2.14.2022 Fall River School Committee

i'd like to call to order the monday february 14th regular meeting of the four of a school committee uh deb would you please call the roll mr again mr bailey here mr harp here ms laravey here miss pereira here mr rodriguez here mayor coogan here salute to the flag please allegiance jesus the flag of the united states of america and to the public for which it stands one nation unto god

pursuant to the open meeting law any person may make an audio or video recording of this public meeting or may transmit the meeting through any medium attendees are therefore advised that such recordings or transmissions are being made whether perceived or unperceived by those present and are deemed acknowledged and permissible do we have anybody for citizens input deb yes first up keith michonne frea

presidents i think we need to wave because he's uh from he's probably pushing away the rules of emotions all in favor aye aye keith thank you good evening i'm keith michonne president of the fall river educators association and thank you for the opportunity to speak tonight i'll keep it brief first i'd like to recognize that the innovator charter school founders withdrew their application recently

thank you to everyone that joined us in our campaign against this charter school some people have said that the opposition stole opportunities from students and i'd like to say that that's not true i want to be clear that we oppose this proposal because our schools already offer what they what they offered and much more we have a great stem programming in our middle schools and many early college

opportunities in our high schools i'd like to ask the committee to continue to support these efforts and opportunities and i look forward to seeing us ex expand this work in the future thank you as much as i bel i believe in our ability to provide top-notch opportunities for fall river students i have to comment on the retention issue that was brought up last meeting challenging behaviors high class low case loads

constant change and insufficient preparation time has people working beyond their capacity this along with over emphasis on standardized testing and under appreciation for the work educators do leaves people looking for other opportunities on top of educators being pushed beyond their capacity many are being forced to sub during their prep periods further compounding these issues we

recognize this is necessary in emergency situations but in some schools this has become a regular occurrence this shouldn't be a surprise to anyone given our current state and i don't think any single person is responsible but i think we can do better lastly i'd like to comment on our plan to lift the mask mandate i surveyed my membership and of the 460 responses 80 percent would be willing to are okay

with lifting the mass mandate on march 14th uh assuming that rates continue to fall if we lift them last mandate on february 28th that drops down to about 48 percent so please consider this and our local data when you discuss this tonight thank you thank you keith um also we have a letter uh a deb please from colin dyas of ray street in florida good afternoon members of the fall river school committee

i hope the mayor doesn't censor my speech or he will be sued i hope that i hope to let the public know what parts of my speech they do illegally censor if they do censor it i am speaking in regards of a few items on tonight's agenda in general first of all i want to give my highest accolades to the kitchen nutrition staff of the follower of public schools they deserve more help and support

i would like to see the school committee look into initiative ideas to see the staff work with local farms and other venues to provide 100 percent nutritional meals to our students let's give the money to the local businesses and build up our outreach to the local community they deserve the funds now i have some questions on where some funds are currently going first of all i have some

questions about the contract for the boys and girls club are we just paying for an empty room for a rental or is the boys and girls club going to provide some actual services in exchange for taxpayer funds that's a question i would be asking i hope i also hope mimi laravey knows she has to recuse herself this time like when she should have with malone another question i have are the travel requests

why is the dean mike costa requesting reimbursement of fifty dollars just for a business trip to providence that may not be a lot of funds but it's taxpayer funds and that just looks cheap asking for a school committee for fifty dollars also why is dr taylor requesting over a thousand dollars for their business trip to orlando the public should see how its one thousand four hundred dollars is being used

my last concern is why the roads to all our city schools were not paved this morning it was like antarctica the students of the city do not deserve to be on unsafe roads due to the administration poor leadership honestly people could have been in serious danger these roads were barely touched full-time leadership thank you very much for your time colin dies we have no recognition awards tonight so

we'll jump right to the superintendent's report um superintendent ponce thank you mr mayor i'll start with our power schools update our core student information system the data is being mapped from aspen by power school data team our sims team reviewed the student file upload to powerschool we actually did some spot checking to check on files uh student files and all the data is matching up correctly to what is in

aspen for demographics ids phone addresses etc also for staff data is being mapped out from aspen to powerschool for staff data with exceptions we have not had a meeting to review mapping out yet but that's scheduled for right after february vacation staff attendance which is new after reviewing attendance and accrual management options in both front line which we currently use and power school it was decided with mr

coogan to stick with front line for next year and potentially if we want to integrate and go to adopt the power school attendance option we will the year after health we have the kickoff meeting on february 7th and administrator training with our nurse karen long currently they're reviewing various reference tables used in the health to add and delete and to create that profile our special needs

we're still working through the direction of migrating live data this year we've already scheduled all the special needs training sessions for conversion we have a few options that we can use as we move forward we either could have power school transfer two years of live data they will as part of the plan they will transfer multiple years of data that's inactive and then we're looking to do two years of live data

into the system that will be a process that is still ongoing registration powerschool uploaded all three languages and test registrations were done successfully by fallout public schools and the target of march 1 to go live as we register our students via powerschool and then training training is ongoing has been informational and successful we anticipate rolling out advanced training to users in early april

and accounts um frankfurious is setting up a thought authentication accounts for single sign-on so that google credentials will be the power school credentials as well so they're going to sync and we're going to need to institute a new policy of forced resets for security when that's ready that's i will say the power school migration is on target and is moving along very um very well i'm meeting with

mr um cabral and mr michael asic weekly and we discuss where we are in the status what the needs are etc so that's it for power schools we also have an update if you recall at the last meeting a motion was made and a vote was taken to provide schools with additional school adjustment counselor positions sel positions we reviewed our data and needs i met with claudia she created this data

sheet we looked at our schools and students on ieps and what the ratios were and as a result we have targeted prioritized seven schools to receive an additional sac durfee for freshman academy their numbers have grown tremendously they have 641 students we all know that that transition is challenging and there is a lot of need at that with freshmen as they transition to high school more each of the middle

schools will also receive an additional sack morton has 62 students that require sac services via their iep talbot also has students 28 students who require sac services in addition to all the other needs for all of our students cuss has 37 students that require sac services in their iep henry lord will receive an additional sac because of their services as well as they have 799 students they have 21 students who

receive sac services and they also have a broad range um k to to eighth grade so um she will tear you know uh her sacks k to two three to five six two three two eight uh fonseca as we know is a level four school currently they have two school adjustment councils and one student support coordinator the student support coordinator does a lot of coordinating uh of services and care for families so they certainly can use

another school adjustment counselor they're a very high need school they service 683 students and letarno currently has two sacks in the building and they have 17 students who require sac services they also this year absorbed step up program for asd they currently have 633 students additionally we would like to use the remaining three positions for guidance we'd like to add an additional guidance

to each middle school to be aligned with caseload ratios currently cuss has a 359 to 1 ratio morton has a 347 to 1 ratio for guidance and talbot has a three hundred and eleven to one ratio a third s guidance counselor in each school will allow those guidance counselors to not be caught up in all in their offices all day doing paperwork scheduling etc divide up those duties and they will actually be

able to do some proactive work support students create groups do a lot of career work and pushing to classrooms that would be our currently our proposal for those additional positions certainly we are in the budget price process all of our schools have advocated for additional sel needs and we are taking that into consideration but that's the immediate need we posted the position right after the

votes and currently we have had 12 applicants and covet update um as you know we're seeing a decrease in positive cases within our schools and within our community the data is training trending in the right direction this has been and continues to be a collaborative effort we cannot thank our staff students and families enough we are where we are because of everyone doing their part even when people didn't

necessarily agree they do what is needed to get to make sure that everybody is safe we've implemented the at-home testing program district-wide both for students and staff students and staff receive their at home those who sign up receive their at home kits every other week each kit has two tests so they're able to test weekly our testing day is wednesday we're also continuing with symptomatic

testing at all schools our nurses are conducting testing with support from the folks from cic we are continuing to follow the cdc guidelines department of health guidelines for those testing positive five days of isolation upon their return with improved symptoms masks are required and we continue to work diligently diligently mitigating the spread and will continue to do so by exercising caution

within our buildings deep cleaning daily sanitizing distancing as much as possible frequent hand hand washing will all continue as you know the mask mandate will be lifted by commissioner riley on february 28th at that point the decision will be remanded to local control this is on our agenda in a little bit and we'll have a discussion as to where we need to go as a district moving forward

and the last but not least is our capital projects durfee high school the new durfee progress the main academic core building is substantially complete with punch list items remaining the remainder of the exterior of the field house is 95 percent complete with hardy board installation ongoing foundation work at the base of the field house ramp all is almost complete in preparation for the installation of the

new south stairwell total construction workers present on monday through friday is averaging eight approximately to ten workers on saturdays on the old durfee the demolition is 95 percent complete with only one stairwell left standing there has been over a thousand truckloads of demolition material hauled from that site the abatement process is one hundred percent complete in in the entire old structure the site

contractor will begin mobilizing for the remaining drainage work future durfee field house and tennis courts um design work on the soccer field and the tennis courts is underway and remaining site work is close to complete design the watson renovation phase two bids have been received and the general contract tower construction will be awarded the contract the city will sign the contract and mobilization will begin

within the next 45 days henry lord the boiler replaced design work is ongoing for a new boiler plant we're currently operating the building with temporary rental boilers and at talbot the installation of the old greenhouse from durfee is going to start during the week of march 1st the science lab renovations are ongoing using the old labs from the old darfy and the special needs district offices

renovations are 60 percent complete at the pace building for the new office space dedicated to special needs and other back office operations rough framing plumbing hvac vac and electrical work has been completed and inspected drywall and taping is ongoing with anticipation of march 20th for painting and sailing installation to begin thereafter and that's it thank you thanks for the update uh miss montz any questions

mr aguiar one of the things i'd like to request is that we get a copy of these things in writing just so that i'm just looking back and i can't find the details about what was just presented the power school update we brought that up at one of the meetings about the um ieps being pdf is this now satisfied there was a there was a debate over and i i can't remember the language that you

used about two years live or like can we get a detail on what that means sure do it it is not satisfied i will say it's um it's ongoing uh we have to determine how we're going to integrate that live data they the contract said that they would give us the pdf information and then we have to determine how we will migrate the live so one piece of it is the original

contract stated that they would give us 14 years of historical pdf data and when mike and his team looked at that they just felt that we'd be doing a disservice to the teachers that are in the classroom to have to funnel through that pdf while as a student in the classroom or on their prep time so what we asked powerschool was if there was a way for them to give us at least 18 to

24 months of live data so that way it's inputted and it's not a pdf and it can be seen on the screen in real time so that they can toggle between different sections of the iep when we met with power schools initially they said that it was a no-go because of the way our current aspen is interfaced we have a journal entry so they were having a real hard time grasping their collective engineering heads around how

we make that journal entry get into their system brian michael asic then worked off the scene and he figured out a way to get them a file that they could work with so now they have a file a demo file and they have a demo iep of a student and they're working behind the scenes on a gap analysis that's basically going to be able to map everything in our journal entry by cell

so that a equals a in the new system b equals b so that way mike and his team have historical data we'll still have the 14 years so even the last two years that we're gonna you know transition to will still be in pdf form but we'll also have them on screen power school so a teacher can toggle between everything live they're in the beginning stages of that brian has also given them an additional file

we're still going back and forth with powerschool on the best way to do this they've never done it with the way our system is configured so they're they're having a hard time grasping the information but i had a call as recently as last thursday and they're trending in the right direction they have a whole team on it and then once we get to that point we're going to bring brian and his team back in and

we're going to figure out a way to get both systems to merge so we're i'd say 50 there but the anticipation on the district side is to be able to have a teacher be able to see at least two years of live data and then also have the historical pdfs so just for the edification of the other members at the subcommittee this was brought up this is a major issue as far as i'm

concerned so we were presented as a full body by the power school folks in public meetings where they were selling their product in that discussion they said it was going to be a seamless transition without all of our programs including those of special education so i wasn't too happy at the meeting to hear that the fine print within the contract said something otherwise so if i recall the date was january 26th

that they were going to have another meeting at that public meeting i suggested with other colleagues that were on the subcommittee that we go back to them and tell them that they need to fix this otherwise we're going to have them at us at a meeting to address it because they lie to us basically so i think that people are just not getting the idea that it's not just well we have to now jump through hoops

they sold us a bill of goods it shouldn't be us having to jump to hoops to yourself mr michael lazak mr loesch it shouldn't be that way they want to run a program they're going to tell us that they've done huge they sold us a bill of goods there's been issues in other districts in the past with the same exact issue that i found out after the meeting that other districts had to go and get

lawyers to get them out of the special education module so for any of those folks to tell you that that's not that this is just no big deal that's not accurate so when i asked at the meeting via the superintendent to come back to us after the 26th and tell us what happens it's not done yet it sounds good oh we're going to get two years none of that's agreed to yet

and time is going on so i think we need to get something down in writing about exactly what's going to happen if they can't get it done the next school committee meeting we need to have power school representatives come before us and stand right there and tell us why they're not going to do what they said they were going to do i ca i i can't believe that we were having this discussion

never mind the fact that somebody should have caught it when it came out in in writing about what it was and what it wasn't so i'm not blaming you gentlemen but it just not doesn't sit well with me that we we're paying a lot of money for this and we say one thing and then it's just gonna keep on you know next month maybe maybe we'll try this we shouldn't have to do this

it's on them it's not on us without yield on this issue anything further thank you next question all right mr mayor yeah mr aguirre i just had that power school issue the covet update mrs ponce mentioned something about if a student i think it was like if they if they've been found positive then they have to come in they have to wear a mask how would the implementation of that go

well if we are notified a student or an adult that's that's the board of health and department of health a student they reduced from 10 days being home to five days so first five days you're in isolation at home second five days if you have reduced symptoms or no symptoms you can return to school or to work you have to mask up for the remaining five days so if we know which

we are notified when someone is positive they would have to return if they returned before after the five days they would have to have a mask so basically in essence telling everybody that they were positive well the the alternative is them isolating for 10 days at home that's that that that's not us that's the department of health um guidelines okay but we gotta implement it so that's

yeah absolutely you said that i was just yep if first comes up i'm sure we'll have more discussion about it but that just beg that question with that ideal thank you anything further okay uh tonight joining us um durfee student sadie fitzgerald um welcome sadie you have anything you want to fill us in on tonight um i have nothing that i'd like to fill you in on tonight but thank you for

having me here well glad you joined us hope to hear from you next meeting thank you okay with that i'm looking for the approval of the minutes from the regular school committee on 110 22.

