4.18.2023 Community Preservation Committee

wow welcome to the community preservation committee meeting I held at city council hearing room one government center Fall River the meeting will be accessible vigil through Comcast cable channel 18 FRG TV or Facebook live in case of conflicts you can view on Channel Nine today is Tuesday April 18 2023 6 o'clock pursuant to the open meeting roles any person who make an audio or video

recording of this public meeting or may transmit the meetings or any medium attendees are therefore advised that such recordings or Transmissions are being made whether perceived or unperceived by those present and deemed acknowledged and permissible uh we'll start with roll call we'll start with Miss Alabama a bigger connection dropped I realize that just as the meeting started I think

she dropped connection so she's not there right now okay is she coming back all right we'll start with Caroline Caroline Aubin present is Xander Silva present John Grant president Richard Calderon President we are missing uh Joanne Bentley Victor Ferraris and Rick Mancini we also have tonight with frgtv Alex and we our admin is Sandy Dennis and shortly we have Kristen Oliveira on Zoom

do you want to wait till she comes back

we're gonna have to start learning how to do little sideshows two minutes ago she's trying to reboot now my internet went down oh okay it was internal external should we just restart again

we're just waiting for internet connection with uh Our member Miss Oliveira

that's gonna be the same thing we're trying to reboot we still have a quorum if we wanted to move through though right I thought you need five for a quarter where is five with seven you need five yeah even with the missing members even with the missing members you need five yeah

trying

can you hear us yeah I don't know I have no idea what happened but the internet like all of a sudden went down all right we just did broke also if you want to announce you're here what's that we just did roll call we're just waiting for you to introduce oh all right Kristen Cantara Oliveira here attending remotely by Zoom input yeah we'll send us an input uh can I have a motion for approval of

the minutes for March 20th 2023 meeting I'll make a motion or approve the meeting minutes from March 20 2023 okay roll call vote Caroline Albin yes John Bryant yes Richard Calderon yes Chris Christie Kristen Cantera Oliver yes okay and passes uh next we have a discussion on a Bank Street Armory um it's did you want to say a few things about this before we get into it introducing okay for what we heard from

corporations with the possible sale of uh I guess the sale did go through on the Armory we were worried about how the deed restriction would work and uh was speaking with Corporation Council the outside of the building has to remain the way it is they can't change the outside the inside is a different story which is fine by us it's going to save the building it's it'll be a good thing

he did send us over a bunch of paperwork some of it is kind of long and detailed if we want to look at that on the um later on if we wanted to have any discussion on it um yeah we can do that because we so the clarification is the because I heard two different things is the community preservation deed restriction on the property currently or is it a pre-existing deed restriction

that was mentioned in the Herald news article a couple months no we had a deed restrictions put on on October 10 2017. okay by our committee

to go on that I mean um because he I did have a good conversation with him and uh he basically said they can't change the outside because I asked can you cut in Windows and they can't cut in Windows so what they have to work with on the outside is what they're going to do and uh I think with the track record uh Matt gumber has he'll stick to the agreement

but we do have an enforcement with our deed restrictions so back to that and you said the sale already went through I think the sale did that go through Sandy or I know oh okay I know he has n't I don't know I haven't seen any updates on the news yeah he did give us an example of Great Barrington uh struggle Society had the same thing come up and uh the deed restriction held there too so

you want to add anything Alex um no well that was sort of news for me I was just concerned uh based off of what I heard in conversation and in The Herald news article that uh there was maybe maybe not an understanding that the deed restriction was attached by the community preservation committee but if it was attached in 2017 as it says right here uh that's good I'm assuming He Saw Corporation council's comments and

everything that the owner was aware of the deed restrictions since it was the one mentioned in the article um and that we have the enforcement in place it was for 10 years for 10 years I believe it carries with the purchase and it's for the exterior preservation of the building uh for the Public's knowledge it was for funding that the CPC the committee granted to repair the chimney I think that's

what I saw on it right yeah uh so work had been done uh on the city's part to stabilize the building and to put it in a position to you know be redeveloped as it is hopefully today all right remember yeah because it it is nice to let the city know that the first project we did was 283 to fix the roof remove some of the trees a chimney fix that so our investment in

the building will stand up uh it's not like we drew good money away it's uh saving a very historic building for the future yeah and the importance of these deed restrictions is that the protections are attached to the building uh no matter who the owner is so that's just one of the benefits of it okay yeah so I got a couple of questions slash concerns and just kind of putting it out there we can

probably maybe discuss later no business or for a topic but I mean from what it sounds like we found out was because of the arrow news now if it wasn't for them then we would be we wouldn't know the sale um so that's kind of troubling um one of the things I I thought about um was is there any way that when we do a d restrictions to some of the uh to these buildings is

there any way that we can put any language although I know there's no statue um just saying if there's a pending sale that we are to be notified well when they have a sale going through when they go to the registry of deeds for the title our deed restriction shows up so the new buyer knows that he has a deed restriction on from us right no that I understand um that that part I understand about D

restriction but it seems for this committee to kind of be aware just so we can know kind of what's you know what we've done and you know kind of just being the lookout you know you know just for the best interest of the the committee as well as the community as well too because you know things things can fall through the cracks and that's just kind of my my only concern so that's all yeah and good

point if I could just add you sure I wouldn't say we found out uh so necessarily through that article um there's just uh I think some obscurity on where we are in terms of what projects have actually had the deed restrictions signed and based off of the details and wording in The Herald news article it could have been interpreted that it wasn't actually I interpreted I'll see for myself that it might not

have been the community preservation committee's deed restriction it could have been a pre-existing one when you know the building changed hands previously with the mass historic commission uh but yeah it's it's just making sure that you know the owner was aware we don't have a repeat situation of the academica where there's a deed restriction not attached to a property that goes into private hands and we're

