3.8.2023 School Committee - Facilities & Operations Sub Committee

so the uh today is um March 8th 2023 we're at the administration building school committee conference room for the facilities and operations subcommittee if we have a roll call Mr harp here Ms larving here miss Perrone here salute to the flag pledge allegiance one nation under God indivisible with liberty and justice for all the open meeting law we're still into the open meeting law any person may make

an audio or video recording of his public meeting or may transmit the meeting through any medium attendees are therefore advised as such according to Transmissions are being made whether perceived or unperceived by those present and are deemed acknowledged and punishable so today we have three items on the agenda we're going to take them out of order we're going to go to um the discussion vote to refer renewal

of the lease for the Fall River Youth Soccer Association 3.02 and we have a representative here and Ken do you want to get into can you start it up a little bit or sure so um we have the agreement from last year a one-year agreement that we that the committee that voted to make a one-year agreement as opposed to a five-year which was what we originally thought we were going to do

um to see if there would be any changes within a year on the status of of taking care of the field there was some some movement that the field was going to be maintained um by the league and obviously um covet changed a lot of things you know for a lot of organizations as to uh you know funds and and the amount of work that they could take on on their

own so we executed a one-year contract and um where we're prepared to do either or whatever works for the Youth but I do have a document that you that that is included in your package which is identical this is the last one yes identical to the last one and um and the only difference is I change the date so the new the current contract expires in May and this one picks up in May

of 23 and runs to June of the 24th and then at that point we will uh you know Force again sorry sure no problem so Kenny it's accurate to say that the only thing that changed last time was we took over the cutting of the grass right for the not there's so much contract for last year's contract right exactly okay yeah so we're not we're taking over there there's really last

year's in this year's the date is the only chance I noticed that and the the contract is um did everything go well with that yeah no issues and I'm here to just request the same field usage and the Mowing and we will take care of the nutrients and um the sprinklers and things like that so everything's intact exactly dates exactly okay is there any other questions

yes thank you very much so so this will go on the next agenda which is going to be on March 20th for a full approval okay foreign

obviously the the um we've had some changes at 290 um a roof since the last time we talked that roof was replaced um our roof wasn't the issue you know uh we were concerned with that very much as to what damage could possibly be done um the um some of the some of the forensic work you were already done Mr objects as far as the initial the initial work exactly subsequent to your work yes which was

uh terrific because when I first came before the committee in 2015 we were concerned with water damage and that is alleviated yes as a result of that my efforts to get any funding after that through the CPC um had been eliminated because the water damage wasn't there all right so the CPC position is that there is no danger uh the question then becomes we have a conundrum here because we have a world-class WPA

collection of artwork in a room that nobody goes into and if they were restored they still would not be seen so to restore them I believe it's a waste of money and the CPCC sees restoration as restoring what's on the wall right that's restoration what I'm suggesting and which Jackie Francisco also suggested in 2018 second handout with my report on the Chimes was that digital reproduction was recommended

the CPC does not see digital reproduction as restoration by law I mean this isn't made up right this is guidance from the CPC in Boston that says restoration means reproduction means this so digital reproduction is not going to be funded by the CPC right and I'm recommending digital reproduction Jackie Francisco is recommending digital reproduction during the pandemic I was able to sneak some people in

and I got the Blackburn conservation people they do cleaning they do cleaning at the time I wanted to get an estimate of what it would cost to do cleaning as well as digital that was what Blackburn gave me that day just later on I was able to contact tri-color from New Bedford and he came in the gentleman came in and he looked at what we had in the auditorium and he said digital reproduction

will enhance what you have you don't need to clean them why because the original assessment was that the murals are in excellent condition why because they're in an auditorium without any sun and temperature controlled so we have a product there that's in good condition we just have to keep the lights off that nobody sees and if Dana bonds was here tonight she would tell you as we've been talking uh the great

interest there is in these murals at the WPA level Nationwide data has her own WPA collection right up here on the Art Association and she's working with the Smithsonian I've had interest from the Smithsonian I've had interest from the Library of Congress I've had interest from the state of Massachusetts the bottom line is forever has an awkward collection that is the largest WPA collection in the

