KY how does that fall into the aord we do carry

insurance for every player on the field and if there's automobile accident in our parking lot when they go to park that it it's covered under your insurance well it's C covered under each individual's Insurance yeah so whoever's driving the car that hits another car it's between those two vehicles it's not the school or the or the soccer league if it happens on the field for instance

if somebody falls on the field and gets hurt then the you know the liability lies unfor yeah that's great that that answers that question I just want to take a moment and praise uh the work of the kids in the carpentry shop at Diamond Regional um his picture of the shed I don't know if you can get that on on on television but it's a beautiful shed and uh those kids are doing great

work there at Diamond and this is a true partnership between the four of the public schools in diamond in support of Youth Soccer and I think it's just great with that I yield motion vote motion refer the recommended changes seconded all in favor I I okay on to 3.2 discussion vote to thank you for your time thank you thank you all best Mr so we we still have to

um yeah I guess we might want to just for the the first one soccer association renal okay so that's the one we we're going to redo this step so the first one is to vote and refer for the Youth Soccer Association leas renewal and said that with the recommended changes so keep that vote up y all right second now we just have to vote referal request for on follow of Youth Soccer Association

place a shed on the soccer fields at Sylvia School make a motion second all in favor okay uh 3 three discussion vote to refer brightly contract Mr Pico so brightly um it wasn't too long ago that brightle came uh on agenda item um to full for a renewal so we currently are the company was brought out so um back track Just a Touch uh School dude was purchased by brightley it's now all

under the same umbrella and uh School dude is slowly um being eliminated um some customers are staying with school dude for another session others are parting ways um brightly is uh and and this request is to change from school due to brightley brightley is a much more robust um system so it's going to allow us a lot more um a lot more of what we're looking for with the reor one of the things we're

looking for is accountability and um answering uh principles in a timely fashion getting work done in a timely fashion at each of our facilities and chasing School dude um was one of the things that became an issue um School dude is a great program we've had it for quite a few years but some of the items that in school dude that became a problem was there was no um there was no

way of knowing when things got done unless they everyone followed exactly the rules the new software gives us some alerts that the old software didn't so it's going to alert the users and the administrators of the of the particular um software when something goes in it'll alert when it's first looked at it'll alert when the time frame or which whatever we set it at if it's a day two three to get back

to us saying we don't have any movement on this it hasn't been opened so it it has all of these safeguards so that something doesn't sit in the queue so to speak for this particular piece for too long um it'll also allow us to it it'll send to each individual person who needs to send to so it's not just a one person administrative piece it will go to multiple directors is that through the

request I'm sorry so it's all so it's all set up that so once you put a ticket in so once you put a ticket know so in in the when you when you do this particular software the pull down menu will give you you options so did School dude but there was a fail safe that it would dump in if a custodian said I don't know where this belongs I'm just

going to go into this spot it doesn't this one has a lot more options so it it breaks down in a much more granular sense the issues that that person could be seen okay and then once it's entered in school dude we didn't get those alerts this is going to give us that no you're saying entered so a custodian enter it a principal could enter it a custodian could enter it um once that's

entered then the system itself the the software itself is going to do all the the heavy lift and it's going to let John or Angel know if it's a if it's a custodial situation that needs to be addressed it's also going to let them know that a custodian put in you know this particular order if it's a if it's a door that's not closing quite right it's going to let George know that the

maintenance crew needs to send the carpenter there he's going to be able to send that to the carpenter the carpenter the Carpenter and some custodians the lead custodians along with grounds they're also going to have uh a pad an iPad that they're going to be able to enter this stuff so when they're completed it'll keep track of start time and end time and then finish that ticket if the ticket can't be closed because

we're waiting for material then what we would do with that is we would would keep it open put on there a note that we're waiting for parts to repair this and it would stay active but the system again will continue to haunt us so to speak until it gets closed up it we're hoping and from what I've heard from the system um that as they do this migration of old into the new system we're going

to be able to add some other things that we think um we really like the second half of brightly is the rental piece so with the rental piece right now with school dude if you go on and you're a new person who wants to get in you can't get in it basically wants you to put in your ID number which we haven't given to you yet it's kind of the little

backwards so what this system will do is allow you to look at everything it's going to allow you to look at the auditorium picture-wise actually look at it the seating capacity is going to tell you what you can and can't do in that particular room it's going to tell you what availability it has so you could literally go through the whole motion of what you want to do and never have to

talk to us until you're ready to send and then that's when the live conversation would start up with the administrator of that particular piece of it and make that interaction happen there's a lot of frustration with people who want to rent something that are not regular renters firsttime renters I've gone through it and it is a dance um this will eliminate that this is going to make it so it's user friendly

it's definitely much more user friendly on our part but it allows us to download so much information into it that when people as I said the auditorium is just one example they could look at the athletic fields they could look at the the um the stadium um any room any particular room that they wanted to rent a cafeteria they're going to be able to see everything and then at that point

that conversation back and forth would happen um with um the administrator and then the fees will all be available also so they'll be able to see those rental fees for some group that made that may be the end call or other groups that may look at it and say that's pretty good I'm a nonprofit I'm getting a nice little discount here and I'd like to move it forward so the system itself um

will have many users on the input side and for the first time on our side of the house there will be plenty of people to Monitor and be sure that that accountability piece that we didn't have before is going to be there questions so one of the questions I have is as you're talking I've asked in the past and I got information in the past that it looked like as if we weren't

even using School dude to the not only some maybe deficiencies in the program but user issues that we have a system problem who's putting stuff in who we had the people that aren't even in charge the names were on the list that I saw things like that kind of not issues of we need new software right we had other issues yes so some of my concerns are just trying to figure out have we

straightened those out first before we figure out whether we need a new software and we might need to because you said they're GNA so the software piece the need for the new software um as far as I'm concerned is to move to that next level which is where we want to be to move to that more accountable level the school dude piece does not give us the alerts the school dude piece

does not give us these extra notifications or um doesn't have the um I don't want to say user friendly I mean John you've used them George you've used uh School dude at times it's clunky it's a I find it very clunky but it's a it's it's a and I'm just looking at it it's separate from the clunkiness yeah we should be using it better than what we have I I agree 100 at that point so

like I had a question I just want myself to know gentlemen how many Open tickets do you currently have in each of your departments in school dep I don't have any right now I don't have any that I know of we have a total of 230 right now districtwide I I don't separate them by departments it's it's just one program so that's you know all trades well on the on the maintenance

under my jurisdiction so you say we have none I know yes there's no tickets for any grounds work in the whole no we I had there was one that was entered in uh the 10th to repair the uh fence at uh Watson that was taken care of so what goes what goes into the if you have no um tickets I would then say we have no needs oneor in the same and M in I think

