3.6.2024 Park Board

all righty all right I call this regular meeting of the Park Board of Commissioners agenda order of business Wednesday March 6 2024 this meeting will be held in the council hearing room beginning at 5:30 p.m. citizen input must been submitted by email to the parkboard at Fall River mass.gov by noon 3624 meeting will be available for viewing at fora government tv. Fred tv.

us and channel 18 uh Pursuit into the me uh open meeting law any person may make an audio or video recording of this public meeting or may transmit this meeting through any medium attendees are therefore advised that such recordings or Transmissions are being made whether perceived or UNP received by those present and have deemed acknowledgeable and permissible uh Craig Salvador from Fred

TV uh government channel is here doing recording and uh videoing have uh roll call of Commissioners please BJ McDonald hel R Joseph the Sila commissioner Burns and commissioner farious are both absent today we do have a quorum there's three of us here there any citizen input mailed in or emailed in no and no one's here to speak okay make a motion to accept the minutes from the last meeting second February

7th meeting of regular Park board meeting so commissioner McDonald made that motion for accept the minutes second by commissioner rioo all in favor say I I I uh commissioner can I make a motion to take item F first because we have Mr Kurt uh here so let's take that one first if we could I have um motion to take item F out of order seconded by commissioner Rigo uh made um the motion

was made by commissioner McDonald second by commissioner Regal all in favor say I I hey let me get to my

packet item F request from the annual kuko Square uh I'm sorry it's okay uh reath laying event South Main Street and Hamlet Street on May 5th at 1 pm motion to accept this is an annual event so uh motion to accept by commissioner Rigo do I have a second second second by commissioner McDonald all in favor say I I you're all set thank you and Miss Smith whatever you need she'll be in touch with you

okay thank you do I have a motion to go back into order y motion to go back regular meeting second commissioner Rego made that motion seconded by commissioner McDonald all in favor say I I item a is a request from Michelle Hamilton the Vietnam uh Michelle Hamilton who's uh the vso officer uh she is uh this is for the Vietnam wreath laying event to be held at Veterans Memorial BenTen Le Park

theall Street on Thursday March 28th at 1M believe this is an annual event as well motion to approve second commissioner McDonald made that motion seconded by commissioner rioo all in favor say I I I right Item B is a request from Michelle Hamilton the veterans uh officer Vietnam veterans radio event to be held at Veterans Memorial bicent tenal Park the allall street on Thursday June 13 from 7 to 8:00

pm. I just the only thing is Nancy they're good with electricity you're good they can get that down there or they will have to check with um the uh gentleman from here who normally lines up all of that but I'll I'll let Michelle know that's M any type of um like the custodial services that line up the electricity there is some electricity there so I they're going to have to figure out what they need they

need a generator or something whatever we we'll give them permission that they can go there but whatever electrical services they need will have to be worked out with the custodial staff here or with you know DCM or whoever but it's not something that we would absolutely be able to provide that's something that they would know okay but I will I will let um Michelle Hamilton know that all right so I do I have a motion

motion motion by uh commissioner did you make that motion first yeah yeah commissioner Rego made that motion second by commissioner McDonald all in favor say I I item C request from Michelle Hamilton the veterans officer Vietnam veterans Rolland Thunder Candlelite event to be held at Veterans Memorial Last by S Le Park theall Street Saturday May 25th and and their protest run at the wall on Sunday May 26 at 2

p.m I believe this is an annual event as well motion to approve motion to approve by commissioner rioo seconded by second commissioner McDonald all in favor say I I I item D is a request from Corey Bento the use of Davis Park on March 23rd to conduct an Easter egg hunt from 1 to three um I guess we had Davis Park in here a few months ago mhm there parking is an

issue up there I don't know if there's a better spot for them to have it the one Onan Street yep yeah I just don't know if we should tell them to go to North Park or this is something like that do you did they say why they wanted Davis Park I think they because they've gone there this is the second time they've gone the first time I guess they did not request permission they weren't aware

that they had to do that they did it last year this last year um cuz didn't we kind of say we weren't going to permit out Davis Park that's right so maybe we should just well I I think that was like for for leagues like to use I guess but that's this is entirely up to the board if they would prefer he use another location we can ask I think is

um they had this event there last year without our knowledge uh I think we give it a trial run to see how it run if there's a problem then next year we know okay there's there's no issue unless it becomes an issue and there's you know it does sound like something that fits the mold of what should be going on at Davis Park so I don't want

to but I also know up a can of wors yeah I just know that the parking is what the board is saying right here is this is a pilot so to speak we'll give you an opportunity to prove that something can be held there m i I don't know how much can I mean it's an Easter egg hunt it's not like a concert or whatever my only concern was the parking I know there you

know that was one of the concerns of the you know citizens that came here well that's the thing it's going to be if they're going to have to park down the street if they're going to be parking on people's Lawns or anything then we're going to hear about it yeah so well we'll give them the benefit of Doubt see what happens and then if there's an issue then I mean as long as they follow

all the policies and procedures of the board I I don't know that we can y actually we can suggest it and I can still suggest it to the gentleman listen the board it is more than welcome to let you use another location that may be more accommodating to you as far as parking or whatever but please know that you need to have somebody there keep an order because if there is an issue this

