The Fall River School Committee convened its regular meeting on March 14th, 2022. During citizens' input, Kyle Gregory, a Fall River filmmaker, requested support for a movie premiere and addiction awareness fundraiser, and was directed to the Superintendent's office. Colin Dyas raised concerns about Chapter 70 funds, the city's budget deficit, and proposed tax increases, while also praising student travel requests. Hal Levin, a Lakeville resident, sent a letter criticizing Fall River's handling of Chapter 70 funds and the Mayor's financial proposals. Superintendent Maria Ponce provided updates on the budget process, COVID-19 cases (which had significantly decreased), and ongoing capital projects at Durfee High School, Henry Lord, Talbot, and the Pace Center. The committee approved several sets of minutes, two travel requests for Durfee ROTC instructors, and various donations to Durfee High School athletics and the school itself. A contract with EMS Ling Inc. was tabled, while other contracts were approved. Grants for Social Emotional Learning and Mental Health were approved, with assurances that funds were already being utilized. Key decisions included the approval of the 2022-23 school committee meeting dates, with a proposed shift to the new Durfee High School auditorium starting in July. A new Technology Subcommittee was established, with Mr. Aguiar appointed as Chair and Mimi Laravey and Bobby Bailey as members. Sarah Rodricks was appointed as the School Committee representative to the Southeastern Mass Educational Collaborative. An Administrative Assistant position for the Special Education department was approved. The committee also voted to sunset Extended Learning Time grants at Letourneau Elementary and Morton Middle School, aiming for district-wide equity. The job description for a Plumber/Steamfitter was approved, but the Laborer job description was referred to the Facilities Subcommittee for further review. The end-of-year report, showing a net school spending shortfall of $2,298,381 for FY22, and a budget transfer were approved. The year-to-date budget report was also approved, despite Mr. Aguiar's concerns about budget transparency and line-item authority. The meeting concluded with the acceptance of retirements, resignations, and appointments, and a move into executive session to discuss litigation, collective bargaining, and non-union personnel contracts, including those for Derrick Randall, William Squires, Emanuel Monas, and Superintendent Maria Ponce, all of which were subsequently accepted upon reconvening.
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like to call to order the march 14th regular meeting of the farva school committee deb would you please call the role here mr bailey here mr hart miss laravey here salute to the flag pledge allegiance to the flag of the united
0:29with states and justice for all
0:37pursuant to the open meeting law any person may make an audio or video recording of this public meeting or may transmit the meetings through any medium attendees are therefore advised that such recordings of transmissions are being made whether whether perceived or unperceived by those present and are deemed acknowledged and permissible citizens input
1:05first we have um mr gregory from alden street
1:18i'll try to keep this right um i'm kyle gregory i'll try to keep this short and sweet i'm here because i was looking to book a space for my movie premiere i'm a filmmaker been in commercials been doing this work for about 20 years and i'm having my first film premiere and i decided that i filmed everything in fall river i graduated durfee in 2006. three people who worked on the film are also
1:43from fall river um and it deals with addiction awareness and i decided that instead of just having a regular film premiere that i would also like to have it as a fundraiser an addiction awareness event and so i do have a one sheet i don't know if i can hand these to you it has a breakdown of everything from the event what i'm looking for in terms of just support i do know that
2:05i originally when i was going to have the event it was going to be about a 200 250 person event but then i decide when my friend linda had told me to talk to the school committee um she said that the city might like to get involved and she recommended that i come here so i'm just here to talk to you to see if we can put together a big premiere a movie
2:22event um from a fall river guy who's making films with other fall river people okay hey kyle that sounds good um just contact the superintendent's office and the people in the administration will work on this with you okay okay that's great of course thank you yeah thank you you look familiar too thank you uh next one up um colin dyas please good afternoon members of the uh from ray street i'm sorry i didn't say his
2:55address good afternoon members of the school committee again i just wanted to follow up on my comments the other day regarding chapter 70 funds again we have over a 20 million dollar increase in opera funds which in turn adds 2 million dollars to the city's budget this is the same budget that is already in a 3 million deficit for fy 23 according to the latest released five-year budget forecast i understand
3:21this is a breathing document i'm sure the administration will make up the deficit i'm also certain to how they will make up this deficit his administration is planning on raising water and sewer rates eight percent eight cents per cubic foot his administration wants to raise property taxes all the way to two and a half percent and added debt exclusion on the bill he wanted to issue a second debt
3:48exclusion to the property owners as city we need to take a step back and decide when we are going to give the property owners the taxpayers and residents of this community a break lastly looking at the agenda i think we need to give praise when praise is due on the travel requests i think it's great that the students will receiving a real world education on some possible career opportunities whether that may be
4:15the army or a beauty salon that's the kinds of things we should be focusing on i am also glad we are only reimbursing three hundred dollars for mileage to new jersey that is reasonable i still can't believe i was scolded at at a previous meeting for suggestion suggesting fifty dollars to travel a few towns over was too much money i understand it was only fifty dollars but still the bottom line i would really
4:44like to see this school committee reach out to our state delegation to see some sort of reform that will allow us to receive chapter 70 funds without bankrupting our city which is poor on funds right now you know sometimes you only see the state delegation come down to city council meetings or even mention the school committee when they are announcing a grant or attending a ceremonial state of the city they don't
5:11show up to or even watch the everyday meetings to see what actual issues we face and how they can play a part thank you colin dyas um and the last letter we have is an out-of-towner um motion away the rules do you have to do that motion second all in favor aye aye deb i guess you got to read it
5:46this is from hal 11 35 pilgrim road lakeville mass hello my name is hal levin i understand the school department is about to receive a 20 million dollar increase in chapter 70 funds which the city's taxpayers will have to reimburse in the total amount of 2 million 2 million dollars now i am writing from out of town the town of lakeville to educate this school committee and to help the taxpayers of
6:15fall river we use debt exclusion in our town because we have to that's the only way we pay for capital projects we don't have enough property to accumulate property taxes to pay for lodge expenditures the fact that the city wants to make up its deficit from the reimbursement of chapter 70 funds by raising property taxes and including a debt exclusion is outrageous i cannot believe when i saw this myself but fall
6:43river has higher property taxes than lakeville and your mayor recently wanted a second debt exclusion that is crazy to us outsiders that's not how you pay to reimburse chapter 70 funds whoever your mayor is should get recalled that is crazy your city has a deficit and your mayor wants to raise taxes and fees through the roof and add two debt exclusions is this the same chairman of the school
7:10committee who committed a felony by blocking polling precincts on election day i was supporting a friend of mine on election day and noticed that i hope fall river turns its act around and learns how to handle these chapter 70 funds which might bankrupt fall river in the near tribe deb um next item is recognition awards there are none tonight item number four is our superintendent's report um superintendent ponce
7:41good evening thank you so on the first uh is an update on our budget process as you know we've been through the process tonight um right before this meeting we actually concluded our school presentations these are this is a living document that we continue to work through all schools have presented on wednesday we will hear from our departments as they advocate for their needs and we will then
8:10take the feedback that we've heard throughout the process revisit our requested positions make any adjustments as needed and present a final draft of the budget to the committee and the committee is going to be able to vote on the budget on wednesday march 23rd and then the budget will be made public throughout the city as a result of that and the public hearing for the budget has been scheduled for april 11th so