trying to safeguard the community's investment after the fact more or less trying to get ahead of a reactionary approach which I think is just being proactive to sum it up um like I just said you know I think if we put some some language on there because at the end of the day you know when you put language on an agreement it has teeth if you got to go to court it has teeth when

he says she said that doesn't mean one iota but when you have language on an agreement you know and it's something where it'll fall through the cracks um like academic or you know that the city I mean the the committee doesn't have two legs to stand on that's what I'm saying again it's just kind of just putting it out there just you know for the you know for my colleagues to just put some thought into

it maybe we can discuss at a later date just to kind of button things up in this in this board so yeah well as like Mr romsey said we were protected because of the grant yeah the deed restrictions oh everything worked out I'm just again I'm just for me I just look at things that you know what areas of opportunities can can we have to kind of button things up that's all I mean everything worked out

well there's no across with that I'm just out there that's all in case if you did yeah no no it's yeah The public's knowledge there is language restrictions that say if the property is sold that the the grant has to be paid back to the city so there are languages in terms of that I think my concern more or less was uh such turnover recently with the committee um that not everyone

was aware of what Dean restrictions are currently and what phase of being you know enacted and I think that is definitely something we could improve upon this summer now that we have some down time we can go over I think the status of all of them we're going to do project assignments tonight so that'll be helpful to getting a point person on top of each and every deed restriction and you know making sure that

everything's getting done the way it should be yeah okay alrighty uh moving on we were going to have a park presentation tonight and since we were missing three members I decided to hold off on it where everybody could uh you know get to see the presentation it makes sense so uh we'll do that at a later date next on the agenda is Project extensions uh if it's okay with the board some of

the folks normally they do come and ask for the extension but uh we don't have them here so if it's okay with the board we can just go over these and approve them uh they're they're coming close to the two-year Mark so they're asking for another two-year extension so some of them with the uh oh hi Joanne hi sorry some of them uh just need a little more time to get the updates and all that so

it's not a problem we'll just uh uh um before Ken Joanne uh roll call herself Jay would you like to just sure Joanne Bentley present thank you um so just just hearing that uh Mr chairman uh given that I haven't had a chance to review all of these beforehand there might be questions I have that I would like to answer take them individual that way um first is the waterwork pump house

um any questions thought on that um so some a lot of these predate me so if I could just kind of get a synopsis of what they are what the funding was and I mean personally I would like to know the reason from each app uh I mean it doesn't have to be in person but I at least like to know the reason for the delays okay well how

about we do this then we take the uh do we talk to Paul Farland yeah they were on the agenda so can I make it yeah I was gonna make that make that motion to say can we just move these uh to you know for a later date so we'll take tickets and then I apologize and in the interim if they can just you know if they can just send us a quick synopsis

to my colleague on the left um as to why why the delays then you know that way in our next meeting we can be uh here to uh so the water department projects if I could have a motion to uh table to our next meeting that's the waterwork pump house the promised land and historic water department documents yeah I'll make a motion to table the uh the Water Department projects the Waterworks Pump House the promised lands

the historic water department documentations for our next meeting second I'll second the motion okay uh Joanne we'll start with you yes uh Carolyn Aubin yes Alexander Silva yes John Brent yes Richard Calderon yes Chris over there Kristin kantera Oliver yes but I also have a comment I I think it's important when they're coming before uh when they they're asking for extensions I think it's important for them to be here

representing the project in case we do have questions because I understand they can give a little bit of a synopsis but for the fact that some of these projects are pretty old I think it's important that we have a chance to actually ask them questions if we have it so I think when even if we're tabling it I think it is important that they be at the next meeting so that we can ask them the

questions good point good point I agree and I wouldn't necessarily be happy with just a written response I just say that the minimum okay uh I guess we could also table the uh facility maintenance uh since he's just taken over the job he hasn't been able to get to all the uh projects yeah so I'll make a motion to table all the DCM facility maintenance projects the Kennedy Park overlook area the school administration

building the Veterans Center the FR Public Library the private Joseph Francis green the Oak Grove iron and stone work for our next meeting okay I'll second Joanne Bentley yes Caroline Aubin yes Alexander yes John bright yes Richard Calderon yes Kristen Cantara Oliveira yes Let's see we have uh fire Museum requests for additional funding you want to come on down just for the new folks we have been uh

working with the fire Museum I think since 2015-15 yeah yeah so we've been in front of us quite a bit and we've been moving along we've repointed all the brick outside so um making a very big uh Improvement and impact on the building so just stick your name sure Mike LePage um 105 box Street Fall River Mass president of 405 Museum good evening community members good evening I'm here to respectfully

give you an update regarding our 2022 cpa-funded roof project just because there's been some issues with it and um concerned about crossed overruns so the first page kind of highlights let me just step back we had we had we didn't saying that the fire museum is now considered a municipal project not a private project so we have to go through the city so around write the application

up and sort of pass it on to the city and somebody alluded to the fact that we have a new director of buildings and grounds great guy to work with and he's trying to get up to speed with projects as well for the fire Museum so he recently toured the building and I brought him up to speed with that but with respect to the roof um we had obviously we had covid-19 pandemic and then we had

potential unforeseen items that kind of cropped up uh civitex was the architect they still are um and they did a they did all of their due diligence and I know Committee Member Oliveira sat in some of the meetings and we look forward right down to what type of roof material and everything and they had pointed out a few items that they were concerned with um namely under unprosine repairs on the front cover sheet

um they wanted to have a structural engineers report based on the building code so I had no idea who to pick so I I asked around got a hold of a very difficult during the pandemic try to get hold of anybody so I I found out um this gentleman who's I don't want to mention these but he's does attachments that she can see who it is so he um he developed these um