United States that nobody sees and nobody can get into and if you and if you restore it it's a waste of money so I looked into the digital reproduction and I got this I I got dry color from your bed and Autopedia to look at at this situation why did I look at those two companies and not just photographers locally because digital reproduction is a highly skilled process uh these companies actually get certified

to do this kind of work and especially tri-color and other pedia they've had experience doing large products and our products of 3515 feet linear feet fortunately the good news is that they're only one third the size of new benefits which I'm going to give you out tonight New Bedford in 2017 had this wonderful exhibit which I attended um it was done in the 19th century they've been restoring this for years

it's a canvas restoration three times the size of what we have in the auditorium on Rock Street when they finish the restoration they did digital reproduction why because they can't carry around all this campus and they can't exhibit it when I attended the exhibition exhibition it was at the Kilburn Mill in New Bedford and it was circular in the mill it was up and down up and down because it was so big

so that's when your Bedford did and I believe in looking at what other people have done I mean this isn't this isn't my idea this this is your property this is property owned by the city of Fall River so New Bedford has done digital reproductions I'm going to give you these brochures so you can look at the intense work that was done there the closest that we can come to digital reproduction

is utter pedia in Providence Rhode Island they're from Massachusetts but the work was done for Rhode Island Historical Society also they were able to do large scale work and I'm going to hand this out to you so you can see what kind of work is done with digital um for example this is the kind of scan that they did

thank you thank you okay they did a scan and you can notice in the footnote that it was 20 feet by 15 canvas 72 separate images and what they do with imaging is take multiple images hundreds and hundreds and hundreds of images then they stitch them together to create this Lodge canvas so once they did that of this they're very sexy there were 36 pages to this but I copied three to give you an idea

of what and what was entailed once they did that they did a digital restoration and they created this beautiful product so I'm suggesting that we look at digital reproduction and that we look at this as a total product not just canvas or print because it's going to be all different sizes once you do the digital work you're in a position to change sizes you could exhibit them at Derby High School

you could create canvases um who knows for the Waterfront I'm still looking for a building so if I find the building and they want large sizes you could actually create large sizes because these murals are telling the Fall River story they're not only a legacy for the future but they're telling the floor of the story and they could easily be a tourist attraction but in the meantime

digital reproductions can be created teach at Durfee or any other place in the school system you can create a slide presentation you could do a book um it's limited it's limited on what qualified subject matter people can tell me what to do because I'm not one of them Jackie Francisco is somebody who's in the artwork will be able to tell you what the full range capability is of digital reproductions so I come to this

meeting tonight with the work that's been done already I can tell you that this is the kind of support that we're getting in the city of Fall River I have support from the Durfee Alumni Association they ask me every month what the progress is it's been a lot of months it was getting pretty far with that question yes it's been a lot of months I am the lower Highland neighborhood association is also a

supporter because the tech building is within their neighborhood Dana Bond said the greater Fall River Art Association Kathy Castro at the Fall River Art and cultural Association Fall River preservation for the Historical Society representative Carol viola Senator Michael rodericks I can also tell you that we have to learn about this together because not recently just about recently

somebody said to me what's taking you so long all you're going to do is take pictures but we're not we're not taking pictures we're creating an art collection basically we're creating a lot about so this company this tri-color do you mind if I ask I don't mean to interrupt I just have a couple no please do please do because we have new members on the subcommittee and please interrupt me to ask any

questions because we've been doing this uh Mr Hyde and myself have been doing this right for almost 10 years apparently Mr cooking was there too so we're we're getting all together so I just want to make sure that everybody knows uh asks any questions you like what do you want to know so clearly this this process has been going on for a little while now tri-color and New Bedford that you mentioned did they just

take the photographs or do they actually do that no they do it all they do it all and if you want to see their work they did um the 400th anniversary of Plymouth Plantation ultimate patux right now but they they have a if you go online and you and I'm sure you will um there's a whole range of products that they've done uh this gem has been along around for a long time so he um

he has a complete gallery and and uh a list of products that he's done and he's also done work for the you know Bedford weather Museum okay and the space that it's in now what it's been mentioned that it's not being used but I also it was it was stated in here that was placed in Auditorium so I assumed it so it's it's on the walls of the auditorium the walls are completely covered okay with these

murals at 290 Rock correct time is it used no no okay no it's it's Storage storage yes I mean the seats are still there she wouldn't see it's old um the stage is a little rickety and what's going on there and nothing nothing and we don't see anything in there well I I you know after listening to Joyce yeah with it's not a restoration but the auditory reaction but the auditorium is so the the you