grounds like that's how I'm So when you say you have no tickets open in grounds let's say or you know your department I then therefore take that as we have no needs for things that need to projects that are in process or need to get done because otherwise those would be tickets that are open with a so not would carry a ticket so um we have a ticket to repair a manhole um a

catch Basin in the dery parking lot that's a an item that would be would have a ticket but while that's happening there are three or four other manholes in different parking lots across the district that have no tickets that no one's called in that no one has paid attention to not but I'm saying when it does happen right so looking at grounds let's just say I'm a principal and I

know there's uh trees all over the place there's stuff that needs to be cleaned up they're not putting tickets in that's what I'm saying so I'm under the belief that that would be a ticket to manage the okay I have 10 schools that are not feeling there up to Snuff with I'm just using trees as an example no that so I'm under the belief that that's what we should be putting in so when we know

your tickets come up this is what it so later on I go and say what do these guys do all day what is there how many jobs did they do we in the past haven't been able to get a good answer we're like well you know to me it should be a ticket you get the ticket in then it's done I'm a worker for you I write a note

I did this sir it's done like it closes it out and and John's people are already so for instance if John sends a carpenter over to dery high school to fix a door that he got a phone call from someone at dery when he's there Bob cting go up to him and say hey how about this or while he's there the lead custodian says you know what I got these

two items you got time to take care of them what will happen and is happening now but will happen at a different level is those jobs will be added as a ticket so you can see that there are 10,000 tickets done by this group 5,000 tickets that are done by by the overall whatever case everything will be done documented the amount of time it took the material used um and again going to the

maintenance side because it's it's a little easier if the HVAC people change a motor in a unit ventilator in a rooftop unit then the old motor will go into the system or taken out of the system and the new motor information will be put into the system it was put in installed on such and such a day by such and such a person the warranty period it is one year needs to be serviced

by every 6 months two years whatever that cases that's the difference between the what we have and what we want but I I guess my point is just that the I don't necessarily think school didn't have the ability to do this it didn't have everything but it did have ability that we didn't tap into absolutely when I talking about the tickets he said 230 tickets is big buildings all over the

place you know but I think that's a system piece that everybody needs to put in the even if it's after the fact so we know yeah this is what we do I'm a big proponent of forance that those leads that there's no reason for the lead in my opinion I've been saying all along we need a foran the foreman could be in charge of those things to say no these

are the tickets that we need at the end of the day how so we can kind of keep track of it and know uh what it is so I don't NE I haven't seen this program and maybe we can click on some of these things that were here to give us an example but um I definitely think it's it's something that we have to do something because it's different my question would be and in here there's

money for migration but what would they do if because we're already a business what do we get a discount migrating to so we're migrating from one piece in in the business to the other okay but we we paid for the whole year so what they're doing is zero outing some of the migration cost because they already have the the the data if we were going from uh um School works or a different company then there

would be a little more difficulty power schools to you know what I'm saying so they're not they're giving us credit for that they're changing the company because they're changing the company they're not as I said they are going to eventually get away with it get get do away with it but they're not going to force anybody out of school to there are some groups some schools that like

School dud and they want to stay with it and they that people are you know we don't have to change we don't have to change right now for I think it's time for a clean break and I think the system offers enough um enough of the accountability piece alone to make it with us changing um we were talking about it today at our staff meeting um our fno staff meeting and one

of the things that the stuff has a capability of doing is sending to the principles once a month to what happened you know list so to speak for lack of a better term so we did 15 projects on this rounds did five custodial did 10 somebody else did this even security wise you know we'll find a way that security gets put into this in some way shape or form Transportation um the four

that four people who are here today represent the bulk of school dude and the bulk of brightley um if we do that change over and I think that the principles will be happier with this program because they're going to have more information at their fingertips primarily all of this work has been done through senior custodians principles put very little items in there we're trying to encourage

principles to just check go on the system you said that there's a door that's not working your senior says they've already put it in so check to see if it's there because we don't want to get a call and say senior said it was put in and it didn't it's totally logical it's totally doable in school duties the point all this stuff is doable the difference I got the information myself yep as one member

with 5,000 pages of of of stuff I wanted to click a button it says dery High School click up all these things open it told me who did the post and who did that's how I know half this information right but the principls could get that now we they could be getting monthly reports now under the so let's say this doesn't run until whenever this whatever couple months tomorrow these guys can

give a report they could to the principal and say look at this is what we got right and so I'm definitely I don't think it's is it that much more money it's 15,000 more PR what was it before 40 uh 30 we're going up to 45 to go on a rental piece of that uh side what is the cost of that versus what do we now have nothing this is all we do

have a we do have a piece of school du that does the rental so combined it's 30 currently this will be pushing it to 45 but what do we do now with the school dude rental like how all it is is entering the all the information is there that we we can run reports I'm just curious to see what the rental School Dude Looks like before the full

meeting it is we can get you we can get you samples just to get a rough idea we can get samples and would the money be coming out of that account I'm assuming so it'll be coming out of facilities no Oh you mean the use of schools could come out of the nest yes know I think that would be the most uh technically speaking and then the the usage of the

person who does it could some of that could come out of that true when that has never been done so so um yeah I Mr Cory yeah I have I I just just trying to learn a little bit um being my first meeting on this subcommittee and um not knowing anything about these programs previously uh it seems to me Ken through your dis description that uh this is going to make the uh whole

process more efficient going down the road and seeing what type of what type of things need to get done to keep schools up to speed as far as maintenance and all that keeping the grounds together this is this is going to put it all right on the screen and and all the custodial staff is going to know like exactly what they need to approach coming up is that how this

works it is and and to be totally honest the programs like this with with the ability to have the employees that we have now at this level at the director level what it what it has done is taken the 911 away because the 911 was always there you know uh trying to to distribute all of this work um to all of these different groups was very difficult and that's where Things fall

through the cracks so with the group of people that we have in fno now making sure and quarterbacking all of this work going out to these individual groups to give them a tool that number one a third if not a a half of their employees except for custodial but they're going to have a you know an iPad in their in their hands yeah so that it's going to be instantaneous you know

the work is going to get done it seems like a lot of things will get addressed in a much more efficient manner going down the road with all the number of buildings we have to maintain and all of the things that could go wrong in any building this is a heavy lift you know internally this will be a heavy lift for us to get it done by starting now we

want to have it in place we possibly could have everything done migration and everything done um let's call it Midsummer as opposed to being extremely optimistic with the beginning I know we'll be ready for September um but the hope is that we can put all of these things in place so that when we start the school year when it's imperative that we respond as quickly as we can um