will never happen again y I mean I guess that's I guess maybe that maybe if you want to give Nancy that leeway to have the conversation with them and if they really want to do it at Davis Park yep fine but it's a trial type of thing we kind of already you know know that there's potential for issues there so if they want to go to you know maybe we should suggest maybe they have police

presence yeah but they're not they're going to have to pay they're paying for this stuff out of pocket I don't know if they're going to pay for I I think maybe that's what we should do is just say we're okay but here are our concerns just don't uh do something to irritate the neighbors don't abuse it right they actually and if you think that you can't control it you know maybe we just suggest they go

to North Park or something cuz I don't think there's a lot going on they could go to the top of North there they actually reached out to the man's office and the specials uh events coordinate actually had her had him contact Nancy to come through the pock board okay so the the man's office is well aware of this as well so I'm fine with that's just my two senses they

can I guess the motion that I would make for the for the record would be I'm okay to approve it but maybe suggest the top of North Park as an alternative place that can accommodate a little bit better but if there's a Sentimental or you know reason that they want to be at Davis Park then you know and there to follow all permit normal permit procedures mhm yeah like insurance and stuff yeah yep I

would yeah I don't think that I think that they I think it would be a good idea you don't want to not have them follow something thatone is doing then I think we open ourselves up to situation as long as we're saying this is how we get a this is how you get a permit this is how it's handled I think the board is right you know just and um you know following their regulations for any

other Park so what whatever playground they decide on uh I would suggest either we get some barrels up there or they need to provide trash bags or something to pick up any trash because I've done Easter Huns before and when the kids open up the eggs and and everything else it's all over the place and then it's going to be our guys that's going to clean that mess afterwards they dress

they clean up exactly they got to clean up after themselves okay well they are respons I can put in the perits usually do say you are responsible for clean up so y because they are responsible for the cleanup all right so that's I guess my long-winded motion would be approve them to you know go to Davis Park following the you know permit protocols procedures if they have but suggest an alternative location

suggest maybe the top of North Park has a better location for parking and everything else what's that the little leag field it could be the little leak field could be all along high right at the top area there it's kind of similar to Davis Park it's a big open there's some trees I mean in all honesty they could use the baseball field at the bottom of North Park that's a huge well I'm

figuring and there's plenty of parking on President a and through the Snake Hill Snake Hill and then you also have uh the pocking lot they can use on hood street that walks over I will S I will I have I did reach out to him M um just to see where he stood before um this meeting but he didn't get back to me so okay okay um but I can certainly suggest

that to him and let him decide what he thinks he can manage okay so commissioner May uh McDonald made that uh motion and I'll second it second and I know Mr Smith has all everything that we said so I don't have to mention the whole motion all right uh all in favor say I please I

okay item e is a request from asperos Santos school for the use of father to vasos park Alden Street on May 10th from 8:00 a.m. to 2:30 p.m. for the schools fund run event I believe this is uh an annual event correct yeah um I'm not sure if it's an annual event no yeah it's a booster fundraiser called uh fund R I know uh my son's school is doing this too so

um I thought this was the field day I apologize but there's no conflict that day during that time right there's nobody that's still so during the day Friday I believe Mrs Smith reached out to the principal there uh Mr umos reposer apologize gez sorry um and uh the school has liability and everything he's looking into that he's looking into the liability and everything so there motion to approve

pending you know the necessary documents for the permit y second okay motion to approve was commissioner McDonald seconded by commissioner Rego all in favor say I I we did all right request uh excuse me item G this is a request from Moval Adventures proposed schedule of activities at various Parks uh there has the schedule on uh going from May 8th the 15th 25th 30th June 8th June

13 June 20th and June 29th uh it's 3:30 to 5:30 at uh different dates and then uh the Saturday days the Wednesdays and Thursdays at 3:30 to 5:30 and The Saturdays are 1 to three um this is from the trustees of reservation at mobile Adventures they did this last year at a few Parks they talk the nature it says that they got rained out last year so I

just I just I guess my only thing is if it if they have rain dates that they want to have us approve you know or kind of give you the leeway Nancy to let them reschedule if they needed to if it's raining on the Wednesday and they want to do it on the Thursday you know I don't want to be a roadblock I don't think the board should be a roadblock

for that so I don't and I don't know if they have other events or whatever but usually they will they they do have different days that they're so they won't do it right away the next day y um on the ones that they canceled they just nevered them yes CU I think they probably make up a calendar yep for the summer right so if they miss that one day here they're somewhere else the next

day but I mean if the board wants to say you know rain days you know I just wouldn't want them to say you know like if they need to reschedule it where I mean I'm going to make a motion to approve it and if they need to change it for the weather they should be a coming back to the board to reschedule rain day okay y to motion to approve by commissioner