know the bells go off that at some point maybe we should see preservation money to take care of the auditorium because that would be a restoration itself in itself outside of this because at that point the natural look at those murals that are there would be available when that happens so are you prepared to open to the public well we would we would we would have to have hours I mean

like everything else but I mean there's a lot of stuff at Durfee that people want to come see and we've let them in I think that that and I'm talking about is ponson Iowa probably won't be here but I don't want to speak for her but we're talking about it takes us a couple of years yeah so the preservation you know you've been to you've been to to CPC enough to know

yeah and I sat on that board for a long time the process is like watching paint dry well look at how it works get the roof for a good reason right exactly you had msvb msba helped us with the roof that's the six million dollar project that made that all happen so I I agree that to see it in its natural state is not going to happen for a long time

so this is a good alternative to allow people to actually see what they can't see the real thing it's sort of like a traveling a traveling show exactly right that you can move around yeah that was my next question that's what New Bedford did because they can't people can't see that canvas collection um and if they try to when they try to exhibit it it's going to free it's going

to damage which is what we have a lot a lot of off pieces right they keep the real ones protected and they show their face how much do you know how much something like something like this costs this does digital restoration I don't I I don't because I I know Mr patrika knows um the process I imagine it has to go out to bed it does it does and um they will know we'll know we'll know

what from that process what would what amount of money we're dealing with because I think that amount of money will also depend on what we want we want if we want just canvas at a certain size if we want I I want the whole bill of ox at this point because if you're going to do it once you're going to you're not gonna do it again you know if you're going to do it this time

I will be around the next time once we digitize it it's digitized right so at that point we can make a decision as to the size of it and then how yeah where it's going if it's mobile and then if we decide to digitize it a second time we already have the document so I'm guessing exactly the cost is up front to get it done once and then after that it's just reproducing the docking so Ken

what do we have to do make a motion to go out for bid I'd say we obviously it's a referral yeah right but then we go to the full uh committee and see if they want to explore what it would cost now I I we can make some you know phone calls to different groups to see for instance what was that word it's a whole list here yeah that's why that's what I duplicated this right

because page when you open this for sure there's a list of how New Bedford did it yeah with this with the support from various organizations right but I can also give you some Hope from what I've been able to learn one of the funding opportunities especially when you have digital could be through the library system it could be through the library funding second bit of funding is digital Commonwealth

digital Commonwealth might even go for the whole thing why because digital Commonwealth is the state of Massachusetts Digital Library so if you're looking at specific funding like Dana did for one or two three pieces of WPA of work that's one thing but if you're looking for digital Commonwealth they're looking at the whole ball of Wax this NIH there's a National Institute of humanities locally

we could look at one of our distinguished alumni willing to have his name on a collection of artwork wrong person experience what we're talking about going further we said to like refer to the full body but maybe do you want to I don't know maybe get more information just refer it to a specific like if you did it to the April meeting as opposed to the March meeting you'd have time it

gives me a month yeah yeah right so you have some information and an idea because it would be nice to have a ballpark right so that we could have something yeah yeah I think that would be good I think that's fine so why don't we make a motion for the April great that's April 10 seconds motion seconded and roll call so what are you looking at for April again we're going to present this

with a referral to the full committee okay and then yeah okay so we can't really look into how much this digital stuff's gonna cost until we're all together and agree to it right so we're not going to refer it to March because it doesn't give Kenny enough time to dig up those costs give him a month my guess is looking at the city of Fall River website and the various breakdowns of the

purchasing I think it's over a hundred thousand oh yeah I would imagine it's gonna be if it was 275 just to clean it yeah well I mean well who knows we don't know because I think I truly believe it's we haven't it's not even if we should we have an obligation we have an obligation as citizens of the world to protect history in my opinion and certainly to protect art so it's just I think about

this is the first I've heard of this um but I think uh it's just this is the first step let's say think that digital is a great idea because the reality is we don't have the ability right to fix that building and if we could that would be amazing if we could rent it out you know for people to to view that would be great but the reality is if it took 10