Structural Engineers report for the museum and determined that there was a couple of issues that need to be resolved on the structural members before the roof surface can be applied um and unfortunately the directions weren't followed as far as again it's a city you know City it's not it's not me non-profit so I kind of kind of go through channels being told by purchasing to get a proposal

from the engineer and I didn't get the proposal apparently the email something was sent to the wrong place I never got at kept asking kept asking I finally got it along with the actual work so now we're kind of on the hook for five thousand seven hundred seventy dollars um so I have the report and I have an outstanding invoice that's attached in the package that uh I'm gonna find

there's no way we can pay that you just don't have those kind of funds um so there was definitely a misunderstanding there and then um and it was very it took almost eight months to get the get the report so that was a big it was a big lag there in addition to that um if we do the actual structural repairs and I don't I try to get a quote on that our engineer

our structural engineer had went out of business the original one that the work in the basement but the uh the contract that did the structural repairs in the basement um he was an interest in quoting so I couldn't get a quote from him so we estimated roughly 10 000 for repairs because some of the wood has to be brought in by crane some of the Timber members have to

be showed up have to be brought in by crane to the Attic Window and um and as a result of those potentials for structural repairs I have pigeon guano on the police side attic that I was hoping to have to deal with but in order for the workers to go in and show up those Timbers on the police side they're going to have to have to have that remediated it's not really bad the

price is here and that's the lowest of three quotes that I got so unfortunately my immediate issue is the outstanding invoice to the engineer and my next two immediate issues is the actual repair to the roof by the structure and the pigeon guano which obviously has to happen before that um and I can't do any work on the roof but actually replace the roof surface until these items are taken care of

because the architect um with with all due respect they're not gonna they're not gonna release the project out to bid until these items are taken care of in addition to that on the very last page you'll find the appendix 7 from the requests in 2021 when I put it in I always say 2021 Because by the time the funding is it's always the following year for 2021 2022 but 2021 is when I got the the quotes

so as you can see the um the actual estimate to do the roof work was 26 000 268 thousand dollars um it's now three hundred and five thousand the repointing of the hose chimney and towel which is above the roof which has to be addressed um again I estimated a 35 increase 10 10 15 for the years since 2021 and I came up with a number of 51 975 dollars the contingencies based on those two

numbers so that went up a bit any architectural fees I didn't change because they pretty much always they've already done the work and I believe um Sandy's already received an invoice from them so that number 439 011 on top of the crossover runs on the front page leaves me with about 81 273.

um potential cost overruns

so cost Factor two went up because you went to the city Side so you have to pay bills that was taken into account on the original bid so that that didn't that didn't affect and um for um as far as the roof the materials everything was same same on that um yeah it's it's just a question it's just a you know everybody knows I mean material went through the roof label

went through the roof and I'm working with numbers from a 2021 pre-covered uh budget numbers when I got the estimates it was before the pandemic even hit yeah and then and then lastly um I don't know this is a 2022 project so I believe I have until 2024. I just put that last line in there on the front cover I don't know where I'm at for a possible extension with this

I think I won't be good I think I'm okay until 2024 I think it was two years two years okay years yeah no so um so I mean I'm I'm in favor of the pages project I mean this I mean thank you for the very thorough explanation I mean there's a lot of variables and a lot of bumps in a row that you have head number one no one ever determined we're going to

have coffee right covet hit everything slowed down a lot of folks went out of business then you have inflation that kicked in you know to you know to kind of also include the fact that you went from a non-profit now on the city Side now you got to include prevailing wages I mean it just these are all unforeseen and then in construction as everyone knows I mean when you're when we start

you know any construction projects you never know what's behind I'm going to I'm going to use a reference to walk you don't know if you're going to need a you know no electrical a new plumbing and I'll just leave it um just uh using that reference and you know I I'm in favor and I just want to say that with my colleagues is again I mean if I mean I just ran the numbers here and I

mean it's it's about average and to to what you mentioned I mean Architects will not move forward if if there's certain phases of a projects that need to happen they're not going to sign off I mean it just did not go into it just wanted to right so the project is stalled at this point yeah um it's been a long road it's a little frustrating because you know me

I like get stuff done yeah and um it's just it was yeah this problem right and like and like with you know if it was a different sort of project where I was asking funds for a wall or if I was asking for a Windows or something like that but a roof I mean you got to kind of do the whole thing yeah it's not like you have the cake just to part of the

roof no now see the animal control but eventually you're probably going to have the whole building right no we do not wish to have the whole building um we want to start out small and just be on the fire side for now our hopes are in the future we can put an elevator in the hose Tower and utilize the whole second floor which we have lease agreement too okay that lease includes the whole second floor

and we already have an ADA Bathroom up there to be put in on Animal Control they don't have a budget where they can dip into uh while it's it's considered a city building I know in the past Chief Racine he helped us out with some of the mortar issues the great remember when the building was shut down and the bricks were falling he uh he took I think two thousand dollars out of his

budget to help with that repair so um yeah that might be a question probably for facilities at DCM if it's a city bill so that falls under the police department's budget then yes it's a cine-owned building and we have the lease on the five side the police side is animal control which falls into police I mean I I don't see a problem with it but if they could kick in 2000

um it should be a little extra yeah that'd be great worth asking right I know I did talk to facilities maintenance throughout the new director hey he doesn't have any money in his budget to cover yes uh any other questions I I actually have quite a few okay sorry I'm sorry hi Mike how are you um and I'm just being new on here I just want to catch up so you've been awarded

money already yes we were awarded uh funding for from the last page appendix seven 381 065 dollars and do to do this scope of work that's listed here okay and that work hasn't been done it has not been done the only thing that's been done today is the architectural services okay which it but they're not going to be released so that money is where

and also just point of clarification there has been previous projects that were completed and already funded like the masonry John yeah okay okay and then like I know last year we rescinded an old Grant award when we approved this one because they needed to kind of expand the scope and it needed an extension anyway so this is like John said been a long confusing process just so ask all the questions okay okay so