Rego all in I'm Excuse me Commission of McDonald second it all in favor say I I item H is a request from Rexel Energy Solutions hosting a cleanup event on 42224 do we know clean yeah uh give me one second it's uh no they didn't ask just so you know I reached out to them I told them that that the May normally has an annual clean up sometimes around Earth Day if they wanted to participate

in that or if they wanted to do something completely on their own they are located down toward the Deval Street area so again the suggestion would have been either in Bicentennial or north um and I spoke with her we will talk more once we know when the DCM has that tool trailer available because a lot of times that goes out and it's actually on a Monday so it shouldn't be a problem for

the tool trailer to go there on a Monday because everybody will be working and actually uh on uh the Commonwealth land in Builder so I think um the United Way usually sponsors Earth day too so I'm all farther clean up but I just don't know if it's that right there believe uh I did suggest a couple of you know I said probably by that time a few organizations cleanup will pop up and

you can either determine whether you definitely want to do a standalone or do you want to you know piggyback one of these other organizations so I'm in contact with the uh individual is it Molly Molly yeah um I'm in contact with her Molly Megan and when it gets Molly Hogan sorry when it gets a little bit closer she'll reach out and so I would just leave it up to her then if she

wants to she wants to do her own I'll make a motion to approve it U one thing too is uh just saying because it's Earth Day uh Mr marttin is here from tree Department I know you and Mr pirano used to do something is that AR day or ER day AR Au day okay thank you so make a motion to approve I'll second that commissioner McDonald made that motion to approve

seconded by commissioner rioo and uh Mrs Smith will work with uh this individual about planning this uh all in favor say I I uh item I is a request from dery the use of North Park President Avenue for the JV baseball games repairs to the field will be solicited and paid by the school department I just have one question is um we had talked about the other project that I don't know if he getting off the

ground over there with the tiered seating I'm no issue with them playing I just want to make sure that if that is going anywhere that was part of the question that I had was just make sure we don't permit this out if we also have contractors going into to do work I don't know how far out that project is I would venture to say that by June 1st none of that would be started especially

if bids are not out now okay um I would say that you're safe to that June 1 date to do this y so I'd make a motion to approve that second hey me uh um excuse me motion to approve was by um commissioner McDonald second by commissioner Rego all in favor say I I you can always let them know that if this you know construction because they're probably going to be

their plot right over would at a couple times a week anyways yeah they usually there most days after the and I think did they practice there too right so they're there every day at least for practice and then and yeah I think uh it's going to be later on in the thing but I think we're supposed to be getting our answers on them projects by April all right that was just one of the

reasons I asked that question Y no problem let them know what may happen but I think we'll be safe item J is a request from diamond for the use of BCE tenal tennis courts to Wall Street from March through June and for the use of Lafayette Park baseball field County Street on April 15 2024 for a George sneaker McDonald baseball game with dery high school and Diamond has uh provided their schedule here with

us voice they've been doing they did this last year too they use last year yep what they do is during the week they leave one one court open but when they have matches they can take all four courts and you don't need a extra I don't know I'm thinking like trash barrels or anything like that down there all set okay motion to approve Mrs uh Smith will work with Mr Bailey the

athletic director oh and I guess the only other question I had was related to the park Lafayette so the school Department's going to get North Park up to Snuff to play Lafayette is handled by so I just well that's one game my understanding and I did reach out to Mr Bailey because I was curious as to whether his baseball team was going to play there my understanding is there was a monument

that was um it's being constructed for um to replace what was there there was only a sign on the back stop for sneak and McDonald and there was a group that raised funds they came before the board and this Monument is now um almost ready and I think this April 15th date I'm almost sure it's Patriots Day and then they're going to have the dedication of this monument and this baseball game between dery and Diamond

as kind of a tribute to sneak and McDonald so the park department will get that field ready for that particular event and then after that who you know probably because there's no leagues that permanent out anymore right so I just not right now no maybe we could ask Mr Bailey if they have some help with that if you needed help to yeah I don't know that they I think that one I'm on my own

yeah all right I just it just when they're back to back like that and it's like all right the first other than Dury because dery the reason dery comes in and does that is because dery needs that done every day and we had said we cannot be there every day to line to prep to whatever that feel so our our guys our Union guys said okay we'll let that happen they can come the school

department guys can come on to park property we won't breath it we won't whatever because technically it's not something that we're capable of doing exactly so with this one here like with Maplewood and that we help them and the initial kickoff of their their Seasons with the fields with the you know the weeding of it with the putting of the the materials whatever after that the the leagues do maintain it so we would

normally have done this Lafayette Park initially anyway and there is a men's league that they use Lafayette and chew but they don't use Lafia as often and I haven't really heard from their permit yet so I don't know if they're taking lafette again but if they do then the men's league kind of takes that on if not we just every so often just kind of run the tractors over them so well it's

a little different to maintain like just a grass field versus a baseball diamond so that was just yeah and the but we should be good and the other thing too is I did reach out to when he uh was only requesting this I I reached out to Mr Bailey to make sure that if they were going to going to be utilizing Lafayette for either girls softball or baseball for their team and he had told me that

they have a contract with uh Swansea y for two years for them games and it so they're they're uh doing all their stuff it's just this one Memorial game right which I think the game's great I just wanted to make sure if you're going to promote the game and have people come down there let's make sure the park looks okay and you know Nancy has the guys to handle it we'll have to have all

hands on deck over there that week y to make sure it's ready to roll all right uh do I have a motion a motion to approve commissioner McDonald made that motion seconded by commissioner rioo all in favor say I I all right item K is a request uh a tree lifting sidewalk on Bay in Queen Street can I have Mr mountains come up from the tree Department

please I know I had uh Mr Ms go by and observe of this uh tree he'll give us our report so normally the discussion we had about the sidewalk there is somebody from DCM will go there inspect the sidewalk if they can repair the sidewalk around the tree with out disturbing the tree we usually that's how we usually do it y um the the tree that's there is kind of a nuisance type of tree