years for this to get this far I mean I'm not going to put you know all my uh faith in that so I think this is a good step so we'll discuss it in the April committee and hopefully the rest of the committee will agree to go forward and and get some bids out that sounds good as possible thank you for the next 10 years also too I'm glad that uh you and I are back on

on this because I I do remember they're trying to deal with this um and then I kind of took a Hiatus from the school committee and then I came back he's still trying to work on it and I know we've gone back we've gone back and fought so many times on this and I'm glad that you know this is going to be something that Kenny can put together for us and then we can

hopefully uh see what the full code says Mr patrico's been there since day one yeah day one when I first went to the CPC that's what set me off and also Mr Coogan has been involved yes yes so we made the most yes Mr harp yes Miss laravey yes Miss Pereira all right I've got to give you these uh Rebecca groceries thank you thank you and I like I said when you open this I folded it

specifically so you could see the kind of supporters that were involved and getting this together major supporters including foundations trust funds what have you oh yes thanks so much thank you I appreciate it thank you for all your hard work with this thank you so on the uh the next item on the agenda reorganization job descriptions sure let me just give you one more piece I'm sorry no that's okay that's okay I'm

just gonna hand these get these three these three

I had the envelopes too if you didn't bring one okay oh no words thank you thank you thank you very much take it out of you can't get over that right over there gotta be prepared bring this stuff thank you so we've attached um seven job descriptions and on the packet um that um Deb just handed out there's two um charts log shots one is

um one is current and then one is proposed so the first one is current and the second one with with um red text that is proposed so if you look at if the current document um one of the things I wanted to highlight was on the top Corner that says director is responsible for the Department so if you look each department that has a dot in it so if you look at the first

row the the above the center line You'll see distribution that was under one director facilities usage was under the same director custodial Services was under the same director and Safety and Security under the same director so the responsibility for that one director was for the majority of the employees we have um and the problem with that is is that that awesome responsibility of all of those

employees and the work that comes with that um is a daunting task and um a recipe for disaster or burnout however you want to put it on for that particular person and um the idea of the reorg is to break the system down into manageable portions and take away any Department that looks like it can't be managed as a separate Department now again on that first page these items that are above the center line

the school resource officer for instance it's a direct report to me technically but it really isn't resource offices are all controlled by the police department they answer to the superintendent on day-to-day stuff they would answer to me and not answer to me they would report to me as to what's going on so that is really not going to change distribution again was currently under the responsibility of Environmental

services that old division and it was there only because of there was no place else to put it so who stood under that one person the supplies would technically going to teaching and learning and going to custodial so it's it's both sides of that that one distribution center but it doesn't fit in either one of those so as we move on to the pages we'll show where all that stuff lands the facility

managers a brand new position that was in effect for a little over a year it helped us open Durfee that person was there every day doing punch list items uh taking care of any kind of nuances that were that came up during construction but also um stuff that looking forward would need to be addressed by the different divisions that position should stay but that was a direct answer to the CEO

facility usage as we grow our opportunities for rentals we're doing 250 300 000 a year in rentals um but that part of the of the job or the organization is growing and with the new facilities that are being built at Durfee and the opportunities at the New Jersey for rentals I see that number you know growing over the years to either double or triple to what it is right now we do get all the requests

which is not ready to take that next leap yeah because you know the fields are brand new not finished yet and when they do get finished we'd like them to be dirty use first and then everyone else after that um so we're we're still working on that but that position again is under that environmental person and the double duty um was served by that position it was a clerk who did the regular work the

day-to-day work for all of those departments and on top of that did the facility rent this so we worked out some flexible time so that person could look at things on Saturdays go to new rental show them what they have to do what they can and can't do but again it became a situation where it's a lot of work for that one person to do what we're saying is maybe we pulled

some duties out of that position in the new reorg and give that person a little more time to do the facilities work because as it grows the need for those extra hours here and there on a flex schedule is going to come into play and the last um and the last piece of that is um the um groundskeepers that currently sit underneath they used to be part of a the engineering department which was facilities engineering

a gentleman Mr McCluskey ran that department and picked up a few of those pieces that were out there that job was eliminated I want to say in 18 maybe 17 17. so that position no longer existed and it got pushed over to again people in the environmental section so one more chunk of people was added so if we stay in this peaceful one more minute and that would be the director of Maintenance the director of Maintenance