at least we'll have a little bit of time with it over the summer um to uh to work out the the bugs the company's been around forever they are um they've always been responsive on the school duude size they um they want people to go to school with them they don't do a lot of stuff um online so they're looking to send people down to the Carolinas I think it's the Carolinas to

do this stuff um I'm not mistaken I think George you've been down three times yes to the Carolinas and not for golf just just for coincidentally I understand but what I'm saying is it's it's um I think it's uh the company has the right the company's the right tool now that they've enhanced what school dude was with with the acquisition of school dude to brightley uh and that partnership I think that they are going

to do what we want to do and we will be able to customize this to suit us to suit our needs so right could I uh could I ask George just to speak um when you go to mle beach like could you just give us your impression I had this I had this convers I don't remember who I had the conversation with just today that when you you go to the Myrtle Beach uh event

it's it runs for roughly four or five days uh they offer lots of golf and and other activities to do but then they have uh classroom time that they set aside classroom time and as an end user you go in and you're trying to get better at the pieces that you use when in reality you should be directed to the stuff that you don't do to kind of expand a little bit but uh School dude

wasn't real good at disseminating their information you know they sell you the program here it is and uh lots of times you'd like to get some answers and get more feedback and and that would really get dragged down and they weren't very responsive so I have learned in all of my years doing it roughly about 24 years to navigate the program as best I could I can't sit here and tell you that I know that

program front to back because I don't and and if someone came to me and said you know do you do X Y and Z I can tell them what I do and I can show them exactly what I do but I know that I don't know the program like other folks know the program and and like I said and and you know was put in in very good context when this conversation

first started that school dude is kind of a negatively driven program so if you said to me um what have they not done that's easy I can bring that up in a second if you said to me what have they done going to take me a lot longer to bring all of that up and get all of that brought back out you know so you like this move into this new I'm looking forward to it

yeah I like I like to hear from people in the field you know to try to develop a better feel myself yep so so you you feel it's a good move moving forward yeah and I think the notification piece is the biggest case you know as as was stated School dude does have the ability for notifications but not as robust as brightley was okay great really the folks who who own brightly were The

Originators not the owners but The Originators of school D who kind of broke off on their own thank you very much for that I yield thank you um how long is the training process can you just so it'll be um if everything was to move forward in February we would put a contract um you know out to them get them started my guess is is that they would immediately um start working on the

migration of the of the items the the training there will be people here so they will send a a group up um to work with us to be sure that um they capture what we're asking for um within the you know within the confines of of of the two programs that we're very interested in and then we're going to be looking you know George makes a good point that a lot of times we get very comfortable

with something and we're not we don't open that last door we don't take a a peak behind what else the company offers that may be something we're already paying for to your point you know we paid for school dude I don't think we utilize School dude not through any one person's fault but I don't think we utilized it enough because we didn't have enough people involved in it and it

was a very um it was a close to the vest kind of piece of uh software that we didn't involve the much bigger group that needed to be involved right and I think that leads to my my next question I was going to ask how many people are going to be getting trained is it all the principles is it just the four of them and they're kind of like train the

trainers kind of thing like why you starting with a smaller group and then expanding to our full faculty whoever needs to be using this or is it going to be everybody at I would say that the fno group as a group would be the first users okay and then we will in that first group we have our lead custodians that need to have the information um the principles are a small group so the

principles can be trained and and it may be um you know it may be a seminar that we have during U our administrative Institute um but in groups like that we where we'll do the training and then I think that if everyone's comfortable using it because it is an easier it's an easier system to look at when you look at the two uh dashboards when you open it up one's friendly and one's very

sterile and and I think that when you when you see that it's inviting and the fact that that you're not restricted on your access there will be restrictions you know right for a lot of reasons um that people won't be able to get in into um but not the people who need to use it so the people who need to use it are going to be able to do that report so if

someone ask us for a generated report on the Watson school and what went on from January 1 to January 31st we're going to be able to pump that report up and it's not going to be something and we can send it we can do whatever we need to do with it and I think that that in itself will will be a major change and principles will be able to see that their requests are being answered

even if they can't you know see it happening yet they will know that we're on it no I I get that I just I mean I just don't know with uh the dude was it lack of training for the right amount of people or do we just have a much bigger staff now that we have a bigger staff but I think that George makes a good point that they want you to go down as

part of the overall show to go down there and firsthand do those some I think that you will see brightly eventually get away from that piece at least give you an option of doing this as a group you know uh on the training side but if that's not the case then we will do what we have to do to get that particular piece they're coming here and we're going to be sponges when they're

here to be sure that we get our major questions but we didn't have we didn't open up access to all the people that needed to have access ex and that's why I was getting it with the place and we need to make sure the right people have access if we want to make sure that we're tracking right progress and completion yeah CU you can't do without the right people right so related to that I'm curious

what the current internal expectations and policies are that we currently have in force so I'm not looking for an answer now but if you can get something on that case in point we talked about the um putting the tickets you said they don't put the tickets in where in a policy protocols does it say to principles to whoever go to we need you to put in a ticket on everything not

because I think if we St working on that now you're going to have not wait until it comes in and say oh yeah let's start training people if that's what they're not doing you need to put them in on the um custodian side if there's something you know let's say tell it needs to be replaced and stuff the custodian is supposed to submit that in and then it gets injected to you know um centry you

know and they then George takes it and submits it to his lead person so we and the custodian version of it at in during the school whenever there's an issue with whether it's a leak it's a it's um you know a broken faet whatever the custodian submits that bringing that up there's icons and then they'll press on that icon there'll be a little description box you know we have a leak

in the bathroom blah blah blah they get submitted to George George takes it from there and submits it to his person but I will say as a principal I I didn't deal with school dude if something happened I would talk to my senior and they would put a ticket in so to your point if we're going to go to a new system we're going to have training for everybody we need to revisit our procedure of what

should be happening and if there isn't a procedure we need to create a procedure if something's happening these are the people that should be entering how you monitor the progress Etc I will say uh and I probably would say probably most of our principles do not deal with school D they don't pull up reports and they're not the ones who are intering tickets it's through their seniors yeah I understand it but they're

responsible for their building to happening so the next question would have been is it 100% Fidelity that when custodians do this they're putting the information in then they send it to maintenance is there 100% Fidelity with the maintenance department doing what they need to do you know that's sort of the the system that should be in place and I don't think that's in place personally because of things that I've