8:37that's the process that's where we are in the process it's actually been a good process and it has been a transparent process we are listening and we will do what we need to do to make sure that we make some responsible decisions to move our district forward also um a covert 19 update as you know uh we shifted to optional mask wearing as of march 7th since we returned from our winter break on february 28th we've
9:07uh had three student positive cases those were cases that were confirmed by the board of health and four staff cases um as a result uh in in that period as you know even the city the numbers are have decreased considerably we are continuing with our mitigation strategies the frequent hand washing the distancing as much as possible sanitizing etc but we are pleased uh with all the work that everybody's doing
9:37and with the numbers as they're coming through and hopefully we're seeing ourselves on these the other side of this hopefully on the other side of this pandemic um just a reminder that um at the cdc's recommendation tsa is extending the mask wearing on public transportation until april 18th so our students particularly our students who attend durfee and take the sort of buses they will be required to continue to
10:04wear masks until the 18th we're continuing with uh symptomatic testing in schools and we are continuing to provide and distribute at home testing for staff as well as for students upon request they would have to fill out a request form and signed and we are continuing to distribute those and additionally for our capital projects um just a quick update on durfee um the core building is
10:36substantially complete um the field house is 95 percent complete we are the installation of the new stairwell at the south end of that field house started on march 11th and it's going to continue for the next 30 days additionally the old field the old durfee is demolished that's complete if you drive by there everything has been knocked down they're actually the removing that equipment
11:06and preparing the site for tennis courts and soccer fields watson contract is on site and they're preparing for that next phase of work henry lord we're doing some boiler work over there so wilkinson boilers is going to be installing the new boilers at talbot they're working the weather's breaking so they'll be working on the greenhouse and installing that and then at the pace center those renovations are 70 percent
11:35complete so there's lots of work happening there um they're anticipating that there's going to be some drywall and painting etc as of march 20th so lots of work going on throughout the district and progressing successfully and that's it thank you thank you superintendent potts um we do not have a student comment tonight i do have some minutes that need approval i'm going to ask for a motion to approve
12:04the minutes from the instructional subcommittee on 1 24 22.
12:10motion to approve i have a motion i have a second second i have a motion a second deb please call the role mr again yes mr bailey yes mr harp yes miss laravey yes miss pereira yes miss roderick mayor coogan yes um next item 6.2 was an approval of minutes from the special meeting the school committee workshop on 210 22 looking for a motion in a second second i have a motion a second
12:38discussion deb please call the role mr again yes mr bailey yes mr hart yes ms laravey yes ms pereira yes mr rodriguez yes mayor coogan yes and finally i'm looking for an approval from the facilities and operations subcommittee meeting on 2 14 22.
12:55i have a motion second i have a motion in a second deb please call the role ms drag yeah yes mr bailey yes mr harp yes ms laravey yes miss pereira yes mr rodricks yes mayor cougar yes item number seven is an approval of travel requests we have two travel requests from durfee i'm looking for a motion in a second i have a motion a second uh mr aggio so under one from durfee
13:25it looks like uh i don't know who these individuals are but chief william squires and uh rotc so i'm assuming that they're both instructors or sub-instructors here as i'm looking at it i don't know why it says william rand derek randall will pay out of pocket so is this what this money's replacing his pay out of pocket or is this because at the bottom it says funding source u.s navy it's a little confusing
13:54i don't know if anybody else picked that up but to me it's i'm assuming that we're going to pick up the cost for the instructor to get trained if i'm reading this i'm not so sure that's what this is saying i can get clarification on that but do we have to pay the reason why i'm raising it now is if that's the case where is the if the navy i'm just not sure why it says funding
14:21source the u.s navy but up above it says derrick randall will pay out of pocket i don't think yeah randall wanted to go on the trip i thought i heard uh mr aguiar he wanted to go and he wasn't it wasn't necessary for him to go but if he could go he would pay his own way i could be wrong but i thought that's what i heard he just wanted to go
14:40it was one of those things you and sarah going hey can i go along i don't mind paying one of those deals yeah i just think that if this guy's an instructor in the you know to get the training i think it just makes sense to have both go so i would like to uh i don't think we have to make a motion but i think the superintendent can authorize payment to the guy so he
15:02doesn't have to yeah she can amend it let's let's approve these two and if that's what it is um thanks do i have a motion a second on the travel you do i do please call the role mr again yes mr bailey yes mr harp yes miss laravey yes mr pereira yes mr rodriguez yes mayor coogan yes item number eight is an acceptance of donations um i'm looking for a motion will she accept
15:31i have a motion second um discussion uh deb please call the role ms dragan yes mr bailey yes mr harp yes ms laravey yes ms pereira yes mr rodriguez yes mayor coogan yes yes um superintendent ponce could you please describe the um sure uh on behalf of tb12 foundation to durfee high school athletics mr bustin accepts 24 tb12 vibrating playability mini spheres hundred valued at six dollars
16:09um also uh mr bustin accepts something you have two durfee high school hilltopper gridiron club two durfee athletics nine under armour hooded shooting shirts and eight under armour trifecta packs valued at 8.96 896 dollars and on behalf of principal demaris and durfee high school ohio pile prince donates 119 dollars and 72 cents and principal principal damaris on behalf of durfee high school also accepts from
16:43pell industries 41.46 thank you for the donations i think sometimes things hap things get on the agenda that have already happened so i want to say that we talked about in the past that if anyone wants to do fundraising that has to go through the superintendent first so that it would eliminate some of the need for us looking like we're proving something after it happened like in this case the basketball team's
17:12already done for the year i'm assuming that this already happened and i'm thankful for the donation but when you look at other ones we always keep getting gofundmes and they're going to run these things and i think there should be a policy that it goes through the superintendent so we are currently very our budget is very good so we shouldn't be having as many of the gofundmes and
17:33people out there we got generous people in the community but you know when we have too many people doing it so i think it should all get funneled through you so we have the confidence that you've looked at it would be my suggestion if a policy is needed we could always draft that but i wanted to just raise that thank you iu okay thank you superintendent item number nine is an approval of contracts i have one
17:56item ems ling uh inc i'm going to ask for a motion to table that one if someone would be so kind to the table i have a motion which one is it uh it's e m s link it's in the miscellaneous contracts kevin the second batch um i mean mr aggie i'm sorry we're going to table that one tonight we're not ready first one it's the one right under miscellaneous
18:23second i have a motion a second deb could you call the role on tabling that one mr again yes mr bailey yes mr harp yes miss larabee yes ms pereira yes ms rodriguez yes mayor coogan yes um anybody have any concerns about any other of the contracts they want pulled out if i can get a motion in a second
18:48i have a motion a second any discussion on contracts mr again just the one at the bottom says evaluation team chair coverage is that big dude or vacancy they want to say we just we voted in the past to add uh to lower people's caseloads sometimes if it's someone that's on a leave we get somebody to sub for them so it could be that so over the past two months we've had two resignations we
19:18had one person who had to relocate due to family issues and another person who uh accepted a position in another district which left two of our schools uh very short-handed unfortunately so in in the case like this we're spending fifteen thousand three hundred but in a budget line item for those two positions we're saving the equivalent of that or more i would assume if we're doing a
