10.26.2022 Redevelopment Authority

okay I like to call to order Fall River Redevelopment Authority Wednesday October 26th person went to Massachusetts open meeting laws notices hereby given of this meeting a recording of the Open Session can be viewed at Fall River government television www.frgtv.us um a person went to open meeting law any person may make an audio or video recording of this public meeting or may transmit the meeting through any medium

attendees are therefore advised that such recording or transmission are being made whether perceived or unperceived by those present and are deemed acknowledged and permissible I like to have a roll call Johnny Erickson here those condos yeah Joan Medeiros here Joe Marshall and Aaron Keane are absent tonight also participating on Sarah page John Coughlin Ken viola uh first thing on our agenda is approval

of the Open Session minutes from September 27th 2022 I need a vote to approve I need a motion to approve this okay okay next on the agenda is our warrant we need to vote on it can you vote I don't think they vote there was a second but I don't think about it John Erickson yes yes okay next is the warrant for total of 69 000 17.58 a motion to approve that warrant second the second one

roll call John Erickson yes the Wisconsin Medeiros yes uh next item on the agenda is a discussion and potential vote on an amendment to the LDA with lit 4 River LLC for truck parking at the Amazon facility on Innovation Way Attorney Peter salino and engineer from High Point and uh two gentlemen from High Point will be presenting this uh good evening for the record my name is Peter gelino I'm a lawyer here in Fall

River with an address of 550 Locust Street uh with me is Mike Fabiano from High Point engineering and together we represent the property owner lit Fall River LLC what is before you is a request to amend the land disposition agreement that was originally entered into relating to the Amazon site as far as the brief historical on this you'll recall that I was before you without Mike at the last

meeting a discussion ensued relative to screening and sight lines on the parking facility and how we could address it there was also a discussion relative to whether or not we'd spoken to Dan aguiar so in an effort to be responsive to the questions of the board we scheduled the team meeting with Dan aguiar we went over the board's concerns as well as his concerns at a site plan review level

um the plan is currently pending comments which we expect to receive next week from site plan um Dan and the executive director have gone for a site walk or site visit and ultimately The Proposal here is to add some evergreen trees uh 63 in total inclusive of some fencing with slats in it for screening to be responsive to the board's concerns relative to the sight lines and seeing the trucks and Mike I'm

going to turn over to Mike and he can give you the more technical engineering explanation but basically from a legal perspective uh tried to listen do as you asked and present you with something that would be palatable thank you Peter Mike Fabiano from High Point engineering we're the record civil engineers for the project um what I wanted to do was basically just present the two plans that had the

most relevance to the uh to the discussion at hand which is uh screening and privacy around the two lots um the two plans you have in your package today that have color on them are basically an exhibit level a colored up rendition of the formal side plans that we issued back to the city of Fall River engineering and playing division part of this project is located in the town of Freetown part of it is in the

city of Fall River uh the lot that is labeled the South lot here is in the city of Fall River what you see labeled up in the plan shown in green highlight basically this is the 63 trees that Mr celino was referring to that we tried to place in a natural fashion to supplement with already Landscaping that was being provided before but do that in a way that as you as you descend down into the

Amazon site um coming down the private driveway on the right hand side to screen the lot we try to supplement all these trees you know throughout this area to provide sight line control coming down the driveway into the into the lot and then around the lot further supplementing to the end of the lot here there is a comment by Mr Aguilar about providing more screening at the throat

entrance of the curb cut entrance off the private driveway into the into the lot at this location and then shown on this plane also is when you approach you basically come down a hill from Innovation Way coming down this driveway when you approach this area and the building is off in the in the background and the other lot that's in Freetown is over here to the right we figured in in

addition to softening trees like around the actual lot itself we would do it in a way that actually protected some sight lines so when you approach the area we added more screening in this area to kind of obstruct the views as you're looking down into the site um for the town of uh Freetown this is a little more remote uh part of the site where once you get into the into the property you're to the

um you're to the east of the building there's actually a guard shack security shack here this is actually the the private secure way that all the trucks get into the property I have to go through this 24 7 operated guard shack uh this lot is currently a passenger vehicle uh lot that's being moved into a a trailer storage area so that all tractors will be moving through this driveway through the guard shack into

the property Any Trail that's stored here is a is an empty trailer all the loading happens in the in the back of the building as it does today but we supplemented and added uh more Evergreen screening uh right here at the throat entrance so the screens this View and then anyone that can make their way around their way to the towards the guard shack which is really truck traffic only we added more screening to

this side in addition to the Evergreen screening supplemented for plantings there was a fence enclosure that was around both Lots it concluded you know both this lot and this lot originally it was an eight foot high black vinyl chain link fence so we added the black slats for privacy it still needs to be slats because of the Winds that's happening on site and you know if you create a solid

fence there's issues long term for for maintenance and for the failure of the fence but black slats basically eight foot high from the top of the fence to the bottom of the fence that's added for all the fencing for the entire property around these new these new trailer areas so we thought we were responsive both in comments to Mr Aguilar and the the city of Fall River planning as well

as this commission to add 63 evergreen trees in strategic locations as well as supplementing the screening by adding privacy slots around all the fence enclosure for the property thank you so Tim when you say the the rear of the building where the trailers are is that would that be the elevation that's parallel with 24 correct when you drive by and you see the trailers backed up to

you as you pass on 24 this is that row right here so the building length goes this way okay so the new one where the employee parking was doesn't it doesn't seem as though it's seen from the highway right the uh yes this is this is off to the side so the highway is basically right here yeah um you know driving by and there's probably what maybe like a uh a

