11.16.2022 Sewer Commission

welcome to the meeting with the Florida civil commission it is November 16 2022.

pursue it through the open meeting law any person may make an audio or video recording this public meeting or may transmit the meeting through any medium attendees are there for advised at such recordings or Transmissions are being made whether perceived or run perceived by those present and are deemed to acknowledge and permissible things said all that the to take the roll call please yep and

remember elves yeah I'm burning here put it in I'll meet up here and Memphis howayakan shoes for a number okay um we all have the agenda that's been placed in front in front of us um first item citizen input is there any and then that I've okay

second item tabled minutes of the previous meeting of May 31st 2022.

um two big can handle these one at a time or we can do both at one time would you prefer each one so just as um because it's a tabled item from the last time yeah it's a table item from the last time but um both of the other members that are present today were not um present for that meeting okay so if you want to just leave it on the table we could potentially uh bring

it up at the next meeting well why can't I mean I've got I've got three members here why can't we um approve it you know again I I don't know how the other members would feel about voting on minutes so Renee brought it up in one of the past meeting about about minutes of meetings day again that's up to the members whether they want to vote on how do you guys feel I mean we're talking about

Mrs Holly I've been here for right and the fact she's not here you know you're saying precludes us from having to approve this uh potentially having a forum to approve it yet or is it I'm sorry is the question of myself um not being part of those May 31st minutes is that a question yeah well well again you you weren't present and it you know so it depends on how you want to vote whether you would

vote you know form against a more abstain since you weren't present okay um I see a point Paul um Scott wasn't here for the um May 31st meeting neither was I um but at that time we did have a quorum because Mr Souza was here yep uh Mrs hawiak was here and I believe at at some point in time Mrs Washington when she was on the board was here yeah so what you're saying then is because

only two members from the um well actually only one member from that meeting was is in attendance today to approve that yeah maybe we are out of table yeah all right okay um okay I'll maintain a motion to table the minutes of the previous meeting held on May 31st 2022 anybody want to make that motion ocean many second second all in favor aye Paul you don't we don't need any roll calls do we nope everybody's

president okay with respect to the minutes of the previous meeting um November 3rd 20 22. we basically have the same problem well only only one I could have seen in this two that can vote is that correct yeah I feel that the Quorum is three and a two boat would approve a matter perform three two yes votes could approve a matter okay all right um we've we've been provided the packet for

the meeting on November 3rd and the one for 30 the 31st um so with respect to the meeting on November 3rd 2022.

um I'll attain a motion to approve the minutes of the previous meeting held on November 3rd anybody want to make that motion I'll make the motion all right second by me all in favor aye very good um you know I gotta say and all the time I've been around it's the first time I ever remember that happening yeah yeah but you know it's it's right we do that because um

uh who would probably be taking the task by someone you know submitting a letter saying they um did this right you did this wrong and all that stuff but anyways I'm glad you brought that up thanks thank you all right item four Sewer Department um pay rate increase of proposed proposed CBA what is CBA uh show the uh Contra the collective bargaining agreement between uh this city and the uh Union of

the zoo the sewer department um the members that are Municipal Employees all fall underneath the ask me contract um so items number four and five uh prior to this meeting I was hoping that we were able to come to a resolution with the bargaining unit uh which at that point I'd be able to uh present to you the uh negotiated um the side letter as well as an eight rate increases that would uh support

that side letter um today we haven't been able to come to a uh an agreement so uh I live isn't anything to present on those two items so you're not can't present anything no okay so um just for my own identification um I wrote outside of yourself are all the members of the staff that fall under the soil Commission fall under that Union contract not all not all of them we have two employee two

employees excuse me three employees that uh asked me uh members uh the other employees are non-union employees so myself the project managers in the office the project specialist the gis Specialists are all non-union members okay so um due to the lack of that information we just move on yeah again if if anything changes uh in in the in the future um we'll be able to be able to present

