The Community Preservation Commission convened a virtual meeting on Wednesday, April 27th, 2022, at 6 o'clock. The committee unanimously approved the minutes from March 31st. A significant sum of $938,464 was returned to the CPC from completed projects, excess funds, or unaccepted allocations, prompting a unanimous vote to reopen funding for Fiscal Year 2023. The committee then unanimously approved an adjustment to the Fall River Fire Museum's funding, correcting the amount to $463,080. Following this, several projects received full funding: the Greater Arts Association was approved for $283,140 (unanimous), the Antioch School for $234,878 (unanimous), the Dr. Fisk House for $75,105 (passed with votes from Chris Oliveira, Paul Machado, and Richard Cauldron), and 3656 Water Street for $137,865 (unanimous). After these appropriations, the remaining balance of $666,749 was unanimously moved into reserves, concluding project funding for the current period. Administrative updates included the Mayor's request to re-appoint Richard Cauldron, with the City Council scheduled to vote on May 10th. Administrative Assistant Sandy Dennis committed to preparing final reports and appropriation orders for the City Council by May 10th, notifying project applicants, and further investigating potential unspent funds from older projects. Discussions also covered future financial reporting for projects and the process for handling change orders.
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uh welcome to community preservation committee meeting virtual meeting through comcast cable tv uh channel 18 of fall river the following websites you can view it as flow river government television facebook live stream uh in case you uh miss it you can view it on channel nine it's wednesday april 27th 2022 6 o'clock pursuant to the open meeting law any person may make an audio or video
0:27recording of this public meeting or may transmit the meeting through any medium attendees are therefore advised that such recordings or transmissions are being made whether perceived or unperceived by those present and are deemed acknowledged and permissible can we start with uh roll call uh vic you're muted yeah okay chris here attending remotely okay paul sarah alex here uh richard uh here
1:09and also in attendance is uh john brandt sandy dennis administrative assistant and evans from fred tv we are missing uh members john ferrer carolyn auburn and jason burns so via uh zoom meeting we have victor ferris chris oliveira paul machado alex silva richard cauldron john brandt in attendance um we have no citizen input so move on to uh can i have a motion for approval of the minutes from march
1:40thirty-five seven point three okay so can i have a motion for the approval of minutes of march 31st i'll make a promotion and approve the minutes on march 31st oh okay roll call vote vic yes john yes chris yes paul yes alex yes richard yes okay now uh over the last uh three weeks or so we've been uh working with the treasures department uh sandy chris and i and uh we had funds put back
2:24into the cpc that were either uh uh finished with the project excess money uh some funds they didn't uh accept so that went back in and uh i think we got back if i'm right on the total um we got back 938 thousand 464.
2:48uh for pass for uh projects so uh what i'd like to do is open up uh funding for fy23 if we could have a motion to reopen it i'll make a motion to reopen funding for fy 23.
3:06okay roll call vote vic yes john yes chris yes paul yes alex yes richard uh yes okay the first adjustment uh i'd like to have a motion brought forward is the uh when we were funding the uh forward fire museum we took the wrong phase we had everything right that we were gonna uh allocate for expenses but we put the wrong amount the if i could have a motion for the correct amount would be
3:45four hundred and sixty three thousand and eighty dollars could i have a motion to adjust that for the correct number i'll make a motion to adjust it for the fall river fire museum for 400 to 463 thousand and 80 dollars second roll call vote uh vic yes john yes chris yes paul yes alex yes and richard yes okay and that would be over yes john that'll make your bond amount to 243 662.
4:29yep that's what i was just going to go over so uh okay sorry that's all right um so uh we have some other projects if we wanted i was uh some of the ones that got high scores that we can go back and uh take a vote on first uh john did you want to revisit the art association because the committee did vote on that for partial funding uh that was on my list we could take
4:59that one first though um let's see um the greater arts association uh we partially funded it they're looking for two hundred and thirty eight thousand one hundred and forty uh we were going to do the porch but i guess if we uh don't we were gonna do the roof only the roof only but if we don't do the porch i guess they won't be able to be able to open to the public so
5:26this one would be a good one to take a look at to see if we want to fund a total project
5:40so if we were to fund a total project on this um we'd be uh fixing the porch new wood uh new railing new molding uh new gutters a new piece dvc roof system uh new electrical and exterior light fixtures they'd be replacing a wood siding repainting wood replace wood trim repair damaged wood trim repaint would including window trim wind restoration uh remove fire escape repair roof and fire escape was removed and um see
6:36new downspouts uh repair uh wooden gutters and architectural fees uh that would bring the total 283 140.
