2.6.2024 School Committee - Evaluation Sub Committee

I want to call to order uh evaluation subcommittee meeting February 6 2024 de you want to do a roll call Mr Bailey here M perea here M rodri here the flag to the flag of the United States of America and to the repblic for it stands one nation indivisible and justice for all all right uh pursuant to the open meeting law any person may make an audio or video recording of this public meeting

or may transmit the meeting through any medium attendees are therefore advised that such recordings or Transmissions are being made whether perceived or UNP perceived by those present and are deemed acknowledgeable and permissible we have any citizen info we do okay Colin Das 560 Race Street for of aass 02720 good afternoon chair Perera and este members of the Fall River school

committee evaluation subcommittee I hope this message finds you well I am reaching out today with two main points of discussion regarding our superintendent's evaluation process firstly I'd like to Echo Mr aga's sentiments from our previous meeting expressing my satisfaction with the superintendent's performance however I believe it's crucial to address the timing of this committee meeting as we

convene roughly 3 years into this superintendent's tenure it's essential to transparently communicate the reasons behind this timing providing Clarity on why this discussion is happening now will prevent any unnecessary speculation from the public transparency is key and the community deserves to understand the rationale behind our actions secondly I want to address a matter close to my

heart one that I'm committed to seeing through until resolution it pertains to the location of our committee meetings currently we predominantly hold our Gatherings either at dery high school or the Rock Street venue however I believe we're missing an opportunity to enhance accessibility and transparency for all residents of Fall River during my campaign I advocated for expanding the

committee's re reach to all corners of our city irrespective of neighborhood or District we B we boo boost several capable schools in the South End of Fall River and it's time we leverage these resources to diversify our meeting locations by alternating venues periodically we can ensure that our public meetings are accessible to Residents from all parts of the city not just those in the highlands in closing I

urge the committee to consider these points seriously our commitment to transparency accountability and inclusiv should guide our decisions and actions thank you for your attention to these matters colise is that it that's it okay let's see so discussion one discussion of timeline yes thank you so um first of all obviously um we all know um the Mr Das is absolutely correct that the line

is is is different um uh there are many factors that led into that but I will say I will go over what a typical timeline should look like but obviously we're going to have a condensed timeline for this we're just the the the I don't me to interrupt but just to clarify superintendent how long have you officially been the superintendent two years this two years I just want to clarify not absolutely I I came in as

interim interim and it was we had uh Dr Malone's thank you very much absolutely so typically what the timeline should look like it it uh it was approved back uh when Dr Malone was superintendent that um we were going to do November to November and um that makes sense because we get our data in August September um so it's not always um it's not always uh here on time for us to follow the school

year calendar right so what would happen would be in August and September the school committee and it I would bring forth some goals to the school committee which I did um two years ago bring the goals to the school committee get feedback on those goals and then establish the goals from those goals in September I would re make any revisions based on the feedback that I received and the school committee would adopt

those goals and um I would create an action plan for those goals I will say that my goals I brought them forth in September but they were held because of d data um we didn't get targets so they were actually approved in January uh so that changed the timeline also and then in October in a typical year we would um I would from in October I would be implementing from October to to the

following August right for that whole year I would be carrying out that those goals the action plan um and then we would do a mid year uh midcycle check-in in February where we'd say okay I would provide you with this is where we are with the goals you know to see if we're on target if we have to make any midcourse adjustments Etc um that would happen mid like M midcycle around

February September we would they we would meet to discuss the timeline again right the I would give you what I'm going to do tonight give you the evaluation tool um this is I will be evaluated by each member individually you will complete the evaluation tool but I will be evaluated by the committee as a whole so it will be a composite score it's not going to be individual scores and then in October we would do

that in October we would um uh set up a meeting to go over that and then in November like you we would have what we're having now right that that that would be typically happen in October and then in no for the November meeting you would be as a chair you would be presenting the composite scores um for uh for for meting based on what everybody else scored right rated the ratings so obviously we're going to

squeeze that timeline right because we want to try to get it in there so that we can start again in September have a fresh start and follow the actual timeline so what I would like to do is what I would propose right and then we begin the cycle all over again every year right so we're having this meeting today the timeline is I just reviewed the next piece would be the evaluation