19:41zero-based budget where we're looking at madam superintendent can you just get that to us what the savings would be in those accounts and um thank you uh thank you mr lewis my only other question was i had asked about the promethean boards district-wide in the past and i could have missed it but at the time i had asked for the budget line items that indicated that if it was sent if it's not just
20:07i'm just curious of i think a lot of things got approved in bulk like just you were going to spend all this money on these things so i don't know if anybody was able to find it or we we did submit and send the information to the school committee last week after your request and i didn't either get it or see it but what is it was it just in a bunch of
20:25line items it's in the it's in the easter ground it's in one it's an easter two when we applied for these two funding it was part of the technology purchases in that grant so the line items were in there or is it a total technology like is it it would be in it would be in the total but i believe that specifically is is explained it's explained in that yes thank you i yield anything further
20:48deb please call the roll on contracts yes mr bailey yes mr harp yes ms laravey yes ms pereira yes mr rodriguez mayor coogan yes um we also have a number of grants item number 10. i'm looking for a motion and a second on grants i have a motion i have a motion a second any discussion on grants dad please call the chair oh i'm sorry mr rogers has a question i need to see
21:18mrs rogers i'm sorry miss rodricks the supporting student social emotional learning and the scl mental health grant mr rodricks can't hear you oh sorry that's okay the supporting students uh social emotional learning and seo and mental health grants so that amount of money needs to be used by june 30th is that correct that's correct okay that's not a whole lot of time
21:50yes mr bailey yes mr harp yes yes mr pereira yes rodericks yes yes mr chairman yes mr anger just following up on that question that mr objects asked so what is it almost implied that there wasn't anything happening since the 14th or is this is this something that we had applied for we knew we were applying for and we had the money so it's not going to be that much of a
22:18scramble there is there is already um some consultants have already been doing some professional development uh we're actually getting some community partners to do some of the work to provide some supports for students etc so some of that is already in the works and there's um also some other work that's being done as we speak so it's not like you're trying to spend that between now and three months you've been
22:42spending something and there's a lot of money that needs to be spent but we have been and we will continue to spend it down yes thank you very much okay committee of the whole discussion item is 11.1 it's a discussion and vote to approve the school committee 22-23 meeting dates as presented by maria ponce superintendent schools so you have the calendar for next year for school committee meetings um
23:10obviously if a holiday falls on a monday we had we had to make that adjustment but important to note is that we're proposing that we change the site of meetings from here at cuss to durfee high school to the new auditorium it's accessible the studio was there so it just it's going to be easier to coordinate and have those meetings there so that would be a shift beginning in july motion to approve exactly second
23:40um i have a motion a second deb please call the role yes mr bailey yes yes yes yes mr rodriguez yes yes um the item 11.2 is discussion vote to approve the establishing of a new technology subcommittee as presented by maria ponce superintendent of schools um so as you know our technology department has grown by leaps and bounds um previously it was more of a wires and pliers putting technology in kids hands
24:12etc and now instructional technology has come to the forefront it is a bona fide department it is growing and it really needs its own subcommittee all decisions involving technology whether it's digital technology programming etc need to be vetted through this committee so before it fell under facilities and operations i think that it's just grown too in too fast for it to be just a small department within
24:43facilities and operations and really deserves its own subcommittee so that we can have the right proper people at the table um thank you superintendent ponce so to that end i did have a limited discussion with a few people and uh mr aguiar was the one that initially asked for this so he was gracious enough to accept the chairmanship of the new technology subcommittee i also asked mimi laravey
25:09and bobby bailey to serve and all have accepted i believe that was part of the balance of everyone's assignments so um i thank those people for stepping up and uh look forward to your reports from the uh subcommittee i need a vote on that though uh i need a motivation to approve that second i have a motion a second that please call the role ms yes mr bailey yes mr harp yes ms laravey
25:34yes ms pereira yes ms rodriguez yes yes thank you 11.3 is a discussion and vote to approve an appointment of a south i'm sorry of a school committee representative to serve on the southeastern mass educational collaborative as presented by michael losch the assistant superintendent of special education motion will approve sarah rodricks second i have a motion a second we've really been through this before anybody
26:01have any questions for mr lose about this since sarah was gracious enough to volunteer i'm not complaining i'm going to use that word i like that realm can we have a vote please uh mr again yes mr bailey yes mrs yes miss larabee absolutely miss pereira yes ms rodricks yes yes uh mr aguiar so the only question i had on this isn't about miss rodricks's appointment but who has been serving on it since
26:34it was mr corey the collaborative just reached out for us to uh determine a replacement for him so he was a servant when he was a member correct i remember there was something that came up before us and then they pulled it at the last minute that was for the other collaborative yep i i assume so for mr corey actually went to those meetings like miss rogers is going to do and yes he did thank you
26:55i yield i'll discuss 11.4 it's discussion and vote to approve an administrative assistant for the special education department as presented by michael losch assistant superintendent of special education mr lois good evening everyone uh we come before you today looking to really create this position for the department solely based really on the increased need and impact the department has had on the district
27:23um as well as really kind of for the oversight of the day-to-day operations within the department for the clerks that we have on staff there um as you see kind of as you look at the uh requests in the description uh two the two main things i see for it are really the two top priorities in looking at you know assist with the workflow and coordination of tasks as well as with the uh
27:46co-evaluation and supervision of the clerical staff um you know there there are times where myself or as well as the supervisors are really out in the district in meetings um you know that they can't necessarily get an immediate answer on certain things or take action this would really fill that gap within our department to be able to move things forward at a quicker rate and be more responsive
28:07to the district community as a whole and i think really like we said you know having that point person for our clerical staff is going to be critical moving forward yeah any question uh mrs miss larabee sorry hi mr lewis just a quick question it says uh the job description for administrators it already exists and then you two retirements are occurring by the end of the year so if there are two retirements
28:37can you just explain it's more about just the shifting of responsibilities among our clerical staff um you know we've had we just recently filled one of our vacancies in the department um so we're going to look to really kind of change things around a little bit to better serve our schools in the district um i think you know it's a model that we haven't really touched a whole lot since i've come in
28:59but we're going to really look to make it as efficient as possible and i think this is really one of the centerpieces to that component this is going to be what kind of the linchpin in the in the operation so the job description exists but the the staff member does not does not is that accurate correct that is correct but there are two people doing that are responsible for these duties
29:22that are retiring that's just not so there are responsibilities in which they are consistent among all there are a few things we're going to shift around to fall under this specific person um that both person both of these people touch um but i think you know one we have to make sure our clerks are very responsive to schools right that's their first priority in our students in schools and making sure that
29:44all of our documentation goes out in the needed timelines so we need to just make sure that they're running as efficient as possible especially looking with implementing a new sis system and iep management system we want to make sure all of these pieces like i said are aligned uh moving forward and that we have that really that point person as we noted in place to make sure that they can give