20-foot stand of a mix of the situation evergreen trees that's in the public right away you know to the highway but as you drive by you know the the traffic is Flowing this way you know and this is all natural tree stands on this side so from this direction you have um you have you have the trucks that are here anyway today as part of the existing loading the unloading area uh

but this is the new fence there's an existing fence and this is the new fence that runs around that's going to have the Privacy slots foreign thank you thank you so uh we need a vote to authorize the chair to execute an amendment to the LDA with lit Fall River to enable the development of additional truck parking for the Amazon facility

I did I did um so I actually called uh Epsilon Associates David Hewitt who is the uh the project manager though associated with the original notice of project change because originally it was a uh it was an office Park that was the original application for me but then it got changed through the notice project change into what Amazon is uh if this so the the trigger for meepa for a notice

of project change is of any state agency needs to act on a permit based on whatever the revision is in this case there is no we have a local permit with the city of Fall River a local permit with the town of Freetown uh and this is not necessarily a permit it's an action through a uh through a commission so just by way of not having um any agency action required meepa

doesn't come into play but even if NEPA was in play uh no change of use no change in traffic no change in building expansion no change in impervious that was originally you know part of the project because all this area was previously planned in the original application it just so happens there's changing the use of the uh of the parking lot from passenger vehicle to to trailer storage so meepa became a moot

point once we found that the notice of project change requirement is triggered through a state agency action like the Mass DOT if there was like a change to the indirect access permit or direct access permit which in this case there's not at the last meeting I said that the uh parking that you're adding uh you know the new parking had been originally approved but I said by site

plan and it actually was in amoeba plans that it was going to be impervious surface the meepa if you look back at the original amipa application you know meepa is done at like the schematic design part phase of a project uh I mean to the point where this project passed meepa into local site plan approval the uh the parking lot was pre-planned for drainage infrastructure like all the

drainage infrastructure is there in place and uh and was planned for a parking lot in fact this parking lot that's on the city of fall Riverside is smaller than what the original parking lot was planned initially through the planning phase so it's actually less impervious that's being proposed you know from a disturbance standpoint it's just that there's you know trailers being stored there compared to passive

vehicles coming in and out so is this parking lot an existing taco or a new parking lot that's being created the uh it's both it's it's both the uh the Freetown side is an existing passenger vehicle parking lot that was built and being repurposed bye so this parking lot is existing and being repurposed to be trailer where the little you know the little bit north inside the building correct well this is

on the uh the East uh East lot and then this is there was a so this drainage infrastructure that's in the ground that's planned for parking lot but they didn't actually build a parking lot it was approved and was planned for the whole drain system was planned for here which was actually installed but the parking lot wasn't built for asphalt uh the parking lot actually you see a little bit of the Contours the the

parking lot was original plan to go right back into the the toe of the slope and be uh and be much closer where's the bus but this is right yeah okay okay and so the other the other parking lot is to the east you said it's not well it's kind of Northeast yeah okay this is uh right I mean this is the existing okay yeah so that there's so none of

that interferes with any um fire truck accessibility and everything else right now in fact that Matt Moy one of our Associates said High Point had a conversation with the fire department today so even though the fire department in the city hall River uh is that process starts during the building permit process since this project wants to get done in 2022 we've already proactively got in touch with the fire

department had conversations technically about uh turning radii and access and whatnot and already started that process even though the building permit hasn't been filed for yet yeah we've got some good feedback today um they want a turning study to make sure the truck's concerned in there right uh which we've already done with the larger kind of w67 trucks where you came along anyways

um and we're adding a second egress so I wish they were happy about there used to be a one-way one out meant for like faster vehicles but now we're adding a second e-risk hand for a larger vehicles there's no storage the the you know the trailers that are being parked are empty so that you're currently no they're empty the uh currently they're using off-site facility uh to store all their

trailers so they're moving you know all that extra traffic's happening on the roads to to move trailers back and forth from an off-site location to an on-site location so this is uh I mean it's been very successful Endeavor for for the area for sure as a central distribution facility so I wasn't here for the um meeting last week last month so the so that is the main reason what's the main reason for

for this to take place is that the the main reason is they have off-site trailer storage today that they're renting and leasing long term or the leases ending and they're trying to you know create more storage of empty trailers on site so that they have more availability so they don't have to go off-site to recover trailers to bring them on site and then the employees are just going to park somewhere else

yeah the employees have there's parking the way they run their shifts there's more No Parking On Site to move like these were these lots that were for one lot wasn't built the lot that was built was not utilized for passing vehicle or associate parking at all um you know so there's there's no issues right now or at all for pastor vehicle parking it's amazing when you go in there the lots are not that full even though

you've reduced the amount of parking yeah they run a lean operation it's quite the thing inside does anybody have any other questions

really doesn't have to do with anybody that's here representing the client but in the past when these types of requests came before the board we've been being passed on the legal cost of the preparation of the amendment to the lva and other Associated members of course on to the client because it's actually a reflective decline as opposed to something else so the boy so chooses they could choose