while I'm in full favor of this my dad was a firefighter for the city so I'm I'm there I'm gonna put on my Architects hat that for a minute here so if this is a city building this would have to go out for a full bid that's correct right these numbers are just these are more flavor so this the amount that you're asking for here of an increase is just

a best estimate at this point exactly so it's entirely possible this is not enough yeah I think it I think it will be um but I know what you're saying it's possible it could be wrong so this with prevailing wage rates right you've got to go out for full-blown the only one that I guessed on was the structural repair because I couldn't get a quote in time so that one that that

ten thousand I have listed there on the front page I'm sorry yes on the front page that's a that's an estimate based on a firefight who's a contractor he's familiar with it he's one of my board members actually and he gave me that number so I plugged it in but everything else was prevailing wages or everything is prevailing wages or was and is quoted as such right but from when his prevailing

wages are only good for they they expire and then the rates increase right and that was again the numbers on the back page from the original budget yes all those were prevailing wage numbers in 2021. okay and then what I put on on the side to the left and red is what my research told me those numbers would most well the first number is an actual number the 305. the repointing of the chimney

is guesstimate based on percentage increase 10 10 15 of the 38 the contingency is just math from those two above numbers yep and the architectural fees I didn't change because they'd pretty much done with the project the 305 is a number from from where that was um so when we went out for quote an original application we went out for three uh estimates and they were the most reasonable one so

that's what the number I put in with a quote and then so this is um they were non-profit before right and then they went over to the city thank you so that's why I'm shaking my head now yeah that's why I'm clarifying so now that it's on the city Side you have to go for an advertised bid it's an essential register it's a full-blown yes it's a full-blown bid at which point

while I understand you're saying the architect is done I would assume that they have construction Administration so they will follow you through the bidding phase and the construction Administration phases so they're right they're the fee here that I see of the 28 5 90 is their fee to date that was a number that was presented in 2021 and as what their fee would be to do the whole project yes correct and I know

that Sandy has received an invoice I don't have in front of me from the architect so Mr oh and I'm sorry I have a question would I mean I know city city tax I mean I hear hear a lot that this pretty much the only architect the city uses is there any way that they'll be able to give you an estimated amount being that they're The Architects um I think it'll probably put maybe the

board on ease as far as you know what what the potential numbers can be now when you go out to Dave we know we can come in you know over the park right or it can just be you know a lower number um but nobody knows because inflation I mean right who knows but I think with with going through the I mean the architect should I mean it's not hard not and hard I know for

them to provide that number um so that I think that you know from what I've gathered they won't they should be willing to to work with you and just say hey this is what we forecast you know with these unforeseen you know structural engineer repairs and everything else so that way you know spent at least point just to get a more of a accurate number even though we don't know because when you go out to

bed you just don't know I mean some of these contractors they throw these bogus number and hope it sticks yeah so so far I apologize for interrupting no not at all thank you for that I'm just this was the I I understand the inflation here that you've done and and you you could be spot on with that but it could be as um you know as my colleague here said that

the numbers could be it could be higher you know and I'm I guess I'm concerned with proving a number when we don't really know what that number is right so if you're asking for an additional eighty one thousand dollars that that might not be the number it could be more um in which case would you then come back again or or how would we handle that or do we say you know what go out

for a bit see what the numbers are come back at that point and I don't know sure I think and I apologize I uh it's just making a recommendation to my colleagues I think the the best approach would be if if we if you were to reach out to CB city tax they should be able to provide an essay all Engineers provide an estimate amount of what the project

should come in at so this is where now this you know let's say like cities made decisions okay well we can do this project we can't based on the forecast amount now when you go out to fit no one can determine that number but at least if we have at least a figure from them let's say like hey that's a good number that's what we estimated at or hey that's not a good number is this project

you know what we're looking at including prevailing wage the amount of hours it might come in at 120 000 then now we're like okay and then we can do a contingency upon that number if that makes any sense yes I guess I'm asking more how do we handle this more than 15 you are asking for 53.5 so that is 53 000 extra you think that would cover

it well let me let me just I think I can clarify a little bit um so I view this as a a two-part problem or two-part issue right now I'm stuck in a little bit of a quandary because I can't move forward the project can't go out to bid through the city for prevailing wages and I understand that these are just strictly I was just trying to get a handle on

what the potential cost of one could be so the first issue that I have is before it can even go out for bid and done properly and get the three quotes and get the prevailing wages and then what the project and all I get all that but before I can even do that I have to make the city not me the city would have to put out the bid for our structural repairs to the roof

per you have the attachments of the actual of the actual um drawings and things like that and the pigeon guano so and also the invoice I have to pay the invoice to the engineer for doing the work that he already did so I can't move forward until these three items are taken care of and again yes these are numbers that I came up with but these numbers all have to go through the city because it's that

building wages these are prevailing wage numbers and go out to bed I understand that so it's viewed as a two-part problem so I think if we if you know if we could address maybe the unforeseen issues for us and then come back once the project goes out the bin then we'll know where we'll be the actual project itself okay so my my question would be why wouldn't this why couldn't this all be rolled into one

project to have the structural so the project would be the structural repairs the pigeon guano the um and then the roof why wouldn't that be one project that goes out for bid well I I understand I I mean I anything that the committee thinks is best like I'm fine with I'm just I'm just I'm kind of like stuck I think what would happen is in in the influence that I bought this for

interrupting is I think if we were to change the scope it's going to add to the school so the so will the engineer might hit you with a change or whatever if they have to add additional scope I think their scope of work and so it's already done and you know I don't think you said 20 20 21 or 2021 yeah 20 20 21 yeah so so I think what he's doing is is just some of