heard along the way and having reviewed in the school dude those reports like some of them were just things were open for eight months so six mon like there was just bizarre things happening and I don't think it was the program U but I think we should look at some policies procedures or whatever so maybe having come back to this committee at some point with those because we we just need

to have things in place and if somebody's not happen doing it what happens to them I don't disagree and I think we have sometimes people just don't do it and nothing happens to them so what the heck they going to do they don't do it again you know what I mean so like at some point we got to say we want a professional organization that means you there's a consequence when you don't do

what you've L to and I think that's been you know lacking but the other part was the schedules pm scheduled so I think one of the things that I've asked for in the past was when you look at an organization try to make sure everyone is is as lean as possible making sure everybody's doing their stuff on rotation I look at that as preventative maintenance schedules a like so when you

look in the maintenance side custodians we know what they do they have areas and whatever but when we look at Grounds Maintenance carpentry electrician all that they're all over the place a little bit but there's some things that they have to do all the time regularly and scheduled and I think that we don't have that so I for one would like to see that as part of a program where it says you

can do customizable schedules so we say I'm a principal and I say I wonder when they're going to cut the grass at my uh school maybe they come to the your four schools on Mondays your four schools on T as a general something like that I think we're missing that here and I think that's something that I'd like to if we're going to invest in this be able to say granted there's going to be rain

and things like that then what happens in those you know just to professionalize it to say everyone needs a schedule because like I can't be one that doesn't have a schedule and Mr Cory's doing a job and he's got a schedule so I know where he is and he's doing all these things but I can kind of go and nobody knows it should be kind of laid out and that's one of the things I

think I would hope to do sure would that I make a motion to refer positive second all in favor I I okay thank you next is 34 discussion vote to prer renewal of 300 North Eastern Avenue contract Mr Pico so this contract is a current um we are currently leasing space at um St Anthony of the desert Parish Hall um for um all of the rooms that were formerly the monori

school the um a couple of setbacks um in the course of our exploration of places to go um that we would own um one of them being 25 I'm sorry 1207 Globe Street which is the for of stone school property on the the cost of building what we needed to build there in modular units was astronomical and the rental um the rental piece of getting trailers in place was not much less so um that project set

aside we need to be sure that we have appropriate number of classrooms for prek the population is not dropping it's holding steady and may be increasing a touch so with the um with the great work that's going on down at um 251 South Maine um we do need some more swing space and this will give us that cushion uh heading into the um the 24 25 school year with um with that cushion

and in the meantime we will look at other options for us on a more permanent basis and shifting around um looking at a at the uh the global picture of the district looking at where we think um we may need to move next maneuvering um class sizes and uh facilities to make room for our uh our um prek so this just gives us that cushion um that will allow us the continuity um

they're holding the number we asked them if what the number was going to be they said they will do exactly with no increase um for a year um so this would take place obviously at the end of um August and this new contract would go until next August new lease I'm sorry right any questions Mr Cory okay so that's a good location um it's a very comfortable location great accommodation I know it's

temporary my question is did I hear the governor just recently Proclaim extra extra you know prek um could you speak to that well I I saw the state and state last night and she um one of her goals is to have all four year olds Statewide have access to prek so given that uh do you think that down the road there might be some Grant programs to help the expenditure especially U on our backs

here in full River can only I would hope so that I I think that what she said yesterday is that they were going to um expand on those goals so I'm assuming that we're going to be hearing about what that actually will entail the last time I I sat on the school board um through uh through the work of the Chamber of Commerce and U um Miss sprager Joan sprager um this whole

movement began and uh I've seen I've seen this Mo movement from its gestation to where it is now and I'm very very pleased to to see it because I think that with early life conditioning I think we'll we'll build better readers by third grade so I think that the proof is in the pudding and ear early uh early childhood education is a must the only thing that concerns me is the for Fall

River is the expenditure on our overall budget you know being able to carry that forward and I'm pleased to know that the governor is behind this I'm sure with all these local chamber Commerce is they're behind it too so I look forward to you guys you know researching uh the future Grant streams for programs like this anything that could help us you know down the road to to expand this

programming and to uh to help these young kids you know in their early life conditioning especially when it comes to their reading levels so I'm I'm totally in favor of it I just I asked that question out of my own curiosity uh but I fully support anything that you guys do moving forward as far as the early prek with that I thank you Mr Cory sya just a comment on that I did watch

the same state of the day and we also have been told for S last several months that we're going to be having cuts and cutbacks in spending and if you listen to that I show where all that money is going to come from so I would say don't get your hopes up quick because everybody's going to free PRK free college free this free that free hous right I mean that was just unbelievable

that's what I that's just my side but yes I agree with you I think but I do think we're ahead of the game on that when we we over the last year whatever we tripled our enrollment and we have a subcommittee meeting coming up relative to that as well for um bilad to figure out what we have what we don't have um we just need to do more

of it and you know I think it was a good use of our resources but with this the only question I have on this is I drive by there and there's a outside playground and I haven't been to the site but it looks like it has a dilapidated snow fence temporary fence whatever it is so now it's a permanent so we put a new fence up at that site just so it is a permanent fence that's

there now um the the uh uh poles are driven into the ground and it is a um a yet but it's in process it's in it's up right now because I CU you're right you go down you look down the thing it was the it was a snow fence it was an old snow fence when we first started and we put we do that yeah and it's a removable fence so it's not like we didn't cement

the poles in the ground cuz the little ones can't knock them over I don't think um but they're driven into the ground and it was professionally done yes thank you so this um would be part of and the reason when we have the meeting you're going to explain more probably about why these 11 classrooms meet with the other number like to combine the numbers so we can get a better feel for it but

absolutely definitely don't think this is over over in abundance we need it we absolutely need it some more and more kids are qualifying right um our pre expansion also is a lot of it has to do with kids in early intervention qualifying for services and us having to create integrated prek right where half the students our students who um need services and R an IEPs and then the

other half are typical models so that um more and more kids I will say more and more kids are qualifying for services which is also driving our numbers in our need right but we knew this y absolutely we this we were like M said we were on this we are he's absolutely right I think we're ahead of it motion approv second all in favor I thank you okay 35 discussion and vote to refer a

proposal for the RTA architect PMS for chapter 34 building access SCH compliance assessment for the Robert El madus resiliency prepatory Academy so I yeah I'm going to I'm going to prefis with the fact that um the city um put out a um of requests for proposals for for the lack of a better term like a house doctor so basically they put out a proposal they have a dozen architectural firms and owners

project manager firms apply to be in this program they pick five three large two small of each of those two disciplines so the city has 10 Architects and 10 opms available to them that have already been bid so we don't have to re it okay so it cuts out a lot of time especially for situations like this so this company was one company a smaller company um that has the ability to do a