at that time you know I'll call another meeting and be able to present it in time um we don't have anybody on a treatment plan everybody at their treatment plan at this point in time falls under the contract on us yeah yeah how about the um how about the the people that come around and playing to catch basins and what have you with that fall into that contract collection was also falls underneath the contractor

the O M contract um Okay so um is item four and five then to be yeah I think at this point there's no action required okay okay um item number six he has admit mitigation Plan update thank you very much so if you're if you remember I think it was about 2015 we initially did the hazard mitigation plan uh for the city um that was a plan found FEMA's structure for hazard mitigation plans

that you know involved a lot of this different city departments to walk through uh and uh develop this plan lay out all the uh hazards that the city faces everything from flooding to forest fires to you know snow storms nor'easters to hurricanes tornadoes earthquakes etc etc so through that process we developed the hazard mitigation plan FEMA requires every five years for the hazard mitigation plan to be updated so

our original one I believe was we did it in 2015 was approved 2016. it was in place we didn't do it in 2021 but we're doing it now to update it they had some mitigation plan allows us to be eligible for different types of grant funding one of the grants that we did get through that had some mitigation program which is great for Middle Street the drainage project that we did there and

the amount of almost 5.5 million dollars and there are some grant opportunities that we're putting together applications right now for mitigation in of the flooding within Stafford square and others so that requires an up-to-date yeah that's three phases um so the application that we'll be submitting for that uh includes phase one and phase two which will mitigate the flood in the Stafford square area and the hazards

that are created so it's about a 34 million dollar project that we're looking to apply for the grants for yeah I went back into my notes before coming into here and um because I knew it was going to be a topic of discussion um where does Woodward and current fit in so what we're incurring was the uh company that did the original uh Hazard mitigation plan for us back in 2015-16

uh that was done underneath uh when we were doing the integrated plan right it was done as an appendix to the integrated plan um so they were they were a consultant uh that that did uh that did the original update um they are doing um the original plan uh they're doing this update for us yeah I take that from what I can remember was what like 23 000.

yeah roughly roughly thereabouts for the update yes all right um two a way to be hopeful that um you know once we satisfied female and what have you with an updated uh hazard mitigation plan um are you hearing anything about them coming across with with money so because I think I think we're all waiting in baited breath here that uh what would the environment that's out there with

all this money that's being given out for uh public projects and everything else from all different directions that um I would love to see some money coming in from those guys to at least maybe take maybe phase one or even maybe the first two phases yeah without it have you heard anything as to whether they're they're becoming proactive yeah so there's two different programs out there that we're planning

to apply for one is the hmd GP program which is a an application that we submit to MIMA and then Mima submits to FEMA that's all in relation to um the covid-19 pandemic emergency declaration that was done back in much of 2020 so this is Hazard mitigation money in relation to that this is one of the biggest uh pots of money that Mima has ever seen in the uh in hmgp grant

program it's over 100 million dollars that they've been that they have to be able to do mitigation projects so it's interesting whenever whenever there's a declaration of Hazards so let's just take the Hurricanes that just occurred down in Florida as a national Declaration of Hazard that occurred down there whenever that declaration is done there's an estimated amount of the damage that that goes forward so let's

just say it's two billion dollars that I've heard numbers of in Florida automatically when that declaration is signed in funding for that for that is made available there's also um within the you know the hazard declaration laws ten percent of that has to be set aside for future mitigation projects so they have to take a certain amount of that money put it aside and say we're going to spend this in the future on

mitigation projects so that's why this the hmgp program that one of the programs we're going to apply for um is from the 2020 covid declaration this is the mitigation money to try to mitigate any any hazards with this certain pot of money the other one that we're going to be applying for uh is what's called The Brick program and that's a uh that's a national um um Hazard program so that one's through