the stuff that was unforeseen I think he's trying to save money by not including it in the same scope of work that's because if we were they were included now they have to go back to the drawing board redo everything and it'll probably it'll definitely be a change order based on you know some other stuff quote I mean the city can go on the State website and they have vendors pretty much

from all over the state that I signed up but I probably can provide us in quotes right um I know there's a shortage in here purchasing department as well as other departments block that's what I thought I did speak with the architect relative to these unforeseen and they're the ones that picked up on this so for the building code and I realized this when I put the application in

per the building code there has to be a structural uh analysis done on the roof okay so that wasn't done so that was a sort of a miss and then when they found problems then jumps in the guano because iguano is going to be clean before the repair can be made and I spoke with the architect about it um was pretty much we need to take care of this or the city before they can move forward

was was my understanding on that I know before covid we only ever had one I think one vendor come back asking for more money so covet has opened the floodgates for cost rising in chaos right I think maybe the best thing is to get the project moving is maybe just funding the first three uh things you need to get get the ball rolling so um maybe we just uh do an extra 25 000.

and then yeah well do you want to say more than that yeah I just have some other things before we kind of get into possible um Solutions so the 5770 for the structural engineering report is there any reason why the previously allocated contingency funds couldn't be used to that is that the first thing that's holding you up you said um the original budget it wasn't like in the original approval there was

contingency funds citizens to 15 yeah it's for every project so yeah I was just wondering why wouldn't why would that would be a hold up if you wouldn't just use the contingency funds for that um that's a good point because you said that was the first hold up right is that yeah that report you didn't have the money so I was not aware of that that's what the purpose was that

was for I thought that was more towards any of these items Within These categories that would move up and down price wise but not something new when I've seen I I would be open to interpretation on that um on what the what the committee's preference and the contingency funds being used for but I mean I personally would be okay with this being 381 well being used out of the 15 or 10

contingency that was a set aside one we originally approved it that way it wouldn't be an initial hold up um unless there's any reason why that wouldn't be allowable Kristen I don't know if you've passed experience Chris do you have any uh comments I think you're muted you're muted sorry about that um the contingency I thought was for any kind of um issues like any kind of unforeseen

issues or overruns that come up so I would assume that this would fall under that category because it wasn't something that initially was put in there but they found out in in going through um going forward with the project where the architect found out that the structural issues had to be addressed as well as the the guano and all that so I would think that the original contingency could be used for that purpose

and that's almost forty six thousand dollars okay yeah I mean and similar for these uh as John mentioned the first three kind of hit items uh I think an argument could be made that the contingency would be able to apply for them so you're not in this kind of hold up and um perhaps then as a community member uh Bentley suggested you could go out to bid it was happier uh new issues

resolved get the costs and then you could come back with you know whatever number if any you'll need to kind of get another appropriation okay so um all right maybe where I'm leaning towards yeah that sounds like good yeah that's it your money is there so and then and then another question I I had it might be just because of the scale of the project uh did the architect never consider a cost estimator is part of

their team if um did ask about that no all right so maybe going forward you know or just is the I don't know how you know what the Museum's future plans are for the building but as as and if projects get larger and as the committee kind of hears applications in the next year I think a cost estimator depending on the size of the project could save money in the end for some projects but I

mean it's on a case-by-case basis um that's kind of all I'd say I'm in favor of the project uh I do find it troubling that you would you know the museum would have a problem with a five thousand dollar bill unexpected seeing as this seeing as it is a city building I would hope that the city could find five thousand dollars in its maintenance really I know I I I just you know in the

future as the community preservation Committee Member giving uh or you know voting for the city to give hundreds of thousands of dollars for this building you know for these projects I think you know a five thousand dollar commitment from the city's own budget would go a long way um I can't really say I'm a city employee so yeah and I I know the animal control budget is really Slim too so I

wouldn't really ask of them to cover the yeah over the costs either all right any other questions I don't even know if we need a vote to use he already has the money so we're not and also he can just move forward yeah I would yeah I thought it was that's great so that that covers I mean it just overlooking the 58 000 estimate for the coveted overruns you know it's the

unforeseen repairs it falls under you'll see really quickly 10 15.

yeah yeah it was 20 23 227 well you just want to have a motion to use that money that way it's on record I would say like the mo I'd make a I'd make a motion uh that the unforeseen repair items Structural Engineering report for five thousand seven hundred seventy dollars structural repairs based on the engineering report there's a rough estimate of ten thousand dollars and the guano removal and the animal control

addict Pigeon 7457 Falls under uh the previously voted on contingency uh for the budget I'll second that yes Caroline Aubin yes I was gonna silly yes John Brent yes Richie Calderon yes okay so I can go ahead and submit that invoice and then the other two items I have to go out to the city footbed you have so the invoice I would you have that you have something here I saw from Surf Pro yep

that was one of three estimates was this the low that was the lowest so my opinion was I would go with the surf pro because this is here right so I when I talked to um director of buildings around um he wants to picture through his department so even if it's on the 10 000 I can't I still got to go through the city procurement system so then I would

do it however he wants but I would I would say yes get the first one paid okay and then put those other half you have the city put go through their procurement procedures so anything for the next two so anything under 10 000 is on business practice right anything between 10 to 50 you solicit three quotes so I gave back one anything over 50.

um you go out to Big so all these is from based on the numbers here in front of me sounds like uh you know some business practice which is Statue so they can we can I'm not speaking for the city so I want to just put that out there but yeah right I mean but I'm just saying that hey I mean these the 10 000 I mean it follows yeah I'm familiar with that because I've written

grants for the fire department so I'm a little bit familiar with the procurement system and I just don't want to get caught up in any problems yeah I'll go through the city on these other two items set them out the bid that's fantastic because I didn't realize that these unforeseen fell under the contingency that's fantastic yeah I mean just for the public and anyone watching that's the reason we put these

contingency budgets in it's in a project is to you know save time for the applicants for the smaller kind of unforeseen repairs and problems that pop up fantastic so very good all right and when you get a better grasp of the uh actual numbers come back and see us again and I'm good till 2024. yeah I should say it on your agreement that was signed the I'm hoping shingles will fly this summer

yeah thank you Jingles for a while yeah thank you thank you all right uh project assignment