can i get a motion motion to approve second i have a motion a second any discussion on those minutes from 110 deb please call the roll mr again yes mr bailey yes mr harper yes ms larabee yes ms pereira yes mr rodriguez yes yes next is the approval of the minutes from the special ed alternative ed and early college subcommittee meeting of 120.

motion to approve the minutes second i have a motion a second discussion deb please call the role mr again yes mr bailey yeah mr har yes ms laravey yes miss pereira yes miss rodricks yes mary coogan yes and finally approval of the minutes of the parent and community outreach subcommittee meeting from 125 222.

motion's approved i have a motion second bobby second second bobby okay thank you good discussion deb please call the role miss dragon yes mr bailey here mr harp yes ms laravey yes ms pereira yes mr rodriguez yes mayor cougar yes item number seven is approval for travel requests um we have three of them uh anybody have any objections to the travel requests hearing none i'll accept them all this

once can i get a motion please motion approved travel requests any second second i have a motion a second discussion i think could i just i just kind of want to make a point i want to make a point in regards to the citizens input just so the community understands we're not handing out thousands of dollars for people to go on vacations it looks like this travel request here by dr curley

is up to seven participants it's regarding carnegie math which is math curriculum that we're implementing in the schools and makes sense fourteen hundred dollars and then also you know this fifty one dollars which was also talked about i think pretty much across the board um you get travel you get reimbursed for mileage this is something that's common um this is not something that is

outlandish or crazy when you're asked to travel for work you get reimbursed on your travel um so i don't have a problem with that but i just wanted to mention that just so the community understood it and didn't um weren't misled and that's all i yield thank you i have a motion a second deb please call the role mr again yes mr bailey yes ms jahar yes miss laravey yes ms pereira yes miss

rodriguez yes mayor coogan yes item number eight is an acceptance of donations we have a number of them um i'd like to take a uh a motion and a second to accept them and then let superintendent ponce explain them motion to accept donations second i have a motion in a second any discussion deb please call the role mr again yes mr bailey yes mr harper yes ms larabee yes miss pereira yes mr rodriguez yes mary

coogan yes superintendent thank you on behalf of jackie francisco from the fine arts department uh from fall over cultural council three thousand dollars on behalf of dr liz dunn to green school from donors choose 750 on behalf of eric principal bradley to doran's school from colonial honda of dartmouth 750 on behalf of jackie francisco for the fine arts department from follow cultural council 599

on behalf of jackie francisco to the fallen republic schools fashion program from point line space five hundred dollars on behalf of principal hogue from uh at watson school 486 dollars from donors choose on behalf of principal hogue at watson school from donors choose common corner tent lab blanket rug and timer thank you thank you item number nine is the approval of contracts that's the chairperson could you make

boys and girls club separate please uh take the boys club separate any other requests can i get a motion in a second motion to approve second i got a motion in a second dead please call the role excluding the boys club boys and girls club mr again yes mr bailey yeah mr harp yes ms laravey yes ms pereira yes mr rodriguez yes mark hogan yes i'll take a motion in a second on the

rental agreement with the boys club boys and girls club boys and girls club she's corrected me again thank you i appreciate that the boys and girls club can i get a motion motion so i got a motion in a second deb please call the role question on that i'm sorry mr anger i think this is for a couple months just a couple months is that what this is for and then yes

three months and then there's no obligation remaining of the year for the remaining of the year right and then there's figure it out thank you are you dad please call the vote mr again yes mr bailey yes mr straha yes miss larabee abstain ms pereira yes miss rodricks yes mayor yes item number 10 is an approval of grants we have one grant math acceleration i'm looking for a motion in a second um

miss laravey i did have a question on contracts i um apollo safety the um dispensary um can i just get an update is is are the dispensers up okay we're moving forward okay thank you i yield i have i have a question as well okay miss forever um you have here 15 sanitary napkin dispensers 22 tampon dispensers how many schools does that cover because i don't know if you're maybe just putting sanitary napkins in certain

schools and not tampons or how that's so they're combinations like each dispenser carries both okay and they're at the high school they're at the middle school and they are at the nurse's office in the elementary okay thank you thank you approval of grants is item number ten can i get a motion in a second motion approved grants second i have a motion second discussion deb please call the role

ms drago yes mr bailey yes mr hart yes ms laravey yes ms yes mr rodriguez yes mary cogan yes item number 11 committee of the whole 11.1 is a presentation and discussion on the technology reorganization plan is referred by the facilities and operations subcommittee and presented by scott cabral chief information officer scott good evening everyone um i'm just going to preface this before i start the presentation

when i came in as the cio i tried to take a broader look at everything but also there are some new members on the committee i have literally gone through the ranks so a lot of these positions that i talk about i held at one point in this district so i have a pretty good handle i feel on what we need to move the technology services department forward to help the students the staff

and all the stakeholders within the school department mr chairman uh mr aguiar just uh really doesn't have anything to do with this necessarily but when i looked at the agenda and we have a subcommittee meeting that's held at four o'clock and now we have a meeting at 5 30.

to me it just doesn't make sense of why would he's probably going to give the same presentation he just gave with no the point of the subcommittee is so that we can actually ask questions that subcommittee other members can watch get some clarity before we actually get the presentations in this case we have a whole bunch of things that were on a subcommittee meeting one hour before the

meeting and now we're going to have the regular meeting right there after without any i just don't understand the rationale for why why this is even being presented today not have anything to do with the issue the content of the issue structurally it doesn't make any sense why we have a subcommittee meeting and then therefore immediately thereafter we're going to have i guess the same presentation because it

was already on on our uh agenda here for for for backup information so i just don't i just don't see the rationale behind it and we're going to go through other other items the same thing as referred as referred well it's kind of presumptuous to just assume everything's going to get referred as is with the backup data i don't think we should be having subcommittee meetings one hour before

the other meeting and then bringing up the issue why don't we wait till next month when we can all digest what happened at the subcommittee superintendent if i could just clarify mr agyar you're correct it was scheduled this meeting actually was scheduled for last week it had to be rescheduled due to some unforeseen circumstances and in trying to coordinate everyone's schedule it was agreed upon to have it today with

the understanding that we were putting those items on the agenda as placeholders and if the committee did not refer then we didn't expect we're not going to presume that it's automatically going to get approved i mean we're not asking for scott is simply presenting he's been as cio for a while now he's looked at the the department he's trying to build his departments he just wants to share his

thinking about the department certainly we can come back in march if you want to part of his plan includes it's going to include it's going to be included in his budget presentation um so it wasn't intended for it to be the the same day as the committee it was circumstances that made it be today yeah i i i can't respect that i'm not debating whether you can have the subcommittee meeting what i'm just talking about is

we're having the follow-up meeting to that meeting less than an hour after it that's you know has nothing to do with mr cabral or the technology piece is just system wide i just don't understand why the point of the subcommittee is so we can digest the issues and get into the granular detail a little more than normal so we could watch the meeting i haven't seen it i want to see it now for the first time

i just don't understand why it wasn't just said okay we can't we have to have the subcommittee meeting so why put all this other stuff on the agenda but if that's the case we go through and if i have 47 questions on this issue i don't want people looking at me like why are you asking these questions that's that's my problem that if if we're going to do it we have a presentation so that any questions

should be allowed to be answered i don't know what was said it wasn't said at the subcommittee i would assume that they did a thorough job of investigating and asking questions but i haven't seen it so i yield mr cabral okay so i'm just going to give you some brief highlights of where we are currently you know in the department uh we service the 17 buildings that we have in the city

over 10 000 students close to 2 000 staff members and at any point any of the parents that call in it has truly become a 24 7 operation with the um the pandemic it's taught us a lot it's taught us how to be more efficient and it's taught us to run the department that everyone at every end user is always going to need some type of service through you know the school day

the weekend even on vacations um we've just completed you know the installation of a new voip phone system um 2500 student chromebooks 450 teacher devices at the new durfee high school which also included on our end installing all of the network infrastructure as far as switches and background equipment we've successfully completed 4 000 plus technology support tickets uh from our students and staff since july 1st of

2021 since the pandemic we've just purchased close to 3 000 new chromebooks to start the school year it's been one of our largest chromebook purchases to date we've managed to enroll all 3000 with the very limited staff that we have and we are continuing to swap in and out broken and aged out devices on the day at any day it can be between 15 and 30 that we're swapping out for schools and buildings

this past summer we purchased and installed a new cloud-based print server called paper cut which makes it much easier to print from chromebooks across the district it also allows staff members to save their work and then print it at any building they can also upload their information from home and then print at the school building when they get there we received approval from e-rate for this

coming year to upgrade the wireless infrastructure and switching equipment at talbot doran and rps through the e-rate project we've been successfully able to modernize not just these three buildings but many of the buildings over the course of the years this coming year we're going to look at doing a complete rewire of the henry lord school with e-rate funding in the process right now we're

undertaking the biggest project in the technology services realm with the implementation of our new system powerschools we have begun the process of updating all of the classroom av technology with the installation of promethean boards we're using the current high school to basically model every other classroom in the district with this type of technology so that way not only do the

children get it from k to 12 but the staff members can cross train across the district and it'll also allow us as a department to be more efficient in turning around broken devices no longer are we going to have the days where school a has one type of projector school b has a different type of projector teachers won't be down anymore we plan on having a small stockpile of replacement devices so that we can swap out

classrooms and they'll be down hours instead of days and or weeks we've successfully allowed all of our internal network connections to stream the meeting that we have now we've worked with fred tv and we're able to stream our meetings um through the network they can go live anywhere in the network um alex renee and the team at fred tv have been a very big part of the technology services side

and they've become a very big partner in our team doing all of these projects again with a very limited staff so where we're headed we have a lot of projects in the pipeline we're going to first finish the conversion of our schools to the new voip systems that's going to end all of our legacy support for all of our analog buildings in addition we're going to research and implement the

911 it's called granular granular validity i'm sorry it's a tongue twister at each site so basically what's going to happen now is if a 9-1-1 call is made in classroom 237 at cuss middle school it's going to route to the police station and the 9-1-1 call center and say that the call came from classroom 230 at cusc middle school it's going to allow for a quicker response time it'll also flag the sros

and the security members inside the school to know where the call is coming from and administrators to you know streamline resources to that area we're gonna um we're in the process um it's an ongoing process because we have so many devices of our new asset management and ticketing system incident iq um again ongoing it's going to encompass over our 14 000 devices across the network so our technicians are going

into rooms and if they're fixing a printer they're asset tagging and they're recording phones classroom av teacher devices document cameras the whole nine yards so if a teacher calls in and says that our document camera is no longer working we can actually look back historically at the issues that those devices have had so if it's a replacement and or repair and it also helps us on the district level see if

there's a bigger issue with a certain device we're able to use that data to forecast our future with these devices we've just recently installed and purchased our new firewall as part of the building project this works in turn with our content filtering system relay by lightspeed so we have a double whammy for protection on our devices relay works on the chromebooks for the students it also

filters their devices at home so they're not looking at content that is not appropriate and we also have the fortinet system which is part of our lan system that protects all of our devices and our legacy systems within the network we're in the process of implementing our new communication platform parent square this is going to replace remind and also replace school messenger this will allow the district

to be on one platform so school a will no longer be using one platform and school b will be using a different one it's very hard to manage in the background it's also very difficult to create pds for across the district so now by going to this we'll be able to streamline our pd we'll be able to streamline our support and it's also used in different languages so a parent would receive the call in the

language that is on the student information system when they receive that call it will be translated we are going to continue and finalize implement power schools power schools will go live on march first for registrations at the parent information center and then july 1 it will be live for our student information system moving forward and just as some background information on that we will maintain aspen for one

more fiscal year there's a lot of data there and even though that they're transferring all that data to the new system um mr michael asic and his team need aspen to complete state reporting for that current year so we will maintain aspen for one more year we're in the researching stages right now and a committee has been assigned internally with the stakeholders in the district for our new technology plan

with the state our current plan is ending in 2021 so we will be looking at our new four-year plan moving forward and that will have more information regarding the tech integration the curriculum side equipment refresh as we move forward we're working on a new chromebook maintenance protocol we're trying to develop a system where chromebook issues are going to be picked up at each building every week they're going to

come back to the district location if the device is deemed repairable it will be repaired and sent back to the district if not it will be replaced we have found that with the addition of the new devices we have many old devices and legacy devices so google they have this plan internally where if a device is more than eight years old it's no longer available for updates so basically in the k-12 education realm it

becomes a paperweight so what we're doing with some of those devices as they age out is where frankensteining them for parts because an lcd screen on an old device that may not be able to require an update we can still use that lcd screen in a newer device if there's an accident where a screen you know cracks or breaks so we're implementing that process it's gotten so big so quick we never realized