process the process is that I would complete myself assessment which I've been doing that right so and I would um create uh a narrative or PowerPoint with how with the data based on you know what the goals were I have a student learning goal I have a professional practice goal I have District Improvement goals provide evidence in regards to how we did with those goals and I'm also

evaluated on each of the standards right for just like principles are just like teachers are but for superintendents we had the four standards we go through that process and I would collect that evidence my suggestion would be so within two weeks I can give all you all the evidence completed and that way that would give you three weeks for you each person on the school committee to

complete based using the tool complete their individual evaluation for you to collect those and for you to to meet with the committee however you're going to do that to to meet and to come up with a composite rating so that in March at the March school committee meeting you would be able to present the ratings for the evaluation and that would complete that cycle if that makes sense

yes okay so the the the final piece on the um evaluation process is the tool what you have here and what we will have for all school committee members this is a tool from desie that people use and in the tool this room to um the secretary already included the goals on here which you would rate as you know whether I met them whe whether I made made significant progress whether I didn't meet them or

whether I exceeded them okay and that will be for each of the goals and then each of the standards if you notice you instructional leadership there are indicators under each one whether the the ratings are unsatisfactory needs Improvement proficient or Exemplar based on the review you reviewing all of the information that I submit to you that's completed by each member and then you have a blank one that you will uh

complete as a result of the entire committee committee uh ratings that's the

process so I have a question yes is I'm new to this as when we meet as a committee is would this be like during a regular school committee meeting executive session or would it be a subcommittee that we invite the whole how does that to for the composite scores yes oh no that's during open session at um the no presented presented is in Open Session correct so here you are as the subcommittee you're going to

now you would have to refer the tool accept we have another sub committee meeting and then you could set up you could or you could meet individuals you're gonna you're going to right so we don't have to correct normally in the past what's happened is the tool gets referred to the um full committee full committee if the full committee approves the tool um then the superintendent does

herself eval and as she stated she could have um herself evaluation uh to the committee within two weeks along with all of her evidence evidence and then also have um stuff here if anybody would want to view it here um once the commit then that gets um distributed to the committee the committee then reviews it then they also get the uh the evaluation tool they do their own you as chair set a time frame

as to when the committee needs to have it completed submitted to me and then you and I meet okay and then we go over everybody's evaluation and then we do the compository so then that way presented for the next meeting tonight if you um you accept the tool you refer to the full committee it'll be on Monday's agenda yep at at Monday's agenda they will vote to accept the tool and to begin the process of evaluating

okay just anybody to accept huh so we do we have to make a motion to accept this yeah questions or anything motion to refer yeah motion to refer to full committee okay and then I'm going to second that and I will say that so I'm going to submit the evidence Etc so our the goals for this year are a little late right it's it's deepening the goals that we had so because I'm going to submit the

evidence I can have the secretary set up a meeting for me to review this year's goals for the committee so that we can start that process and get ourselves have a cond schedule exactly exactly okay perfect sounds good we have a motion in a second yep Mr Bailey yes M Perera yes M rodri

yes we uh any new business I do want to mention I don't know if this it's not new business but it was mentioned in citizens input um is there a possibility that we can have one of our sub commmittee meeting on the south end or something I think that was the point of reference right just something we could look into because I think it makes sense not everybody has Transportation not

everybody's able to get everywhere and not to say a subcommittee is the same as a regular school committee I'm not suggesting we change the regular school committee location probably makes sense where it is but maybe if you could look into can alternate I don't know alternating or something I mean just I mean because I mean it just makes sense so also listen from an equitable standpoint I do I mean it's nothing that

I thought myself but I do agree Mr Das as far as um people attending I mean we talk about transportation and we talk about being in our schools we also have to be Equitable as school committee members to make sure that people can attend so um I think that's something worth a discussion on on where we put them I think it's pretty simple we get yeah we mind we schedule them so we

certainly can alternate sou I think it's a good opportunity too to Showcase like what's happening in a building so people are coming in you know get to see what's going on it doesn't it doesn't really doing it always at the same place really doesn't add that like hey there are other places in that are also doing good work yeah I agree something seems an easy change that made all right that's all I have anybody

want entertain a motion anybody want to entertain a motion to adjourn motion to adjourn second Mr Bailey it took me longer to get here Mr perrera here uh yes it's Roger yes thank you I was making such a good time and then the lights were against