The Special Charter Review Committee convened on March 25, 2024, at 5:00 PM in the government center hearing room. Attendees included Rob John Mitchell, Reena Brown, Kathy Nich, Laura Samson, and Tim Campos, while Tracy Paul, Mimi, and Allan were absent. The committee began by accepting public comment submissions from Colin Dis and Orie Venice on file, followed by the unanimous approval of minutes from November 27, January 22, and January 29. A motion by Laura Samson to adjourn the meeting at 6:00 PM was also passed unanimously. A significant portion of the meeting focused on scheduling future activities. The committee voted to schedule two public hearing meetings for May 13 and June 10 at 5:00 PM, with Reena tasked to confirm announcement and publication timelines with the clerk's office. Another key decision was to consolidate the two scheduled April meetings (April 8 and April 22) into one extended session on April 8, contingent on room availability and staff support, to finalize the charter draft. Reena was also assigned to ensure Paul resends the latest draft of the charter, last confirmed to be from January 19, 2024. The committee also set citizen input limits to three minutes for regular meetings and five minutes for public hearings, which passed unanimously. The committee plans to present its final report and draft to the City Council on June 11, with a final committee meeting on June 24 for any necessary adjustments.
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Public / Other
today is March 25 it's 5:00 pm. we're in the hearing room at the government center pursuant to the open meeting law any person may make an audio or video recording of this public meeting or may transmit the meeting through any media attendees are therefore advised that such recordings or Transmissions are being made whether perceived or unperceived by those present and are deemed acknowledged and
0:26permissible could you please join me for the Pledge of Allegiance I pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all if we could take attendance starting to my right Rob John Mitchell Reena Brown Kathy nich lais Samson Tim Campos okay and absent uh I Tracy Paul Paul Mimi and Allan okay and public
1:06comment um everybody got a copy of a letter sent by Colin dis on behalf of another organization and Mr venice's submissions regarding proposed Charter Provisions motion accept on file the letter from col and the submissions from Orie ven second okay I'm taking notes motion made by Dan seconded by Laura and that's to place on file yeah I mean if you want to read it in the record go ahead those uh the letter and the
1:40submissions were posted with the last two agendas as well as to my knowledge on the little tab for the 2023 2024 special Charter review committee meeting any discussion about those public comment submissions seeing no discussion all in favor okay unanimous I have a motion go ahead I can I make a motion to end on tonight's meeting at 6 motion to end at 6 by Laura Samson seconded by Dan any discussion only that
2:17the chairwoman has already Ved to do all in favor and motion passes unanimously and uh you should also have received copies of the November 27 minutes the January 22nd minutes and the January 29th minutes motion will accept hang on let me motion second okay motion accept by Dan second it by Tim any discussion on the minutes no seeing none all in favor I motion to accept passes unanimously and and I does anybody want
3:02to make a motion I I have a motion go ahead I'd like to make a motion that we move to have the public hearing meeting the two public hearing meetings scheduled for May and June um well let me just discuss our next meetings oh my goodness where does somebody have the April dates handy all right okay well I have a question on the April date because originally it was April 8 11 25 well originally though it
3:34was April 8th which is a Monday right that was 8 and22 yeah 8 and22 did I put something else in the email in this email it says April 11 okay uh I think it's a typo cuz the room is reserved for 48 and 422 okay and then if you want to jot these down 5113 610 and 624 um would you consider uh 610 and 624 to be the public hearing dates I with this
4:13room is already reserved I think I I I would go for May 13th I would go May 13th first public hearing and then and then one meeting in June which would be June what' you say 10th 10th public hearing and then another public hearing 624 we only no okay 13 and so the motion by Laura I'm writing on the wrong paper wait a second let me do this too um the first that's first motion second
4:48motion third motion so the fourth motion tonight by Laura Washington Samson is to have the public hearing ings on May 13 and 610 is that it yes is there a second second second Tim and any further discussion I'm questionable on the 10th but I'm okay for the 13th I don't think that matters so public hearing so the motion is made by Laura to have the public hearing 513 and 610 it's been seconded by Tim
5:31Kathy had a comment any other comments I'm just wondering does anyone else know their their availability those dates before we set them to make sure that yeah well can every everybody here I I I uh I can check with Tracy and Paul uh Allan isn't a voting member but I'll check with Tracy Paul and Mimi and I'll implore there before we schedule anything I think we ought to we ought to
5:58see what because the advertising for a public hearing is different than a regular meeting um how well how how about if how about if we um vote on the motion and I will check with the clerk's office on the announcements and publication time frame and if it's a problem at our next meeting which will be April um 8th if we have to change then we can change it all righty so all in
6:33favor all righty so our public hearings 513 610 5:00 pm in the hearing room I wait a minute wait a minute Reena to check about announcement okay and I'll bring it either by email to everybody or um at the next meeting all right I have another a motion go ahead I'd like to take the two April meetings that are the 8th and the 22nd and combine them and get this done we
7:07have to look at the final draft if the final draft is done make have one longer meeting instead of these staggered out meetings where people are unsure if they can make it and just bang it out in one meeting have it done in April where May and June we can have our two um public hearings and be done I think it's how about this I will will send an
7:30email out Y and we have the room that we know we're here at 5: that we know I will double check with the clerk's office if we go over time that that's okay and I will email everybody and see who can stay late if it's feasible because you know be in here till late and we'll bring pizza we'll feed we'll you know something I will donate food um I'll second the motion but now
7:57which because I know I'm not here April 22 April April 8th is that that 48 and 422 but let's make it one on 48 48 yeah22 if we can do it we we make it the eth everybody's here stay late we don't have to 20 seconds so there's a motion that's been made motion by Laura seconded by I second it Kath Kathy to make the meetings longer and Reena just that