18 months ago that we'd be at this number of chromebooks so and and i will be totally honest with you it's an ongoing process we're learning from our mistakes we're making uh strides to correct those mistakes we're also making strides to become more efficient in that process i anticipate that at this time next year we will have a full process where we have it written down on paper

all of our technicians are following the same thing we're actually looking for best practices from certain technicians certain technicians have a great way of doing things we're implementing that across the district so it is a work in process i'm excited about it because it's something that we can tweak and we can make our own and the technicians have all bought in on it and they're all excited as well

we're going to begin training for pd on all of this these new systems so remind i'm sorry parent square power schools incident iq there's going to be ongoing training as part of this presentation you'll see the need for additional technology facilitators and they're going to be the ones that are facilitating that pd across the district where we can again target the instruction to the staff

members so that everyone is seeing the same pd and everyone is on the same page right now there are so many different variables out there that the pd is not targeted to one platform so with the addition of these new platforms and that targeted pd will be able to better serve the staff and the students we're implementing a new safety software called social sentinel that basically looks for key words as far as like a

threat in a building if there is a threat of violence in a building it scans a geographical circumference of that building and it notifies correct currently central office and then we would begin the investigation process whether or not we would have to get the sros involved i can tell you um and mr coogan can speak to it we used it about six years ago and it was a re a very good resource for us in the

district and they've made great strides in the software so we're excited to implement that across the district and i currently have begun to research and develop plans to update the network infrastructure as far as wireless we've done quite a bit of additional access points across the district but also as you know you can buy a car today and it's out of date six months from now wireless is making a big change it's

called wi-fi six it requires a bit more infrastructure but it also allows more devices on the network and when we think about all of the chromebooks and teacher devices that we have on the network we're gonna be looking to leverage some of those e-rate funds in the coming years to start to do a cycle out of equipment currently the high school is set up for wi-fi six because we had the forethought to make

sure that we were good there and now i'd like to do is i'd like to start to trickle that down by looking at the middle schools first and then the elementary schools as we move forward so when we talk about the needs in the department technology integration is where i'd like to start so we have the umbrella of technology services and then we have three umbrellas we have technology integration we have student

information management systems and then we have technology services on the technology integration side the director and his team are responsible for pd currently their jobs have kind of meshed into the break fix side as well because we're so short staffed um mr farias and his team do tremendous work but they are very understaffed they have not had additional positions up until this year

we have two positions currently posted one that we've just found the right individual for and one that we still have posted on the elementary level but going forward this year we have currently the director of integration we have two high school technology facilitators one of them is not a district employee he is housed at the durfee high school he is part of the durfee high school team and he

helps us out when needed um and when he's not we have our high school integration specialist that jumps from the high school and she's also helping right now with the implementation of power school as well as illuminate we have one middle school technology facilitator for the district and we have the five bills technology facilitators and then like i said we have currently one elementary technology facilitator

for all our buildings and we have the two posted one has just been brought on she's going to be starting on march 14th and we're very excited for her to come in she currently works in new bedford and she has a different look at the technology there so she's going to be an added member to the team um so when i say that we need some extra help in that department what we're

looking for i apologize to slide we're looking to add two additional middle school facilitators what that's going to allow the director of the department to do is split up the workload between all the middle schools his idea currently looks as if we'll have one middle school facilitator to work in the k-8 middle schools and then he'll have one person work with the traditional middle

schools and then we're looking at third person in the middle school to kind of oversee the bills coaches to have a district resource so that we can start to implement district ideas across the uh you know the district in these schools typically these individuals before covet hit would be out in the schools they'd be pushing into curriculum meetings they'd be doing trainings out in this in

the buildings right now it's very difficult to do that because we have so much back-end support that needs to happen with the chromebook initiative with the filtering that these people have literally been working 10 11 hours a day to make sure our backend systems are correct and then the new position that we'd like to bring in so that we can have those individuals be in the classrooms with

the teachers and the students and push the pd and the new systems is called technology systems manager that position is going to work directly with the director of the department uh they're going to be responsible for all the legacy software support the user accounts all of the back end pieces that currently the director has to take a piece of which takes away from his day-to-day duties what some of the

facilitators are doing right now that takes away from their day-to-day duties this will allow that person to just focus in on the back end systems and allow our team to get out into the buildings and do what they want to do they would love to be doing the maker spaces and the stem pieces they'd love to be doing the weekly spaces they'd love to be in the classrooms working with the students and the staff and with

the addition of these positions they'll be able to do just that what what their they want to be doing and the systems manager position will be taking care of the back end piece i do it i do see that this systems manager position although it's going to be under the integration side is going to work heavily with the other departments under that umbrella they're going to work with the sims team to work on the data side

because a lot of what we use in our other systems comes from the sims piece so all the user accounts are actually created with the data that's in the sim site so this person is going to be a swing position however will report to the director of integration because that's where a majority of the workload is but they will also be working with the other two facets of the department so the second piece is the student

information system the management system sims i will say that the power school piece is going to probably be one of the biggest pro you know programs that we've brought into the district in a long time if you talk to mr michael lasik it's when we brought aspen in okay so this is going to be a huge undertaking and there are going to be hiccups along the way we're going to see that the system is

doing things one way brian has already identified some spots where we'd like to manipulate what powerschool does powerschool does do it away but they've been great working with us on certain aspects of it the biggest piece will be the sped data and i you know i am confident that power schools is going to make right uh the situation mike and i have been talking with kristen faryous

and we're in a good spot um i'll have more information that maria can share in the friday email with the school committee but i did meet with them again this afternoon via zoom they really did like the file that brian created so we're in a good spot there however when you bring in a system like this there's a need so brian has a need because he currently has two members he has a data specialist

and he has a data technician when we talk about bringing power schools on brian's team is still going to have to do the state reporting for next year right so we have state reporting which takes quite a bit of leg work when you create you know when you correct one error 10 new errors can be found so there's it's a seesaw and it's a it's a balancing act to get all of

that information correct so we're asking in that department for an additional data specialist so that it can help with the power school side while we're doing the other piece and then there's another agenda item coming up there's an immediate need right now that brian has brought to my attention for someone to help with this implementation currently we're sharing a technology integration specialist on on

mr farias's side we need somebody that can be with brian every day um so that position is called a database manager position and uh we can talk about that in the next agenda item the last piece where there is the biggest need is technology services for years you've heard ken and i talk about the wires and the pliers guys these are the individuals that keep the fleet running they keep all the core

systems running security cameras phones the whole nine yards it's the busiest piece that's where i spent most of my time in the district so that's the piece that i feel most confident that we can do so much better but we have to do it a little bit differently so what i'd like to do there is we currently have a director's position that i would like to no longer fill i think that the director's position

there is a position that at one point was needed but i think now with the changing technologies and the change in the structure that i'm proposing it would be much better suited for us to look at it in a different way currently in the department we again have the director we have two senior technicians we have seven junior technicians we have four bills technicians which are responsible for that bills program and

we contract out currently for firewall services it's not some that's a niche it's it's not something that we have internally it's a full-time job and the individual that we contract out that's all this person does so i could have easily come to you and said i want to have a security appliance specialist but we would have outbudgeted ourselves for a position like that and it's financially i think more responsible for

us to leave it as contracted services right now because we can save money it's not something that we need every day however that contracted individual if we call at 130 that the sky is falling they stop what they're doing and they help us out so that relationship has been excellent and i'd like to continue that relationship so what we're requesting on that side would be to phase out that director

position and create a number of positions the first one i'm going to take out of order from the slides that you guys have is another villas technician for door and school currently we have one individual that's splitting time at doran and henry lord we all know that henry lord's numbers are rising it's just too much work for one person currently that individual spends three days a week at henry lord and two days a

week at doran and then the following week they rotate however it's not fair to both schools and that individual is literally he's drowning we're so we're giving district supports on the regular there to help out with his workload but this is just going to allow that that technician to be able to oversee he also oversees the villas technician so they report to him so he'll be able to do some more of that

supervisory stuff because he won't be trying to fit in both buildings he's working 10 11 hours a day because he doesn't want to leave work undone but sometimes in the bills program just the repairs alone take two hours the process of getting the repair tag from samsung doing the process and then dropping off the devices so this position will allow us to be a little more efficient on that side

i'd like to bring back you all know that i was one at one point the network administrator i'd like to bring that position back because our building is now 17 buildings we have a state-of-the-art high school and that building alone could have a full-time network person however i'd like to look at it from replacing the director with the network admin position and the voip admin position so the network person will be

in charge of the network infrastructure everything from the device all the way back to the switching equipment then we would additionally bring on the voip admin position by the end of the summer every building will be our new voice over ip it's also going to lower our costs on our verizon bills because we'll be able to target what lines we want to cancel the funny thing with voip is i can

actually say a building of durfee size used to have 225 lines at the old high school now it has four and it has a group of analog lines for faxing and for the elevators we can't get away from analog for fire alarm and for elevators but we can for everything else and i can create a virtual number that if mimi you were calling from the outside looks like one number but when it gets into our

network it could actually be a series of four digits so it's going to allow us a cost saving however currently on staff the only person that can work on that system daily as myself so i'm trying to limit my time in the office to work on voip issues we have been training someone internally on the staff but it's it's literally a full-time job we're going to have 17 buildings of over 3000 phones across the

district so that's why we're requesting the voip admin position the next position that i'd like to request is a help desk coordinator position maria and i and the central admin team have always envisioned having student run help desks across the district what i'd like this help desk coordinator to do is she he or she is going to be the person that when you call in with an issue that's going to be the voice that

you hear that person will then route the ticket to the correct technician however could possibly bring in the district if there's a larger issue he or she would you know report to the cio we would get the resources the one piece that we're seeing is technicians are all doing their work they're doing it great but sometimes a ticket gets forgotten because the workload is so dif you know is great a ticket gets

forgotten there's no one that's really looking at those checks and balances because everyone is trying to keep everything working so that person is going to be the voice you hear they will route the tickets they will follow up with the tickets they'll follow up with outside vendors that work on some of our systems and then would report up to the cio if there's an issue and the last position is a position that

i had in a former district that i worked in it's called the client services coordinator position so when you think about client we have close to 13 000 clients not including parents so students and staff each client has a device some clients have multiple devices a teacher can have a laptop a document camera an av device a classroom telephone so you can see where the clients have many devices currently we

don't have someone that can track those devices our incident iq system can track those devices but right now every technician has a little bit different way of handling their asset management system so this position would come in and see the bigger picture and implement the systems from grade k up through grade 12 administration building school committee devices the whole nine yards where they would be responsible

for asset management they'd be responsible for the clients as well ticket creation working hand in hand with the help desk coordinator and the rest of the members of the team to kind of streamline our approach i also envision that person being the um the front runner in the device refresh program we're going to let that person decide how we're going to refresh the devices and the systems and the schedules that we're

going to use over the next 24 to 36 months i do envision roughly 27 to 32 percent of our chromebook fleet need to be replaced as we move forward because of the aging out of the devices at that eight year age however internally we have some chromebooks now that we're going to start to refresh some of the smaller buildings then we're going to take those devices and push them to other buildings

the ones that are worth going to the other buildings and we also currently have an rfp out right now looking for pricing on an additional thousand devices so we can continue that process it will be an ongoing process so every year we're going to come back to the committee and say we'd like to refresh this amount of chromebooks the thing that's nice about chromebooks is the cost is lower however they're not

necessarily built for long term and i have three kids and many of you you know people up there have kids accidents happen we understand that so by doing this type of refresh program but having someone responsible for it or all of the data is coming in and then we can come to you and say 17 of the devices this year but we can show you data based off of our ticketing

system and this person that's going to be responsible for it it's just going to make us more efficient it'll also allow the students and staff to have the most up-to-date devices which will then limit the issues that we have and we'll be that much more efficient um so i also included in the presentation and you guys can take a look at is just a current org chart and then what we would

look like if you all decide to approve these positions i can answer any questions that you may have okay thank you and obviously we'll have a another opportunity to talk further about this when the budget comes forward related to technology um it's this is just informational there's no votes involved here tonight does anybody have any questions for scott okay thank you very much i have a

question oh i'm sorry i figured somebody else might but the um the verizon program is all mixed in here as it goes and um what's the timeline for when we're supposed to take all these people on our own budget okay so we're currently in year two of the program and i will say this um we would not have been able to get a device in the hands of every student if it wasn't for the ville's program

on or around the time that we received the devices for the middle schools some of you that are on the committee will remember we couldn't get any type of device we were buying devices and allotments of 50 100 kevin was i would go up to his office and say we could get 200 from here we can get 300 from there and then tracking all that was just a nightmare we were driving i