30:05direction when when our you know are the administrators are neces not necessarily in the building and i always tell all of my you know my folks the supervisors their first priority is to be in schools um so this is like we said that connection piece to really make the department really kind of move on a consistent basis and make sure that nothing is stalled in operation thank you for the clarification i just
30:27i appreciate it thank you i yield any further discussions mr aguiar so the you had two positions and you're going to end up with two positions correct so what is the financial implications of uh is it just different uh duty amount of days worked there would be a different amount of day's work it would still be a 12-month position but only a slight difference some of the work within that department
30:54belongs within the government programs group and we changed the recognition clause in that group several years ago so as those positions come offline uh those positions are not back filled they become that work becomes reassigned or if there's any new hire it goes into a different group the regular operating budget uh clerk's group so really what this is is more like an office manager for that entire
31:16group uh as well as um we will we would backfill or reassign the duties as they go you know among the the other replacements so but it's a it's more money than what the current people the difference between uh whatever i think i put in the memo that we anticipate being able to fill this from one of our people within but it's really just the difference between that salary and an admin assistant salary
31:39for the additional duties correct but that's that's the difference is basically it so and it's going to be approved by the school committee i would assume because it's an s non yes the only thing i would say is that you know everybody should have a shot at it uh we know whatever that question somebody just asked a question but i would assume anytime there's a promotional opportunity that
32:02in-house folks will get a fair shake at it absolutely um some of these duties seem like they're probably things that were already being done but i i assume the efficiency of it or the you know streamlining is the goal not adding a position this is two two you're going to end up with two you have to now correct thank you i yield anything further um do i have a motion a second deb i
32:25have nothing i need uh to approve this i'll need a motion in a second emotional proof second i have a motion a second dead please call the role mr again yes mr bailey yes mr harper yes ms yes ms pereira yes mr rodricks yes mayor coogan yes item 11.5 is discussion and vote relative to the extended learning time grants at paterno elementary school morton middle school as presented by superintendent potts
32:55so i alluded to this during the subcommittees when we were talking about morton and letourneau we had three elt schools that on june 24 2020 the school committee voted to eliminate that extended learning time at each of those schools they were 90-minute schools they they went an additional 300 hours all three of those grants at the time had expired and the the committee had it we had to decide whether we're going to
33:25reapply or not we opted to eliminate the funding to not apply as a result we our thinking was that we wanted to try to provide equity across all schools and provide additional time for everyone not just a select few schools there were two other schools that had grants um different grants it was um laterno and morton those grants had just been re-upped they were the committee was waiting for them to sunset at this
33:55time they are sun setting the recommendation is to we've added 15 minutes to everybody across the district the recommendation is now to let those two sunset leaving only fonsica and talbot with additional time fonsica has 20 minutes talbot has 30 minutes but that those are part of their because they are underperforming schools level four school those are part of their turnaround process um and then
34:24the morton and laterna would return to a typical school day with only the additional 15 minutes of instructional time motion to approve the superintendent's recommendation second second any further discussion hearing none deb please call the role mr yes mr bailey yes mr harp yes miss laravey yes ms pereira yes mr rodriguez yes maricopa yes item 11.6 is a discussion just a discussion on our power school update as
34:56presented by scott cabral chief information officer good evening everyone i'll be brief there is a lot of information to talk about when we talk about the power school implementation but right now we're at a point where uh brian and his team have done their due diligence to prepare our data from aspen x2 to start the um the data grab on the power school side brian and his team have successfully imported
35:2310 500 active students from aspen and they've dumped them into the new system we still have to do the same for the 50 000 inactive students but now that brian has nailed down the process that we had to do on our end with his conversions we'll be able to do that much i guess which not as much of a lift that we had initially as we go through this process we're all
35:50learning things the way that we've done things historically for years has changed a little bit power school certain data fields differently than we did in aspen x2 so there is a learning curve here for brian and his team for us for central administration but it's going smoother than initially had started brian has also with his staff imported 2 000 active staff members with 30 basic field that power school
36:22requires there are some other fields that brian would like to bring over but right now we've done the 30 basic fields that the new system will allow us to do and he's in constant contact with the implementation team to decide what fields we're bringing over he met with the superintendent and the chief academic officer and myself this past week and we went over some of those fields that he'd like to bring over as well
36:46again he still has to bring over 7000 inactive staff members because what's going to happen when we turn the lights off on x2 at the end of next school year because we still need to use aspen for state reporting for the new year we're going to lose all that data so in order to keep it if we had a question if hr had a question or if a principal had a question we bring that historical data
37:08over with us those 7 000 inactive accounts on the staff attendance side we have decided with the director of hr that we're going to continue to use our frontline system for absent management we are going to use powerschool we have a meeting coming up with them to discuss the onboarding piece so if a new employee comes in to fill out forms instead of having all those paper forms now we should hopefully be able to do
37:35the majority of it online so that way when they come in for their onboarding meeting and such everything is there will require signatures so it's actually going to create a more efficient process for us we may look at down the road using powerschool for staff absent you know management but right now we're confident that our frontline system is the way to go because it's going to be too many moving pieces at
37:58the same time so we're going to stay with frontline for the staff management absent management piece but right now we hadn't even purchased that through powerschool so right now that system will stay as it is in health brian and his team are kind of at a standstill right now we've done everything that we can as far as the information that powerschool needs we will in the upcoming weeks be
38:22working on there are some other fields like i had said that brian and karen long would like to bring over so they're working on doing a a different type of conversion with that biggest pieces data from x2 may be named differently from data in powerschool so brian and his team have to literally sit there and map all this data out it's a huge undertaking so we're breaking off and doing bits and pieces at a time
38:49the registration system any new student that's going to register for next school year starting this week it was actually scheduled to go live this afternoon it's probably tomorrow morning we'll be registering on the power school system any student that is currently registering this school year is still going to register on the registration gateway that we currently use so that it talks with x2 but anything for next
39:12school year they're going to be directed through the parent information center and they'll be registering through powerschool brian has done some test accounts and some test registration and everything is working like he expects it to there were a few questions that he had on the back end process as far as training and he's reached out to power school we're waiting on some clear and definitive answers on that
39:35i'm excited to say that starting tomorrow there's a three-day system administration training i'll actually be attending as well as brian and his team members of our instructional technology team who we're going to use to help us train the tr you know train the end users over the course of this transition that starts in person tomorrow they'll be doing it at the pace building in a
39:57lab that we set up just for this purpose the last big piece is accounts uh frank farias who is our administrator on the account side is working with powerschools um and our network person to get all of the accounts sucked into powerschool so that they're more secure as well it'll be a single sign-on piece which they'll be able to use their email address and their password that they use