that's growing there so if if it needs to be removed for them to repair it it's not an issue at this point um cuz it's it's not a like a nice shade tree it's something that can be removed if they need it to be removed to repair the sidewalk is it similar to the ones on laen Street no it's not happen no no no if you look at the picture right here

yeah I yeah the sidewalks heave the maybe an inch between the panels um but like I said normally DCM will go out there and do an inspection on the sidewalk and see um but it's dangerous correct it's dangerous so one way or another we'll fix it I guess we'll fix the side fix itend question is will the tree remain or not and I guess we can wait and see what DCM says I can right usually that's

how we play it out is you know if if the tree is an issue to repair it then we'll we'll go ahead and so I guess how this board can can vote so that what doesn't have to come back is if DCM determines that the tree needs to be removed for the sidewalk to be repaired then this board has no problem with the tree being removed y if the tree can be saved and

the sidewalk repaired that then that's so rather than have it come back yeah it can be based on the decision of if the side with the tree there if if you you guys don't mind uh Mr Mountain I I know he's went to school and everything to be that tree Ward and everything to be the expert there to make that decision if he's saying it's a nuisance tree and everything like that it's like a a weed

pretty much that kind of grew back in that I would say is let's take it down fix the sidewalk when they have the ter they have the time to do it and we don't plant nothing back there so we don't we're not we've planted in the last couple of years over 500 trees I don't think that one tree is going to matter I'm okay with that too I mean if

uh I leave it up to you guys how you you know what the the least resistance is to get it done right I'll work that out with DCM once they're going to go there and re do the repair will work together with them to get it yeah cuzz if it's a nuisance tree are we just going to have to have this conversation next year because it's going to you know like

should we just take it down it's you know at the end of the day yep all right make a motion make a motion uh that Mr Mars will work with DCM uh and determine what they want to do with this in the future uh do I have uh second commissioner Rego made that motion seconded by commissioner McDonald all in favor say I all right thank you Mr Martin thank

you all right item L uh we have a few uh uh things that go along with this it's a event permits received so far for the 2024 uh season uh so we have received so just so that you know the first one here I I received a phone call from um this lady from the community um the Redemption Church and what she said was in her investigation she's seen that there's a lot of people having these

block parties so they want to change this request I just told her to submit a new one m to a church service outside and she wants to have it in July so this request is no longer a viable request just so you know they're withdrawing that request okay um the next request is the individuals from the juneth okay um the next one was the mayor requesting Fourth of July um celebration celebration and then the

other is the Kennedy Park uh block party that is an annual event in August um so right now those are the ones I just wanted the board to see them we accept them and place them on file for now so we can organize and see who fits into what slot rather than um yeah they're far enough out they're far enough out that it seems to me the earliest one you

got here is juneth yep well we can probably just approve the 4th of July though right I mean that's well the only thing is I didn't put when you put these on the agenda you normally have to put Fourth of July event Deval Street such and such a time and I didn't do that yet so what I will do for the next meeting is make a list so that we can approve

the list in total and by then we should have most of the requests for annual the the lodger events that's these are the logger events that we take the park all day right and this was also for event permits and uh well events and but we also did give like leagues and everybody else till the 15 so that we will give her some time right yeah because you've got Amber here

too y mhm yep so these would just be to just accept them and uh place them on file act yep make a motion to accept and place on file do I have a second second commissioner McDonald made that motion seconded by commissioner rioo all in favor say I I all right all right item m is policies and procedures of the PO for projects you guys uh have uh do we want

to go over this so I asked Nancy to pull this from years ago yep um just my only thought process was there seems to be some projects that are outstanding there's a couple that come to mind that we've discussed uh kind of at nauseum and just try to just come up with a plan so that we know what's going on we know that things are on on track to be done within the timeline that we think

they're being done um and basically that's kind of what this was in the past and I don't know Nancy if this ever actually was adopted by the park department but I think that the I asked her to add this to the agenda just so that the board has kind of um a road map for once a project comes up what it looks like from the time it's originally discussed till the time it's done to

provide just a little accountability both to the board and to whoever is you know working on the project to get it done just like I said so we know what's happening it it's not there to create extra roadblocks or extra red tape or things like that we don't I don't need I I don't mean speak for myself but I wouldn't even expect you know anyone to come down to the meetings all the time

just give us you know one line hey we got a proposal or we're still waiting to hear from the architect or whatever you know and that's kind of the quarterly type updates that I put in there just y just so that we know um what's happening so the only the only thing that I would tweet because I'm looking at this here is originally this board had seven members so it said Park board chairman

along with three additional board members per Park regulation which would have been a quorum of the board those four would have been a quorum the seven so this would be the park board members with two additional signatures which would now be the the Corum so that's the only thing that I I saw in these that you know really had to be changed because that it wasn't relevant anymore

y but other than that I mean it's pretty straightforward everybody's on the same page if we don't mind uh let's going over each bullet and if Mr Smith can read off each bullet so the public knows what we're talking about about that this C this is on camera okay so basically it's uh procedures of a proposed idea of projects is presented to the board at a public meeting if the project is

acceptable to the board permission is granted for specs and drawings to be put together um it says here I believe specs and drawings are now required to be done by an architect which we have had in the past project specifications and drawings are provided to the board prior to or at the same time at of bid packages being made available to prospective biders so the board is aware of what's going out

