The Fall River Housing Authority held its postponed regular meeting on Monday, October 16, 2023, at 4:40 p.m. The meeting began with a roll call, followed by citizens' and residents' input, where a resident, Mary, thanked the Authority for a new freezer and reported on tenants attending a Mass UNAN conference on October 28th and a new tenant assistant at Mitchell. The Authority approved minutes from the September 11, 2023 meeting, accepted bills and communications, and approved various management and financial reports, all by unanimous votes. Director Kevin provided updates on several key initiatives, including the legal transfer of 229 Highland Avenue to Charlton Memorial Hospital for $420,000, with funds earmarked for a replacement property for the Department of Mental Health. He also reported on the resubmission of the designated housing plan to HUD on September 27th, with support sought from Congressman Arch and Claus's office. Discussions were held with People Inc. staff regarding a potential mentoring program for elementary and middle school children, and two participants successfully graduated from the Family Self-Sufficiency (FSS) program, receiving checks for their escrowed monies. In new business, the Authority awarded a $226,500 contract to East Coast Masonry and Restoration Incorporated for facade repairs at Frank B. Olivera Apartments. They also approved several certificates of substantial and final completion for modernization projects at Edward F. Dolan Apartments and Frank B. Olivera Apartments, and granted permission to advertise for boiler and hot water replacement at George H. Carrol Heights. The board unanimously approved applying for the federalization of Chor Bishop Joseph Eid Apartments and Ciro Apartments. Personnel matters included accepting the resignation of Maintenance Custodian Melissa Balanga, effective October 5, 2023, and ratifying the appointments of Deborah Buad as Clerk Interviewer and Jacqueline Mado as Part-time Clerk/Core Receptionist, both by 5-0 roll call votes. The meeting concluded after an executive session, during which the board voted 4-0 to terminate a personnel individual.
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good afternoon everyone welcome to the for of a Housing Authority um meeting it's a postponed regular meeting it's Monday October 16th 2023 and it's 4:40 p.m. Martha can I have a roll call please chairwoman Sahari yes Vice chairman Underhill here commissioner Burns here commissioner Bentley pres commissioner madas here thank you attorney sua the open meeting law thank you madam chairwoman person to is
0:35this person to the open meeting law any person may make an audio or video recording of this public meeting or may transmit the meeting through any medium attendees are therefore advised that such recordings or Transmissions are being made whether perceived or unperceived by those present and are deemed acknowledged and permissible thank you the first item is Citizens input do we have any citizens here this
0:58evening seeing none the second item residence inut please good even thank you Mary uh first and foremost I'd like to thank the Housing Authority Kevin Tim all of them for getting us a new Frieza we have Italian wedding and tomato bis full in it now it's full so thank you very much much appreciated the tenants ofia the tenants are going to the mass unan conference on October 28th in uh
1:28Malboro we have new tenant assistant at Mitchell he he started Monday and that's about it for this month and we'll see you Wednesday very good very good any questions thank you thank David is not ask any question no okay next item is the minutes of the regular meeting which was held on September 11th 2023 do I have a motion to accept those minutes I make a motion to accept the minutes
2:03second any questions with regard to the minutes hearing none all in favor item three is bills and Communications the vouchers are included in your packet do I have a motion to accept the vouches as presented motion to accept the vouches presented second any questions with regard to the vouches hearing none all in favor I item four are the management reports um management report number one
2:42is applications two is the occupancy report three is the tenant accounts receivable report four is the work order report five is the monthly Section 8 voucher activity report six is the monthly Personnel count report seven is the director of modernization monthly report and then eight is the Bank investment and bond debt balance reports do I have a motion to accept these reports as
3:13presented I'll make a motion to accept the reports as presented second any questions or concerns with regard to any of these reports seeing none all in favor I I item five is the financial reports this is from our Director of Finance it's the for the five months ended August 31st 2023 we have the individual reports as well as the Consolidated reports I make a motion to accept the monthly financial statements as
4:01presented second thank you any questions with regard to any of these reports hearing none all in favor I thank you next on the agenda is our update from thank you Madame chairwoman thank you just a few things uh first um it is official we finally legally transferred 229 Highland Avenue to Chon Memorial Hospital the closing was last month uh we received $420,000 for the property which will be
4:44held and go toward um excuse me God bless you replacement uh property for the Department of Mental Health but uh attorney Souza worked very hard on the legal aspects of it and uh thank you attorney Souza and it is now officially behind us we formally resubmitted our designated housing plan to HUD on September 27th I also reached out to Congressman Arch and Claus's office for any support that they could lend and
5:19help us with so I spoke to one of the staff people and um they did confirm to me that they spoke to some people some contacts they have at HUD so um it is going to be a heavy lift to get them to approve however um I'm hopeful and optimistic that with this plan and um the uh letters of support from our local political delegation that U we'll get this over the goal line so now it's