was a position that we added last year and March I think and that position now has 17 full-time employees the plumbers the electricians the Carpenters the painters um are all sitting in that department HVAC that department is not going to change in the new Rio so it's staying as a maintenance department and basically I look at that maintenance as building structure that's the maintenance

building structure building maintenance people yeah it's it's license trades um in two different categories and the rest of these items are all current so all of these employees on that first page are all current employees that we have in the quantities and under the either Union or S non titles if you flip to the next page and then the piece on the back is just a narrative of what this New York looks like but

the difference obviously between the two is that the workload is evenly distributed or I should say more evenly distributed across the board the items that would stay without a director and would it be direct answer to the COO would be the distribution piece because again I don't feel it fits under one of the other pieces so it would answer direct the facility person at Durfee again would answer direct it's

kind of a position that is working with the principal on a day-to-day basis for anything that the principal feels that needs changing and then I would meet with that person to go over whatever the school needs were it'll also be a position now that the the bugs so to speak I worked out of the new building that this could become a more District related position where if we had issues

in some of the schools it would be one more set of eyes to work with the maintenance director or the custodial director to um to troubleshoot uh different issues the school resource office is again they're just reporting they're not necessarily under the COO but they they do fit under the facilities and operations and the last one is facility usage again no director just that person who would take care of all of our

usage and rentals and then the directors um below that are the maintenance director so 17 full-time positions no changes there we do have some vacancies in maintenance some of the skilled trades are more difficult to fill some of it is is the market market is just so good um outside of Municipal and government that um these these skilled trades are in high demand and very difficult to

pull them away from the dollars that are in the private sector um we'll be working to try and um and figure out how we built um the interest in that area director of custodial services does not exist today that was that one timer that covered everything so that's a new position and then the assistant of you know director of custodial Services that's another new position now the director of Environmental Services

had an assistant an assistant director of environmental services that position became a catch-all that position became the person that I relied on to do my triage of all maintenance before we hired Manny that position was never filled after the person retired two years now two years two years ago so in the in the custodial Department we would be looking to add those two administrative positions we

currently have a second shift supervisor which would remain and then leave the rest of the items stay exactly the way they are the next item over is a director of Transportation so we currently have a coordinator of Transportation um and then we have two clerks and four couriers so it shows as a position a new position however there is a position that is there now it's a coordinator um we believe that this position

has grown in size based on the amount of buses we're using but also on the services that we're being asked to provide and the dollar amount for that particular department has grown three or four times what it was when we um when we changed over with new schools so we do a lot of transporting now and that budget is has grown quite a bit the next um position again a position that

doesn't exist that was under the envelope under the umbrella I'm sorry of the environmental director and this would be a new position and the the changes under that position this is Safety and Security only so the sole responsibility would would be to work with the CIO on some of the safety um programs cameras access items like that also to work on bus safety and other things that we have to do all of the training

the Alice training and different training in the schools would fall under this director we're looking for nine full-time Security offices this would put us with a security officer in every building and one floater that we could use as a spare to take care of some absences when we have a need in a specific school now we can send someone in we do have a couple of security officers that are working in elementary schools

and this would allow us to put Durfee back to its full staff which is where we would take those offices from now and put them in these other locations but that would bring that department up to a minimum of one person at every building and then the SRO strategy is still the same we have two at Durfee we have all of our middle schools covered Community Schools are covered and then we have um a floater

each of those groups take a little bit of schools a little bit of glow to the schools that are next to them so that's the Safety and Security side the next piece is the vector of nutritional services so that person is a private sector person that person is not an employee of the district and then the next item down is the assistant director again a private sector position and then we have two supervisors full-time

that work for the district I'm asking for one more supervised for nutrition and this one is to work with the um utility workers so this will be a supervisor of all the sanitation side of nutrition cleaning the kitchens kitchens and cleaning the cafeterias this will be a supervisor that would bounce around we'll also train those utility workers which is a piece that's been missing and be able to provide guidance

on on what needs to be done and what doesn't need to be done we currently have five full-time utility workers I'm looking for five additional utility workers one of the utility workers out I do not have a replacement and in the kitchens that have their cooking kitchens we need somebody there for the full day not part-timers so it would really tax out part-time um group to the point where we would be