if it's ahead of time if you want it prior to then I don't even think it has to be prior to because these projects drag on long enough so I don't think that they you know we need to see it's either or it's one or the other and we shouldn't that's how it reads I don't think as the board we should you know create any additional Road Blocks that's

not the point of this yeah so then it says plans and specs given to purchasing deposit department so bid package can be put together bid package with this information should be provided to the board when available for bid is to pick up to allow um ample notice for individuals to attend bid opening after bid opening bids are reviewed for required bid tabulation chart prep to be prepared and presented to the board at a

public meeting for award and that's what normally Mr um Rodney from stock architect does he presents that so none of this is any different award letter to be sent by board to purchasing department so contracts can be prepared Park board chairman two additional board members sign the contracts and return to purchasing um and it lists contracts are usually signed by contractor purchasing

agent City administrator it lists the individuals that sign it once contract is signed by all parties a copy should be returned to the park department and work make commence so this is just these were in place in 2018 I don't think anything has changed um this says once project is awarded regardless of funding source including CDA project should be placed in it in no I think it's chev's no it's that l

oh nope um project should be placed in an account the park board has control over so that the board can regulate the approval of any payments for work performed um that also lets this board know when payments are being made for individual portions of the work this is all happening now though right for for the most part for the most part I I think some departments are not following it to a tea um I think

because they go oh well we didn't know that was how it was supposed to be right so exactly the reason why we're resurfacing these I would distribute these to CDA I would distribute these to CPC CPC has their own rules that we that also come into play where they have members go out and see these contracts um and see these sites and how much work is being done and they sign off on

payments so each funding source has their own regulations as well but this just says Department overseeing the construction of the project um should send a request for payment with invoices to the park board for approval of payment work performs and and date to uh to date and the release of funds so basically it's what you're saying kind of this is what's been done and we're looking to pay them for this much work

um at minimum uh it says bu monthly you can change that to quarterly I think quarterly is I think so too I think so too so that can be changed and I think maybe it doesn't even have to be um I don't know if it needs to be written but it you're not expecting people to come to a a meeting every quarter no it could be a a short a couple sentences this is

where we're at when we used to have Community Development funding we used to have to provide them years back with monthly reports this is what and I mean we had a lot of money and a lot of things going on then so with this being one project it wasn't a big deal but each month you'd have to say this is what happened this is what we done bids went out blah blah blah that's all you

want to know so quarterly reports I think are good because it would be the specs went out you know specs are being prepared so you know that that right that's going to take the three months by the time the architect puts that all together that's going to take you three months and then you know bids were awarded bid was awarded to such and such work shall commence on such such and

such a date I think it just keeps everybody like you said in the loop known if you just want to know what's going on when you get asked a question what's happening I think the quarterly updates they they can be something that they submit to the board um and uh then it just says no contract shall be paid in full without a walkth through either by the park director or the park board

members for an inspection of the work being performed the retainers fee will require a vote of the board to close out the project which will then tell the board the project is closed out so I think they're reasonable um do I think they're really stringent rules no I think it's just a matter of like you said keeping the board in the loop of and there are a bunch of projects now that are

outstanding so there may be a time where there aren't as many projects outstanding but with the arpa funds and the different projects that we've been able to approve and start you just want to make sure that they get done well you have the projects that you have now and if if they do want us to to continue to you know apply for these funds and apply for these grants they're just going to

continue like a Rolodex to keep on coming so you want to make sure the front ones are moving and the back ones are coming in and it's just it's just transparency we we we yeah we're volunteers and number but we have to answer to the public just like everybody else when the Public's asking us we approve for instance the ball fail lights at Father Kelly I the next one right just I have

probably about 50 ball players there coming up to me why are you guys holding this up why is this why that they're getting different answers from different people so when we have to give answers we need our answers right what's going on in that so that's all we're trying to do is making sure everything's done the quarterly I agree with that the only thing I would say is and I believe it

says there is when the actual projects comeing to be presented to us that's when we need someone here the architect what the specs are everything else this is when we need someone here is actually when stuff is like what a proposed what what they want to do and everything but right just to give us an update and everything I think that the quarterly is fine that's a good example cuz the ball

filed cuz we're getting there I think next right so I guess the motion would be just to have Nancy um distribute that you know approve these policies and procedures for I would say probably the ongoing Park projects and then moving forward so maybe for the next meeting we can get an update on the projects that are outstanding and then we can start you know moving forward when there's a new project at the

beginning Mo to approve motion to approve by commissioner U McDon excuse me commissioner rioo seconded by commissioner McDonald all in favor say I I thank you so so did we go into that was that part of item item m n correct M oh M okay and then I think yeah so I did kind of those in but I'm sorry item n you can I'll let you read that but that

was so item n item m is to accept these policies and procedures and distribute them to departments that may have involvement with with the park project Park projects Cemetery projects greens anything that's under anything under the park board jurisdiction exactly okay so I'm going to the board accepted him and we're going to distrib and that's even uh I'll give it to Rodney as well I would even say

future uh proposals like walking trails anything proposed stuff linear Parks anything well that's anything under your jurisdiction okay yeah okay so all right I have the motion second thank you item N is a request update regarding Park projects to the uh to be presented and discussed at the April meeting so that they kind of go together I kind of mentioned it Mr alivo was here I think back in December there