6:48is there anything we want to add to that that we're missing including in that do we want to make a motion to fund it for 283 140 i'll make a motion to fund the total amount of two hundred and eighty three thousand one hundred and forty i'll second that motion okay uh roll call vote vic yes john yes chris yes paul yes alex yes richard yes so project passes uh i was going to suggest uh
7:323656 water street um hey john wasn't that wasn't the one after that that came in um next was the antioch school i thought that was the one that had come in after that yeah yeah they went antioch fisk and then water yeah switched around okay antioch school which uh is located on brock street
8:26yes
8:58huh
9:10somebody have their uh
9:26does somebody have their breakdown of what they want to fund they would like to somewhere okay right here it is flipped over uh so they are going to do a masonry cleaning uh the brick chimney uh the grant foundation uh masonry repointing uh brick chimney the granite masonry uh windows and doors replace wood window trim uh damaged windows uh replaced repaint window trim replace siding domer on new cedar shingles
10:09install metal flashing and let's see they're gonna fast they're gonna replace the new cedar shingles install new air moisture vapor barriers install new dental molding and wood trim to match existing repaint wood elements install new downspouts uh an architectural feed included the total project would be 234 878 uh did someone want to make a motion to fund that i'll make the motion you have a second a second
10:53a roll call vote uh vic yes john yes chris yes paul yes alex yes richard uh yes you made the motion i think uh richard did richard did you make the motion yes
11:28so next would be the 36 56 water street is that right the available amount we had 930 938 000 in extra that went in plus we had the 602 that we had reserved so we still have quite a good amount uh we probably could do uh dr fisk house and probably water street if that's up to the board we can talk about those but we could take dr fisk house first um i have a
12:14recommendation um if support is to vote on it as well um even with the central fire station um instead of bonding in if we wanted to just pay for it so we're going to have to pay for the interest on the bonds i'm not sure if that's an option i just wanted to put it out there um well if we did that we would uh um yeah you'll deploy the money faster you won't
12:44yeah you might have to go back and revisit all the projects again okay but all right so what i guess my my follow-up question what what do we have available okay so after the approval of the uh the the nerds oh gosh you have after the antioch you probably have another seven hundred thousand seven fifty thou you have you have a lot left you have a lot more than if if you um
13:17i don't know john if did you want to recommend see the dr fisk house they reduced their budget it was originally i believe 190 they're asking for um 75 now out of the 928 we have uh 410 186 left so dr fisk is only asking for 75 000 now they're not asking for their right so what would we have what did we have left john uh 410 186 that's not counting the 602 000
13:58no that's not counting what we had in reserve okay so we still with the 602 in reserve we still have 410 000.
14:06yeah okay is that right sandy am i figuring that out right yeah yeah you you've got yeah because if you did the dr fisk house and i know you mentioned water street if you did fisk house and water street you would still have in your reserve 666 854 dollars you would have that in your reserves if you did if you did the doctor fisk house in full if you did water street in full you
14:32would still have um six hundred and sixty six thousand eight hundred and fifty four dollars in your reserves uh question so what we have currently available is 410 the reserver 602 which will bring us to and i'm just trying to make sure i do the math right um 1 million 12 000 is that correct um yeah i'm not i don't have my calculator going right now so i apologize yes no worries so yeah
15:04yeah you got a lot of money okay so uh the dr fisk house is uh 75 000 for what's included that i didn't print out the new roof and downspouts is that what he's looking for chris do you have that handy i don't have the new one i only have the original one i don't have the the new um they're looking for we're talking about the fist costs i'm just gonna accuse myself
15:42alex do you know what they're asking for it's for the 75 000.