leaving some schools out to overtime so this will help us in that respect but it'll also give us the opportunity to have some leeway the we have the other items in Black 49 full-time positions I'm looking for five more full-time cafeteria employees to work on the Food Service side and those employees again would be used when needed with a total of 146 part-timers and 48 full-timers

anytime there's an absence that position usually stays unfilled we push the part time is wherever we can but a lot of our part time is are there and they will stay part-time is because that's all they want they want their four hours a day three hours a day whatever whatever it is some people work 10 hours a week so it's tough It's not the same as the custodial side the part-time is it's a different group of

people that like the hours that they have and those are the ones they want to keep so there is um some quite a bit of additional positions within the nutritional side of the house and the last column is new so the last column is director of Campus services so we are spending close to 11 million dollars on fields of dirty um between the 11 million dollar investment and the um landscaping around the new building

which we haven't had to take care of because it's been on the contract through new construction it's a major Undertaker and turkey looks very good and the Landscaping looks very good but it's not going to stay very good with four employees and to be totally honest the science behind taking care of the turf fields is just that it is not um the typical landscaper's job it's something that they need to be trained

in it's something that we would have to send people for that particular training it's equipment that needs to be purchased some equipment is coming with the work with the projects that are running right now that we've built into those construction projects so some of the new equipment is already going to be there waiting but without the additional employees it's going to be very difficult

the goal for this department is to take more and more of the Landscaping work for the individual schools away from custodians to allow custodians to stay inside the buildings and do that work right now all those custodian all the buildings that have um good sized areas around them that work is done by the custodians most of it that's touching the buildings the big fields we do take care of with the

landscape crew and the ground Keepers crew but that we're hoping to change that so that the custodial piece will be front and center for the custodians to do and they will no longer have to deal with that outside work if you notice all of the new buildings um where they used to be um Mulch and some Landscaping it's grass because we don't have the ability to get all of that work done and you we can't

do that work with four people and it's a lot of work for custodians to do that on top of what they have to do so the goal would be to grow this department to a point where they take care of all the landscaping for the district can I say that the goal because um being on the city Side I dealt with the park Department 15 employees 17 employees 176 Acres of grass to cut

three rainy days in the summer and you're not cutting grass and you're not taking care of things and it's no different on this side or over 100 acres of grass to cut when we total up all the schools and for four people to do that and do the other work that they have to do so this outside work this campus um department will also take care of the outside trash barrels will take care of

the maintenance in the parking lots will be under their work would be the striping of the Lots they may not necessarily may not be for these eight employees that we're talking about but it'll be under that director so that director will have responsibilities um based on that work the exterior of the building work um but not touching the building so parking lots uh sidewalks right now the custodians do all of the

snow removal at Derpy it's a Monumental task there's an awful lot of sidewalk a heck of a lot more than there ever was at the other building this work is also work that the custodians are going to continue to do where they can but the groundskeepers will have the ability we'll have the equipment to do some of this work to lend them a hand um with the three or four miles with the sidewalks

that we have at the new building and the job descriptions um without going over them one by one unless you'd like to are um are basically very unique in the work that needs to be performed by each one of the directors but it is very um it is very equal in what we're expecting of them expecting them to evaluate their employees we're expecting them to provide professional development to all the employees

um there's there's a lot of things that they're going to be able to do that we couldn't get done with such a small group of Administrators that we have to deal with and is there a opening up any questions so Kenny what kind of sticks out first yeah it kind of sticks out to me is um the campus Services want to be in comparison to these other departments with 117 216 even 42 with Safety and Security

um I don't know how to say this without getting into details but salary wise like how do we well support paying somebody with eight staff members the same kind of salary that has 117 and 100 260. well I would look at I would look at again and I as as we were putting this thing together the one thing that the one thing that um I say looks different than most of the other parts of

ffps is that some of these are specialized pieces so if you look at the Supervision in a regular building you have your principal and you have Vice principals and you have Deans so the principal's role is to oversee that whole thing so I would say that my role here is that principle and I'm overseeing all of these departments now again without going into detail there's well over 300 employees here bigger than any

Department we have but the salaries are not comparable I don't understand why because I'm sitting here what I'm saying is that the salary is not based on employees because if there was things would look totally different in frps the complexity of things is what things have to be based on Dollar Wise this person may only have to evaluate eight at the beginning and I may come next year and say I need two more

maybe only 10.