40:21with their email address it actually is more secure in the past a staff member has had a separate email address password and then a separate password for x2 so now everything is going to become one this will actually help us secure the data as well we'll have to um casually ask staff members to reset their password over certain courses of time so that way everything is secure and up um you know up to date but it'll
40:46also help us on the back end because there won't be as many passwords to you know administer brian has a wish list of some custom requests the way that we've done some things historically in aspen we're working with them now um he has a list of you know conduct workflow for example we did it one way in x2 they do it a little bit differently in power school it's not the
41:09same process so he's working with their implementation team we're actually waiting on some answers for that as well right now is how we're going to work that piece i can say powerschools will be ready for july 1st for the new school year but we're going to it's going to be a work in progress we're going to be adding to this system and tweaking stuff as we go over the course of the first year right
41:30we're going to bring in all of the data but it's not apples to apples it looks differently so we're going to see some things maria may say hey we we may want to add this we'll add things as we go we're going to try not to customize too much right because we don't want to get into where we got with x2 where they couldn't help us with some issues because it was customized too much so
41:52and brian and his team have been great about it we're documenting everything that we'd like to look at to change when we have time to make the change right now the biggest piece is getting that data over and i know um one of the biggest questions was the iep data so we've been working with x2 with our data in x2 with brian and one of our contractors and kristen farias
42:15to come up with the solution so that we can have live iep data for at least the last two school years because the contract stated that they were only bringing over um seven years of iep data in i in pdf form so what would have happened there is if i had an iep the teacher would have gone in they would have to open up an iep they would have had to scale through the
42:34pdf to look at it and then they would be updating the iep in power schools right so it didn't really work that way so between our team internally and power schools we've had about 10 meetings on it we finally came to a resolution um this morning with power schools um brian and kristen farias feel confident that our data is going to match their data fields however it's a you know it's an increase
43:02to our project our overall scope of work is changing they're confident that it will be live for july 1.
43:09there are a couple of fields that they weren't sure on on the assessment piece for the students um that was at nine o'clock this morning but brian and kristen worked throughout the day and we actually have a solution to that so now with this import what will happen is we will have two years of live data on the student ieps when we go live on july 1st if there was a question about anything
43:31else historically we were going to have pdfs anyway so if i had a iep from four years ago it would still be in there because it would be under that student and brian has worked out a formula and a script to pull out those pdfs but also to pull out the forms associated with the iep so the mass iep state form but all the forms that are associated with it will become one file
43:55so if a teacher has a question there's that one file with all the data in there so it was some back and forth with power schools just because our data looked differently than some of the other districts that they used but i am very confident after the last two meetings that the iep data will be two years live july 1st so that's what i have for you guys today we'll continue to share information
44:23and as always if there are any questions i'm available to answer them thank you mr cabral mr aguiar you're speaking of that last comment about the ieps i've been quite vocal on the fact that i think we sold a bill of goods by uh powerschool related to they told us everything was going to work seamlessly so last meeting we talked about well we're going to come up with some stuff we're going to come up with some
44:49agreements and all this so i assume that when you say a deal was created or something that would satisfy our needs that they're doing that at their cost i would assume that they're doing it for free they are not doing it for free no in the original scope of work in a special program section the contract stated that they were providing seven years of pdf data it was then decided through
45:15the special needs department and that they wanted some live data so in order to do that you would typically be a change order they're not going to change the original scope of work so they've created an additional scope of work that i can share through maria to the committee after this meeting yeah my frustration is that i've said this at multiple meetings when we talked at the alternative meeting
45:39i don't know how we got to this point that we missed somebody missed it because i am not making it up that they said everything was going to be seamless so i'm glad that there's a resolution but it's costing us money where we shouldn't have to pay there's really no excuse for it how much is it just 24 just under 25 000 to do the amount of data lift that is going to be required
46:08we have just over 2500 active ieps right now and how much should we pay them for the whole project a couple hundred thousand right correct that's the part that just gets me we paid him a couple hundred thousand with a deal that they said everything was going to work it's not going to work now for whatever reason i please send whatever you have because i've asked for that before we got to figure out what the heck
46:31happened it's unexcusable 25 000 that we could have spent on something else yeah i keep saying it all the time thank god we we've got money but it's still not right we shouldn't be just throwing 25 000 away because we didn't do our due diligence on the proposal because that was a big factor they could have said okay it's going to be included otherwise we're not going with them so they lose 250 000 instead
46:54we pay him 250 and then now we're going to pay him 25 again so it's i don't you're new to this wasn't i don't think your fault but i'm certainly frustrated because i think we sold a bill of goods by a company and now it's costing us 25 grand with that i yield anything further if i can just clarify they right from the beginning it was supposed to be import migrating the data in pdf form
47:19that's that's what they told us so they didn't sell us in saying that they were going to do it live and then switched that's our fault we have to own that piece but they told us they were going to give us a pdf form so i'll take that as a superintendent but that's our fault we we're the ones who missed that but you were at the meeting like everybody else
47:38was on this board where the guy sat there and said everything's going to be done to the specifications what we need because it's going to be seamless that's the part i'm getting right we just didn't give him the specs yeah so i didn't read the specs if he gave me the specs and i read it and i missed it then i take the blame right but i never got the specs nobody on the
47:54committee got the specs somebody got the specs and sold somebody to sign it and that's the problem that i have somebody dropped the ball i yield okay thank you mr cabral item 11.7 is a discussion and vote to approve the i'm sorry this is discussion able to approve the job description for laborer plumber steamfitter as presented by ken pacheco chief operating officer mr pachico good evening everyone um so the uh
48:27the first position is the labor position it's a new position to to the maintenance department and basically what we're looking to do is to keep the the trades people doing their work and not doing the miscellaneous work that goes along with most construction projects running for material preparing the jobs setting up staging all of the things that take a lot of time when we're paying tradesmen pay for that work
49:00if we put a laborers position in place in the maintenance division then this person he or she would be a set up person for the um for the trades people to come in and do their work this person would also probably be doing the material gathering so running to a supply house instead of having that higher priced person doing that work this person would be preparing materials for these for these individuals this
49:30position would serve the entire maintenance department not just any particular one so plumbers electricians hvac carpenters painters this position would basically feed all of those positions with all the necessary supplies and ancillary help that they would need this is a july one position that's the labor position i don't know if you want me to do both at the same time uh yeah you might as well just okay
49:58so the second position is a plumber slash steam further currently we have a position uh in that is a steam fritter michael carrero passed away this year and we no longer have the need to have a specific steam fitter on the on the payroll we're down to three schools that have steam boilers in them and we're looking for someone we're looking for a conversion or a combination so to speak