to build Amazon or whomever the client is for the John Kaufman's Legal Services right well you would pay it and seek reimbursement yeah well my view is we never said that that was going to happen there's nowhere that they would know that so if we want to implement that you know we should be transparent and make sure that people know that if they're bringing something well it's been done

in the past the Press is important part of the past and it should be done right why why would we eat the cost of a request so that this is that this is right

that's totally no call there's another name you're my client I bill you and then you want to go collect it from somebody else that's over your call I I'm not going to Bill Amazon directly but you'd have to make it a you'd have to make it a condition so so we could make the assuming we have a yes vote we could make that conditional on the client paying if they're eligible to pay and I

mean I don't think anybody's had that conversation with them yeah this is all new right now yeah on TV it's a condition yeah we don't object to it all right so then we can proceed uh if uh should be for the vice chair or the chair I just don't know what Joe's availability is I don't know what should we designate somebody to sign this yeah actually on all the other votes I had said the

Vice chair where the treasurer wanting to bring that up that Joe uh is planning to work on the insurance one but the others I think it makes sense for somebody who's here right now to be signing I mean the Vulcan doesn't need anyone are you guys okay if the vice chair sign is yeah it's not registered land you know so I think you can designate you know whatever officer of me or would you want

to sign up but the vote you just designate who's going to sign not by name but by position and we have what we need do we have what they need to sign yep so we have the amendment to the LDA which has those plans attached to it this is the same one we had the last time it's just the plans of an updated right I mean that's not it right now but we can

if we get a vote I'll sign up before we leave tonight right that's what I'm thinking okay so um so we need a we need a vote to authorize Vice chair of execute an amendment to the LDA with lit Fall River with the contingency of the client bearing the legal fees I really have a motion second second okay gonna go easy on them repeat or anything John Erickson yes okay thank you thank you thank you

appreciate your time Peter I'll get you the original to record whenever yeah we're gonna have to chase the lit page obviously yeah thank you adding all that screening

yeah

there are evergreens there but they're not very deep yeah in this middle of the summer oh God how how do we put that um in normal practice for like Tyler said when someone comes to change something and this should be automatically I I I think it's just a matter of notice when they come yeah right we're happy to entertain it but you will be around yeah that's fine with me I just was

you know yeah it's not great to have not let them know but obviously they can deal with it so so I'm just saying how about we just put that into practice Yeah so we know that so it's you know that you're going to say that to it yeah instead of doing it in front of yeah I just didn't want it to slip by it's almost a great Point we've kind of

before I don't even think of it look how far deeper pockets yeah that's just the cost of doing business right yes John and I have done one of these maybe we should have just Iran I mean I'm not sure we should have this one on camera but okay there's a lot of things that go into that so you know we could talk about it okay you have to get people to agree

contractually to do that and other stuff but we just make it you got to tell people in advance yes yes yeah that's all so I'll come up with something okay okay thank you um next on our agenda is the City Pier the opening and operations um Sarah do you do you want to um talk about any of that yes now so it's been a good collaboration between the mayor's office and Patrick

Norton is on our planning committee and so Patrick has um gotten someone to sing the national anthem the city is going to bring flags and the podium and um then Patrick was able to get Congressman McGovern to come because he's an old friend of Mr Norton's and um we invited other um officials the lieutenant governor really wanted to come but she couldn't and um Congressman aikenclass really wanted to

come but he's out of town so um the planning is coming along pretty well uh Johnny and Patrick and I were out there this morning with the tent company and there's a little complexity about the tent because where Patrick said that about 75 people are coming from family and friends of the senator and um you know so we're expecting 100 125 people and we're worried about cold and everything so we've contacted a really

good tent company that Patrick has used before a lot and the tent is um about thirty five hundred dollars which I think is more than we might have expected but that's the tent shares tables and potentially heaters we can um wait until a couple of days before the event to know about the heaters and they're bringing tents that are attached to barrels that will be filled with water on the pier so we're not piercing our

irrigation system we wanted to locate the tent on the driveway but it's too big and when you look at the plants there's just no way so we're ending up putting it on our turf grass area which you know it's kind of why we did turf grass except that it's still very soft and so I'm concerned that women's heels chairs things are going to go through and puncture our beautiful grass that's

trying so hard to grow and so a concern that I just wanted to flag for you is the grass is warrantied through next spring but this event May make it hard to hold the landscape company to a warranty for that area of the pier because we will have had an event that may damage the grass so someone suggested we could get a floor but I that I don't know if we want to go to

that expense and I haven't costed that out because that came up today does and if we used um canvas the tent company said it's way too slippery and people fall do you have any opinions on that before idea was crossing my mind as you said all that yep it's probably the safest truth yeah okay great I don't think I've rented a tent that expensive so I had a little sticker shock but once the chairs and everything

else yeah yeah it is for what we're getting yeah right plus if this heat isn't involved mm-hmm great so um so I don't know how you want so we want to vote on that and then I'll continue with numerous other details um you know I don't know what the floor will cost I don't know if you want to say authorized to a maximum of 5 000 or I didn't hear them talk about a floor

what would it be composed of well you can you know often they bring floors in for dance floors and things and it would protect the grass and so when I was stressing about the grass he said well we could bring a floor and so I don't we didn't get a lot of detail so I'll have to look into that all right so um so then we need to vote to authorize the treasurer to execute an agreement