FEMA it's a nationally competitive program but the project that we've developed and we've been working right PS is our consultant that did an initial study on the Stafford square area and we've been working with uh with the team at member as well for probably about the past six months putting together this application so we've actually gone out and done Baseline surveys of all the properties within the

staff and square area to figure out the Baseline elevation and what the flood impacts could be and stuff like that and meme has been really excited about this project as well they think that this you know they loved our Middle Street project that we did and they've asked me a couple of times to do presentations on that project which I've done so they look at this project as another excellent project

definitely a fundable project so um this this Project's really huge and I can remember we're talking about going back to Locust Street Oak Grove Ave Easton Ave and so forth and hey today we're looking at 45 million I would you know I hate to think what it's going to be if we're doing this piecemeal and I'm sure we're going to end up doing it that way to some reason because I don't see them coming along

and say Here's a check for 45 million I'll do what you want with it uh but it's uh it's gonna it's a huge project but I it definitely needs to be done at some point in time because we as you know we flood out Pleasant Street like Nola yeah okay so okay I get that so we've uh we've gone ahead and updated the information that we did approximately five years ago yep provided some

information yeah so I'll just go to a couple of slides here so hello yeah so the purpose of the hazard mitigation plan is to the update is to update the current plan that we have so there's been projects that we've done since we did the original plan by Middle Street project a Crestbrook was labeled in that plan uh cleaning of the Interceptor drain along the north with tapa so those projects are completed so

we need to kind of get those off the list since 2016 there has also been changes that new things that need to be updated in within the plan so other things that we've looked at to add naturally what's already in there but a pandemic or a Public Health crisis something like we dealt with in 2020. yeah with respect you said mothers Brooke

so so that's just kind of what the update does it keeps this plan fresh keeps it moving keeps old things come out new things come in um so to be eligible uh to be able to use Hazard mitigation funding the project needs to be identified in this plan so if it's not in this plan two years from now we say well we want to do this if it's not in this plan

we might not be able to get the funding through these different types of programs so that's why every five years they want you to update this uh so one of the things that we also did since then uh was the MVP uh Municipal vulnerability preparedness study uh through the state of Massachusetts um so the MVP program uh was something that we did and the MVP program I look at it a lot it it parallels almost the

hazard mitigation plan Hazard mitigation plan gets a lot of involvement from um from you know the the utilities the uh the inner city the people that work for the city the different departments in the city the hazard mitigation plan uh excuse me the the MVP uh brings in the community a lot more so there's there's a lot of public Outreach in relation to MVP so there was things that

we were able to pull in this update from the MVP plan to be able to uh update and put into the as it has a mitigation plan from what we got from that so the 2022 Hazard mitigation plan goals uh goal number one uh promote and Implement projects program policies and plans to reduce the city's vulnerabilities and natural hazards so call number two Implement cost effective mitigation act actions that

protect structures from hazard in particular properties with repetitive and severe repetitive losses goal three to increase the coordination between city state federal Partners to effectively carry out long-term mitigation activities okay goal number four to encourage protection and preservation of coastal features in actual areas and goal number five communicate information to hit on natural hazards

and the need for hazard mitigation to the public so those are the goals of our plan um so that's kind of like the update that's done and you know I think Ned you would definitely hit and run you were on the on the committee when we did the original plan work through and came up with all the projects and and stuff like that again this is just an update to keep it fresh take things that are

completed off the list add new things on uh and make sure that we uh we stay eligible for the funding so some some of these projects that that's on that list does not appear on the on the 123 million dollar bond issue thing am I correct yeah correct so it's so again these in that Hazard mitigation plan there's a lot more projects than we currently have funding for yeah well it makes sense to