project like RPA which is in the millions of dollars overall but the start of that work is what they're going to do and that's a chapter 34 review the chapter 34 review is what you would do on a building so that you know what you need to do moving forward it's basically going to be a road map the price is reasonable for the amount of work that it's going to take

for them to develop this document and then we use that document moving forward it's 34 right yes right so we would use this document that's they're going to come up with moving forward to give us our next steps okay whether it be an elevator whether it be um fire suppression the problem with RPA is most of the stuff that we need to do immediately is not what you see so as

much as we could spend a couple of million bucks right off the bat everybody's going to say where like I don't see it want to tell you he will he will and and and for for the building itself to get those to get those pieces put in place it allows us the ability to do some work inhouse this Plumbing the electrical work that will need to be done um after this chapter 34 are very

large projects very expensive projects but those are the that that is the groundwork the upgrade and the elevator in that building that's the the for lack of better term the meat and potatoes of this project then we start doing all the things that show the classroom Renovations the windows are going to be so msba still has right so the msba piece is going to kick in it's going to be running concurrent to what we're

doing so we'll have two things going on um the city would have invested by now once the the windows are in about uh $15 million between the roof the boilers and the windows that piece moving forward the rest of these are going to be smaller chunks of money to earmark the things that we have to get done according to the chapter 7 uh chapter 34 um Peace but we really can't go

further without a document that is going to give us that road mapap that the RPA building is a very complicated building to try and renovate and it's it's going to need that document to help us okay thank you Mr Cory yes so I'm I'm I'm really pleased the fact that we have our alternative school in that building it was my vision from 25 years ago to eventually make that an alternative

building um I am concerned about the state of that building uh I am glad that you're looking into it does this mean um Miss Pon that we're going we're going to continue on down the road using that building as our our Alternative High School right now that is the plan that is the plan so there's a long-term view as far as using that building is concerned okay with that being said um

you already have uh some type of a road map for improvements I know that windows are being installed now and makes me proud I mean I went to high school in that building and um my wife taught music in that building especially on the fifth floor her classroom was 5'11 the last room all the way down the hall overlooking the water that was her classroom for many many years so I know

that building very well I'm glad to see that we're upgrading it with that being said uh Kenny um what about the murals in the auditorium what's going on with that so they're safe as of right now the water issues that we had was sto where um Plumbing issues and not roof issues yeah but they are safe where they currently are yeah um we are looking into some um work with um Joyce Rodricks who was

spearheading um the uh restoration of them but now it's to digitize them and possibly bring some of that work over to dery and to other schools is a digitized form I don't understand could you expl so basically what we will do is we will hire a company that will come in in and look and take a a a picture of that and turn that into a replica so to speak and

then we will take that and into other me but in the meantime it doesn't take away the work that has to be done the restoration work that has to be done they're in good shape there's nothing like the original no so they need to be preserved they will be and I know that there's a movement I know the preservation society would be very pleased to know that we're doing everything we can to preserve them are

there any Grant monies for something like that so that currently isn't um but we will continue to pursue those Joyce won't let us rest Joyce will be looking at those she's been onest and she will she will she was meeting I think about a year ago at this time this year she will find those documents for us to apply for those grants the issue is is that there's a lot that has to happen so in

that chapter 34 the things that are going to come up are handicap accessibility so that order atorium in theory is not handicap accessible okay until it is which means the stage needs to be handicap accessible the room itself needs to be handicap build ramps and stuff and we'll have ramps that'll be built inside that will mimic the high school on the side you know we'll also U the elevator with an upgrade will allow

people to enter that building at the main entrance in the front of the building and then get on the elevator and get themselves to that those who want to walk down the stairs will have that option option to but those who can't will be able to access that Auditorium using the elevator getting themselves into that area um it's a decent size Auditorium capacity wise um and when the lights go on in that place

it makes it worth it um so I think the report will help us get there with the with the restoration because it's going to be one of those items that'll be highlighted um and as a deficiency for us to make some Headway to Okay so that being said now when school's in session are the are the students allowed anywhere near that it's all locked off right it's all locked off for a variety of reasons because the

lighting the fact that in the front of that um I would say if you're you're talking about the auditorium the entrance to the auditorium Lobby that area is filled with stuff it's not it's not passible this some of the seats are broken and I said the lighting is theyve been broken for many years the lighting is a problem so the kids don't have access to it the students don't the

adults don't have access to it the okay so the renovations that you're talking about under chapter 34 right does it Encompass the auditorium as well or just the rest of the it will it will absolutely positively have something for the auditorium what they what they do in chapter 34 is is because it's it's the code that they're concerned with to get to the code you're doing the renovations

so in order to make the building handicap accessible you have to do from A to Z now it's accessible now the next piece of that whole thing is the usable side of it making sure that we have handicapped that every bathroom is accessible in the building not just one on one floor so that each floor will have accessible bathrooms that's happened in in schools um that report will give us as I

said it's a road map it's going to tell us where we need to go and a list of priorities with Renovations on buildings like this on any of these um chap 34 reviews you have a um a caveat to them and that is that you're going to Trigger action so if a building doesn't have X Y and Z it triggers you to do that the second you do that now you're

forced to do everything yes you have time it's not like you can you have a you know has to be done today but you you put yourself in that situation Watson is a perfect example we triggered that number in Watson yeah I'm very I mean I can't believe the transformation at Watson it it went from a dilapidated old school to a really beautiful facility and I I I really praise you for

all of that work sir that was just great work there I drive by Watson frequently and I'm just constantly impressed with with the way that building came out yeah we had a good partnership with the city in that building and the council um providing a way for us to get that done West all the same exact thing with um we hit that that 30% rule where we're remodeling more than 30% of the value of

the building which triggers all of these code updates RPA um the work that we've done has helped us do the windows without triggering that but the next project will trigger we won't be able to to uh not do that so that the chapter 34 is going to um lay out the things that we have to do right away um and in that building as I said the first thing um

fire fire suppression is a is a number one that number will be a big number when the windows go in that's the last piece that will'll be able to fit in that envelope nicely I look forward to the progression of this thanks so the um the school with the repair that are going on now um we had never done this before just timeline so we've always done work that needed to be done

so so RPA like a couple of other buildings before um before we had enough money in the budget to to take care of some of these projects and we've been very fortunate outside of Easter money we've very fortunate to do the projects we have but before um before this we did what we had to do so RPA is now the recipient of um quite a bit of work we we will be

bringing in a in a month um a new uh cafeteria um completely redone um we're in the process now of doing a culinary program that's going to be built in um on the second floor that will give um a real nice teaching space to a number of kids both probably day and evening you know um um opportunities but those kind of items are going to come in and we're going to