with ABC 10 so is maximum 4500 no you know give our treasure a latitude wiggle room in here yeah because there's no meeting before this event right so should we say six thousand yeah yeah I think that's pretty safe yeah that's good hear a motion for that emotion between you well I just named you because it's a it's a chair nice chair emotion not to exceed six thousand six thousand ABC 10 company for the

dedication of sleep here second a second okay well yes yes uh next item is uh landscape and services short term and long-term contracts so basically um we had Tim de Silva and I have his quote if people want to see it um he gave us just estimates of the cost of every uh mowing uh getting the planting beds ready for winter and then depending on the snowstorm what his

prices would be and so it's not a set contract it's based on what we need and we thought we'd have him mowing a month or so ago so I'm hoping that he may come out and mow before our event I need to find out from him if he even thinks the grass is long enough to do that yet so it's a somewhat fluid contract I'm going to use the regular contract form

that John has to use for everything do you want to see his estimates

foreign

to put it out to RFP for a long-term contract

Sarah how quickly do you plan to do that uh I was thinking of doing it in December so that it would hit before you know we'd have something before the winter really gets going thoughts on that I mean yeah no I didn't know how long this plan would last for that's right well we could use that for longer because the you know we we don't want to exceed ten thousand dollars in this contract before

we put it out to bid but we're certainly not anywhere near that does that include plowing the nose yeah there's a plowing okay John do we know how he's going to plow it or blow snow below it I don't think he says

I was Assuming he's using using a snow blower and I'm assuming that de-icing is all the walkways as well well we actually had discussions out there about is there a chance we want to close off any walkways during the winter during you know if there's a really bad storm do we want to say you know this part of the pier is open but not both North and South Piers or um I think we're unsure

whether it's going to always work to have people going out there with the amount of wind and water out at that site you know are there times when we're going to feel it's just really dangerous and we can't keep it de-iced adequately and and we can rack up a lot of expense and not every park or walk away is kept open for Winters they're often you know closed for the season so I don't think any of

photograph well but I understand that they don't really um shovel the boardwalk somebody said that well doesn't mean that they they probably should be cleaning it because people are still walking on it right and they're putting themselves a greater liability by not doing it right so the fact that they're not doing it doesn't mean that it's closed it's not like a sign that says do not walk on the

boardwalk it's just that they haven't cleared the snow or the ice from it and people still walk on it right so my thinking is if we feel that it's really unsafe and we can't make it safe I mean in the middle of an ice storm you know sometimes you just can't keep a walkway safe and so can we have a sign that says walkways closed due to weather wouldn't it pretty much be the same as

the adjacent uh paths there well I guess they're left open but yeah as we're agreeing they're not always shoveled and always really safe for a walk I don't if I may be wrong how's it different than any other Pockets right it's not different and then secondly this is also filled in Thailand which gives people the right to walk on it whether they want to walk on the snow whether they want to walk on

the snow or not so I don't think you can close it right I was afraid of that but we feel that we need to keep it really clean of snow and it's a lot of quarter you know third of a mile of walkway I think you could probably maybe close some interior walkways we'll keep the perimeter open I think that's probably the best you could do right yep but you'd have to put on

a closed walkway or trespass that you'll walk at your own wrist yeah something like that because no one's trying to go out there and keep putting a sign out every time so I think a signing like that you know you know risk is what we need because that just can sit there all winter so um but we need to authorize them short term right to do this preliminary cleanup we just want to make sure or get

figure out if he's snow blow and go plowing yep if he's plowing you may want to ask them to put a rubber a rubber blade on otherwise you'll be digging up that sidewalk he said something about that yeah we met him there but I can't it was pretty clear he wouldn't be just to be honest you say Yeah in the event that you do plow yeah have a rubber blade on it that's all

yeah so Sarah would this excuse me with this authorization be just for the the fall cleanup or parts of the rest of the items you mean he go all the way through January because if we put narcy out in December and we give people time to respond it might you know might be that we have a real um long-term contract by February okay the other thing too sour is this one

would be just an initial contract under 10 grand right yeah it looks but even the second phase I mean you can just get three written quotes up to 50 Grand I mean unless you think it's going over 50. right you don't need to go to a full hour oh that's true so you could literally do a scope of services yeah and send out a you know a request for quotes to three

three or four companies and as long as you're not over 50 Grand you'd be perfectly fine with that so I think you're doing pretty short order do you want just and then just renew it every year yeah right and the weeding is that the weeding do you really not want to see weeding now or waiting on the floor no I think you know we thought we were two maybe that's 14.50 so that should probably not

well those are all just if we if we don't do the work right oh it's if we ask them to do the contract giving us a menu of service okay so this is a menu it's significant choosing I thought these were actually scope of work items so we do that draft Contract Sarah I'll look at it with you but we should definitely say they'll do the work as requested by the RDA not to exceed ten

thousand like we should put all that right those bumpers on it I don't know if it includes any Goose droppings well he is picking up trash my dog needs all the goose dropping so let me just bring them out there it says picking up of trash on premises blowing off all surfaces walkways Etc so I will have the discussion with him about the goose and seagull problems yes let's make sure he's the clean that up

okay so uh so so we we do need to vote for the preliminary uh so I need a motion to go to approve the short-term Landscaping contract not to exceed not to exceed ten thousand dollars