8:32Oneal meeting to meeting all right just to okay 48 okay because I have to check with the clerk because you know how they do the time frames I don't think there's a meeting after us but I want to make sure that they know we're here later because I think you have to let the custodians know too Al righty uh is there any motion on public input sorry did we vote on that long
8:55meeting not yet but just on the motion and I talk to today if we can't do it on the eth I think we just pick any day and I'm hoping the eth works because the problem is all of us work you get here at 5 and it's tough to do the this type of work where you got to look at particular wording and go over it all so the eighth
9:21is fine I should be able to make it but I'll make wonder if we make but I'm just wondering if most people can do we just look for any day any day that we can get two hours and even if we start earlier yeah if people can I don't know everyone's schedule but I I do agree and I know rea's we discussed it and she agreed overall that you know one long
9:45meeting would get a lot done the question is when can we do it and when's it convenient right I mean one of the other problems is um uh Paul's email said he was under under the weather and I am making attempts to reach out to him I believe the very last draft with all the updated info is in your emails I want to say it was last month it was you
10:11send something today I that's the report that's the Special Report um and but even the report needs to be updated to include all the other meetings right okay but um so that last draft is in your emails I need to confirm that with Paul I'm having a hard hard time time uh Miss we're missing each other so I will H I'll make sure that either he resends the very last draft before this 48 because that's the
10:41working document thus far is that making sense yes can you can you confirm re what what date that last draft was sent on soend it I want to say it was uh late January early February I'll I'll double check I just want to make sure because there were several emails right there's a bunch of emails there's a bunch of drafts I always date them as I get them actually I can tell you right now what
11:05the date was for the last draft uh members Arena current so here's what I have my notes were done January of 2024 was the very last draft um that I received from Paul there was one from September and now my last one says January 2024 but what I'll do is I'll say even if you're emailing us the same thing that you sent us in January send us the last draft all right and Reena to check
11:44with clerk about 48 extension and Reena to have Paul resend last draft all right M um all in favor of extending 48 if it's feasible I I motion passes is there a a a motion on citizen input Madam chair yes it looks like there's no public input tonight it's what I heard in the last several motions we're going to have one final I'll call it a regular meeting so for that regular
12:26meeting I'd like to limit citizen to three minutes for the two public hearings I'd like to have citizen input for up to five minutes second so there's a motion on the table made by Dan I can't write as fast um that for the regular meeting citizen input three minutes the public hearings five minutes seconded by Laura any discussion on that no all in favor motion passes unanimously it looks like Paul sent the
13:03amended Charter on 1924 thank you so right so I'll have what I'll try to strive to do is before the 48 have the very most updated draft sent to us okay and my agenda and other than that is there any other motions or pressing matters for this committee now let me ask about the dates what what you know what I think would be nice is I I'm going to send everybody an individual email and then
13:56because I get confused on the thread so I'm going to send each member an individual email asking about these next dates okay um imploring that you know especially the 48 because that'll be the day that we have to do the most work it's three right we're going to ask about April 8th May 13th and June 10th right but we're still reserved for 422 if something happens I don't want to cancel the room
14:23yet okay and I don't want to cancel the room for 624 because I think we need one last meeting before we send the report and the draft to the city council and the mayor Madam chair yes I don't remember when because the meeting schedule has been so uh fluctuated but a while back I did make a motion and I believe it passed that before we send whatever we send to the city council that this committee
14:55take a final vote on whatever document right that's why there's one there's a 624 meeting that's our the very last scheduled regular meeting and that's what I figured we do at the 624 is then we will have had our two public hearings we'll try to make it to the council when's the June council meeting you miss both 24th the 4th uh no it's the 11th and the 25th so 611 and 625 we could make
15:29we could make the city council meeting for 611 if we get everything done yeah because we'll have our second public hearing 610 right so I'm going to shoot for the city council presentation for 611 because then our last meeting is 624 get on yeah well it only take it doesn't it only it's not much to get on the agenda right how can it go to council before we have our final meeting because
16:00we want to have a meeting after the council meeting because if there are if if after the public hearings in the city council meeting there is something so pressing that we absolutely have to address we're going to be able to do that at 6:24 now if something happens that we've discovered something so pressing has to change right we're going to have July meetings right right right anyways I'm confident we can get
16:32the work done I've been thrilled working with all of you is there a motion to adjourn just what's the option on the eth are you gon to email us yeah yeah well I got a call the yeah no walk across the hall John I'm G to know tomorrow I'll reach out to the clerk's office and I'm also going to email everybody tonight like how what you know can you stay for three or four hours and
16:57I but I got to get the okay from the clerk's office first three or four hours three well our meetings are scheduled too leave it as long as we need as long as we need it right but I think we're all in agreement that I mean we pretty much vetted that whole thing on and on and on I I don't know if my hesitation if you say four hours we're going to be
17:17looking for things I don't think it's going to take long it's I think it's more important that we focus on the meeting where right we just all all here and we all go over and the other thing is I'm hoping Paul is okay I'm I saw him ago so not to put everything out there but uh it is also contingent on having an updated draft well if he's not okay then we
17:48can we can just go back and look at the notes right I we got January so yeah yeah January but but yeah and I mean we didn't do a ton after January right we had trouble all getting together all right is there a motion to adjourn toj second Dan Laura any discussion about adjourning seeing none all in favor I motion passes