but the complexity of the rest of the work that that person has to do the planning the fields the consultation the gmax testing which is new to be sure that the fields are safe for our kids to play on to know when that stuff has to happen to have the repairs done on all of these deals as we go along we do have the jerky complex but we also have plus that is an artificial surface we're

hoping to build fields of Morton um you know at the hotel then I'm sorry we have two more fields to build a dirty grass fields all of that stuff has to be maintained This Crew is is the crew that's going to do the the uh the line painting the striping in these in these uh different facilities uh and be sure that they're ready for game day with the with the ability to have artificial

surface rain is no longer that big factor that we always had with the with the grass fields but we still have maintenance to do on those fields after so many hours of what needs to happen on the fields it also encompasses you know the taking care of the scoreboard so taking care of the bleachers or taking care of all that work that's outside of the building will there be some

into the mental you know work going on absolutely electrician's gonna have to help with the scoreboard but the person who's running this department is going to have to plan their work well especially knowing that you are going to have some bad weather days that you're not going to be able to work and how we're going to work around that where this Manpower is going to be and how we're going to take care of

16 buildings when we're only taking care of four now that's a big change for this group as to how much they're going to do whoever leads this group is going to have to be very good at their job he or she will have an awesome responsibility knowing they got an 11 million dollar investment right off the top to take care of and it's a showpiece and it's used all the time so I look at

I don't know I don't know if it's equal because if we're going to count heads it's definitely not I agree with you 100 it's not I just I look at maintenance and I say the amount of work that maintenance has to plan is no different than this one here but it's a specialty okay there are only two people in the district three counting one of the plumbers that has the ability

to plan some of the work that's going to go on this summer and it's a specialty so he's he's only doing 17 when you look at those other ones but the work is specialized and the work is is critical and the work is very expensive and I equate that along with campus along with the security side we've invested millions of dollars in equipment cameras turkey alone the work that we're doing across the district

those positions I'm not going to necessarily can't necessarily be based on the amount of people that they supervise it has to be based on the size and the complexity of the work that they have to deal with and and that's the only the justification putting this together is what I used I I need to see that these are Specialties now I'm not saying that each and every one of these people

make the same amount of money I think that we give it a range like we would do most other jobs because our principal at Durfee is not being paid the same as a principal in one of our other schools for a reason you know because the complexity of running Durfee High School is a lot different than it is from running a smaller elementary school or or a small element a middle school but it

there is a certain amount of talent that the person has to have regardless of the size of the building um and again the amount of of employees on each one of these it varies quite a bit I look at nutrition but the bulk of nutrition people are part-timers and their hours of the day are pretty compact you know me though right no evaluations right absolutely so when you I mean I again

the person who has 101 people under iMovie they're not responsible for doing all those evaluations right so if you look at that if you look at that department we have a director yeah we have assistant director that's the only Department that has an assistant and then we have a second shift so you'd be looking at splitting up evaluations whatever however way it works out they would be bringing that number into

something the supervisors do not eval right just the directors but nutrition the nutrition director is not an employee of us right you know I know that so so we would be doing they would be doing the valves my supervisor we do in the evals and the the nutrition director obviously will have a seat at the table I will not be doing the eval it needs to be done by an employee of of the district so

supervisor this is the only Department that a supervisor would be doing the evals and that's exactly a supervisor well the third shift supervisor and the custodial side would be how many um no bouncing backs yeah took custodian how many in the second shift the second shift is the largest shift we have so it would be two-thirds of the force of the custodial staff is on the second shift

but that second shift supervisor would not take that whole load so when it comes eval time at that assistant director needs to step up the assistant director's job the way I see it would be that person who's going to um maybe not necessarily have that start at the same time as the Director maybe it shifts a little bit so that they can pick up two or three hours of the second

shift so that they can get to know those second shift employees and give the second shift supervisor a hand when it comes time to eval how many seconds shift employees two-thirds yeah right what is it it's like a 65-ish right um sorry so in in the uh job description so I'm going to bounce over there if you don't mind no um it just I only found in one of the job descriptions uh it it was

um it mentioned supervisory experience and that was on the director of Maintenance I didn't really see a lot of supervisor under the uh required qualifications aspects I didn't really see supervisory experience and um I kind of think it's a big deal to have that on there agreed that was supposed to be on there and it was an oversight it's got to be a thankful yeah because we talked about