drove on a saturday to you know way out in rhode island because fedex couldn't get us the devices in time so the first piece i'll say with the verizon program is they were amazing because they got us those devices and they were able to do it with their capacity where every student at the start of the pandemic had those devices and also had internet access that many may not have um we're currently into year two and

collaboratively with tracy and with frank we have just with the buildings applied for an extension to that grant year three verizon starts to pull back certain pieces they pay for the staffing but in year three we're gonna see that they don't supply styluses they don't supply power charges we have already been proactive in that and we have been purchasing after-market charges that are compatible with the

devices and a lot of the buildings are actually seeing that the students are not even using the styluses anymore they're using their fingers so when they want styluses we're buying after-market styluses they don't necessarily fit in the chromebook slot however a lot of the kids are now using their fingers so the other piece at the end of year three they're slowly going to start to pull back on the repairs so we have

already had internal discussions frank and i have had internal discussions how we're going to approach that one of the early ideas is going to be at the end of year 3 and 4 is to take the sixth graders they'll get a new device from the district and we'll take the eighth grade devices that are moving on and we'll use those to gap it's called a gap order to plug the gaps for the seventh and eighth

graders in the building and each year the sixth grader would then take their device to seventh and then eighth and every year we'll take those eighth grade devices and the sixth graders will come in with the new device so we have that in year four so in year four we'll start to do our own equipment refresh at those buildings we have the capacity now to do it however with them repairing them

we've allowed them to repair the devices now the one piece i can say about the bills program is there is a bit of a lag in the repairs right now they have gone to a new company they use samsung directly for the devices and i can share that information out on friday but there are roughly i want to say about 130 devices across the district out for repair right now the problem is not necessarily samsung it's

a supply chain issue a lot of the issues we're seeing are in keyboards and also screens screens right now are back ordered six to eight weeks every building does have spares however we see that every building does not treat the loaners and spares the same way so we're going to actually be pushing out from the district level increased spares of between 35 and 40 brand new devices we're actually in the

process of labeling those devices now so that they're very clear that they're a loaner they'll have a label on them that says l1 l2 through however many devices that they have if at any point the building needs more devices we will then push those devices out to the building so we're in a good spot with the verizon program i can't necessarily speak to the professional development side that would

be frank and his team they use a system called micro credentialing that is popular in some buildings and other buildings i think there's still a little bit of a learning curve they're not so comfortable or familiar with it but moving forward with the addition of these facilitator positions we'll actually be able to work from the district level to push down what our model would look like so that

every building is on the same page moving forward so the question was when is when do we have to stop paying the what is the years you mentioned yes i don't know what the so in year four we would be responsible for the positions the positions are covered years one two and three so year four we would be responsible for the five facilitators and then right now currently we pay four

technicians out of the bills grant and then we would be adding one so that fifth position that we would add if it's approved and the budget cycle would actually come out of school funding because they will not add a position in the bills grant and then i know when we had discussed this when we first voted for it was sort of the a bachelor against the wall because the covert and all that stuff but then you

mentioned something about an expansion i don't recall maybe i missed it but does that ever come before the school committee um so verizon reached out to the bills buildings and they offered an opportunity for something that's called an immersive grant it creates an immersive lab four of our middle schools applied for it and four of our middle schools were approved for it so basically i don't know if you

remember the um the art room at henry lord they came in and they the celtics came in and they redid the lab free of charge so that's what they offered so the schools applied for that um working with the central office with maria they applied for it and they were approved for it so we're in the early stages of that grant it gives us an immersive space ken and his team have

worked with myself and my team to make the spaces available they're actually ahead of timeline and they offer stipends for the current bills team to oversee that lab space and to oversee the pushing into the you know push into the student body so they're getting paid twice so there's a stipend that's available uh per lab space it's up to the district to decide how that stipend works whether or not the

facilitator gets a piece of it and then the technician gets a piece of it because there will be additional responsibilities a lot of what happens with that lab space is done after hours because they do immersive hands-on text you know technology stuff they work on it could be robotics one week it could be 3d printing one week i did get to look at the equipment list and our director of integration is very excited

because some of the equipment is something that we may not be able to fund on our own we're talking like state of the art 3d printers stuff that we just probably would not be able to afford with the supports and the you know the materials to to use that moving forward they'll support it they'll repair it and they'll give us the materials moving forward along with the you know the curriculum side of it as well

so that was the immersion i just i i'm not familiar with it so that i don't think that ever came but then you said expansion so is that what the expansion is it's technically an expansion because they qualified for the grant but it is a is it's an add-on to the original ville's piece um i do believe four or five fridays ago we did put something in an email to the school

committee but i can definitely share with you uh more information through maria in the friday email just as a background it's costing the district zero dollars they come in and they provide new flooring they paint the space they work with ken and his team to replace lights and or ceilings where needed and they give us furniture they give us all of the computers and all of the equipment for the space and it's all 100

covered by them yeah just my concern is just the it's everything sounds good you know like the original plan but now year four we're going to pay for all these people so now on top of the 10 extra positions you're asking for we're going to have another eight or whatever of the villas or six eight more positions so now this is like it's not no longer 10 positions it's 20 positions because we have to absorb them

so i think that's important for us to to know as we go forward we approve this grant that's why we're supposed to approve all grants so that we can see what's happening in the future you said that they're taking time when you say takes time to repair how much is it a week two weeks so right now with the supply shortages we can be down a device and again it depends on the problem

right now they're seeing our our technicians report back to the district level we're seeing problems with keyboards and screens and it can take anywhere from four to six weeks if it's a simple problem as far as a battery and or a motherboard component it actually can be turned around in 72 to 96 hours the problem is there's no rhyme or reason on how we get a device back we may send one out for a power

issue that comes back in a week and we may send one out for a screen that we just sent out that comes back in 48 hours but we sent out three screens the week before that are back ordered four to six weeks so there's no rhyme or reason there and unfortunately on our end there's nothing we can do to move that process along the only thing we can do is infuse loaner devices into the buildings

yeah it's just it seems like there's some something going on there the uh on your list you have the high school tech and i think you mentioned somebody that works in tech but it's not tech so there's an individual that works at the high school who he's kind of a liaison to us he was hired as a facilitator but he works on the on the durfee side he does not work on the district level um

he's been great with us with the chromebook program over at the high school he works with my two technicians daily um and you know matt damaris and or maria could speak more to the individual um but he's not a member of our side he is a definitely a durfee staff member so you said he was hired as a tech facilitator correct what were the people that are on your on your oak

charts how it is tech facilitators right so why would that be um why wouldn't that individual be on here as the high school truth in advertising i was not the cio when the individual was brought on he was brought on and it is my understanding through discussions with the current superintendent and the principal of durfee that he is not my staff member nor does he report to me he's more of a

liaison between the two entities so he's not a tech facilitator i guess i can answer that actually that was um that individual was brought on prior to me but that individual was assigned to durfee high school especially with all the transition as they prepared to move but that person was assigned specifically to the high school very good if it doesn't make any sense why are we still doing it

no that that person is productive over there and is a valued member works with staff and teachers what we're saying is that person's role is is what the facility facilitators are doing but it is not a district facilitator is that that person's placed at the high school so we have other facilitators at all the schools is that what i'm here we have that facilitator at durfee high school that person was placed there so

how many other facilitators do we have at other schools right across the division their district you're right i know what you're saying what i'm telling you is that he has his facilitators that are district employees that person was brought on was not did not uh did not become a district assigned facilitator became a facilitator and was assigned to the high school correct so let's say that let's just

rewind and say that whoever made that decision at the time wasn't being thorough consistent or anything like that so they did something that was inconsistent that makes no sense and doesn't fit with everything else so now we come in you know we can't keep blaming everybody else now we come in here it is so it to me as a member of the committee just makes no sense to look at a list that says

facilitators across the district and they don't you don't have that one on but then you say well the person works at the high school but they kind of do the job but they're not it doesn't make sense i'm not trying to give you a hard time it just it just does not make any sense so it's it's more of a i think it's more of a mutual agreement between the principal at the high school and the

technology staff where the individual helps out where needed he's well versed in what he's doing day to day he just you know there was question whether or not when we discussed the budget whether or not he fell under our department and he hasn't he was under a different line item and he was on the high school's budget so that's where we left it because that's what the principal of the high school

requested that he has that individual on a daily because of what he brings to durfee and his staff yep i'm not going to believe the point i think it's pretty clear that it doesn't make any sense i'm going to ask the superintendent to just send us any kind of background info relative to whether persons get hired or not so we can actually call truth and advertise and if the person's a high

school facilitator like everybody else in the district falls under you as the boss that's a to me that's not that much rocket science the maintenance repair you said that was issues i've had some concerns i sent an email last week related to what is the policies related to somebody breaks a chromebook books like what what is the policy on getting either holding them accountable

to it or we just keep on giving stuff up so when when you reached out when we had that discussion i did some research we did some digging there are two different policies out there right now so on the verizon side the students and staff because the staff members get that device as well sign a contract with verizon so theirs are a bit different verizon is going to basically repair any

device under the program up until the end of the third year maria and i did some further research and we did find a policy a digital policy that was created under the former administration that we started to look at however i would i would like the opportunity to research that a bit more and then come back to the committee at a later date where i would like to revamp the chromebook

policy because it is lacking in many in many areas and i think that now that we've had some outside discussions and we've also had a chance to look at the current document i think it would be something that would probably behoove all of us as a district to go back to the policy subcommittee and look at possibly cleaning that whole process up where we can have some threshold levels where if a student

breaks the device this is the consequence and so on and so forth because right now it's very vague and buildings are doing different things there are some buildings that police it very well and there are others that there's some room for improvement but i you know i'd like the opportunity with you know with maria to be able to sit down and come back to the committee with a more concise policy

something that's going to cover all areas of the chromebook with the usage and the student use and the staff use because we do have staff damages but i just feel after looking at the current document that it leaves some area for improvement so is what does it say now if a student breaks the chromebook the the current policy reads as they lose privileges so um it's antiquated the policy actually

needs to go before the policy subcommittee to be revised but there's not a monetary attachment to it so if a student breaks a chromebook they are given a replacement one or a loaner but they may lose privileges to attend you know extracurriculars etc but it's not um they have to pay 200 towards a new chromebook or they have to replace it how about a person that loses a book 80 dollar book

it's it it's actually modeled after that the the current policy is modeled after the textbook if a student damages the book damages uh because let's all face it our chromebooks and technology is replacing a lot of the hardcover textbooks and it does it reads as that that's how the the current policy that we have says that if they damage a book they're going to be given another book but they're going

to lose privileges etc there's no monetary value attached to it that they have to pay a certain amount for damaging or losing a textbook be a ver electronic or a hard copy yeah so if i could just ask for the data on that how many over the last couple years how many people have lost privileges how many people have by school how many devices have been damaged and the like

i just you hear all kinds of different stories some true some not true but we can't have just you keep on breaking it like you know and just keep on giving them out if that's happening that's um that's ridiculous so there has to be some consequences towards you have to treat this like a a computer it's your learning tool we shouldn't just be handing them out that's we just don't have that kind of

resources if that's the case we want to spend millions of dollars and just give them away and let them break them then so be it but i don't think that's what anybody wants right so please get the data so we can check it out my last question is on you said something about the social sentinel yep yeah what is that like that's new you said it was six years ago and then

now like where's so six years ago the district um they demoed it it was very at the time it was very limited it was very clunky they've since merged with other companies the school committee approved it i believe last month we entered into a one-year contract and with everything that was going on in some of the buildings and on social media we jumped at the very discounted price it would have been probably three

times um so we're in the process of onboarding that software now so basically what would happen is if an individual on facebook i'm just gonna all fictional durfee gun durfee fight it would automatically flag it would take a screenshot of if i made the threat on facebook it would take a screenshot of that and it would send it to the administrator that has access to the system currently right now we have it

set up in demo mode for maria to have access myself and i've also included mr coogan because he's used the software before it's the intent to be able to roll that down to director of guidance with drew and his counselors and also the principals so they just have an a tool that if something's happening on social media they at least have you know an idea on what's happening um i've seen the demo um chicago public

schools started using it and they were actually able to stop quite a few events from happening and it made the investigation process that much easier for the school admin and the local police department yeah it might be maybe i just missed it but did we ever get a presentation on this because none of this makes any it's not ringing a bell that we had any discussion over this issue before i i think maybe it was

on it was just a financial piece like it was it was on the contracts and it was approved and no one had any questions that just begs it's not your issue but uh it begs the question of what that is because i would be asking questions like what is the logistics of it i can't remember that's a lot of pressure for somebody to keep getting these messages and all that so

i don't recall seeing anything about it but i could have missed it um i can't say mr coogan the hr director is going to be dealing with this well so he was just when we were starting the onboard of the software he was the one at the time when he was the ceo of the district he was very heavily involved in the software and um tom's one of those persons that i can go into his office

and bounce ideas off of him so using the software already um i'm just looking at his trial i i thought you were meaning that he's going to be the one responsible no he's not no not at all right now currently it's maria or myself and then we would get the buildings involved and it's it's our intent to hopefully have someone at the building level also be able to receive these notifications if they're deemed