I guess to have to get it out there and to do it so that when the time comes for them to look at it and say what's forever need at least we're document it yeah and hopefully they're going to be generous enough to say I'll slip you a few blocks here all right Paul thanks yeah please Swiss uh are these listed in like an order of priority or just just you just have to

post them all nope so there is a matrix as you go through there's a ranking in a matrix um and uh the Matrix plays on a lot of different things you know uh social vulnerabilities uh hazards damage and stuff like that so the Matrix and then eventually that becomes an overall scoring out of out of that Matrix for all the different projects within it I believe we have uh overall somewhere

around 62 projects plus uh listed within this and that project may be as as broad as uh um you know uh hazardous roadways within uh within a reservation area um so you know there could be a lot of projects that fall underneath that category you know or uh you know with the flooding ones again since we work with the integrated plan and stuff how we try to be as you know specific with

those as possible so that we can make sure that uh we'd be eligible for any funding that comes across very good any questions yeah is this plan available to the to the citizens of Florida or is it on the website yep so we currently have the the updated plan it is posted on the city website if you go to uh if you go to the city website you go to sewerpage uh it's listed

underneath the hazard mitigation Plan update uh we would uh encourage any of our anybody to take a look at it send any comments that they have to uh the sewer at Fall River m.a.org email address and that way we can put it into the plan so uh Public Presentation like what was done here tonight was one of the requirements on the next step for this in this process is uh we get back any comments from the

public uh we determine if those need to be integrated into the plan then we get this plan off to uh Mima so that they can review it time to FEMA and then essentially it goes back to city council for final adoption very good sounds like a plan all right that takes us everybody has any other questions if not uh let's move on to the updates on ongoing projects um yeah since we've had a meeting about

two weeks ago this there wasn't much with it within recent updates uh so you've got um um oh how's um how's the project down at the plant on in other words with respect to what I want to know is um you have a backlog to change orders that's going to be coming our way yeah so there is a number of PCOS that have been submitted by the contract uh and we I think we've prepared actually the

change order number one to come to the Border they're working on footing them to together coming coming soon there hasn't been anything uh the way that the contractor does the rfis in in PCOS essentially if they do an RFI they uh tracking with a PCO as well uh so so a lot of the PCOS may end up in a zero price tag just because it's uh through the RFI process that's how the contractor follows the

followers okay but that projects go you know going good um it's uh it's on target we had a lot of long lead time items that the contractor was able to get a head up earlier in the project um Wilson Road pump station is uh is underway currently um the contractor is planning to be out there within the next two weeks they've already cleared the whole entire area from Wilson Road all the way up to Sykes

where they're replacing the sewer line uh they plan to be out there starting to work within the next couple of weeks um that uh that project in relation to our uh ACO has a substantial completion date of uh the end of this calendar year I have been in contact with EPA in relation to that they know that we're under contract they know that the Project's moving forward and I expect

that we'll be able to do a mutual agreement to extend that time frame up um what up the road from that project I'm Wilson Road we we at one time were entertaining taking on um a private pumping station Hathaway County Hathaway Commons which um I guess did not materialize for a number of reasons but um that system will be actually right now with the way that works that pumps into what we're trying to read

yeah we're trying to modify am I correct update yeah um what we're doing won't have any detrimental effect to what but the use of their pumping stations for their private reasons well no no we'll not and yeah just since you brought up halfway Pump Station it's been a uh I've had some recent questions posed to me on it I'm sure commission did approve taking over that station there was an

agreement in place between us who were commissioned those Property Owners as well as the council also one as far as approving the agreement that was in place there was a number of things that those that the association needed to do one provide us clean clear title to the property that the pump station was on they have not followed through and done that yet to date so the agreement is still in place again based on the

agreement and the approvals if they do do that um you know I I think we would require a reevaluation of the station to make sure that it's in the same condition when we agreed to take it over but if it's in that same conditioned and they meet all the requirements of the agreement I expect that we would take that hold on hold on okay so that's a change with respect to

you know the way it ended up being left about two years ago or four years ago because it's been a while since the 2018.

um any other projects you guys want to know about it okay um I take this other potential matters does anybody have anything they want to bring up and if not I'll obtain a motion to adjourn pretty much with the motion promotion all in favor aye so be it