were a handful of projects that are in the works um I would just like to see what's happened you know and how how far they've moved since we last talked to him in I think it was December and just so it's not anything where he has to personally come here he can send in a a document that says this project this is what's been done this is where we stand this is what's proposed by whatever we

expect it to be done by such and such a date you know I just as we're getting to the warmer weather the ball field being you know an example the guys want to use the field the kids want to get on the field Under The Lights like are those that particular project are they going to have new lights so you ask the question I can actually I mean if you

want to wait to the April meeting I may have more information by then but last week um I did go to the architect's office and we did we did what you call a page turn of the electrical engineers findings um so he after that met with the lighting company they were going to be putting together the spec package from what Rodney said the specifications may be um available by the end of the month

because sometimes this week the boring Company the company that was going to do those test borings was going out this week this or next I know there's a lot of rain this week so that may kind of tweak the schedule so I would think by next week the borings would be done however I want this board to have a realistic IC timeline because the bids go out there is a 12we

lead time on these lights so the chances that these lights are going to be available for May when we're in March I don't see it I'm going to be and you know I will do whatever in my power do now whether this league because they are an adult league will be able to still play the most of the Gams are at night though but when it's in the middle toward the

middle of the summer it's pretty light out till 8:30 so based on the fact that if there's not any type of safety concerns if they're working on the lights during the day the thought is at 5:00 they might be able to go play their softball game until it gets dark that um right so can we can we operate like that that's cuz how long long once they start doing it couple see the problem that we

ran into with Maplewood was they had multiple jobs going at the same time Opa money was everywhere so these these contractors had a ton of work he was doing school work in the school department he was doing work here so they jumped all over and if they were in a situation where they couldn't leave one then this job went right stagnant for a couple weeks that that doesn't happen and then there

was also the situation that we had to get Mr mountains and everything involved that we had to take some of the trees down at Maplewood because then we found out the trees were going to be in the way that was our biggest thing if some of them limbs are going to stop falling you're going to take down breaking brand new lights taken down when these trees fall down so we just made the decision

so hopefully by the April meeting I may be able to tell you whether those specs are in intact and ready to go um but I will will tell you that we got this project January and we really did due diligence to and the Transformer that is also involved will be addressed in this lighting project because it's going to be removed as I guess that would be one of my questions is once they start work

now it is that field unusable until it's done and that and that's a you know that's a valid question because at this point where do we put that leak y right they're not going to be happy if they can't play no but that's kind of no but then it's a balancing act because then it might be you know okay well then do you just wait until September or you know can you do

it let them play through the summer get everything to get it yeah because they do have a fall league that goes up until November so we can't then I think you know we have to once we know the particulars we got to bring the league into it and go okay this is what where we're at this is what we got what's what's the Bas best case scenario for

you and I think we just got to keep them informed and keep them involved and you know let them be part of the decision making because they might just have to adjust their schedule yeah hey we're going to it's going to take two weeks to do it can you give us I think it takes longer yeah it's going to be longer than two weeks okay yeah it does take a little B that's big it's probably you're

talking maybe about six to seven weeks or more okay more than I would have thought yeah no listen I mean it like I said depending on what this kind we had to put Maplewood out it's a good problem to have they get new lights we had to put Maplewood out twice because the bids came in way out of whack and the other thing was the other hold up with it is

at this point I had to go back to the CPC for money for Maplewood because the time had passed and we had gotten a certain amount of money and the bids came in and we needed more money yep so that was another thing and when it when you go to the CPC for more money the CPC can say you have more money but then the CPC has to go to the council yep to get

you more money so all those things right any other this one's meeting that one's meeting whatever so but listen I'm doing my best to keep this project moving yep and I will definitely update you as far as if I know anything more at that April meeting um but right now I can tell you the borings are going to be done before the end of March and hopefully once they get that boring information to insert into the

specification then the specification will be able to go out once once I don't want to buy the lights before I have and I've said this before before I have that contract because I don't want them holding us over a barrel with 200 or $300,000 of lights because then they go well they got to get them in they're got they're going to pay I don't want that and the other thing too is uh when uh

this contract was uh put over to Mr Smith to handle is uh I reached out to Mr furland from the utilities water department everything because if you remember a few years back they spent millions of dollars to do Globe CLW Corners uh CU cook Pon runs under Tupac or runs along that sidewalk area so he's going to be involved too with his draw uh Blueprints and everything the piping that goes through that area and that

because I don't want no situations that we're going to run because we did have a u a piping area that ran through Maplewood and so we got him involved at the time too so we do our due diligence uh I don't think Mr mountains has to be there because I don't think there's trees in uh father uh uh U no there Father Kelly and everything so uh but um I remember when we went out there with

the architect to do the walk through was myself Miss Smith uh Mr de me and that um Mr alera wasn't here at the time uh and then uh Mr fur and everybody we we did the walk through and everything so we'll probably be end up doing the same thing U to make sure that everything all our tees are cross and our eyes are dotted Rodney did say he reached out to Mr

furland so y so I guess that you know long-winded I I just think for the next meeting whatever in addition to the light project any other projects that are going on if we could just get a couple bullet points as to where they stand and um that's that's my suggestion and motion to approve that uh request second hey motion uh was made by commissioner McDonald seconded by U commissioner Regal all in favor say I