5:53just a wait and see uh on what's going to happen uh deputy McCoy and I we met with staff members from People Inc um we're looking to looking into uh a mentoring program for um elementary school kids middle school kids um at our facilities here at the Housing Authority some of the community Halls so um it's in the early early stages there's a lot of details that have to be worked out but the meeting was very
6:28positive and um I know uh myself and Tim uh and the Housing Authority we're very receptive to it I think it's a good program uh to bring back the mentoring like uh I forget the agency that did it years ago in the schools the smiles program I was I was a part of that and um it's a it's a good and positive program so hopefully we can get that start it up
6:55again the uh last thing I have uh in on the uh voucher reports there were two uh significant checks issued to family self-sufficiency uh participants uh Tim and I and Colleen hot we had them down here uh at the office and Martha took some photos uh for our website it was two participants that graduated the FSS program so um kudos to the two young ladies that completed the program program and those
7:31monies that they had in escrow they received the check can go toward to home ownership or something on that line so so that's all I have for for this month's update thank you yeah welcome any questions of our director none we'll move on um next item is new business one is modernization a is a contract award for the facade repairs at Frank B olera Apartments the recommended action is to accept the um
8:06or award the contract to the loan bidder its East Coast masonary and restoration Incorporated in the amount of $26,500 I'll make the motion to award the uh contract to East Coast masonry and restoration second any questions with regard to this contract award hearing none all in favor I Item B is the certificate of substantial completion for replacement of load Center panel boards and switch gear at Edward F Dolan
8:44Apartments I'll make a motion to accept the certificate of substantial completion at duelan apartments second any questions no all in favor i i c is the certific certificate of final completion for the replacement of load Center panel boards and switch gear at Edward F Dolan Apartments I'll make a motion to accept the uh final certificate of final completion for duelan apartments second all in favor I I item
9:17D is a certificate of substantial completion for site improvements at Frank B alera Apartments make a motion to approve uh to approve the site improvements at allivea apartments second any questions with regard to this um certificate for sub substantial completion all in favor I item e is a certificate of completion Consolidated site improvements at the Frank B Olivera Apartments uh motion to approve
9:54certificate of completion Consolidated site improvements at Frank all their departments second all in favor I and item f is a permission to advertise for boiler and domestic hot water replacement at George H cartel Heights make a motion to uh give permission to advertise for boiler and domestic hot water replacement at cartel Heights second any questions with regard to this advertisement all in favor I I item two is
10:33miscellaneous a is federalization of chore Bishop Joseph Eid apartments and Ciro Apartments this is the permission to apply for federalization that our director has been speaking about I make a motion to give permission to apply for federalization a second thought does anyone have any further questions with regard to that are there any left that are not federalized at this point so
11:02there are three Maple Gardens quy Row apartments and cor Bishop we're only allowed up to 143 units that's our Fair cloth limit so by putting Bishop Eid and CYO together we're under the limit Maple by itself or added in puts us over the limit and we wouldn't be able to include Maples so if we're successful Maple will be the Lone Wolf but we have the Gateway project on the drawing board so there should be
11:39significant improvements there so that's good great um all in favor I thank you item three is Personnel a is the resignation of meliss Melissa balanga U maintenance custodian it was effective on August oh I'm sorry October 5th 2023 I'll make a motion to accept the resignation of Melissa banga second any questions all in favor I Item B is the clerk interviewer position this is to ratify the appointment of Deborah
12:27buad do I have a motion to ratify this appointment it's a clerk interviewer position I make a motion to ratify the appointment second thank you commissioner Burns yes commissioner madas yes commissioner Bentley yes commissioner Underhill yes shom Sahari yes and item C is a part-time clerk Cora receptionist position this is also to ratify the appointment this is Jacqueline Mado I'll make a motion to ratify the
12:56appointment the part-time Clerk Cora receptionist position for jacqulyn masado second commissioner Bentley yes commission Underhill yes commissioner Burns yes commissioner madas yes chairwoman Sahar yes so those are all of the items that we have on the regular agenda this evening um at this time we are going to go into executive session I'm going to take a short break first um but we're
13:27going into executive session for Personnel matter it's anticipated that executive session pursuant to Mass General Law chapter 30A section 21 A1 to discuss discipline or dismissal of or complaints or charges against a public officer employee staff member or individual do I have a motion to go into executive session motion to go into executive session second all in favor I hi we will be
14:00coming back out of executive session um if we need to take a vote on this matter so thank you everyone and thank you for all of the deliberation in executive session it was great um and a lot of great conversation and discussion occurred um at this particular Point um do I have a motion to terminate the Personnel matter that or the Personnel individual that we discussed during um executive session motion to terminate
14:31second Arthur roll call commissioner madas yes commissioner Underhill yes commissioner Burns yes chair Sahari yes at this time we have no other business coming before us so do I have a motion to adjourn motion to adjourn second thank you thank you everyone all in favor I I thank you all I know the