15:50it was just the roof portion of the original application i believe okay that's what i thought it was yeah okay thank you alex so in the dr fisk house uh they're looking to replace the uh shingle roof uh downspouts and uh they're looking for 75 000 can we have a motion to uh you need to add the 100 you need to add the 105 so it'll be 75 0105.
16:22it would be 75 105 yes gonna have a motion to fund the fisk house uh make a motion from the dr fix house
16:47chris yes paul yes richard sorry i was a mute yes
17:08on the 3656 water street
17:38on that one you'd have to change the amount to 137 865 because you'd have to add the filing of the deed restriction in that 137 865.
17:53okay uh they're looking for a window replacement masonry restoration they have on the east side replacing five windows south side four windows west side nine windows for a total of 18 windows that would be repointing brick masonry cleaning uh masonry window installation and design fees for uh with the need restriction of filing uh they're looking for one 137 865 can we have a motion to fund i'll make a motion to fund
18:38uh for the 137 865.
18:42uh second second down okay uh we'll call vote vic yes john yes chris yes paul yes richard yes alex yes okay and now you have 666 forty 749 on your balance okay can i have a motion to place uh six hundred sixty six thousand four hundred and seven hundred forty nine forty nine seven so can i have forty motion to uh stop funding and we'll place the 666 7749 in reserves i'll make a motion second
19:36no seconds uh roll call vote vic yes john yes chris yes paul yes richard yes alex yes okay so i think that uh takes care of all the projects um it was nice finally getting this back in so we had this money to uh to use uh the only thing as far as new business um richard i did ask the mayor to uh reappoint you for the next term i hope that's okay yeah
20:18okay they're going to have that meeting on may 10th the city council they do the uh the vote on it so after that if you go in and get sworn in you'll be all set then okay any other news yeah i i will stop now on the letter to the mayor i will start on the final report in the appropriation order um i'll work on that like immediately seeing that um ed and jen argo is still
20:44the consultant i want to get that done while they're both still there and they can review it i'd like to get that down to the city council for may 10th as well um so i'll get the letters out to all the projects letting them know who have been recommended and for and for what amounts and who have not been recommended so i'll work on all of that the rest of this week and partially into next week
21:08and then i will also uh dig deeper into our reporting because there's still projects that have money sitting out there but because of new people in the positions they're not as familiar with the project so they don't really know how far along they are and if there's money left or if they still have to use it so you all might potentially still have more money out there that we can transfer back into the
21:32general fund but i'll work on that when i finish everything for um the appropriation and then in preparation for the annual meeting that you're going to have to have because i don't know that we had one last year so but i'll work on that immediately to try to get that to the may 10th meeting as well okay sounds good i have a question um once everything gets cleaned up and we
22:00kind of finalize what what monies are out there um for the committee um we will be able to get and again i'm new to the committee so i'm just gonna ask questions that you know i might learn but we'll be able to get some kind of reporting as so what yes let's say one city council if if they approve the projects um and the projects let's say if they have to go through the bidding phase um
22:26and they commence um and obviously uh contract assassinating invoice do we get some kind of like um reporting just showing us uh you know you know we started off with xml and it's being depleted based on invoicing okay yes and i'll get you those reports um as soon as everything's all cleaned up i'll get you the reports going all the way back to fy16 when the committee started uh up until current
22:50day all right so i'll make sure everybody gets a copy of everything from day one um and some of you i wasn't here from day one um but i can get those reports from day one for all of you i do have another follow-up question and i'm sorry um george oh that's okay what's up with some obviously a lot all these projects are all construction and as everyone knows in construction you just don't know
23:16what you don't know until you kind of knock down a wall right so you don't know if you know i think let's say in a project that is the piping okay is the electrical do we need to replace it how does that work as far as change orders um if if a contractor is um you know wanted to submit a change order for unforeseen work and i'll use to say like either electrical employment or something like
23:41that or you know how does that work well normally that's why we like to keep a reserve just in case something happens they would come back to us and explain okay i think i just wanted to make sure okay perfect thank you anything else all right can i have a motion to adjourn i'll make a motion to adjourn it okay roll call vote vic yes john yes chris yes paul yes uh richard yes alex yes
24:22all right thank you good night everyone