landscape and construction the services that Steve here not to exceed ten thousand dollars the second one second okay Jackson yes those condos yes yes um Sarah do you want to talk we have the um proposal for the security system in our package yes do you want to talk about that at all it seemed like a lot of cameras when we first looked at it did Ken and I talked with him about the

number of cameras and he said that we could cut out six of the cameras that are the non um 360 degree cameras um but if we did that there could be times when a camera couldn't see everything for example if we have a food truck night food trucks could block the view of the cameras if we didn't have those additional six I've talked with um and then the other quote that we got um was for

around 33 000 and that one uh was from the group that works with Bicentennial Park and there were a lot of advantages to this one over that one and um so this is the one that Ken and I wanted to bring forward and think is um a good option but we agree that you know you may want to cut some of the cameras but we're not sure um how much that diminishes the usefulness of the system

they're Wireless right yeah and we need to connect with the internet um and the internet runs down Duvall Street so the other piece of this is we're going to need to get an internet connection and we have to look into what that will cost the wireless it also can become a Wi-Fi hotspot so people want to get into yeah so people we just need some kind of enclosure for it

or they no he did no he brings a box that gets attached probably to you know one of our existing boxes okay um he didn't sound like he needed a real enclosure of any kind one of the advantages of his proposal over the other one is here he's proposing to put the cameras up at the top of our um light poles and we have electricity that you can hook into up there and the

other one had them putting cameras on our um uh silver cabinets to Electric cabinets and so they'd be much more visible and um there were just a lot of things about his and how he explained it that seemed um more appropriate did he talk about how to get the cable or CAT5 or whatever from the street to the his box well he's got he's got a wireless proposal where you don't need to bring

it but if you bring it in I don't know he would I think Comcast runs it in to your they'll probably put a Comcast box on on site so that isn't in The Proposal the cost of bringing Comcast in but um I think we'd prefer to go with his proposal that links it to the internet rather than he had another one if we couldn't link to the internet but it

would be great to bring the internet to the pier since it's running right down the street yeah that's a good idea um okay so this is the not to exceed 38 000 propose this is is it Total Security

um

I know what I did was add a bit to his um yeah I added a bit to his um uh bid because every single bid we're getting there's some little Kink to it that you know oh and you should get this so I just wanted to give us a little wiggle room on that um so so I need a motion to um prove that Vice chair to execute a contract with security systems excuse me

not to exceed 38 000.

contract with Total Security Systems not to exceed thirty eight thousand dollars for the security system at City Pier can I just add a point of discussion because I think it comes with a two-year warranty they said he would give us an extra year warranty for free so yeah with a 3D I won't make it maybe condition your vote on the three-year warranty a second Johnny Erickson yes the Wisconsin yes John Medeiros yes

um the next item was cleaning the city peer site um this is specifically for the dedication right Sarah yeah Johnny can I back up a second though I mentioned the internet and I don't have a cost for that but could the board authorize um the treasurer to work with me or something to get to order the Comcast to bring the internet into the site yeah we'd probably have to sign some agreement right so

um vote to authorize the treasurer to execute an agreement with Comcast to bring internet services to City peer I move we we authorized the treasurer to pursue the Comcast Hardware and so on a second Johnny Erickson yes um so the cleaning the cleaning did that's is that that's the silver no this is that's the other quality detailings uh uh quote that um just came today and I'll pass it

around uh it doesn't give us a lot of information at all it just says three days all railings and concrete but we have ish issues with our ability to do this we want to use power washing to power wash the sidewalks now Mas is supposed to be doing that before they pass the site to us and um we're not sure that they're going to do it or do it adequately and we need it

clean and it looks well it looks a lot better after this massive rain but it's still looks very bad and so we're I'm trying to find out from beta if there's a real problem with our power washing it because Mas has said that they think power washing is going to damage the sealant on the concrete now I think they're referring to the fact that they were going to try to get stains off the

concrete and do you know really powerful power washing which might you know they are saying that they think that that could damage it so we're trying to get their agreement that we're going to power wash in a way that won't damage the concrete because we still have a whole negotiation going on about the concrete so we certainly don't want to go out and power wash it and then be told oh well you damaged it

so we're in a difficult situation there so you know I would love to say we can just go ahead and do this but we're still trying to figure that out but we would like you to vote on this that we could go ahead with this um if we work it out with Mas it may be that they'll end up saying all right we're going to take responsibility um or that we need to use a different

approach and clean differently when the one thing I did ask you saw the email today is because I can't understand why you can't power washer yeah right well I think it could be the same reason that you don't put um the de-icer on it the first year right but I'm just saying you got to be so I don't know what the stain actually accomplices on the concrete the sealant the ceiling I've never seen

concrete sealed at least in the jobs that I've done maybe so if the question is that we're going to be undermining the ceiling I'm not sure what the sealant does number one number two the question I asked Veda was okay with these power washes there's different amounts of pressure so what's an acceptable pressure for concrete to protect it so you don't have to dig into it right right and so I think we'd

probably if we can get the acceptable pressure then because we're only looking at we're not going to be there's rust stains out there we're not looking to take out the rust stains which may require a higher pressure but if we're looking to General cleanliness and some removal of goose droppings and seagull droppings then maybe that's a we can do that with a lower pressure right right

we need to do it next week right we need it's uh yeah it's a three three day job according to that bid so there's a lot of sidewalk out there and railing the geese took over yeah it was a period where one lawn was just covered with light so um so then I need a motion to um authorize the vice chair to execute a contract with quality detailing which is thirty five hundred dollars