necessary to go out i can also have i can give you a breakdown of the software and the friday email through maria as well just so you have an idea yeah the only other my last comment is on the sheet you sent if you could send us the salary ranges for all of those individuals because i think it's um even before budget time we're currently ever existing so we have resources and

i don't want to wait till july one if there's needs that we could do now as well as if if those people are coming and going and you know we have to attract people to our district and you're not going to attract them if we don't pay the requisite amount of money so when i see those names i have no idea what they get paid what they don't but if you

could send that to us via the superintendent i appreciate it thank you mr cabral are you anything further on this presentation okay thank you next item is 11.2 it's you again scott it's a discussion and vote to approve the sims data manager job description is presented by scott cabral um so i'll be brief because we talked about this we're implementing power schools it has become a very

um large lift for the district mr michael isaac and his team are stretched in already i was anticipating to be able to bring this position in the new fiscal year however that the demand and the need is now so we're looking to bring this person on if it's approved hopefully in the next 30 to 40 days the salary range is attached with the draft job description i can answer any questions or

mr coogan can answer any questions that you have anybody have any questions do we have any of these people in the district right now it's a new position this would be a new position okay any discussion on that item mr aguiar yeah i'm just pulling up the list and i want to say we used to have a position like this in the district

good evening historically formally in the sims department we had a woman named miss landry and we had three technicians that worked below her to maintain the database under the direction of the coordinator mr michael lazik upon miss landry's retirement we were down to three and then eventually one of those people took another position elsewhere in the district so currently we have the

coordinator mr michael lasik and two technicians below him uh as a result um we're looking at a project where we're going to manage the x2 database and still carry that for a year in addition to doing all the work of maintaining the powerschools uh database and working on that so really this position is key to the transition that we're just about to undertake so we never had uh we had a similar

position in uh miss landry's this is a little bit more involved than that it's a little bit of expansion of those duties yeah so when i look at any positions like this i've asked the same question it's not going to be a surprise to you did you present this to the union uh to the the teachers union or the administrators union the administrators union not yet no not yet we're not going to no we're not

going to this is this is not that level of position right so when i look at this stuff it looks at student information systems data manager that means you're going to manage something probably manage a few people i've said this in the past as far as the union i believe they have either past practice or in writing that if we're going to create any management positions they're supposed to be brought up to the union uh

to see whether they fit within that union or not and um i would i would agree with that mr yeager but if i could just hit the pause button there for a second this person manages the database mr michael lasik manages those individuals in the department he supervises them so he's the actual manager of that department right but all i was asking was if you brought it to them so if you

if you look at it from their perspective of we you create positions you ask them no this doesn't fit in the union this is a individual contract position you understand okay yeah we got that agreement we move on and we don't have as a school committee to wonder what is like is this a union is it not a union there's positions in the union that do similar things to these things you

know so sure i understand it's just being presented to us as okay this is what it is here's a salary and it's a and that's not position i don't oppose the position it's just i don't know that we did the due diligence that we should understand your concern like i said i think the word manager draws your attention to that and the function of some of this stuff but if you look at the functions within the

responsibilities it's really around managing the database and sort of uh creating that structure that allows us to put the the correct information into reports from mr michael lasik or into the reports for the teachers it's really about managing the database not the staff so i certainly will um bring bring it to the fra for the consideration yeah with that i o thank you anything further could i get a motion in

a second on this motion to approve executive i have a motion a second dad please call the roll miss dragon yes mr bailey yes mr harper yes ms laravey yes ms pereira yes mr rodriguez yes yes 11.3 is a discussion and vote to approve the 2022 2023 school year instructional calendar as presented by maria ponce interim superintendent schools response so we have a draft of the new calendar the draft calendar for next year

school year is based on 180 days we will be returning to school prior to labor day once again august 31st will be the first day june 15th the last day barring any snow days we if if we do have the five-day inclement weather days that would be june 23rd dismissal um this approving this draft calendar means that you would be approving the traditional vacation schedules um as scheduled in the past for um

and the end year being june 15th any discussion on the calendar hearing none can i get a motion in a second second i need a motion motion oh i thought you mentioned it oh sorry i have a motion a second deb please call the role mr again yes mr bailey yes mr harp yes miss larabee yes miss pereira yes miss roderick yes mayor cougar yes item 11.4 is a discussion and vote to

approve the next steps on the mask mandate as presented again by maria ponce interim superintendent of schools so as you know governor baker and commissioner reilly held a press conference last week that they announced that they would be lifting the mask mandate as of february 28th certainly i think that we can all agree that with decrease in cases the time is near for us to lift that mandate however

given that february 28th is the day that we are scheduled to return from winter recess we do have some concerns about a potential surge we returned from thanksgiving break and saw a little spike we returned from christmas break and saw a spike and we're concerned that when we return on february 28th we will see um similar data assuming that the winter recess you know children uh and families

travel they gather with uh groups um so they um you know they are the exposure is more likely so um after consulting with tess curran from the department of health and human services our own director of nursing karen long looking at data and gathering feedback from our unions we're recommending recommending that there be a two-week delay to allow for dealing with the potential of a spike our recommendation is to

lift the mandate for fallout public schools on march 14th at such time the parents and adults will determine whether they choose to um to wear masks of course any staff any student who opts to continue to wear masks we encourage them to do so those who are high risk and those who are unvaccinated are strongly encouraged to continue masking but one thing to note is that wearing masks on buses is a federal regulation

and children will have to continue to wear their mask until that man regulation is lifted and as soon as we know that we will notify families but i would we are recommending certainly the committee should be weighing in because that's what commissioner riley and governor baker intended is to leave this to school committees but our recommendation from school department would be to do it on march 14th

any discussion on the mass mandate ms rogers please so i'm i'm in agreement with waiting until march 14th but my question is what happens if we see another increase in cases during that time what is our plan like we're seeing a steady decrease but our numbers really look similar to what they did last january so it's great that we've seen this decrease since christmas break but overall they haven't really decreased

as a whole right we have better plans in place and we have better systems in place but what is our plan should we see those numbers start to increase again during that two-week span we actually have seen a decrease in numbers we only had 20 cases last week every week they've decreased considerably the city's numbers have decreased by about 50 percent um certainly i think that like all data we

would keep an eye on it and we would have to look at those numbers to see if it was if we saw a huge spike within the district or within the city i think we would have to have a discussion about whether we continue with the mandate longer than the 14th but i think at this time the the 14th piece would be to um assuming that kids and adults are traveling or you know uh

gathering with others so masking will protect um we'll add a layer of protection for two weeks so that if there's exposure that we can protect then i i think that after that time we have to allow parents and and staff to uh make those decisions uh in regards to moving forward i just want to make sure that we have a plan in place should we see something astronomical happen in those two weeks

right that we can't just say absolutely sorry our mandate is going to end on the 14th and that's going to be the end of it because we do have a lot of high-risk kids and staff in our districts and i want to make sure that we're looking at all of them not just some of them believe me i'm sick of this although in the winter i got to admit keep your face a little warm right

but i want to make sure that we're just being conscientious about that that we have a plan in place so that when we move forward i mean i think everybody's been very responsive and responsible our kids really have done an outstanding job they have it hasn't been perfect but they have done an outstanding job and our staff has done an outstanding job families i think that no one wants to put people at risk if we

saw such a such a concerning spike upon returning then certainly i would come back to this committee with those concerns and say hey we need to look at this because these numbers are not going in the right direction and we are concerned that we're going to nobody wants to go backwards right right we want to continue to move forward but um i think we've stabilized and and i think it's time for us to consider

and that's all i'm asking so thank you anything else oh mr again bailey mr bailey i saw it no no i was explaining to you i just no idea okay sorry the um i don't see anything on here related to the number of vaccinations do we have that data six um the city um is 68 vaccinated fully vaccinated i mean schools schools so how many adults in the schools how many students in the schools have been

vaccinated fully vaccinated i can certainly get that data usually it's broken down by uh city data i don't know if the nurse has asked has that the record for because people don't have to disclose whether they are vaccinated or not yeah the reason why i asked that is as we were proceeding over the last several months the commissioner had indicated if you get to 80 percent of the staff students

in the building they could take the mass off anyway i you know personally don't think that we've done enough in this community in the schools to encourage the vaccinations so that we get the numbers up very high because that's going to help with the if you take your mask off in the schools it's going to help the more people we have that are vaccinated yes the data that i've read or the information that i've read

so we're making this decision but i don't see anything related to this from the nurse or from uh just some i thought mr coogan i think has a something to add some time ago we ran a survey uh we we blasted out over the weekend and we sent it out twice participants to all our employees participants were not allowed to respond twice to the survey they could only respond once i want to say the

participation rate was above 70 percent um which is very good for a survey and we were in the high 80s on the response rate as being vaccinated so our adults did a great job of getting out ahead of it but that was prior to the push to have kids vaccinated and everything else and that was some time ago so that number's only risen right so we don't we don't either collect data or collaborate with the

city on data for school-aged children well we do there is data for city-wide for but we can't ask parents to tell us or we can't ask our adults to say are you vaccinated we can't require that they tell us that so 22 of our children 5 through 11 are vaccinated right and i think that jumps to 58 or 59 12 to 17 and then 68 percent are school that's all i was asking like i'm just

saying i didn't see it you know absolutely i just think that when we're making a decision like this we we need to keep the data in involved into why we're making you know the decision i'm going to trust your opinion on on what you've collaborated with them uh i do agree with miss rodricks that what if the numbers go up then we'll be scrambling again to you know to implement it but

i just think i would like to encourage everybody to get vaccinated and do the best they can if we get those numbers really high we're going to have less infection in the school so with that are you thank you anything further can i make a point about that yes miss rogers um so just about the vaccines and schools of whether or not we're pushing it i do have to say that i

sit on a lot of different committees out in the community and that is something that consistently gets talked about and i know that the schools have hosted well let me rephrase that vaccine clinics have been hosted at the schools so community partners have come in and hosted them there to try to encourage families encourage kids to get vaccinated there they are not done by the school there was some misconception

about that out in the community they're done by um you know the community partners that are doing that so there has been a big push our numbers have they've slowly crept up in the city um which i think has been helpful but you know i agree with you that if our numbers go up i think we're in better shape but you know none of us can obviously control what folks are doing

so we just have to be mindful of the fact that you know right this could happen and let's be careful and i just want to be clear that if if the committee votes to rescind lift the mandate on the 14th again students who test positive staff who test positive will have to isolate for five days and they will have to upon returning they will have to that's per department of health guidelines they

will have to mask up i i understand mr aguiar's previous point regarding that masks will be required and all the health all the nurses office students they will have masks there when they go visit the nurse they will have to mask up when they visit the nurse and of course school buses until that's rescinded they will require to wear masks miss pereira um so i agree with uh mr agyar regards to

data being important in this but if i'm correct a superintendent even if we're using city city-wide data so we may know this percentage of five to whatever year olds are vaccinated we don't know what school they go to so even if we had that data we couldn't safely say you know um morton middle school has 70 percent of their students vaccinated because the the numbers are overall so

that data is almost impossible to get when we're talking about schools unless it becomes um a mandated vaccine which i you know no i don't want to get into that discussion but that's the only way that the school nurse would be able to um acquire that information from a pediatrician otherwise the information is volatile like you're volunteering the information so it's the data's never going to be

that accurate unfortunately because of the way we're receiving it you know and i think um i agree wholeheartedly with waiting um a couple of weeks because we do see the increase after vacations and holidays where we gather i think it keeps our kids safer and certainly you know as well as our teachers safer and then going forward i think encouraging vaccinations and making sure we're encouraging mask wearing for

for scholars who um you know have medical issues that it would certainly be more challenging for them if they were to uh to get covet um one thing we can keep track of is who gets covered that's one thing the nurse can tangibly keep track of so i feel very confident that a child coming back into school after receiving covid is going to be required to follow the cdc guidelines with mask wearing and and

what have you so i do agree the data is important unfortunately there's there's hipaa laws and we're not going to be able to get the data that actually tells us how many students are vaccinated from each school thank you i yelled okay thank you i have a motion in a second one more question oh i'm sorry go ahead mr again related to issues of now are we rescinding the policy is that

what we're doing at this time well um the policy the mandate is being lifted on february 28th so we can choose to follow what we followed what deci has done all along right with the commissioner that was a mandate we all had to follow it he is going to lift that on the 28th now in he and he left that up to local control now school committees will have to determine some school committees will decide that

they're going to follow along and also rescind and lift the policy in their district and others are going to say they might say we're going to keep it for the reign of the year we're going to keep it for two more weeks um so we get to determine when we want when we want fellow public schools to lift right so is it here is what here the policy so we so if i'm looking at the

information that's presented to the committee so we got a policy that said it was approved by the committee and it's up until it's rescinded the policies in place it's in the agenda so what i'm asking is are we now therefore taking a vote to get rid of that entire policy or has it been reviewed to see these are the policies parts that we're going to keep and these are the policies that we're not

well i don't know if there's been analysis of that before this comes on the agenda what we were asked to do is what we're asking you to do is whether we are going to follow the commissioners uh what he's done up until now which has been um we've we've done exactly what we were doing we followed what uh his mandate was and which will be lifted on 28th or whether we want to

create our own policy and say we're going to do an additional we have a mass policy here we just received today from masc a uh mask policy revised that we just literally received this afternoon certainly we can um and and it states exactly what i just said the quarantine piece etc do we want to in our piece when we had our face mask covering it was the policy was about um students wearing the mask right because