I item o is equipment proceed uh procurement SLC current capital projects I I had asked Nancy this too just as a followup from our joint meeting with the city council um where they said you know you really need to ask for all of these things and they kind of put us on the spot with asking for things um I noticed in some of the stuff that we had that the parks department has asked for things they've

been allocated but there's a couple things that haven't been uh fully procured yet and the parks department doesn't have them so I just wanted to make maybe make a request to see if and when those were going to happen cuz we were kind of put on the hot seat um a couple weeks ago for that so just if we could get a a request for where those couple items stand uh that's really all I was getting

out with that y Miss Smith do you know anything I I have heard that training for the person in DCM is going to be mid-march so that should be any week now um if not I believe Mr alera said he would procure those items all together like all the vehicles that we had I had spoken about um cuz we usually procure with with DCM so I can reach out and

find out if they can give us a timeline of when they I can just send an email and just say do you have any timeline of when the equipment would be procured and and get that information back to the board they asked just to they asked you to resubmit your budget did you resubmit it yes did you in and you increased it I resubmitted the budget and the budget put three three more

laborers positions because they said if you don't ask you don't get but we'll see it' be very be very interesting to see because I've asked him before I did put in $300,000 for um repairs and maintenance in the park I put in $250,000 for the study that the councelor kadim has asked for a number of times and I've increased I think four of my accounts by by like $5,000 electricity simply because National Grid

sent out something you know 3.7% increase based on um you know the utility increase that they got um just the cost of materials for anything to be done vehicles uh Park repairs whatever um so those were very minor and I think in the CSO um I kind of averaged out the years and came up with like a $10,000 increase for this uh water and sewer fees what they do at this point is kind

of out of my hands but I did put in increases and for work to be done and for the study that they've asked for at this point the board and and myself can do nothing more than that and present it to the financial team and see what happens it's in their hands now but I did the very next day I sent a request to say can I you know based on this the

uh conversations of the council meeting last night the board would like to resubmit Y and I items so I did do that yes she always keeps me in the loop so that way I know you guys are part of the park Bo I'll emailing everything so I know she did submit that and uh yeah and I just like I said wanted to because if if there are if we already approved last year then maybe we don't

need to submit them this year so like if we can just clear up some of that moving into the next budget that's was really why I ask that question um right I didn't I did not submit again for the same items because I did have a a a meeting after that council meeting when I said I had sent an email asking what do I actually have from Opa funding because I have two different

amounts I don't even know if I said this that night or whatever I had I had two different sheets with two different amounts and it was determined that we got 144,50 in Opa funding that would that would fund one crew cab truck one Kabota and they wanted to try um they put in that instead of the hustlers they took the hustlers out and put two battery operated mowers I did question you know will

these batteries last an 8 hour period I was told yes they would the batteries are are guaranteed for the life of the machine so I'm like Fabia for me to stop going green let's let's try it so that's in there so what's in that 144,000 is a k cabota a crew cab and two of those battery m but those are in this budget that's supposed to be procured right that you don't have those yet I don't

have those yet and that's that's really was my question on the equip right in next year's budget I have a dump truck and I also put in uh like a F250 I'll take a smaller truck if they don't want to give me the F250 I'll take less money in a smaller truck but I did put in the second truck after that meeting so those are things like I said that we did our due diligence we heard

what the council said we changed what um at their suggestion you don't ask you don't get we've now asked let me ask you a question because I know it's happened over the last few years do you put in any extra money for like events for overtime and budget and everything else because when we need bathrooms open and these guys have to come in to I'm going to be% honest with

you nine out of 10 this last time they used those bathrooms from DCM the the trailer bathrooms and they they were the ones that incurred the overtime without having the additional funding um I I usually do fairly well with trying to keep my overtime Under Wraps because if the organization asks for the bathroom they usually have to pay okay for the worker that's the condition of them getting the

bathrooms okay now um cuz I know last year's budget you had asked for it but then it was taken out and uh CU they said uh the statement was that was uh other funding sources would be available in that uh I know some of these funding sources like CDA CPA uh Opera is running out now uh when it's just general maintenance equipment Brakes in that do we have enough money to handle that if

you need to replace something I I I I increased one of those by $5,000 okay if a swing or slide something breaks it's called Uh other repairs and maintenance M that's the amount so I did put $5,000 in that particular compy so I guess the motion that I would make is just to place that on file I don't think really any action but I just I wanted to bring

it up and I want it on the agenda just as a followup from that um meeting with the council so you want me to see if I can find out when they will actually be procured if yeah I mean if you can um find out I guess that would be good but it's also I would think that you'd be a part of as the budget you know you've submitted and as you move forward that's

probably part of that conversation is well you know this truck is now going to be up and running for the the summer when the parks are busy it just got procured a little later in the year than it you know and it's here and you have it so maybe that's part of the convers I just don't want it to you know by the way confusion that the council had was

why don't you borrow a truck well the truck the the my trucks were replacement trucks not additional trucks yeah and you can't your guys are in they're moving throughout the city all day with different Parks so it's hard to yeah I think I think we've we you know we we can tackle that as best we can see what happens and see what comes in this budget after we see what's in this

budget then we'll be able to weigh out a little bit more what we need again um I think like you said normally the procurement would have happened a little bit earlier and these trucks would be in motion but I'm not even sure when the whole Opa thing whether the OPA money went through with the budget or whether the OPA money went through in September or October right I I don't