be doing some in-house and some of it will be outside another piece with that will be the funding sources coming from the um the uh uh revolving account so to build that new cafeteria um and completely redo the kitchen um is going to be a major sum of money um and it's exactly what nutrition money you know can be used for so when so we haven't done one these before I've seen we have

done one so I have one for the auditorium building I have a 34 study that was done for the auditorium buildin these are the only two that we've done since I've been here so I saw a picture the other day in there of somebody's painting a Mel or something a raptor or something is that their new yes yes so there's a gym in there I think behind we talked about this isn't there

equipment somewhere so behind that so there two rooms so you have the when you walk down those stairs the front stairs you go down to the um to the gym which is a half court set up in the gym um that needs a new floor that's real old school that really and really needs a lot of repairs so that is one project that'll be we'll hopefully be bringing um to committee um and then to the side

of that is a long narrow room kind of bowl and Alley is um that we're setting up um an area without official tour for a sled a weight room um a total workout room and then there'll be a nautilus room connected to it it's currently an office for um I think it's a fored teacher and someone else we're going to move them um cut the the nurses area not

maybe not in half but take a third of that room make that the office for those individuals and then let that be a room with um I I have um bikes and I have treadmills from dery that sitting in a trailer waiting for a home some of it is going to go is there equipment in the building that's not there are some yes there are some equipment in the building

all from dery it's already there so we got to remodel that room so all we're waiting for now is um for the uh company that did the fields that dery to come down and show us how to lay out the um the sled grass and then from there we'll put all of the padding and finish the rest of that room we got some got a door that we got to

widen up a little bit too the door going into that room is very very narrow yeah I mean it's just it's got to be used if we have stuff in the building that's not yes in the right spot then figure out a way to to get it done so I make motion to approve second all in favor uh new business so there any new business come to the court today Mr so recently I think I'm not

sure if we all got it but I had had some concerns as you know about the Pace Building and the roof and asked the question to the superintendent about it and then um she gave me a response I asked I forwarded that to the building inspector to try to get a feel for what is really happening here so uh with safety and the like and I think everybody should have gotten that by email from superintendent

so my concern is that it this project is based on what I read a lot bigger than what we've been told along the way and I'm looking for some updates on how what where because we shouldn't have that BL Le and Li aive we should have had it done um we also got an email from the superintendent last week that said we're putting tops over our assets and I really that sent me

over the top because we shouldn't be doing that so I'm just looking for some answers on this new information that came out relative I think quote 34 was mentioned in the things you know so separate from that we I think we know what's in it just like Mr P just explained we know what the RPA is going to do we just need a professional to tell us it's not a secret based on what

I was reading that we're going to have a major expense up there to make that place handicap accessible and I think we need to lay it on the table so I I can tell you I can I'm hit the high notes um and there's spaces in between all those high notes so the first piece is is that we need the roof to get completed the roof is everything just like the the roof was everything at the

roof is everything so we have to tighten the building up absolutely that process the design work is going on as we speak and it will be a total roof replacement good um the roofs have to be pitched flat flat roofs are not allowed anymore so the roofs will be pitched us code right right everything has to pitch to The drains or pitch away but this building they will pitch to the drains

so that work is currently being done by Mount Vernon which was a company that was part of that overall uh thing that I had talked about the city did that procurement so m verners is on board Mount ver is no stranger to the city they did I think eight of the buildings that we currently are op you know um occupying so that's the first step is that work right after that as soon as

that roof goes on the chapter 34 road map will be followed but the kick in of 30% rule happens so the building the building is semi handicap accessible so in order to make the Pace Building access the Pace Building is accessible so you have a sidewalk that leads with the proper pitch the door operators work at PACE and the pace section of the building is accessible through the pace section you

can access a special education Suite that is all accessible what is not ready for occupancy and what is not accessible is the space that's being occupied by employees only not public space which is the old um uh CTE space so the the um construction Craft Space on the end the carpentry two shops the um the airplane room the um environmental science room those rooms are not accessible from inside or out handicap

accessible you can go down the ramp which is not and approved for you um it's too steep but we don't have an outside entrance that's accessible so to make that area accessible it would probably be an outside entrance that would have to be fabricated um which would be the most economical way to move forward but if I if I have to go in a in a direction like RPA the high note is get the roof done

the second piece is get the sprinkle system in and then build handicap accessible bathrooms we have handicap accessible bathrooms in the pace and the the um special ed Department that are all up to code what we don't have is everything on the back side of that building and then the auditorium itself needs work um to do that the auditorium is not accessible from uh the second floor of the

auditorium is not accessible so there is a need in that building for an elevator and that would access the second floor of the auditorium all those seats up top and then we would have access to each level of the auditorium and a backstage entrance to the stage which was not going to be permitted so we will need to make an accessible from the the the proper Auditorium to the stage to make that

piece accessible which which is some of these things are highlighted in the 34 all the accessibility things are highlighted in the 34 um the 34 is broken down into phases um phase one was the Pace Building so the pace piece was was required when they were building dery we had to get out of dery where they used to be located in the in the health Wing we had to move them so that work was

paid for through suffa construction and part of the dery construction project the first piece the sped Piece Special Ed Department complete Suite was built um inhouse by us um so that piece has been taken care of but the work that needs to go on in that building um very little of it will we be able to do in-house um most of that work will have to go out um to bid so that I could

share that chapter 34 with the committee the the uh plan um I don't know and I I'll check um the with the architect so the architect of the or the the author of that chapter 34 was ai3 which we we incorporated as part of the work that we did at dery um they wrote that um code um 34 and we can check um to see if that needs to be updated the document is a living

document because every time you check the box you keep going so if there are changes that need to be made if there are any code changes that have happened since that document was written that would be our responsibility to update um that particular um document so um Mr aia's statement about a lot of money it's a lot of money to bring that building completely up to code and a lot

of it it's a it's a huge under taking um the sprinkler the the fire suppression the uh the bathrooms we're covered right now the elevator piece and the generator are the three things that we are back against the wall on so roof sprinkler elevator and uh generator are the things that we would have an immediate need to move forward so that's where we stand there so it's going to trigger certain things and