the the commissioner is the one who that was the mandate and everybody was required to wear the mask so we created a policy for face coverings and where they were required and if students if they had a medical exclusion etc and when they could wear them when they needed to take them off we didn't create our own policy because we're following with the mandate of the of the state okay

in the documents that we have before us it's a there's a document that's called face covering aka mask policy and has a whole bunch of things in it right it also says in there at the bottom it was voted on by the school committee approved by the following school committee on august 10th 2020. that's what i'm referring to that's all so within that policy it talks about what do you do with a student for instance

that doesn't wear one so this is where it would be a policy that if the child is known by the administration that they need to wear the mask as we talked about earlier what is the what is the con what is the consequence for that and what are we which is embedded within this policy right so it says unless we send it by the school committee right i'm there and you're looking at the second page

this policy will be in place until rescinded by the school committee so this body needs to decide whether they want to rescind it on march 14th so we're just gonna we're gonna say we're getting rid of it we're not so we're not making that decision today so i don't know if i'm just i think i think what what i'm hearing uh mr aguiar is that that policy as you're reading it is in

effect until march 14th and then as mr rogers pointed out barring a spike it's all done on the 14th the policy goes away we're just extending we're putting a time frame on that policy that says it will end on march 14th that's what i'm taking from this but i could be wrong is that am i right yeah that's all we're doing is saying but what i'm just all i'm asking is all i'm stating is that it

doesn't say we're going to take a vote today to rescind the vote of the policy and within that vote anything that's within that policy that would help to manage the district moving forward should be addressed on what needs to happen to give the administration guidance on what the penalty for such thing would be that's i don't know it has to be two different things but if we're being thorough this

it says next steps the policies here like are we getting rid of it are we going to tweak it are we going to put something in place to say now given the if it's gone then now we have to have x y and z because it says in here what happens a kid goes home if he doesn't wear it for instance no i i i agree with you i think it's the

same ride until march 14th and if as mr rogers pointed out something goes wrong in between or the numbers do start to spike and i've seen enough of this to know that anything's possible we reactivate it we go forward again i think can i add to that miss pereira i think what mr aguirre is trying to say once that once if we vote today to rescind this policy on march 14th

this policy will be in place until march 14th then it will no longer be in place there will be no repercussions for children who are not wearing masks because they won't be required to wear them now the only time they would is if they come back from having covet in which case that's a policy a health policy which is still in place and that's not going to change am i correct superintendent

so we already have a policy through health that deals with um students or faculty who get covet and then are required to wear to mask up in schools five days or what have you um which is separate from this policy so if we vote today to rescind this policy we're saying we're going to keep it till march 14th after march 14th it's done so there will no there will be no repercussions it'll be optional so we're

going to encourage students and let parents make the choices for their for their children and educators make the choices for themselves as to um if they want to mask up because they are in a high risk you know category but it's an optional thing so it's not gonna we don't need a policy related to repercussions i don't know does that make more sense i think hold on i think that's i think that's what i'm

reading too yeah um mr hart no thank you mr mayor and i yeah i i i absolutely agree with um committee woman pereira uh and i think too that this i i'm glad that that the superintendent uh extended for march 14th i think that works we've seen a spike like you said in thanksgiving and christmas and i also agree with miss rodricks uh for bringing that point up i think it's a very valid point and it's

happened in the past to us so um and i also too think that the uh the the like what miss pereira said that it needs to be back in the decision decision process needs to be back with the with the parents in the household and i think that that's that's where it should be and that's where it should stay um i do think that as mr again said that people should

encourage them to be get vaccinated um and i also believe that um if people like like you said superintendent if they want to wear the mask they wear the mask if they don't they don't have to so i think this is a very good uh you know this makes a lot of sense to me and i think it makes a lot of sense to a lot of people so i'm i'm happy to approve it

mr bailey um i agree with the uh with the march 14th um date as well uh one question i just asked uh i want to ask is with the testing program um where are we gonna where do we stand with that the what test and stick the test we didn't we um we are not doing test and stay anymore we are doing the at home testing when we picked up at home testing for staff and

students we um did we stopped doing test and stay that was one of the conditions for that at home testing made available it was we are still doing symptomatic testing and at home testing if i can just we are scheduled to meet on march 14th that will be our next meeting certainly we can look at numbers at that time i do think that um we could bring back mr aguiar brings a

good point where as if we let's say we have students who are quarantining who are isolating for five days and then have to wear a mask for additional five days we do need to have something in place that we can hold you know them accountable for um also we do need to put in writing that masking needs to happen in school offices so perhaps what we need to do is look at this one and

just look at the masc policy that we just received this afternoon incorporate those pieces and just uh um you know modify that and just have a very short piece so in cases where we have students who test positive or staff who test positive they're required to do this this and this and we could bring it for the may uh march quarter so do you want to do you want to table this until march 14th and um

and with an eye towards mass they're coming off march 14th unless unforeseen things happen i think there's two things good so we you could vote that we are going to um lift the mask mandate on the 14th pending data and then we also could uh bring a revised policy to an act uh moving forward from the 14th there is because right now we have this intelligence okay i'm sorry oh it might make a motion

all right i have a motion i have a second i have a motion a second mr aggio this just points to just being thorough and reviewing the information before it gets submitted to the school committee that's all i'm saying i'm not in disagreement with people over what it needs to happen or not but if i'm looking at this document here i'm looking at what's sent to us as part of the backup documentation for this meeting

nowhere in any of this literature does it say the recommendation of the administration is to rescind the policy nowhere in there says we're going to create a new policy i agree with what mrs potts says now i think we need to go back and make sure that whatever needs to be in the policy we have it for the next meeting so that will give guidance to the principals and administrators

about what happens if a child is under x y and z circumstances that's all i'm saying we just had didn't do a thorough enough job of presenting what it is here so i i'm not trying to say let's wait till the 14th what i'm saying is we have to at some point because the policies in place we have to have the language the school committee votes to rescind the policy change the

policy to now only have that one paragraph as mrs ponce said so i that's all i was trying to make a point it wasn't here i'm glad it's going to be here and we can move on are you right so i say we vote on um rescinding the uh mass mandate as of the 14th with with the uh modifications coming forward also at the 14th and with an eye towards what ms rogers

pointed out about any fluctuations in the data i have one other question just to clarify mr uh bailey's question so we're continuing with the testing program as we have it now where students are taking home um yes taking home tests on a bi-weekly basis yes we will okay we're continuing with out-of-home testing and symptomatic testing okay deb please call the role mr again yes mr

bailey yes mr harp yes ms laramie yes ms pereira yes mr rodriguez yes mayor coogan yes can i just ask a clarifying question on mrs rodrick's comment there so her question was about whether we're doing student testing and then the answer back was symptomatic like can you just explain what that is going forward sure symptomatic testing we've been doing all along and last year we did it that's for any

students or staff who exhibit symptoms while in school they go to the nurse the nurse does test them and if they test positive they're sent home to isolate the at home testing which i brought before the committee last month the governor and the commissioner made available at home test kits for students and staff they pick up any parent who's opted into that they have to have a consent form and if they

do they weekly that every other week because a box contains two tests they receive a test they can test themselves at home if they're positive they report it to the nurse so those that's the the two uh testing programs we have in place and then we explored the test and stayed but that never went we did test and stay for a short time um that was only for the test and stay was only for

students and staff who were deemed close contacts while in school that reach was very small so we wanted to expand that reach to all of our families and students yeah so that's no longer written that's no longer the data thank you okay we're all set next item up is 11.5 which is a discussion and vote to approve the spending of 591 thousand three hundred seventy two dollars the city council approved as presented by

maria ponce interim superintendent of schools this this actually was if you recall this um went back to the subcommittee uh instructional subcommittee um where we reviewed um the uh what the money the appropriation was going to be targeting it it is for supplemental materials for um uh earmarked for special needs teachers as well as um esl teachers who typically were sharing materials as well as classroom libraries

it's part of our wonders core curriculum in grades pre-k to five any mr mayor can discussion get a motion i'm sorry mr again just wanted to clarify i know at the subcommittee we asked this to come back and then we um i believe i asked at the meeting but i don't see it in the writing here for the edification of the members that this is actually materials it's not curriculum

because it was confusing to me that it was curriculum like we're adding another so we already went down that road right wrong or indifferent a couple years ago so this is basically for actually hard materials like buying textbooks for the teachers and the staff so they can service various students this isn't curriculum per se now i do i do think and it's still i think outstanding

that we have some needs about figuring out how much curriculum what's being used what's not we've talked about that in the past it's high time that we actually get all of that data so that we can figure out what we're using and we're not using but i wanted to make the committee aware that we did vet this and it was for materials subsequently i you know found out from uh different places that the wonders

curriculum might not be the best uh advised uh curriculum so i think some of that information probably could be taken offline but we had gone through a couple of years ago this is only for materials so that's why i'm much easier to support this because it's a supplement to what we already did is not going down a curriculum road where we would have to analyze the benefits of it right i i

it is part of wonders curriculum though which is what we use that i mean i i i know that you have information we certainly i'm willing to uh i know stephanie's here and dr curley we can sit down and go over wonders is actually a high quality curriculum that is that was vetted through ed reports um and deci so we certainly can sit down and go over its its use thank you are you discussion

do i have a motion second that no can i get a motion so moved i have a motion do i have a second second i have a motion a second deb please call the rule mr again yes mr bailey yeah mr harp yes ms laravey yes ms pereira yeah yes rodericks yes mayor coogan yes 11.6 is discussion and vote to approve a job description for the site facilitator for programming and operations at durfee

high school as presented by matt damaris turf high school principal and tom coogan human resource director good evening everybody thanks for having me um this position is something that we've discussed for a few years now the conversation emerged in april of 2020 and then over the course of the next year we put it into the budget coming into this year and the reason why there was a year gap between the

conversation and implementation is last year with a hybrid model and a lot of remote action we ran very little after school programming we were in a phase of moving out of that school so not a lot was going on after school now we're in the new building and it's beautiful you've all been there you've seen it those of you haven't i think you've all done that right it needs to be used it needs to be used

longer than the confines of a school day and when you push your operations into the later afternoon and then hopefully into the evening and beyond we're going to need people there that are going to be able to to handle situations and to keep an eye on things in a supervisory way um that that they have a background in education and how schools run kind of like a second shift concept

so what we put after discussion with the community recently across the fall we put forward this what you have in front of you tonight as a job description for a site facilitator for programming and operations so i'm here to answer any questions and i hope you consider it in a favorable way any questions for the site facilitator at durfee uh mr aguilar yeah so the only uh i mean i think there's a need for it we

talked about it in the past my concern is the and i asked this question of the other position relative to the union and when i see language such as please review the job description with the lens in mind we have removed administrative language and duties related to fraa administrative functions and there was no administrator license for the position if i'm reading that i'm only saying that

this has been tweaked so that it doesn't fall under the union which i don't necessarily uh agree or like that particular piece i would also argue with the case that this position needs to have some authority if you're involved in the supervising after school of the credit recovery programs and the likely they can't remove all administrative functions because it's actually supervising

a lot of different programs as mr dimara said if the school's going to be used for a variety of reasons the person has to have some some authority and some teeth so that doesn't jive with the fact of well i think the earlier version that was um brought forward had a little bit heavier administrative function in my conversations with the fraa and i did discuss this particular job description with them

and i told them that i would be bringing it before the committee tonight i spoke with them and given the similarity of this position to the positions that we use in some of our summer programs for site facilitators i'm sure many of you are familiar with some of the people that we use in the summer over at the high school uh there's there's several individuals involved in that that the the focus was

more around that than in being an evaluator or somebody who's uh dealing with all of the conduct issues or any of those type things so it was less of that vice principle type function and more of a site facilitator where when the person runs across one of those situations that really calls for the administrative function then they loop in either a vp that's on on call or mr demaris to make a ruling on that and

and to get instructions on how to proceed um it's also calls for somebody who's more familiar with how a school runs and those functions and where to go and where not to go and in keeping with the committee's feedback on the original proposed modified shift position this was less of an administrative function with less of a administrative price tag attached to it and more of a site facilitator manager

operations facilitator while they did those functions and handed it off to somebody if it became an administrative issue yeah i mean look at the salary the salaries is actually potentially could be more than some of the administrators we have in the administrators union so i'm not sure that that flies with the face of uh well one of the things to consider one of the things to consider is that if it were a

teacher that applied for the position as opposed to an administrator that might you know be interested in this this the second shift piece might not be as attractive you're going to ask them to work a day that goes longer into the night more days in the school year than a than a a a teacher's position so it's probably going to be if or a teacher it's probably going to have to be a

little bit more than the teacher was making in their regular 183 day schedule and a little and accommodating for a little bit for the for the later shift in the day so so the range is wide to try to accommodate that do you have anything in writing from the union that they would not oppose this no because they have not seen all the elements of this yet um i explained that

when i spoke with them and he said have your conversation with the school committee and bring it back to us on uh and then monday in on it yeah if you could just send that to the committee after sure thank you thank you any further discussion uh do we have a motion a second deb no we do not uh okay i get a motion motion second second i have a motion of second