50:28um so that position would be renamed plumber slash steam fitter we would be looking for somebody with steam fitting and hydronic background but also a licensed plumber so this would in turn make the plumber roll right now three personnel two plumbers and then one plumber slash steam fitter and there is one position in next year's budget so this position would be immediate with this conversion the position is
50:58already available and funded and this this one would be advertised now as of right now motion approved diploma slash theme fader
51:14i have a motion a second let's vote on that one first any further discussion dad please call the roll yes mr bailey yes mr harp yes miss larabee yes ms pereira yes mr rodriguez yes yes that leaves us with the labor discussion uh anybody have any comments on that one motion to approve i have a motion to approve there's a question i had a question mrs rogers so this is really part of my
51:42ignorance because this isn't a realm that i'm completely familiar with um but we had just hired a director of maintenance correct yes okay and that was like what like maybe a month ago or so like they actually it's in an executive session today okay the contract is an executive session okay but we had talked about that yes um so i'm just wondering like is that person involved in this decision to add
52:06that position because when i just think about how you know those things play out just i want to make sure that we're adding positions to folks that know that that would be added to their responsibility yes so we had a conversation about how to um capitalize on our our fte hourly production and one of the ways is there's a lot of time that's usually spent picking up material dropping off material
52:34a jackhammer a cement floor to put a bathroom and things like that that does not necessarily have to require the licensed trade person to do that so this we had this conversation that that there may not be enough work if they only worked for the plumbers and the electricians but if we spread that out to anyone in that maintenance division with the exception of the groundskeepers and to be totally
52:56honest if the groundskeepers needed some supplies and and this person could facilitate that then by all means it would happen so this person will answer directly to that new supervisor and um and hopefully we will see the benefits of that rather quickly i yield mr aguiar so the only thing i think of this is in the maintenance department is it really trades people people licensed and all
53:28that so i don't know the contract in off the top of my head but i'm assuming there's is it like a helper is there a helper labor part of that is that yeah so it wouldn't be an apprentice because we're not looking to license anyone what this is going to be is that person who's going to again be a supply person so a logistical person for all of that group but also if
53:52the electricians needed help on a project whether it be you know setting up the stages or a larger project with conduit that they could help you know install that conduit with that electrician or electricians the carpenters if they're doing a rather large job they're moving in sheet rock or plywood or or materials that this person could be that person who's there helping them unload load clean up at the
54:20end of the day so that they can keep working right to the very end and then the cleanup would be the responsibility of this labor so it's it's a person who's going to serve all of that group what is the contract though on the salary so so there's a spa in there that would be a skilled unskilled tradesmen one tradesman two so we're going to make it fit into one of those categories and we'll sit
54:41down with the union to see where they'd like that to fit yeah the um i think that just knowing a little bit about how the department works i think that we currently have some folks that are doing similar type of let's call it jack of all trades or whatever like at your uh or mr correa's direction not necessarily what their job description currently calls for so sure it just seems to me like
55:06this is very similar to something that's already existing and i i have a few questions about it that i'd um i think a good when you say this is july one i think we have some time so i'd feel much more comfortable if we forwarded this to the facilities subcommittee to for further vetting so we can get some of the answers and potentially on salary and the like sure because i'm having a hard time just
55:27understanding what's the difference between two different departments basically but the work is similar to what the person you know we have currently have people doing so i looked in the job description i'd rather not go sure but i think we can do some of that offline but i do think that um when we have a new position vetting them through the subcommittees i think makes sense to
55:50what we would want to do as a structure so i'd like to make a motion i would refer this to the subcommittee we have plenty of time second i have a motion a second on referring the labor position to the subcommittee discussion dev please call the role ms drag yep yes mr bailey yes mr yes laramie yes ms pereira yes ms rodriguez yes yes next item up is 11.8 is a discussion and
56:18vote to approve the end of the year report as presented by kevin almeida chief financial officer good evening we uh we received our letter dated february 28th from the desc our current budgeted net school spending shortfall for fy22 stands at 2 million 298 381 we've begun discussions with the city i met with the city city finance on on friday it's a continuous discussion and we hope to have it wrapped up as soon as
56:57can i get a possible in a second or any further discussion mr aguiar so i've been asking about this for a while uh when we look at what we have for uh one-time revenues and all that we get stuck again always march april may what are we going to do with the money i really think it's it's time that we look at other options for the revolving account that we talked about
57:23a year and a half ago whatever whether the legislature has to make some changes or something because we're stuck with a lot of money that now what are we going to do with but i just want to speak to the fact of the fields at durfee high school are not in the project so when you look at the project 260 million that's not in the project to finish all the fields to finish the the carpets in
57:46the in the stadium and the other one that are well well well over over due to be replaced and i think i know that you got to work with the city and i talked to the mayor and he said they're still working on it i think a good use of this one-time money is to do a package of some type to replace the field the inter the turf at durfee high school in both of those
58:10locations as well as to look at how we're going to fund the rest of those projects up there because we at some point need to figure this out and i'd rather do it on the front before we do a little piecemeal let's do this one let's do that one but the immediate need that i see right now if i could say and maybe i'm wrong on the number but it's going
58:29to be a couple million dollars to replace the turf fields that are going to stay there for the next 10 years because every 10 years they're supposed to be replaced for safety we're at 13 14 years so if that's the case let's take this money let's be quick and say okay we're going to get 2.2 million in cash we're going to take that 2.2 million that we're going to pay for that turf stuff
58:50now or we'd figure out a way to help have the city bond and we pay the bill for the for those fields or something but i just want to throw it out there that the planning should be happening now let's try to get this money as quick as we can so if they are going to be replaced we don't want to have seasons lost if we wait too long would be my estimation i
59:09do appreciate you bringing it forward but the timing is just not ideal for us so with that are you anything further could i get a motion in a second promotional proof i have a motion second i have a motion a second dead please call the role mr again yes mr bailey yeah mr harp yes ms laravey yes herrera yes mr rodriguez yes yes 11.9 is a discussion and vote to approve the
59:37budget transfer as presented by kevin almeida chief financial officer so we so this is the next budget transfer on bringing i'm bringing them to you as soon as they come up so i'm looking for a transfer of monies into the supply line item and into services for general maintenance the reason we've gone over in those two line items is one because of the additional snow this year compared to previous years
1:00:06on the supply side we've had major investments that we've made over at the pace in the pace building in regards to the spread sped office area and early childhood this year so that's increased the need for the additional supplies that we've had this year and the reason why we need the money there so i'm looking for your support in this request can i get a motion in a second second i have a motion a second any
1:00:36discussion on these transfers mr aguilar yeah so i see at the end well i see throughout much of this talk about the early childhood center special ed needing money was that budgeted no like when we did the project so how did that project get funded from the beginning of the budget we've been paying for the materials and stuff through the supply line item and i've realized as the year has gone on we