really know and to me it doesn't really matter it just if it's part of the conversation of okay well you got a new truck last year maybe you know how many trucks do we need this year like it should those things are part of the conver or that particular truck as part of the conversation as is the cabota and the the lawn mowers go together before we go on uh can I have Mr mons come up

here please m is uh director at the cemeteries and that uh so I know you weren't part of this conversation that and uh but do you have all the equipment that you need in this budget yes do you need you're not missing no trucks or anything like that that you might need not at this point everything is there that we are you getting one of those electric mes or battery powered mes I

don't know about that it was it was a conversation a while back I know he had um they had talked about uh doing like a pilot thing with some electric style chain SS and things like that to that nature but I'm not sure yeah you and I were both in the meeting once where they discussed that yes and then I think I even said why don't you get one of us

one for him and one for me this way if they don't work out for me and they work out for him they can at least go to him but if you get two for me and two for him and they don't work out for either of us we got four machines that didn't work out right so I don't know whether one of these machines that is going in my budget is it supposed to go to you

not that I know of so maybe you're going to try them out and see how they go and if not they're going to get dumped in the CET I don't know maybe that's how it's going to possib that wouldn't be a bad thing because you guys are and this is exactly what I said there electric if something happens with that battery powered MOA it's in the cemetery it's not on Brighton Avenue

yeah see see the a part of that problem with the electric for us is to be able to charge it the electrical service at the cemetery me too is not I I don't know I yeah I don't know if it's up to P to be able to do that not sure I hear so again that's something that they would have to figure out moving forward and just so that way I know it's been brought up and

that and like the council and everything mentioned that just I worked in the cemetery many years ago so I know before parks and cemeteries was put under DCM is exactly right you have DCM they have their Fleet of trucks that they have their own asheva crew they have their waste crew they have you uh concrete crew they uh they have all their so they need their equipment Mr Mars has his

equipment for the cemetery Miss Smith has her uh Fleet of vehicles for Parks Trails whatever so to see oh we can borrow car it doesn't work that way it's diff they each it you know we've we've called each other a million times can we borrow a truck right and myself cemeteries and DCM I can tell you on multiple occasions we've borrowed trucks but we don't want extra trucks sitting

around know either right so that's part of it is you can't buy extra trucks to sit around so right right exactly it's a balancing act they're not sitting yeah no no no but and like I said we've done it where they would you know work somewhere else and give us their truck for the day or work in the cemetery at Oak Grove and give us their truck for the day but it's not something that they

could do all the time because they too have to go to North burial or whatever so I mean we have you know to say you know can't you use this guy's truck yeah we can but not on a permanent basis because then we're they don't have an overabundance of of vehicles as well so I mean we we've we've addressed it we've worked within you know our department and each other and we do our best to

make things work for everybody by scheduling you know you're going to load this truck for me then we're take you know even when it comes to Bringing to ballp Parks I'll be honest with you we take Cemetery trucks park trucks we got one guy loading loading and it's like a it's like a a convoy going in and out of that until we get that stuff delivered so it's not like we're not trying to

make this a group effort to get the job done on that particular day but we got to make sure that it's a day they don't have a funeral or they don't whatever you know it's it's some scheduling to that but we make it work and many years ago like I said when I worked there they've come a long way they have the vacuum truck and everything then because if you look at Oak Grove it takes sure

about four months to get rid of them leaves and believe me we used to have to be probably still picking them up we are we used to be cuz it you know it goes with the weather too the snow the rain because we used to have to have DCM come in when it was public works at the time they'd come in and help us and some of the SE Park guys would come over too if

they didn't have nothing going on and we'd have a packer come in and we're all in line trying to fill this Packer up and now they have the vacuum truck and it's a little easier but it's still it's time consuming the other day wet gets all clogged I actually seen Mr Mountain I seen Mr mountains a couple of weeks ago he was actually plowing them with a plow plowing them into a pile because

that's how much they are tell us Secrets yeah well that's that's a shop secret yeah well so I would just make a motion to place that on file um just that we had the conversation we revisit it we heard our uh yep from our directors from you know the followup from the council meeting and yep we we checked on it and just the motion will be to place on file

yep motion second all right motion to uh Comm commissioner made commissioner McDonald made that motion second by commissioner Regal all in favor say I I okay commissioner inquiries any commissioner inquiries thank you m Martin I think we

inquir all right uh so I just want to wish everybody a happy St Patrick's Day and uh Happy Easter to the public and everybody and Bo members be back EAS no it's the last day of month e Easter is in this month I do have a meeting tomorrow at 10:30 in March it's in March Easter in March yes com my God Joy just so the board knows tomorrow I do have a meeting at uh 10:30

about my budget so if it did get me to the table anyway for we got in trouble but did get me to the table so we'll see tomorrow I may have a better idea of what I might not know what they're leaving in or taking out at that point but at least we're having a discussion about it okay just so the board knows I don't want that you know that I didn't

tell the board that there is a meeting schedule for me to go to tomorrow at 10:30 regarding budgets yep and I just want to reassure to everyone here uh the leagues anybody that's uh you have until March 15th which is next week to get all your rosters your league uh Team uh any prop the paperwork that you need for your leagues to get it in so Miss Smith has dual time to get

this so we can get this all approved for our next meeting if not it's going to hold you guys up so do I have a motion to adjourn motion to adjourn Mission Rio made that motion have a second second by Miss McDonald all in favor say I I thank you guys