I'm missing the uh spreadsheet yeah do you have a spreadsheet in project assignments or something it's um that's towards the back oh

the paper so I probably I'm all out of order yeah

no well it shouldn't be but mine was I think it's the last one if you were still ordered

yep it up

so project uh assignment uh I guess we'll go down well I always like seniority to see if the members have been here uh want a project that they're close to been working on uh Alex duva well I would say so some of us I think already were assigned to some of these and I think it might be beneficial to keep those people attached if the relationships are already established familiarity with the project

oh you know what I have it everyone's okay with that we might see where it lands like new members and make sure it's all utilized we'll just go down because I know I just went to the Lafayette Derby house this weekend to review something they did so I'd volunteer for Lafayette therapy uh okay on the forward historical side we have uh Alex um does that need two people that's pretty much done right now right

um they were they it wasn't started really because they're they got another Grant Source funding for I think HVAC work so they were holding off on the roof until the HVAC work was finished it's all going to be done at the same time yeah okay already and then I think there was painting was the Reese most recent done yeah okay uh Madison is uh you too Alex uh Maritime Museum I was thinking on

giving that to uh Rick because he has the extra time to get down there when because we're all working I like Rick for that too just he already did that tour of his own accord and discovered a lot of things that were using for us uh article 97 protection uh that's you Alex

uh preserving the water department documents that's you too Alex and that's it for you I know you got two more um the Lafayette House is you and Jason Burns uh I'll uh take Jason's spot so that'll be fire station I think Rick uh you and Richard yeah is that okay with you oh yeah sure I thought it was Rick but Richardson too do you want uh do you have time for that or is that yeah okay

is that just called the central fire station I do like that but I can look at it anyways I walk by it every day so but I can always uh let's see uh Dr Fisk house is Caroline uh form bees that's Caroline uh School ad building uh that's me and Jason Burns I think I think one person's good enough there do you have I think just a 31 000 outstanding for the windows right so

they're pretty much all done yeah so okay uh the fire museum is uh uh me and Richard playing with that yeah

uh East Bay Bike Path study where do we stand on that that's why you need someone we assigned they assignee okay all right any interested let's give that to Rick because I think it's going to be someone time where you have to go into City Hall during the daytime probably to find out the comp launcher put wherever he want whatever he's needed uh South uh what type of Vietnam land

uh we had John Freire under that anyone yeah Joanne would you like that yep I don't know what it is but sure it's a land acquisition straight forward okay uh couple cut Reservoir water supply land acquisition that was John Ferreira um I'll take that one to somebody else wanna go along with that or oh all right we'll put Richard down too there

uh quicker Shan Rail Trail so you can sign me up for that you like that one too so it'd be you and you still want to know Alex is it um I'm already at six around where we're supposed to be I can be as the second for sure um I just want to make sure everyone has enough that they want to I don't mind taking that one I don't want to give you too much wear

burning you out well I just want everyone to okay have some fun alrighty so Richard and John for that one yeah Kristen I know you're a virtual so just interrupt us if you're interested in one um I'm having a little trouble hearing John okay uh next is the Niagara bike path uh that's open what is Niagara bike path okay which I'm just trying to figure out which ones I have right now well you

have down the list I think yeah we're going right down the list um well I'll tell you what you have you have a Antioch School uh preservation design guidelines North Park existing study which is we took off I still I can't hear you at all John it's all garbled I can hear Alex when he talks like I can't hear you okay you have a the Antioch School preservation design guidelines North Park existing

conditions so I'm still not hearing you John okay I can hear you fine Alex I just can't hear John you have Antioch school right now preservation design guidelines all right hang on Antioch preservation guidelines yep uh you had North Park existing conditions report which was stricken I believe yeah a couple meetings again yeah that one's not yeah yeah and then the last one you had was a part of the Heart Association

okay yeah I have the Art Association and I have the Francis green I know that Francis green I had the private Francis Joseph Francis green okay so do I have a volunteer for Niagara bike path it's here for whatever but anybody else wants I don't know I'll do it Alex but I'll put Alex down okay it doesn't Rick Mancini needs some as well oh yeah well I got rip one I

don't want to give him all the bike pass right well he does like that okay well I'll put him as a an extra then that way you and him uh South Shore uh Overlook was uh John Ferreira and me so I'll keep that one Antioch School was Christine Notre Dame Notre Dame oh yeah Notre Dame uh Notre Dame I can do not I can do Notre Dame if no one has that okay okay

Antioch School is yours do you still want that which Antioch yeah that's right so we'll keep you as Antioch school and then Joanne if you wanted to like tag team any that you're acting can't speak up and uh uh preservation guidelines was Chris too um Art Association is a new one no that Chris Chris you had me um maybe put Rick on there too uh that is construction yeah so let's put uh Pump Station engineer design

Joanne that sounds like you yes okay fun stuff that one uh Barnabas Blossom Workshop restoration was Richard that's fine uh are we assigning Vic still right Victor Victor oh yeah by the way he's well he only had one okay well what was it in case he that North Barrel ground okay we'll want to keep him on there then yeah well um let's see um I'm not quite sure how Vic's health is

going to be getting out and around I can just supplement I'll tag team well you know uh let's see what do we just take uh how about we put Richard and Vic on the uh yeah that's right okay back to Maplewood because I see it um okay Maplewood Park uh was Richard and Vic uh Father Kelly was Richard and Vic