I think we just need to have a more solid plan of what what that means excuse me so I request that we get something saying this is what it's going to cost when this happens we know it's going to happen it's going to cost us this it's going to cost us that at that at that point I asked the mayor the question at the meeting last time do you

have the money to pay for the roof at the other at the big job and he said yes in a public meeting so everybody de C so I want to be very transparent that I for one will not vote to take school department funds to fund a big piece like that because we can't do that they just can't do it so we don't want to wait till that that comes out two years

from now I'd rather have it now so we say we're not going to do it now then how do we keep our pace and spe special ed that we need legally within the code and all that stuff whether that me we divide the building up whatever we got to do we need a plan so we can say this is what we're going to do because it it's been waiting way too long for oh we're

going to get it or we're going to do this in the money and I'm not sure where he's get that money from there'll be no more building permits issued on the building um and Mr haway the commissioner had made that clear two years ago that there would be no more permits issued that that because we had the handicap bathrooms included in the um special ed Department suite and that that could be accessed so we have doors

who are accessing two handicap bathrooms accessible bathrooms on the pace side we've covered that need the fact that you can access both of those pieces from the handicap accessible entrance at PACE allows us to do those two he made it very clear that there'd be no more Renovations in that building so if we had somebody to change the roof next month if the roof if we said we're going

to you you come to us and say it's going to cost us 500,000 to get the roof done we vote to approve it and pay it that automatically triggers no more no more so the price is going to be about 5 million to do the roof for that building no I'm talking about just the pace the small just a Pace Building won't do it it's not a small enough roof to do

because it's huge and the amount of work that has to be done so to be totally honest with the economy of scale you would not want to bid that in okay you would not want to bid it in chops what I'm saying though yes we don't have the 5 million we're not going to have the 5 million in my opinion what is your plan to make sure that we have the pay center

not leaking like a Civ and ready to be longterm that would be the only option to to do that roof is to do it in its entirety I'm not saying that it can't be done like they're not going to strip that whole roof and redo the whole roof what they're going to do is they're going to work an area and keep working an area until the whole roof is completed

bidding wise the whole roof is going to go out to one bid the only way that we're going to get a decent price on it and it's going to have to be a company who can that do that kind of work this is a major construction project but the question that I'm looking for an answer on is long-term pay center where we're using yes that we have to use as part of

our we've made that commitment now because we've made the commitment we put the expenses in I would like a something in writing to say what is the plan if we can't do that entire roof or the whole Auditorium project we just need to be transparent about it and lay it right out there and I don't see us how we're going to get the money to do that whole big project it's a c project and my they

be he's going to fund it's eligible for all us but I'm not I can't commit I can't commit his money all those F run out you know what I'm saying so like I'm not on the city Side all I know is the run's running out right and they're going to say Well they're going to do it so we move out we move out cuz there is no short-term plan we can't take on that

project so then we're going to move out of the pace that we just spent the million dollars in until the roof gets put on that to me that's the only option we have that's what I'm trying to avoid sure no I think that's a very tough you know discussion whether they the city thinks that it's an infinite wisdom to take Opera money and put all into that roof that's on them but all I know is I

asked the mayor right at the meeting right on in the public and he said yeah we got the money I haven't seen where the money is so I I don't want to keep on saying yeah let's wait another year meanwhile like I show the video of the roof the stuff the water coming in like you were pouring it SE place real life yeah you understand so like I I really

want to take it up show the public and say this is the what's happening so I'm not trying to give anybody a hard time it's just that it's way overtime and then when we say that we're going to put Tops on how ridiculous is that that I know we have to do it as a preventive measure because right now we got no other option but it is actually embarrassing for me to get an email like

that to say we're going to cover all this stuff has there been any damage has there been any damage to equipment based on the water leaks I think that the people in that building have been very very um careful with covering things all the time I really I believe that I think they've done a Yan's job within the building to make sure that they're that the valuables the the electronic

equipment and their own stuff is covered so nothing's been ruined no one has reported to me that they've had stuff ruined okay the other one is the um when you talk special ed there records there's things that need to be preserved yep are those safe and are they they've been covered withs also they've been covered with tops it's 200 file cabinets so about half of them been covered with tarps where the leaks were

so I would ask superintendent to give us a report on is there any other options for those like is there ways to move certain some files are more sensitive than others you know what I'm saying like is there a way to preserve the things rather than have it just be let's cover with tops in the in the meantime and uh what that IA thank you anything else just one one

very quick question uh just to bring me up to speed on this subcommittee um the cost of that building U is because we run the pay center the special needs department is there but but who pays for the upgrades to the auditorium is that on us or the city so we haven't done any we haven't done anything there and and the hope is at some point that there is a third party that's interested in operating that

building well the original plan when we built the new high school was that for that to become a community center for the entire city to be able to use so I can't see why that should be on our backs you know to maintain the expense of the auditorium and I'm I'm just hoping the city Side could kick in and help my assumption is that at that point once we we were only intended on using

half the building anyway from day one right and the half of the building that you know that that we want is that one particular area and the Hope was always that someone would come in and want to turn that into an event center and then have my feeling as a private operator um who can be very um aggressive in Leasing it out and then in turn that mechanism would be able to

fund the repairs of that building sure moving forward thank you failed one more St so I'd also like to get an update with you now off through the Friday email on the audit that we approved for the O overtime policies procedures and whatever the waiting was on these departments um get an update on that you know over time's been a real stickle for me on policy these procedures who gets it how do they get

it whether it's in contract or not earlier today we received some of the information that I requested related to that and one thing that just stands out to me is that we have automatic overtime every it it looks like you know for people coming in an hour early every day and I don't recall that being the case and I don't have the contract in front of me but I I believe that there was times

when that didn't happen so that really just building it in it it really just seems like um some of that some of that that overtime is built in because the contract says that a custodian has to be in a building before anybody else so if I have a kitchen a cooking kitchen that operates and starts at 6:00 in the morning and I need my people in there and the custodian shift is 6:30 or 7 to