to do next week right um but do you input from Mas or beta well yeah I mean I guess they're just going to tell us do this or do that right you can't do this you can't do it we could probably find that out tomorrow right I mean where we've been emailing back and forth to trying to get the answer pretty simple question well people can't seem to answer it and you know there's also the railings

power washing the railings when the railings are you know any issue is also a question so um so I think we need to maybe make this vote broader you know if we need to have a different kind of washing do we use a different company conceivably I don't think so but maybe um the board should vote to authorize the vice chair to sign contracts related to cleaning the peer up to a certain

amount of money and that would give us flexibility in case we're told no you really can't power wash you should do X and if if quality detailing doesn't do X then we have some flexibility to find a different company we had to towards your dollar amount I don't know I I I'm not sure that I follow that we're working on we are working on nine days yeah I know so getting getting

another company out there to start evaluating things I think is going to be Maybe not maybe not possible only due to the time frame um so I you know I think we gotta you know if we can control if we get answers to on these sidewalks what pressure we can use and we use that pressure right and on the derailings I think that you've got to clean those right regardless of

what but we may not power wash them you could wash them down with a some kind of you know cleaner well I can say as though you can put the pressure way down here yes I don't think it's going to take much okay yeah in fact like you said today it was a lot cleaner if you had to if you had to hand clean those railings you'd be out there for a long

extended period of time well more than power washing oh yes do you need a multi you need a multiple crew of people could we just make it contingent upon the blessing of the architect to follow his guide his or her guidelines yeah yes yes and and we should be able to get an answer out of tomorrow so we have to tell them we have to know right well we've been asking for quite a while so

but you're right we we just need an answer um so the vote is 3500 then okay so what is the vote to sign this contract with this vendor for 3 500 subject to the determination that this is an appropriate subject to the process requirements of the engineer or architect so I just need a motion to proceed with that it's a nice chair to enter into quality um

second Erickson yes okay the next Hot Topic is trash receptacles so in the minutes that you just approved I had they record that I told you at the last meeting that the city was going to buy their trash receptacles for us and then we would pay them back and they would install them um I think that DCM thought that the Redevelopment Authority was more part of the city than we are so it

became clear that they couldn't do that so I I went to Mike Dion who helped me figure out where the city um uh what the city's receptacles are how to order them he gave me his contacts with the company that does it and we got an order in and the receptacles are coming next week and we had never agreed on an amount at the last meeting but we are getting five for um 4880 dollars

and they're big city you know they're big receptacles that's what the city uses in all of their parks and the city is going to pick up the trash so we've gone back and forth about whether we should have concrete pads poured for them which is what the DCM thought they might do but our architect had said that there are many places out there where we have such wide sidewalks that we could just put the

barrels on the sidewalks and five are not many for the site we may very well need to go with a solar compactor next year you know once we're really open for events or add many more so this is at least a start and I figured out and am getting beta to review where in various parts of the site we can just have them bolted down and Century Paving had agreed to do that so

um so what I want to do is um ask for um agreement that we would use a company that will come and bolt them down and we this has been a changing um changing plan uh I had thought the city was going to do that so I'm trying to find another um you know I think it's Century Paving who uh Mike uses for lots of his Park projects and um but I don't have an amount

so so um is that do is there a time frame on that I'm trying to yeah I've got them coming in next week about putting them in next week but I initially talked with him about putting concrete pads and then putting the barrels but people think that they'll still be willing to just Bolt the barrels down so it's all trying to be done next week except we have no cost right donation yes as an issue

um so how can we um how can we deal with that you know I thought there wasn't going to be a cost originally and um I don't have his cost yet we can't make like a rough guess or anything or yeah actually Ken do you have any sense Five Barrels being bolted down into concrete you can be more than a couple I don't know it's just labor it's drilling the holes and attaching

the pads too right no pads because they're just they're putting them in like they're putting them in the existing sidewalks okay I can't imagine it how many barrels six five five so that's one day's worth of work you're providing the barrels right so we're okay with 10. you could say not to exceeding threshold but then let the vice chair use his judgment as to what's a reasonable

price to pay you can't be much all right so um so I need a motion to uh authorize the vice chair to actually do a contract for uh installation of trash receptacles not to exceed ten thousand dollars did we did we approve the purchase at the last meeting well we approved it in the sense that I told you that I was getting this city to order them and then we were going to

buy them from the city and at that point we were going by you know we were getting advice from the city about even how many to get they think we should have 10 or more and I just cut that way back and figured we should start with a smaller number and see you know see how that works so we did not you know like so much of the

um I mean that I think the hard part is this in retrospect it would have been really good to have the barrels in our original uh Construction contract and just about everything else was and so um so when I told you last time that the city was ordering them and we were going to pay them back I guess I should have had you specifically vote on that so I think we should amend this too to

include a paper are they sending you like an invoice to reimburse the city or something oh no I ended up having to order them directly I want to just ratify that just including this vote right yeah great that's my point yep yeah so so what do you want to say in the morning to amend the motion to to confirm the purchase of um Five Barrels what 4 880.