1:01:02don't have enough money to cover it so i thought i've got to make some line item adjustments to move the money around so when we started the repairs up there it wasn't like we said okay this is going to cost us six hundred thousand no we have no data around that when i did no i don't have an actual amount of how much it was going to cost from the beginning now that i don't know
1:01:22and nobody has it uh not to my knowledge uh mr pacheco may or may not have it but not i didn't have it from the beginning now the reason why i asked that is naturally i think it's pretty common that we're going to do a repair on this building it's going to cost us 500 000 is what the estimate is so how we tie that out in a budget relative to the line item for that
1:01:45supplies so if the supply line was 2 million dollars i would assume that out of that 2 million x amount is for this x amounts for that that's what i'm trying to pin it down to say what is the um total i appreciate you over over the last several years we've been trying to do various projects for the district and this is one that you know has gone we've it's gone over and created us to
1:02:08need more funds for it maybe mr pacheco i think stood up so i think he's so um the project that is right next door the pace project was seven hundred thousand dollars done through the project because they were displaced from the old building however the project did not have enough money to fund another displaced group and mind you when i say displaced there are two different displacements so when pace was displaced
1:02:41they needed to stay in operation and we had no place to put them so that build out happened um through the construction project that was a known project extra that we knew from day one we were going to have to move them out because we had to do the remodeling of that particular area which is now the health wing in the budget for the durfee construction project this project was not in the budget
1:03:07but because msba does not allow a lot of this back office items to be within the high school which is one of the reasons why we moved pace out but also now the sped department um the the work needed to be done rather quickly but we couldn't afford to go and spend another seven hundred thousand dollars on this particular project so we took the initiative to move that group into the pace building in some temporary
1:03:40lack of a better word barracks and we're building out uh an office space which is taking in the entire um if you're looking at the building uh and you walk in the door at the auditorium the left-hand side of that building adjacent to the hallway for the pace so that entire area will be sped offices of various configurations we're doing that work in-house all in-house labor and the material
1:04:12is as we go so we did have numbers my guess is is that the number for that project is going to be a little under 400 000 overall and that may include furniture it may not depending on what the material acceleration and pricing you know turns out to be but we are divided we are sheet rocking floors are being put down and we are just about ready to do some of that major work drop
1:04:43ceilings lighting things like that i think so the reason why it wasn't planned was because it wasn't the planning stage of that particular project kept getting delayed and delayed and delayed and we didn't start that project until late we also had some abatement issues that we had to take care of in the project and um we couldn't move that schedule up fast enough so this took mr amita
1:05:09blindsided because we didn't realize how quickly this thing was going to move once it started moving and that's where we're at now right so i think that it sounds like internally you all had discussions about whether you had some resources in other places to get the money well my only question suggestion or request would be to maybe do a one-pager on for the committee on what is going on up there what is it going to
1:05:31look like when it's done we're doing some in-house stuff i think you should get credit for saving some money i'm assuming it's a savings when we do it versus somebody else we don't have anything on that we just see that there's a lot of money going out and there's a lot of this where i'm looking at when we look at the budget we don't have a current budget that's to
1:05:48the dollar so mr almeida knows that info the school committee does it so when i'm asking questions about line items this is kind of why i'm asking those because i don't know but i should know as a school committee member we have x amount of dollars in this account that account and once we create a budget for july which is last july now we should be having to do what we're
1:06:09doing now in the transfers but have the knowledge of we we got 400 000 in expenses coming up from somewhere and i don't see that necessarily so i'm not trying to give you more work but i think a quick one-pager would make you just told me things that i don't even know what is it going to look like where is it going to go what is it you know so i
1:06:27think it would give you credit at the same time as put us on uh on the ball with this is how much maybe it's going to cost another 200 000 to finish it then figure it out like let us know i wouldn't be opposed to it but what i don't want to have happen is oh we didn't know and then 200 000 comes out i'd rather you come up front and say
1:06:45we're gonna need 200 000 more let's just know that going in forward sure so thank you i yield okay i'm looking for a motion in a second i do have one okay deb please call the world mr again yes mr bailey yes mr harper yes miss laravey yes ms pereira yes mr roger yes yes mr mayor mr aguiar is 9.2 the same as the i'm looking at my computer the discussion item
1:07:22i have 11.9 and i think we're up to 11.10 so on nine we were i was referring to nine the regular one but the 9.2 is the budget summary i had a question on that i think they're linked on the computer here they're two different documents one was the transfers and another one is the actual spreadsheet i think we're doing the spreadsheet right now aren't we is not 11 10 kevin
1:07:52is the 11 10 the spreadsheet they they both have spreadsheets eleven nine and eleven ten there's one here in the book 11 11 9 shows you the spreadsheet with the transfer and 11 10 is just the spreadsheet i had a question on the spreadsheet is it the proper time yeah go ahead so uh what i'm looking for and i'm not sure that you have it is that the end of the monthly report it comes out to
1:08:19um is it 138 million is that the total budget as of right now yes the one from july 1. so when it adds up to 138 million 123 000 what i'm looking for is to figure out if everything is being paid people are working people vacancies taken out and the like what we have left over at the end at the present time and i don't think that comes out of this report
1:08:48but i could be wrong so i get so mr again you know when you ask for that information things change all the time so i'm not sure exactly what you're asking for you mean today or previous i'm saying today okay so when we have a 138 thousand dollars in line items what i'd like to do is be able to add up all of the other accounts and it comes out to 138 million with some fidelity
1:09:18not 100 obviously things happen but but i'm not sure so are you looking for me to give you a breakdown of all the line items that come up to 138 million is that what you're looking for in total yeah okay so they should total 138 million okay so then whatever other line item might be off because we got 50 vacancies at a hundred thousand each or whatever a number yeah so then what
1:09:44is that number so that 130 so the reason i don't want to give that to you is because i don't want you to hold me to it because the reality is is that things change all the time and tomorrow you're going to hire another teacher the following day you're going to hire an administrator i can't give you with exact certainty as to what those line items are so as the year goes on this
1:10:01chain this budget budget's a very fluid process it changes each and every day we've got over 2 000 ft's in this budget so for me to tell you today that i'm going to be short by 200 000 and i come back to you in june and i'm telling you now it's 300 000 it's because we brought on two more people before the end of the year and their salaries made that happen so i'm
1:10:24just trying to i'm just trying to get clarity on to what the request is that you're asking yep so i fully appreciate that but the question that i have is the knowledge that i have is that we're not going to be shot two hundred thousand dollars nope but you will be in line items and specifically but at that 138 million dollars there ain't no way that you're going to tell me right now
1:10:47that we're going to be we're not going to be shocked no i know we're not going to happen absolutely not absolutely not my point is if i were in that situation mr aguero you wouldn't know ahead of time correct my question though is when we look at a budget of 138 million that we are not going to have any any line item authority cost centers ftes how do as one school committee member
1:11:09how do i know how much of that 138 million is not going to be spent is not identified to be spent currently how do i know that that's what that number is i don't i i guess i don't i i don't understand what we're trying to get what we're trying to figure out i'm not sure what we're trying to figure out so if all the decisions were made everybody's get everybody's flush