3: then I need that extra hour so is it a built-in hour yes built-in by contract now whether or not whether or not in the past it showed up the way it's showing up now whether those hours were changed haven't been changed since I've been here so those hours that are there are to cover a custodial piece in the contract that says they're the ones in the building first they're the ones to unlock the

building and then the cafeteria people can come in and do the cooking so the overtime occurs in five cooking kitchens automatically the attendance dictates any other over time so when and there are some that are in there that actually sa multiple schools because a custodian is called in as a lead and they may go from school to school so the custodian doesn't have to stay there the custodians got to get in

the building set it up until someone else comes in and then they would have to leave and go to another building meaning another so for instance if a senior is out in tany and because it's only a two custodian building then a see someone could go there unlock that door wait make sure everything is okay run to another building maybe we have a part timer we come in for four hours so the building is covered but

they can't leave that building until somebody else shows up to Rel we not we would not leave one we would not leave nobody in a building and a and a two-person building one is a first Shi one's a second we would we wouldn't be able to leave that building so how do they do multiples for that hour is my question in a building that doesn't have just two custodians it would be easy and

because the next right the next group they could come in and open those bedro and why wouldn't they start their hours at that time because that's not with the contract say the hours specific we sign a contract knowing that they weren't going to they needed to work sh if I'm not mistaken and please correct me if I'm wrong is a half hour before start of school or an hour some of them half hour

forget the C kitchen P some are some of them are half hour and some hour so so that's by contract with the exception of a few um the onean buildings are half hour they come in a half hour early the full building um that has more than one codan two men building they come in an hour earlier to check the buildings because they have to it's in the contract it's in the contract right

so there should be in those overtimes half an hour with people some half some some half some yeah you're not getting a lot of a halfes um you're probably going to get two three tops I thought you said a lot of them would be house no no no no the more the majority is in our yeah it's just to me it it seems like something that we should have addressed already I'm not

saying to go against contracts but it doesn't make sense so automatically especially when you have multiple people you would work if it was a private business we wouldn't say that we would say your 8 hour shift starts at this time because it has to in the X building and then you would go to the next one and you'd carry it over like it private business that's how we would operate and

some is attendance issues so you're covering for a sen so you have situations that a senior will call out and if the if it's a Twan building in the morning if that second guy doesn't want to come in at 6 you have to cover that because there's no one there right but then you can't cover all of them so I think what's happening is we got people opening doors and doing multiple

buildings for that hour no so what what you're having is a lot of times you'll have um someone will call out and we usually know when the attendants come in um let's say for instance tany um she calls in she calls out you don't get a call the day before so you don't know you usually get it in you know 5:00 in the morning or whatever that gets put out I look at it

I turn around and say I need this building open then I have to scramble to have some a custodian to go especially when you have multiple buildings that are people are out so the truck person or they have to go to different buildings to go make sure they're opening those those those buildings and then what happens is we have to find somebody to be at that building so he

can't he stays there and I as soon as I know that that person is out I already stop making calls hey can you come in to cover the building because this person's out and usually you get the call okay I'll come in and if it's something already scheduled we already scheduled ahead of schedule how we just said they can't leave how do they get wait they meet the the person there like for

instance if I have the truck Guy opening the building I say uh Jules is out that building needs to be open because now I have a custodian coming in so he waits for that custodian soon as that custodian gets in he goes and moves on to building you can only do so many of those in one hour Point usually you have two people you have two people they can

they split um I get it but I'm reading the overtime sheets that say multiple buildings in the same time so if the other person's not there if that person could come in early they would have already been there right so I just think there's it doesn't sit well with me but the audit that we authorize would look at some of these procedures and say here's what I think that's the point of

it so that we can not you know fix some of this but now what happens in that so if you getting the do you get the call as the boss no it goes to a central line we have a central number that everyone has to call in or call out SE on Angel handles that aspect of it to get the people because she's right here so if there's an emergency I live in Taunton

so if there's something she can get to she takes care of it right there and makes sure that the people that are on the list the overtime list get called and she handles it from there then she'll notify me because I'm usually in about 6:30 7 o' what time does that happen when you get calls I sto looking at the attendance at 5: in the morning and when dides your day

end one o00 see right now no my day yeah no no my day ends uh whenever we need it when it ends it ends and then if you um in at 6:30 7 when does your day end might be asking I'm 247 if I'm needed I'm here so I'm just looking we're not on overtime no matter what no I get it but we also should have some balance between you know I just saying you're in there

earlier every day so if we're in a school and I had somebody in the old days answer on the phone actually I do already right from home so that I understand that but that means you're on the clock yes at 5:30 in the morning 5 5:00 well everybody in this room's on the clock I get it I'm going to tell you that right now he's on the clock he's on

the clock she's on the clock he's on the clock the other people that are not here are on the clock and I expect that from them that's part of this job directors are expected to do this extra work this is not the F or the FAA we're not locked into any time frame I the only way I can say is that's expected you're on demand I expect that from from my directors that they're

going to be here when I need them to be here okay and and and unfortunately the way the system works those call-ins happen at that time and there's no other way to do it no I I understand there's no you have to do it all my concern is when we now have a fully staff department we shouldn't have one person working 15 hours and other people well that's not the case I'm just saying that shouldn't

be but it's not there an emergency all P should be on deck absolutely ready to roll and be here yep in an emergency in snowstorms and whatever else because that's what you get paid as a an administrator for it not exactly I agree 100% you know in the last storm I looked at all the overtime because I'm curious about it but I didn't ask for this because I assumed that in a storm

everybody all hand was on Deck y that's that's kind of the going rate what we should be doing correct so I didn't ask for that but I have that expectation just like you do so when that storm came we seen all this overtime I would assume that everybody was here working for a salary well but the overtime was for the custodians that came in and ground Keepers and stuff like no no no I

understand I I I can I mean I asked for the things so I could see it exactly and that's I think verifying this is what it was that's what their time was and new procedures all I'm saying is that expectation would be for everybody here that they were there at the same time there's an emergency that's all I was I mean Dar St I was they were on the road

yeah that's all I'm saying is that that should be the expectation and probably worked uh 12 hours and and the directors that are not here transportation is a big one her day ends when the last bus calls in and if a kid is brought back to a school because someone wasn't there to pick them up and she stays until that last student makes it home that's beyond her hours it's

just the way the system works and it's unfortunate that the fno directors all are in the same boat they all have that same thing going on it's never planned it just happens and it's the only way the job can be done the only people that make overtime the only people are the unionized employees which have a contract and they should be paid the extra hours directors understand what what their role is there's no

newbies um they're all seasoned people they should know what they're doing and they should also know that that's what's expected not not a nice thing an expected thing and it's appreciated and it's very appreciated by myself superintendent everyone else that they are here when we need them don't have to call them they here one way or another the work is getting done by them um and it you know as Louis said George the

same thing when we're sitting here tonight till 6 o'clock there's no compensation for this there it's just what it is it's part of our job same thing with the snowstorms and the snow storms and rain storms and all of these things are very unpredictable we can't keep ours on those there's no way to to keep ours it's part of the job it doesn't happen every day when it happens it's part of it I mean

you said it clearly that that your expectation is when things happen everybody's here yes and that's abut I would say that's my expectation is that everybody should be here and it should be equal so everyone is on the same because you can't have we're both on salary and then I'm working extra and she's not like it shouldn't be that way we're in the same Department she shouldn't be working more than me

absolutely we should be both be put in the time that that's basically my my point but I do ask if we can get an update on the audit would be appreciated thank you motion to adour Second all in favor I