there's only gonna be Five Barrels there's only gonna be Five Barrels well to start okay okay pretty good you go into the winter right now so this is not going to be as heavy there aren't that many barrels on the boardwalk itself and the boardwalk is pretty free of trash people that are walking are pretty pretty good about depositing trash and barrels yeah I just think that people are gonna be spending

more time here as opposed to just walking faster they may but even like in the Heritage State Park where they have that big grass area there's only a couple barrels there so you can always add barrels if necessary barrels we're going the minimal route and then we'll see we need a motion a second and a goal so um so we need a motion to authorize the vice chair to execute a purchase of five

trash receptacles not to exceed ten thousand dollars we're authorizing the purchase of 4 000 in installation and then the installation not to exceed ten thousand installations okay so it's two separate things okay and the installation not to exceed ten thousand dollars all right um a motion for the purchase of trash receptacles and cost of four thousand eight hundred eighty dollars in

installation of receptacles not to exceed ten thousand dollars that's true authorized question sorry second John Harrison yes I misunderstood you Sarah I didn't realize you knew what the barrels cost right okay that I know um next item on our agenda is um a vote to authorize the vice chair to exits q a contract oh that would be Joe yeah I have the chair and Joe is reviewing the contract and he had been

working with me on it from way back so and that's a liability insurance for thirteen hundred and thirty five dollars yep had gotten a carouson clue from a firm that that call works with the town of Hingham and theirs was a higher uh amount and I didn't feel that they fully understood what our City Pier is they talked about a fishing pier so um so I was happy that we could go with Hig again and

um you know to just clarify this doesn't cover any damages to um the pier and so we're going to need to think about do we um want insurance for property this is just liability but that's really the critical piece um Paul Burke you know his view is that the chance of our light pole you know the light poles could come down in a hurricane or a couple of them or you know someone could drive into something

so there could be damage but he thinks that um his recommendation is that we self-insure for damages on the property because it he doesn't think it would be worth the cost of the insurance to um to cover that but I wanted to make sure you knew that and then once we put the docs in we're in a whole other category and once we start having you know big concerts we're going to have to revisit this but

um right now this is a good policy well can I what is technically self-insuring does that mean you know if you lose what if you get sued you lose but no well you got to you got your general liability that you're going to have but this is more for property right so for sure it means you don't have insurance right but do you from a the accounting standpoint is it like a loan loss Reserve that you're

supposed to be putting money aside every year for that particular purpose you don't have to with with property insurance this is optional insurance right but it would be like work as comp selfish so but this may be a good practice to be putting that aside in the event well that's of all the story of we may want to consider being putting money aside every year for maintenance yeah that's what I'm saying so maintenance

self-insurance and all these things are going to be ongoing costs right right we really need to look at all of it yeah yeah because you see in the news like every night people driving into stores and things yeah I mean somebody could probably find their way in there and crash into the railing I know somehow unlikely but I don't know yeah right now you're not really generating revenue

from this not that you couldn't in the future right but you the answer is you can do whatever you want okay I didn't know if it was who you had to because everybody sells stuff in the shirt I'm always it's just more of a question than I I didn't know whether or not I think in like a loan like a loan loss Reserve you got to put that money aside self-insured

when they talk about like cities and towns being self-insured and that stuff there are legal requirements to put aside so much okay in this case I think it would be our choices too okay it makes sense but there's no limit on what we've done yeah so yeah so we just need a motion to um authorize Joe to execute the contract with the said insurance company for 1335 for liability is he gonna do it or does

it need to be one of us uh he can do it from where he is okay Sarah is this an addition to uh Carmen is this a totally separate policy or yeah separate for City Pier because in such a different animal well there's do you discuss flood insurance I know we

don't I know I know we don't really have any structures you've got lighting though yeah you got a lot of lights I'm not saying that you have to do it now but it's something to maybe you want to have a discussion about because I think probably need to create a punch list of these types of items yes yeah and then take those on as a group yeah only because in the event that every now

and then like this the state PF periodically floods but there's nothing there per se because the peer the warehouse Has Lifted like four feet above the flood plain but here you're pretty flat and those lights on how much those lights are not cheap no they're not no all right so you want a motion to allow the chair to enter into an insurance policy facility peer 1335.

13 30. 13 35 Sarah 1335.

it's not coming John Erickson yes John Medeiros yes uh chapter 91 application to hold events on City Pier that's just a vote Sarah do you want to talk about it at all well I'll just mention you've been hearing about this for a while we're asking the beta group to work with us to go through a whole other chapter 91 applications so that we can have events on City Pier and they're framing it as

um you know we have a license for Passive Recreation we want a license now to hold all kinds of events and the possibility of some private events where we would close off a portion of the pier potentially for a ticketed concert or a wedding and so um so she gave us a good long proposal about all the steps one of which is meepa environmental justice Community regulations will come into play so we'll

be doing a lot of public engagement um to um as part of the process and our goal is to have the license by the Springs so we're all set for events so so I need I hope so you mean the time frame you mean the time frame yeah not if we have to go through this environmental justice well communities and do public um Outreach as you just said I mean it's

not a long time no it isn't no we need to get right on it yeah but it isn't the complexity that we're going through on Pleasant Street for the urban renewal plan it's a much simpler process where we need to let a lot of different organizations know and it doesn't have all the complexity that that one has that will take who knows how long so I I think Laura thinks that we probably

can you know crank along and get it done by um next spring I'll get you uh I'll go over a timeline with her we always do that and let you know what the timeline looks like because I understand your skepticism yep yeah so we still need to move it along but um so um I need a motion to authorize the vice chair or the chair to execute a contract with beta