North Barrow ground was Vic and me Richard yeah I thought you just put me for North Carolina okay no uh okay because we're getting you one two okay you did say Richard and Victor for North parallel ground but oh I did yeah look at here and looking here Richard that would be eight for you which is the I think the most if you are comfortable with that yeah what North Battle Ground

Beef well let me take the burial ground okay that way um so if the other if is there any I definitely wrong Club if you want to do the what type of Rowing Club I can do the Father Kelly Park okay that sounds good Caroline for the Richard only for watopa or okay so we're gonna switch putting you in Father Kelly Park and Richard on rowing

um St John's Baptist I can do that one look uh North uh watopa Pond Seawall okay the Adirondack Farm did you say you are gonna do that one I said I don't mind doing that one but join if you wanna I'm happy to seed it to you you won't do both I mean since she has the engine you know yeah Joanne do you want to help me with that one yes

kind of use our expertise yeah for sure I ended rondack Farm uh we didn't have that um I can take that one okay I will uh I'll help you out on that one too so I'll be like your second uh Eagle Event Center okay I think they're almost done uh oh Joanne yeah Oak Grove Ironstone I'll do that oh okay forward Veterans Center what are we on Fall River Veteran Center

let me give that to Vic since he's a veteran if he needs help too like yeah same same as well uh uh private is the Joseph Francis green that was Kristen I believe and I'm pretty sure I was on the library too yeah that's coming up but I don't think so you went to library yeah okay because I I I've already done the library before so I'm pretty sure that

was me and then I can take Saint Anne's Church too if you want okay you uh how about we put two two on that since it's a I can help out there I'll just have both of us okay we're like utility players alrighty that settles that yeah and third back up but you don't have to listen to me I have the list two sandals uh let's see here next is uh

strategic planning uh I thought we'd get a jump on normally we don't start that until like August and kind of leave some things out so since we're going to kind of be meeting this kind of whole summer I figure we try and get some things done uh I have training manual but I think it's more of a uh a welcome booklet where we have uh this design everything that we

put in all of our paperwork State what um well it does cover what our guidelines are what we're to do um so when somebody comes in you know they come to their first meeting they could miss a lot of what we already went over as far as like eligibility if they come at the voting round like some like Joanne did she misses a lot of the uh how do we got to that point so this way

when they come we give them a meeting that says when our meetings are the process the eligibility guidelines all that I think Sandy gave us a sheet here the application funding when it's due uh how we do our hearings Liberation voting um approvals or annual meetings how we set up our projects private we can put some other stuff in there too yeah um I was thinking that might be something you might like yeah so you can

get with Sandy and uh you know we'll get everything together and we can kind of come up I figure what we do is we print uh everyone a booklet here so we have it on uh on hand because sometimes we don't have a conflict of interest form so everyone would have one in their booklet so they could always Xerox it and still have a copy um does anyone want to help out on that or is that

well then okay so we'll put that I'm happy to like review and edit any final drafts or for like you know any first drafts I'm an editor by trade so I could I can help with any of that yeah this way I figured everyone to come they'd have everything and know we could even go as far as uh well that's a little then we're gonna get into a big book

I'd say putting in the past projects and things like that but we might be able to put a few examples things like that but play it by ear I I did actually have you with on that too helping out um no I mean the way and I mean yeah the way I I mean for me a training man is a training manual so basically for any new board member that comes in it's just you know

the manual is just going to be an overview you know like you know when the eligibilities are like this is kind of more or less the time frame it's not a certain date um it kind of like just explaining what the processes are and stuff like that something you know someone new can come in and just go through it and have understanding because yeah you're a new one I wasn't myself I'm still new I'm still learning

I was like so it should be great yeah like our eligibility date is always the same so Sandy can give you that so you know that way if somebody asks you or you know like oh you're on the CPC when how long do I have it again the form in you'll be like oh I don't know but this way everyone will have everything and uh yeah it'll be good because it can be we

can put on the city website for anyone that um you know just looking for funding stuff like that but they know kind of kind of what to expect yeah okay um let's see where we at here material review Community material review uh we can either do that as a a committee or we could do that at uh a meeting um or maybe maybe I guess a lot of stuff would probably won't be changing

I think it would be probably useful for the whole committee to kind of go through and review everything just so you know it could be the learning process for new members yeah so Sandy can we uh get every piece of material and then we'll put that we won't do the next meeting we'll give you time we'll get past the Appropriations and all that and then we'll we can sit down and go through

every piece of paper we normally do that every year some we haven't gone back and looked at but eligibility the final one we've always updated some things over the years so right if we do that can we then so I think and I don't mean to take things out of order but can we do the material review first and then the training manual so that way yeah it's like we finish this document by the

way half the pages though because we changed it yeah so we'll do the material review before and you can have your yeah thank you and then the CPC plan we came up with it's been a while most uh preservation committees don't change their uh plan uh you're supposed to update it but like I say a lot of them it they go from day one and go on so I figured one meeting we would look over that

and uh see if there's anything that might want to be a committee on that um so can I have some volunteers probably one two or so there there already is a written plan there's already a written plan so you can look at that that's in our uh every yearly uh it requires a public hearing that it has to be posted on the website for public input then it's going to go to the city council for approval

so it's it's your working document as you go to your projects every year so every year technically you should be updating that CPC plan to kind of Drive the direction of where you want to go as a committee for that funding round really yeah so I we do have a CPC plan document um that needs to be updated to be updated yes