uh deb please call the role mr again yes mr bailey yes mr harp yes miss larabee yes ms pereira yes ms rogers yes mayor coogan yes item number 11.7 is a discussion and vote to approve of the facility school use as referred by this facilities and operations subcommittee and presented by ken pacheco chief operating officer

hello everyone the subcommittee quite a while back voted to set up a new matrix with a percentage increase of about 20 to 25 percent across the board for use of any of our facilities so this matrix includes everything that we currently have and then upgraded the high school to reflect the new numbers in the new areas which are rentable so to speak it also includes the new baseball field so there are items as i

highlighted in the letter that are not on this list and will wait until those facilities are built so the committee always has the option when someone chooses to rent the place or a particular field or building to if they don't like the rates you know uh if they feel the rates are going to hurt the organization in any way then they have the right to come to the committee but those decisions would be made here

they wouldn't be made at facilities so when someone calls to rent we look in which column they fit into and that's the price based on the usage and the amount of personnel required to run that particular event any further questions i have a question uh miss ryder well it's less a question and just more of a comment so we're looking at the nonprofit cost so that's per hour for the use of those facilities so just

as a non-profit that's going to price a lot of folks out so i want to make sure that we have some kind of plan in place especially if we have non-profits that are supporting the kids that are in our schools that we have a plan in place to be able to work with them because that's going to price a lot of folks out so all of these numbers have been in existence

so for instance if a room was forty dollars there's a twenty-five percent increase to that forty dollars currently they're paying forty dollars there are conditions where these have been waived um because of historical data that they've been waived before what i'm saying is that we would like this to go in effect on july 1 and that we would not have the ability to waive anything that if someone needs to

deviate from this list then they need to come to the school committee to state that case and the reason why i say this is because everything that we do with our buildings eventually has to be repaired every rental including our own uh you know our own functions and the wear and tear on the particular facility the custodial cost the security cost um it comes with a price that that sometimes we overlook we're spending

millions of dollars on athletic fields and those athletic fields um are going to need new carpets we currently don't have any funds available to replace those carpets this would allow for those funds to be kept into that account and after the personnel fees are paid those funds left over would take care of this for instance costs needed new carpeting in the auditorium the most used auditorium in the district

those carpets were replaced using this fund again um the library again for in this building those carpets need replacing a school use eligible fund so what i'm looking to do is to take the arbitrary fees waiving away from us and and put it here where it belongs and then any organization can come here state their case if that's the case then that's fine we didn't do it and an organization

basically needs the next organization with a similar operation would know that it didn't it needs to go through the process now i'm all for creating a system to deal with that process i just want to make sure that we're just mindful and being good community collaborators by acknowledging the fact that that will price out a lot of folks and that they are aware that they can come to the

committee and ask that question that's my only sure yeah looking out for our community partners i yield yes mr aggio so the uh i recall this being we were talking about youth football a year ago i think at the last budget or something like that over in the yes did nothing did anything happen to that or was that just was that just did they pay did they not pay i don't think we've ever heard anything

since that so they've paid their regular fees what they were looking for was those fees to be reduced those fees were not reduced the fees that they were paying were paid and the other groups that rent the artificial turf fields pay the same rent so i don't know maybe maybe i'm missing it or something but i recall and maybe we could do some research on this we go back to the room over there we were

meeting in during covet it was stated that we we as a committee were not going to approve these but we wanted those non-profits to be able to use the outdoor facility for free with uh i think uh paying for the port of john or something along those lines that was the that was the natural fields the natural turf fields right so that if that's what this committee would like to see then that that can happen

i again i don't have the same cost on the on the natural grass field other than the porta jones anybody who's renting a field needs the port of john's available because the buildings are not going to be available for them to use so that is part of oh i get it i was just trying to figure out back what happened since that meeting and when i had that's what i was saying

there was a facility meeting that we went over all of these numbers and again at the facilities meeting these the 25 percent was approved so that we could set this matrix if the committee does not want anyone to pay for the use of those fields for instance we don't have a lot of grass fields we only have a few but the easiest one would be fonzaga we have a little league field

softball field at that school so it's a grass field if if the columbus little league which used that field for years wants to use that field they can the only thing they have to do is come up with the port of john's pay for the port of john's and they can use that field i i hear you all i'm asking is if somebody can get us what happened after that meeting

so the subcommittee voted and then it came to the full committee we said no as a full body so at that time i don't believe we've ever heard anything back to say pop one is not paying pop warner had to pay the old rate pap wanna had to i haven't heard anything i want to pay the bills that they needed to pay because the committee didn't act on a freebie so they did pay

there's no change in what they were paying the only the only issue is is right now with this document there is a change so my guess is is that they will be here along with other groups looking for relief from the new fee yep mrs potts may i just please ask that you go back and review the records it was not i can tell you from my my angle

it was not the impression of just let it be please go back and review what happened because i think we should have had this back before us long ago rather than february 14th 2022 and they shouldn't have been paying as far as i'm concerned because my vote would have been as such and i don't think that we we haven't heard anything for a long time on this so if you could please just

review it i don't i agree with mrs rodriguez i think some of the non-profits if we're not having an expense like on an outdoor field we shouldn't be trying to make money on community use likewise if a non-profit wants to come in and work with a school to say well we have custodians in the building and there's not going to be an expense why would they not be able to come in and run a

a meeting or whatever else like so i think there's some intricacies to this that you know we don't want to let people say that we don't want them to use it but if you could please get back to us on what happened with that since that pop one vote with that ideal thank you all right so any further discussion um miss laravey yeah hi kenny just could you right off the top of your head

do you know how many community uh partners people use our fields non-profits non-profits pop warner comes to mind at henry lord and use the uh stadium um i don't know of too many others right well and i do say columbus uses uh that field but they didn't use it last year or the year before so i think mr again this does go back to that that meeting that we were discussing right

the non-profit and how the how it was very uh it was kind of unfair because these these kids 85 of them are a fall river public school kids and i think the both of us kind of advocating for these kids and going back to that meeting i do recall that it was supposed to come back to us i guess conversations were supposed to happen between pop warner and i guess you and your team

and that didn't happen but so i i guess what i'm saying is is we're going to go by this rubric and they're going to have an issue and they're going to come in front of us and i guess the decision is going to have to be made then correct is that what is that i would hope that for for season 2022. i would hope that all the decisions are made on a one

on basis right so so if anyone wants not to pay for a particular field or a particular room it should be that one person that one time because if it's going to be permanent then that's fine as long as it's so we can add it to this matrix so that my people are not having to decide okay it shouldn't be a decision that we're making it's not a decision that i should be making on my level

this is the only level things like that should happen so if a community want a community partner would like to use the facility whether it's indoor outdoor it should come here as a one-off get it approved and then and then be done that's how i think it's the cleanest way no other way is going to um each each group is unique and what they what they use absolutely how much they want to use how how often

they want to use it and i think it would be much easier for it to happen that way than any other way right and and we can go back and forth and the wear and tear from pop warner is is much higher than any other people i guess rentals but um as far as what i don't see on here is the uh concession stand is that not an option for anybody i don't i don't

believe that we have a way to have anyone but the school operate the concession stand i think it's it's very complicated it becomes a situation where it's never without question when it's being used and we always have complaints on the school side after an event so we i think personally that you the heart of most organizations is that concession money and i think they should be allowed to do that i just don't think

that the building itself the concession stand itself the equipment in the concession stand with the exception of any equipment that was shared and was bought that way should be used by outside agencies because of just what i just said this it's always an issue so the bathrooms are available to outside agencies and the equipment that was purchased by both sides is always set up outside of

the particular concession stand so that wouldn't change and i wouldn't be opposed from where i stand um to allowing a space to store that stuff but just not the concession stand itself i think it's the cleanest way to avoid pointing the finger this group can use it that one can't and that's where the stuff the arguments usually happen thank you i yield anything further mr aguiar just based on

your answer you said that you think that the schools are in charge of the uh buildings and the uh concession are you accurate in that say that again i'm sorry you had mentioned to ms laravey that you felt that the schools only should be the ones using the concessions within the concession the building itself yes right so i think we have an issue going on at the high school but that's not the case

it isn't it isn't that's why i'm saying to you i think that that's the way it should be because i'm not disagreeing with you what i'm saying is though i think by this we get this policy here separate from that we have an issue going on that's been going on for way too long related to too many side deals and this one said that they could use it and that one and this and

that the advertising big mess but i agree with you the high school so that's the high school administration has to manage their building now i think that's a building and grounds situation i don't think that the high school is is totally that's the electrical system for the school there's a lot going on in that concession stand that right now is is actually a hub of of all of the electrical for the fields

and not just the lighting but all of the electrical for the fields some parking lot lighting the generator there's a lot that that concession stand has turned into with the new construction so it it is not just a school functional building it is now buildings and grounds that that building needs to be secure but it's not school committees my what's my point the uses no one no one should be saying that it's

a school committee's vote whether the boosters use it or not use it like that's that's an administrative function of okay you know what i'm saying like that's my point is that i think people need to get to the bottom of what they do what they don't do and the administration needs to say this is what happened you know what i mean we get too many calls for the complaints in my opinion over

a friday later being broken or this was a mass or that was a mess like that i think that's some sort of under the hierarchy figure it out as i said it's historical because there's an awful lot of of stuff that was done and was said to be done by different groups and and it's very difficult i agree with mrs pacheco i always go by show me the letter in writing that says where this

happened or that happened you know we've had advertising issues same thing that's been several years i still can't get answers on some of those questions so let's get everything in writing so we're all on the same page this is what it is and let the administration work on it without you mr hart uh kent you said uh did last year with the uh falcons that or pop warner and other non-profits did they use this yes they

did last year okay so the changes the changes are going to be made as there will be a storage area that will only allow them to store items in that particular area as i said the building has become much more um secure and it needs to be because there's a lot of sensitive equipment to operate buildings and generators and and lighting that we just can't have everybody in the building and the thing is

even even sometimes on our end but we we need to be sure whoever is in the building is going to take responsibility for the building as i said because even if it's our own people there's a lot in there a lot going on in that building and we don't need to have an accident happen you know with somebody getting hurt or a piece of equipment getting destroyed because we didn't know who was in our

building and have you formally recommended that yet we're going to build that particular area they know now no no well it was i think everybody knew was coming right um that's no surprise but i think the this once that building is secure and we can allow that other group or groups to use that particular area for storage um locks will be changed and um that'll be the end of the story okay

thank you very much are you okay do i have a motion in a second can i get a motion one more question okay i'm sorry as i'm going through this agenda i see a lot of things that are coming up for the first time did we eliminate the first read of things so in the past like over the we've always had like first read of this so we can make motions then digest it over a

month and then come back unless it was urgent but i don't see that listed anywhere here so there's no policy coming before you are you what are you what are you referring to what i'm referring to is the two you're talking about the facilities voting to approve like new policies new uh numbers here with the um what mr pacheco just presented uh the next one is about a whole new committee well we're actually tabling

that because the committee is not moving that forward right now all right i'm just going by the agenda that's all i can go by right but i think that if we uh i think we should take some time you know i haven't been able to watch the meeting as i said earlier but i don't necessarily think this is an urgent item i'd rather not vote against it but i think that if we're going to just

implement these things with some fees in here i haven't done enough um investigating to figure out whether i'm for it or not so it's up to you vote on i'll just vote no but just so we're clear though that was referred at a previous meeting not at today's facilities meeting yeah we went about a year and a half ago yeah the one before so that piece that you're talking about was from a previous

meeting not from today's correct is me i don't have i have a motion in a second that no i don't know i don't have anything motion a table somebody make a motion yeah i didn't hear did somebody make it motion to table

motion where does the motion of the table take precedent it does all right do i have a second on the motion table is can i ask a question yes of course is it that you need more time to look through this kevin you're asking me yes i'm asking why you're tabling it yeah so my motion at the table is just based on the fact of we bring up some issues here that i'd be

much more comfortable if it was an all-encompassing policy about how the nonprofits will be treated and the like so it's basically just for more info this is policy if we read it is going to be implemented july 1. so it's not like it's going to be implemented next month so my only rationale for tabling it was so that between meetings now that we brought up some things today we can get

some answers from the administration and then take a vote where maybe we all solidly in agreement on the pieces that need to be here that's all okay that's fine second the motion is second i've called the role ms draga yes barely yes mr har yes miss laravey yes miss pereira yes mr rodrick yes mary coogan yes item number eight 11.8 um i've been instructed that we're i'm asking for a motion to table

uh we're not prepared to go forward with this at this time can i get a motion i got a motion second a motion a second deb please call the role mr again just a procedural question this was going to be from the referral and i guess that never happened so doesn't it just die like we wouldn't be tabling it here it's actually probably tabled in the subcommittee i'm guessing i don't know

what the subcommittee did but if they tabled it in subcommittee we didn't make a motion on it we just we didn't tell you so it shouldn't even be here because it would have to go before a subcommittee first well it's on its own it's on the agenda so it did go before the subcommittee but we weren't the committee the committee gave feedback that they wanted us to go back and and make sure correct so it's going

to go back to that subcommittee right yes it's not coming back here yes so that's my point so we basically want to delete this instead of recommit to the subcommittee that's what it'll be it won't be um i'm sorry motion already committed to the subcommittee