and an estimated cost of thirty five thousand two hundred forty dollars the chapter 91 application Johnny Erickson yes John Medeiros yes okay next item is City Pier phase four updates do you want to talk about that Sarah so the bid documents um we advertise bidding a week or a week ago and the bid documents were available today and for the pilings so the piles are scheduled to go in uh we are expecting

the bids back I think it's November 9th and we're trying to make a decision by Thanksgiving and give them a notice to proceed um the day after Thanksgiving is what is written and um and then they need to um order a particular kind of piling and um and then they will um install them and they need to get them done by January 14th because a time of year restriction due to fish spawning

starts January 15th and so we're on a really tight timeline to get those in but that's been thought through and we think that that's going to be doable then I put in um an application to the seaport Council and um we have our hundred and fifty thousand dollar ear Mark and that's contributing and covering most of the cost of the piles being installed and um we the piles we hoped we were going to

be a hundred and fifty thousand but um beta thinks they may be as high as 187 000.

um but we'll see how the bids come in that well that's total project cost right so yeah 140 something for the piles 25 000 for mobilization and six thousand or seven thousand for a turbidity curtain right so we were required in our chapter 91 application and a couple of the funder the couple of the entities that we're reviewing our applications said that they wanted us to have a turbidity

curtain and okay so I finally found out what it is it it's um it's cloth that has um floats on the top and weights on the bottom and it goes the by the barge the barge it gets attached to the barge so when the piling goes so the piling goes into this curtain and the curtain keeps some of the mud and stuff from um going all over the place yeah

so it's a protection yeah I know it's a protection for the um you know the the fish and animals under in the water okay um so so I was just gonna tell you a little bit more about the seaport application Joe encouraged me to see if any of you would like a copy um we uh thought through a lot of pieces of this um to put the application in and beta

was really helpful with it so we're planning a dock with 12 slips and um when you look at all the costs of the dock and the um how did a second ago here um so it came out to be six hundred and forty thousand dollars to that's the request to the seaport Council and that includes lots of pieces of constructing the dots docs contingency um we got some of betas costs for bidding and construction Administration

built in and then we had to have a match and I added up all the costs we've had to get to this point for and the extra cost that we we as the Redevelopment Authority will have to contribute to get the pile the piles in so we're matching with two hundred and four thousand yeah I think that you should send it to improve the entire board good yep yep it's it's pretty um

you know it has a lot of helpful information in it good so did you say that that's going up to bid on the 9th of November it went out to bed went out to bid and ready right and we'll be getting the bids in the bids come in right okay we're giving them a two-week and then they can start that quickly after the award well depends one of the can not the concerns was it's

green heart green heart piles which are be inspect so it's all depending upon the availability of those pilings now they said as of now they seem to be available I think what's complicating things across the whole construction industry and now is is Florida and the availability of materials and supplies and everything else hopefully the pilings will be available to us but that we're hoping

there's not a lot of lead time for those pilings if if we weren't able to get them in by January 15th we'd be running up against I think it's um we can start again May 15th so we didn't want to run up against we're hoping to get them in before that exactly but the backup would be we have to spend the money by the end of the fiscal year so we'd have a month and a

half on that and if we have to do that but we don't want to okay how long how long is it supposed to take probably a week quick they drive them relatively quickly well yeah all the work done on the water side are they getting it all on the water side so to come in by barge just drive them in boom hit everything disturbance to the city piano closings no closings up here

next item is Pleasant Street road map and urban renewal plan um Sarah do you want to talk to that well I sent you the incredible description of the process we might need to go through and we're trying to I talked with um uh the person at Mass housing who runs the program The Hub program that's funding our work uh with Innis Associates and she was very concerned about the implications for lots of other

communities and other grantees of hers so she's working on that end with dhcd and she agrees we should get Mass Inc involved so we're looking at you know we're we're starting an advocacy campaign and it was great to have her say oh absolutely we have to advocate for these regulations to be suspended for projects that were already in process before the January um you know new promulgation of these

regulations that weren't really fully designed for urban renewal plans so that's what we're running into there's a me for process that makes sense in lots of ways but it wasn't really tailored or thought through for urban renewal plans and it could just create lots of extra expense extra time extra complexity and so we're trying to um have some discussions at the state level about that do they have any thought

around this that's the hard part we don't want to spend months advocating rather than tearing forward and doing this so no we haven't um we haven't gotten a clear sense of a path yet and how long that might take and we need to figure that out you do Ken have you had any no I think what adds to the whole equation is you have one Administration that's closing out right right so to try to get this

suspended during an outgoing Administration that's not going to happen then you got to educate the new incoming Edge Administration as to the reasons why it should be suspended until the you have projects that are already underway so that sort of we're in limbo land anything else on that um the vice chair makes a finding that an open session would have a detrimental effect on negotiating position of the

public body and on the litigating of the public body I want to do a roll called vote to enter into executive session to approve the executive executive session minutes from September 27th and discuss strategy with respect to litigation in the Bristol County Superior Court dock at 2273 cd-0535 and with respect to potential litigation regarding the City Pier project and for real estate transactions

on the agenda including uh Innovation Way 72 Bank Street and 45 anawan Street I need a motion to enter into executive session motion yes

yes