I may have like two or three of us looking over see what we want to change um because like we're getting into the house and you know aspect that description probably needs to change um you know just to to let somebody putting in for a uh an application um you know uh we might come up with guidelines to say if you're building new we'll go 125 000 for maybe a unit if

you're rehabbing uh 15 000 is like the average so you know maybe you know look at that kind of stuff and uh just the overview because like I say it's been 11 years now since we last changed it so not a lot of it will need to be changed but we might as well take a look at it and see what needs to be updated and what the CPC has changed a lot over 11 years

just for my own knowledge I would think that's something we we all want to look at right as opposed to a couple of us who want to look at well what I would say is uh if we had three given suggestions and then we'll have a presentation and we'll look it over too if we wanted to make changes so not just necessarily the committee would make the changes but we would look at it but I

suggest I think if I send it yes applications on it yeah everybody comments just then presented again to tweak it yes just for the mic I think this was done previously maybe my first year too where it was sent out to all committee members you have the chance you know before the next meeting to read it make any suggestions changes or ask questions on these things right and then you send

them to Sandy uh you know and then she can send them to the working group they can implement the changes in a draft and then the whole committee could review the kind of changed plan vote on it changed again you're gonna do whatever again it's probably more realistic right yeah let's do it that way it sounds good uh and social media I think we have uh Alex and Caroline on that yeah yeah uh

I wouldn't like to beef that up a little maybe Instagram I don't know how Savvy you guys are on I use Instagram for work so I'm pretty familiar somewhat okay because I just we need to to get out to the public uh everything we're doing you know the projects and then even going back and uh it's amazing how many people don't know about the Vietnam memorial wall and we funded that and I think we should

be in the Forefront of pushing it along saying this is what your mining taxpayers money does you know so things like that because you we do have the naysayers out there to say we should be dissolved and I guess don't you just broadcast this showcase but yeah that's why this you know on Facebook's um any social media however because we do have the two new video productions coming up with the quicker shanrail

Trail and a creative class uh Durfee Tech so that's six now no no they know so I can let the cable because a CPC member really should be that they were members the CBC members were a part of the videos but the last couple I don't think CPC participated so if anyone wants to be in either one or both of those let me know so I can let them know because they're going to be

coming up with a date now to film those so that's good has everyone's seen the videos that we did put up they were on our web page uh we're on our webpage or you can go on Facebook whichever is easiest for you they're very uh very good I mean uh forward TV did a great job doing them and we do pay the uh interns uh for that so but uh great yeah

let me know who wants to be part of those videos so I can let them know because I know they're going to be scheduling issues okay okay I'm ready uh annual meeting um June is that good for us I yeah usually it's April but because you have so much on your agenda and because now next meeting you're going to carry a lot of this over to may I would recommend your annual meeting be June

because the annual meeting is just the annual meeting yeah I mean normally the annual meeting we get the thing outside yeah but you know this year we'll just turn it down a little and you know happy end on me so we'll do the annual meeting June 20th June 20th that date um any new business and like I say on a strategic plan going back to that if anybody has any suggestions just

email me email Sandy we'll float them around uh because it looks like this is going to be a busy year coming up I've already had the phone people call me and some of them did like my response so John is there an old strategic plan no we just we never really did a we did do material review and but we never really sat down and like uh you know CPC plan though yeah got aggressive

where you know New Bedford uh they might not have CPC because they voted uh to put it on the referendum question which is do you want the mayor to be four-year term and underneath it is do you want CPC so they got a fight coming so um so it's it's you know we like to stay ahead that's why it's important to let the public know you know I mean the

average house pays about 35 I mean it's their money and I I don't say we should suspended but I think we spend it wisely for them I mean with the parks and everything that we do I the city right now could not take that expense on so I mean it is it does improve Fall River I mean look at the Dr Fisk house the uh Lafayette house and we need to get that

out there where people are you know seeing it and uh enjoying it you know like the Tupper rolling Club if we're going to come up uh probably on the city council agenda to prove this and they're going to look saying the rolling Center who's going to roll but they're going to give the six years the kids to teach them how to row another sport getting them away from Xbox we need to explain that and get

that out there that you know these things are for the public and that's why I think it's important that we kind of be aggressive and get out there and keep the word out yeah uh so anything else I guess we'll have a motion to address yeah is Preservation month oh so I didn't know in part of the public relations end of it if you wanted me to put something together

know the annual meeting will be in June but being preservation month I can kind of work on putting maybe a symposium together and having some people come down like a panel and going on a tour of some of the projects I can kind of try to coordinate with the city and have people go on tours to see the different projects uh that sounds great could we I know we have to be handicapped accessible

uh so it does limit us on projects that we've done could we have a remote meeting I'm thinking like maybe the Courtyard at the Historical Society or you know who would be willing to do that I can I can look into it okay but I know that it's preservational so I didn't know as a committee if you wanted to do anything special would be happy to take yeah it would probably be something we should gear up

to that be like social media too you know preservation highlighting the areas that we've done Dr Fish House the social Society just every week like saying you know preservation month popping that out there which is the Facebook page I don't see like the three of us isn't it because I don't know can we all post on it oh yeah I am yeah I see YouTube posting sometimes sometimes I'm about to post

something and you already posted it so can you make uh everybody uh on the board uh administrator um I could give them posting privilege actually I think it has to be one of you two I'm only a moderator I think it says to be the administrator so I know maybe it's you or maybe it's Jimmy I'll ask I'll see you okay I know did I put you on former uh CPC chairman Jim Susan Mike

yeah I'm on yeah no I took no Jim's off of it so okay that way everyone can like take a picture of her you know if everyone likes the page it'll be easier for him to add you as a mod yeah yeah I'm already gonna purchase yeah well I mean even if you're down at the Bicentennial Park and you just see like kids and everything walking around enjoying the the day taking a picture

and put it up there I mean yeah they have to sign yeah I know pictures of children yeah I would just happily on that the back of their heads yeah just your kids I don't know the building the building cardboard cutouts all righty uh so can I have a motion to adjourn then they make a promotional Journey can I hear a second second uh roll call vote yes what's in Cantera Oliver yes thank you Chris

okay meeting's over