mr again yes mr bailey yes mr hart yes miss laravey yes ms pereira yes mr rodriguez yes right yes 11.9 is a discussion and vote to approve the statement of interest in accelerated repair project on the wiley school as referred by the facilities and operations subcommittee and presented by ken pacheco chief operating officer any promotion i have a motion second another second mr pachico okay

so this is the second time that this particular item has been before the committee um was in early 19 the submission went into mspa it was going to go into mspa and then we decided that it wasn't the right time um that we were uh concerned on the city side about funding to carry the project out and it never made it past the committee so again in 20 we tried um kovit stopped us at that point

msba did not move forward with any uh of the arp programs which is the accelerated repair program so what this request is is a redo looking to put a roof new boilers and windows in the wiley school and the thought process is that this school would be used for expansion of the stone school and give us some swing space we're not at capacity yet but we will be we could be at any point

and this would allow us to either separate the younger students and move them to the wiley school as an annex or um to figure out what other use that this would work well with with the westall and the um and stone at west all so the the process is this committee this body needs to vote on this if they want this to happen and then i would go to city council next week the february

calendar is really different at the city council because of two meetings being together so i would bring this to city council and then the submission date is mid to late march to msba so the process is they need the two governing bodies to vote before this would move on to them it's an 80 20 split on all arp projects so everything that's eligible is a straight 80 20 split tansy was the best example it was a

small amount of money that the city had paid on their side of the outside of of their 20 percent uh as opposed to a west stall which had a lot of ineligible costs um ada compliance and and things like that this project here is straight windows doors and boilers and will not have the same issues because we will do as we did for the watson and get a waiver on the ada

since the school will not we're not going to be looking for immediate occupancy any discussion on the wiley mr again so when i want to say we approved something on i don't know if this was it or not but at the time it's a small school and i believe i had asked the question of if we were ever going to occupy we had to do full handicap accessible accessibility too which was a big number

price tag and that would have been at our or the city's uh and it still will be it still will be the issue is we're losing the building because of the roof leaks um because we don't have the ability to heat that building and once we not we stop heating buildings a lot of things happen you know paint peels door walls crack things like that so what i'm trying to

do is salvage the building put a roof on it and if i can do a full arp then it is only a two-story building so the elevator is not quite expensive it's a two-story building so the fire suppression is not as big a number as westall and the site is a different kind of site than west all was so there's quite a few differences square footage-wise it's a huge difference it's half the size of um

i'm sorry i keep saying west all it's watson half the size of watson so have you talked to the city about whether they want to pay for this i have not i will be talking to the city when i go down to the city council now this is going to go from here to the mayor's office and the mayor will need to send it down if the mayor does not want to

send it down then um then it won't go anywhere so this isn't finding it what i'm saying we're not buying and this is no money so this is strictly the statement of interest if we get chosen then we get invited to the next round which is feasibility which costs 250 000 of which 50 000 will be on us and then you move into the funding round right after that okay if you could just please

report back to the committee how that discussion goes thank you okay do i have a motion a second on that i have a motion by miss larabee second okay i have moshe's second uh deb please call the role ms larry needs to read i have to research language mayor coogan oh i'm sorry go ahead okay resolved having convened an open meeting on february 14 2022 prior to the closing date the school

committee the city of fall river in accordance with its charter by laws and ordinances has voted to authorize the superintendent to submit the massachusetts school building authority the statement of interest form dated march 25 2022 for the william j wiley school located at 2585 north main street with which describes and explains the following deficiencies in the property categories for which an application may be

submitted to the massachusetts school building authority in the future of replacement renovation and modernization of school systems such as roofs windows boilers heating and ventilation systems to increase energy conservation and decrease energy related costs in school facility this project will be for request of a new roof two boilers and complete window and door replacement and hereby further specifically

acknowledges that by submitting the statement of interest form the massachusetts school building authority in no way guarantees the acceptance or the approval of an application the awarding of a grant or any other funding commitment from the massachusetts school building authority or commits sit the city town regional school district to file an application for funding with the massachusetts school building authority

thank you miss laravey can we get a vote mr again yes mr bailey yes mr harp yes miss laravey yes ms pereira yes mr rodricks yes mary cooley yes 11 10 is very similar it's a discussion and vote to approve a statement of interest in accelerated repair project on the robert almaderis resiliency preparatory academy as referred by the facilities and operations subcommittee and presented by

ken pacheco chief operating officer so this project is again an accelerated repair project we just finished one at um at the school and it was a new roof five new roofs actually on that building at 290 rock and new boilers so because of the size of the project putting the windows in with that project would have really had we would have really had a difficult time trying to operate that

building and keeping it live too much going on as it was with the roof and the boilers adding the windows to it there's 390 windows in that building so that project is a very long and and extensive construction project to try and do all three pieces so we opted to do the roof which was most important at the time to get the building secure from infiltration and to put the boilers in because we

were having some difficulties we only had one operating boiler there were four of them in the basement we don't move boilers we just keep knocking them putting them aside and moving forward so we do now have a complete new heating plant hot water and domestic water and heating and we have a brand new brand new five roofs on the on the building so this is the next step 390 windows and

again there'll be some work around the windows some of it will be covered within the scope of the accelerated repair program there may be pieces of that project that won't be covered if it extends further than a certain percentage of the area in which the window sits as as the last project this is no there's no monetary tie whatsoever with this this is strictly a statement of interest and if we get

invited into the next round then it becomes a feasibility study and the following round would be where the major dollars are the 250 dollar 250 000 uh a dollar amount is the standard amount at which we do um feasibility studies on on accelerated repair programs can i get a motion in the summer moved i got a motion second i got a motion a second miss laravey resolved having convened an open meeting on february 14 2022

prior to the closing date the school committee of the city of fall river in accordance with its charter by-laws and ordinances has voted to authorize the superintendent to submit to the massachusetts school building authority the statement of interest form dated march 25th 2022 for the resiliency preparatory academy located at 290 rock street which describes and explains the following deficiencies and

the priority categories for which an application may be submitted to the massachusetts school building authority in future replacement renovation or modernization of school systems such as roofs windows boilers heating and ventilation systems to increase energy conservation and decrease energy later costs in the school facility this project will be for a request of a complete window and door replacement and

hereby further specifically acknowledges that by submitting the statement of interest form the massachusetts school building authority in no way guarantees the acceptance or the approval of an application the awarding of a grant or any other funding commitment from the massachusetts school building authority or commits the city town regional school district to filing an application for

funding with the massachusetts school building authority thank you miss laravey deb please call the role mr again yes mr bailey yes mr harp yes miss larabee yes miss pereira yes mr rodriguez yes mayor coogan yes 11 11 is a discussion and vote to approve a budget transfer as presented by kevin almeida chief financial officer so in front of you you have the third budget transfer transfer for this year

this transfer just being done to cover current shortfalls that we have we are in good standing where we are i provided you with the documentation explaining why we're over and under in those line items so i'm requesting approval from you today motion approve i have a motion to approve do i have a second do i have a second yeah oh sarah i'm sorry no shelley i second yeah yeah i must be losing it okay

question i'm not necessarily in these transfers but does this make all of the accounts projected to you're not going to need any more transfers i mean not i i will need more transfers just this is what i know of as of right now so if we were to project out for the rest of the year do you know the accounts that need and you might be able to just send this i have a pretty good

idea yes i would just like to ask that we get those these seem straightforward but later on in the year they're going to be larger yep i'm guessing so i'd rather have that knowledge ahead of time so it's not like we're if we don't make the transfer then we're in a negative the only the only issue the only issue with projecting now at this point with some items is that we're still in

negotiations with certain unions so um some of the negotiations may cause further or larger increases than i anticipate so yeah no i understand i think you understand my point just the sooner the better so we're not in may or june doing them all absolutely thank you thank you any further discussion uh deb please call the ball that's right yeah yes mr bailey yes mr heart yes ms larry yes mrs pereira yes

miss rodriguez yes yes number 1112 is a discussion and vote to approve a year-to-date budget report is presented by kevin almeida chief financial officer so this is our monthly monthly report for january we're at uh just under 54 spent to date in january we're in good standing here um in addition i just wanted to point out that the insurance um is projecting almost that you know exactly what we budgeted so

it's the numbers fluid so it'll it'll go up and down throughout the rest of the year but it's uh we're pretty pretty close on the insurance side so any further discussions for uh mr again i'm not sure if we had received it yet but the uh isn't it in march when the numbers are going to actually be approved or where to see if the city owes us any additional funds is that already done we

so typically so typically it happens around like february vacation the state still hasn't certified the end of the airport as of yet we haven't received anything from them as of yet but i do anticipate it shortly and so that hasn't happened yet no we haven't received anything from the state yet what would it what was it a the draft of the uh i don't have it in front of you if you

could just send us those i will i will for friday i will also but it hasn't happened yet so there's one more like million dollar transfer that has to come from this the state the state has the state in all the time that i've been here the states usually certifies in january in that january time frame but over the last several years it's been in february closer to like february vacation so i do

anticipate knowing from them very very shortly you could just send that to the whole committee to the superintendent appreciate it thank you anything further could i get a vote please emotional motion in a second second i have a motion a second deb mr again yes mr bailey yes mr heart yes miss larabee pereira yes mr rodriguez yes mary coogan yes um item number 12 is for your information i have a number of retirements

resignations appointments but i get a motion in a second motion to approve 12 20 12.12 yeah no all of one all at once uh could i get could i get a roll call on all of them please deb mr again yes mr bailey yes mr harper yes this laravel yes ms pereira yes mr rodriguez yes mayor coogan yes item number 13 new business anybody have any new business to come before the committee hearing none

um is there an item number 14 is a request for executive session do we have a need to go into executive session that would uh mr chair if you'd like i could uh recite those reasons please national law chapter 38 section 2187 to review and approve executive session minutes for january 10 2022 regular meeting of the school committee uh national law chapter 38 section 2183 to discuss strategy with respect to

collective bargaining relative to all civil clerical employees of the forward school system represented by the forward department of civil service clerical employees association as the chair has determined that an open session may have a detrimental impact on the bargaining position of the committee national laws chapter 38 section 2183 to discuss strategy with respect to collective bargaining relative to all

paraprofessional employees of the florida school system represented by the fall river federation of paraprofessionals as the chairs determined an open session may have a detrimental impact on the bargaining position of the committee national launch chapter 38 section 2183 to discuss strategy with respect to litigation with regard to massachusetts commission against discrimination

complaints as the chairs determined that a an open session may have a detrimental impact on the litigation position of the committee national launch chapter 38 section 2183 to discuss strategy with respect to collective bargaining relative to all professional teaching employees of the former school system including coaches title 1 teachers nurses occupational physical therapists and specialists in the teaching

profession represented by the former educators association as the chair has determined that the concession may have a detrimental impact on the bargaining position of the committee national law chapter 38 section 2183 to discuss strategy with respect to collect the bargaining relative to all administrators and employees represented by the foreign administrators association as the chair has determined

that an open session may have a detrimental impact on the bargaining position of the committee national law chapter 38 section 2183 to discuss strategy with respect to litigation uh regarding elenia bernard versus laterno elementary school case number 19 be m00885 as the chairs determined that open session may have a detrimental impact on the litigating position of the committee

national launch chapter 38 section 2181 to review the open meeting law complaint dated january 10 2022 filed by patrick higgins began the january 10 2022 regular school committee meeting mr higgins alleges that the meeting minutes were not accepted or adopted in a timely manner and that the chair did not list the name of individuals considered for subcommittee appointments in violation of the opinion law national

law chapter 38 section 2181 to review the open meeting law complaint date of february 1 2022 filed by colin dyas regarding the january 18 2022 certificate of receipt of open meeting law materials mr dyson alleges a violation of meeting law mr dies alleges that the mayor did not complete and certify his own immediate law certificate of receipt of open meeting law materials in a timely manner

national law chapter 38 section 2183 to conduct strategy sessions of preparation for negotiation with non-union personnel and or to conduct negotiations with non-union personnel including maria ponce interim superintendent of schools the committee would reconvene they may or may not be students at that time i'm looking for a motion a second to go into executive session motion second i

have a motion a second deb please call the role ms drag yeah yes mr bailey yes mr harp yes ms laravey yes ms pereira yes mr rodriguez yes yes see i like the call to order the meeting deb please crawl the road mrs dragon here mr bailey here mr heart here ms laravey here miss herrera here ms rodriguez here mayor coogan here uh anything further to come before the committee uh

yes uh to make a motion to appoint maria pont superintendent through june 30th 2022 pending negotiation negotiations of well what is it a oh success of the contract okay i have a motion second second i have a motionless second discussion deb please call the role mr again yes mr bailey yes mr harp yes ms laravey yes it's pereira yes mr rodriguez yes yes congratulations congratulations thank you thank you very much

also motion to approve executive session minutes for january 10th 2022. second i have a motion a second deb please call the role ms drag yeah yes mr bailey yes mr harp yes ms laravey yes ms pereira yes ms roderick yes mayor cogan yes anything further to come before the committee happy valentine's day happy happy birthday mayor happy birthday mayor okay uh congratulations superintendent pont and

thank you sick of saying into myself so good luck thank you adrian i need a motion motion to adjourn sorry i did it too fast motion to adjourn second motion second yes mr bailey yes mr heart yes mr pereira yes mr rodriguez yes mary cougar yes