1:11:35we hire everybody we pay everybody and everybody gets paid what's left over in the end i can give you just an estimate i can't give you an actual amount that's all i was asking for that's all my prior request in the current request is an estimate so right now we have no we have nothing so we and we also have no line item authority as we indicated at the budget at the start of the budget process
1:11:58so at this present time as as a school committee member to do if i do share a responsibility relative to a budget i have no way to actually get to the end of the day to say if all of the people that we currently have in our budget were paid out and everything was paid does it equal 138 there's a cushion in there somewhere there has to be a cushion in there for a variety of reasons
1:12:23but if if the committee is going to say we don't need line item authority in any way shape or form we don't need any check and balance on how many employees we have or whatever how many have insurance all those things could those decisions that could affect it i have no other choice if i'm going to do my job as a school committee member to say what is
1:12:43that left over so i estimate so if i if i can just comment so when when the superintendent last week spoke about line item authority and whatever the bottom line budget is we clearly she clearly stated that it's a bottom line dollar amount for the appropriation but that all the line items are established within it's within the binder all the line items are established or what those dollar amounts
1:13:08are that is what we plan on moving forward with so you do have line item authority what's happening tonight you got we i we just made a transfer from one light an item to another that those that's moving within lines that's that's line items that we're changing the budget's fluid it changes every month so i guess i'm not completely sure why you're saying you don't have line item
1:13:29authority because we you know in all the time i've been here we have worked everything through the committee we've been very transparent with the committee as to what we're doing so i i i guess i guess it's just a difference of like opinion on how it works because since i've been here i think we've been very upfront with you we've i've provided you with whatever documentation you've wanted to over time
1:13:51we've i've been i've tried to be very clear with the transfers trying to get them you know to you ahead of time versus at the end of the year so you know i i'm not sure i'm not sure what it is additionally that you're looking for so i've said this before to you and i said it to the superintendent in practice what you're doing is you're in practice you're telling the school
1:14:12committee that you do have line item authority that i have to make transfers amongst accounts in practice that's what you're doing mr almeida that's what you've done for the last several years and i gave you credit for that and i gave dr malone credit for that and i give mrs ponce credit for that but the problem is is that you're doing it on your own professional courtesy i guess you're not required to give us those
1:14:36transfers that we just voted on under the policies and procedures of this school committee you are not required to give us any of those transfers that's strictly professional courtesy from you superintendent and private superintendent that's all i'm trying to say if that's the case and we do that i'm just making the point that we don't if i took all those lines added them all up at actual numbers not the
1:15:03the ones that are saying 100 000 for every administrator and all that stuff if we took the actual numbers and added them up there's going to be a cushion in the end because you need that cushion because you got to do some different things or things happen you got to have boiler goes or whatever i'm only trying to make the point that what we need to do is you actually we have to put what you
1:15:23are doing in practice into a policy and i think that recommendation should come from you and mrs ponce so that it and it doesn't have to be controversial all it has to be is exactly what you're doing so now you would know i'm bringing this transfer forward to the committee because it's policy rather than just my professional courtesy because you might be gone mrs potts might be gone the school committee
1:15:44is going to live forever that we should have some policies in place so i'm not trying to give you personally a hard time but i just know that right now under the rules of this committee we are not given i can't add up those numbers to that 138. okay and i think mrs ponce has been up front you've been up front she's already made like comments about looking at what we're doing so it's not a
1:16:06fruitful process but it would be an even better process if we were all on the same page as saying here's what the line items are here's what it is and you're going to do it anyway and she's going to do it we want to add people we want to come back but how do i as a school committee know what we got left over for money that's why i ask these questions
1:16:22because people come to us community staff and say we we need x y and z if i don't know that we have a couple of million dollars in reserve i can't even say well let's bring this up so all i'm asking for is to be equal partners in it and say here's what we think we should have and but we definitely need some line items because if we don't have line
1:16:41items i am going to continue to ask the superintendent and you to add that up to 138 and that's a very difficult task without a yield mr chairman okay so we were done with that last item 11-9 we're going to 11-10 which is discussion vote to approve the year-to-date budget report is presented by kevin almeida chief financial officer it's just a monthly update we're in good shape can i get a motion in a second a second
1:17:15second that please call the role miss dragon yes mr bailey yes mr harper yes ms laramie yes is it herrera yes mr roberts yes yes uh now item number 12 is informational it's our retirements resignation appointments can i get a motion to accept motion to accept i get a second second deb call the role mr again yes mr bailey yes yes yes yes mr roger yes yes item 13 new business
1:17:52any new business to come before the committee hearing none um attorney assad do we have a request for executive session yes there would be uh mr chair if i could i could read the reasons first would be national large chapter 38 section 2187 to review and approve the executive session minutes for february 14th 2022 regular school committee meeting national launch chapter 38 section 2183
1:18:18to discuss strategy with respect to litigation regard to massachusetts commission against discrimination complaints as the chair has determined that an open session may have a detrimental impact on a bargaining on the litigation position of the city of the committee national laws chapter 38 section 2183 to discuss strategy with respect to collective bargaining relative to all professional teaching
1:18:38employees the forward school system including coaches title one teachers nurses occupational physical therapists and specialists in the teaching profession represented by the four river educators association as the chair has attempted an open session may have a detrimental impact on the bargaining position of the committee national laws chapter 38 section 21-83 to discuss strategy with newspaper clinton
1:18:59bargaining relative to all administrators and employees represented by the former administrators association as the chair has attuned the no concession may have a detrimental impact on the bargaining position of the committee national laws chapter 38 section 2182 to conduct strategy sessions in preparation for negotiations with non-union personnel and or to conduct contract negotiations
1:19:18with non-union personnel including derrick randall nj rotc senior naval science instructor william squires nj rotc naval science instructor emanuel monas director of maintenance services and maria ponce superintendent of schools we will reconvene the main main objective statements at that time can i get a motion in a second please we should approve second i have a motion a second deb call
1:19:45the role to go into executive session yes mr bailey yes mr harper yes yes mr pereira yes yes yes we're in recess back in session
1:20:15here anything further come before the committee yes chairperson uh motion to accept uh the executive session minutes from february 14th i need a motion to accept
1:20:36yes mr bailey yes mr harper yes miss larabee yes pereira yes miss roderick yes okay need a motion uh to accept contract between uh florida public schools and derrick randall second emotion a second step please call as negotiated sorry yes mr bailey yeah mr hart yes miss larabee yes mr pereira yes mrs rodriguez yes yes motion to accept a contract between former public uh fall river public schools
1:21:19and senior naval science instructor william squires as negotiated
1:21:40yes motion to accept uh the contract between florida public schools and uh naval science and structure ins oh i already said that emmanuel monas director of maintenance and services as negotiated emotion exactly i have a motion a second deb call the role please yes mr bailey yes mr harper yes yes mr roberts yes
1:22:22yes yes mr rogers yes yes
1:22:49you