that in the meeting but we were right yeah and I mean it just didn't travel over that's I take responsibility and also Kenny question so it's gonna be on there right yes yes so it's going to be on right so um who I I saw a lot of monitoring uh time right who approves the overtime is it individual director would approve it if it's a regular if it's a regular event so for instance

an overtime situation that's not related to work that can't be done because of um maybe absenteeism so let's just say it's an event on a Saturday for a rental so that over time would be part of the rental I would see that in peace when it comes through someone so is renting this building we need a security person we need two custodians and we need a groundskeeper so those items would be

put into the log as overtime needed it would be bid out to see who gets it and that would be approved as part of the project and paid for right what does bid out mean um the opportunity to work so the opportunity to work that event does it go it goes right it goes in order right so if you got it today you can't get it it'll be the next right and it's all

done and what we've what we've also it's I want I don't want to say it's even because a place like Durfee has so many you know that by the time you get through with their face the list of people that would stay in-house until it they couldn't do it so Derpy has enough events eventually outside people from other schools are going to get that one so that's how that's what I mean by the

bid process it's not automatic so but it does come through it does come through on the workload we have three openings and I would get a phone call from a supervisor saying how you want to cover this you know do we want to bring part-timers in and give them each four hours to make up you know at least well you have a set but it doesn't say yes

it's not a it's no it's not we do have a say yes okay and and with an assistant director obviously the idea would be to um teach them show them have them follow a procedure that's very easy for the director the assistant director the um night supervisor and by the time it gets to me I have an understanding that this is the process we're doing it this way all the time so there's never a question okay

I would say that 85 percent of the time it's happening right now that way it needs to be 100 right so question see in the majority right so we're saying two-thirds okay is this second I'm sorry this assistant of Social Services that you have this new position is that something that is going to be foreseen as second shift no that that is strictly an assistant so basically you're gonna have you're gonna

have the director who's going to work the regular seven to whatever day you're gonna have the assistant that we're gonna look at shifting a touch so that they have some overlap on the second shift and then the second shift supervisor is strictly second shift and they would work again they may have a little overlap with the first shift just because by contract the seniors are all on the first ship

okay I designed by their design um and we've talked about how we might want to work on that you know during negotiations but the first the the senior custodians are on the first shift so it's nice to have a transition from that first shift to second shift now you're going to have the assistant director but we do have 15 16 buildings they're gonna get you right so it would be nice if both of those

that assistant overlaps to the second and the second overlaps to the first a bit so that we can make sure that the contact is made with that first shift senior as to what didn't get done during the day whatever reasons it couldn't get done during the day and try and fit that all in okay and the support that that second shift supervisor are they Hands-On are they traveling around they

travel on around they're not they're not uh no no no they do train right so they would train we have a new person coming in on the second shift that we would train them that person would be that person training them or the assistant or the director depending on you know the need okay Ken so what do we uh are we looking to tonight refer this or do you want to

I would like it preferred okay um again we will make those Corrections whatever Corrections okay that need to be made on the um yeah because so the ones you just gave us tonight yes are the same document with should I say all the bullet points are the same it's just a different different format yeah they're they're different the ones you got tonight are the most current ones yes but they're

different so I need to go back it's not just the format Oh I thought it was just the formats there's some bullets that are different yeah oh okay okay bullet number three on the maintenance job description should travel to the other that's the one that didn't get carried over to the others I'll fix that which one man fix a couple other things that's the one that talks about experience supervising in a collective

bargaining environment with a number of years preferred it's in the maintenance director's uh right yeah one of them in in the ones the one that's two pages is the old one the one that's um that's double-sided is the one that I handed out today so the one on the double pager but it doesn't so so let me just ask there's uh three or more years of managerial experience with the collective

bargaining environment that's not put back on here the new one on which one uh sorry maintenance sorry under required communication so it's not bullet number three oh there it is okay sorry about that we need to clean up the language about the managers and moms over time as needed and ensures equitable distribution of overtime that's in maintenance but it's not the same language than the others and also two words

evaluations well that that language travels across but I'll make sure it's the same yeah any motions on the table in a second roll call Mr Hart yes too much 20th March right yes yeah okay uh yes yes any new business

yes Mrs Pereira yes have a good night thank you everyone