6.3.2025 Sewer Commission

Welcome to the uh June 3rd meeting of the for commission. Pursuant to the open meeting law, any person may make an audio or video recording of this public meeting or may transmit the meeting through any medium. Attentees are therefore advised that such recordings or transmissions are being made whether perceived or unpersceived by those present and are deemed acknowledged and permissible.

Having said that, Mr. Finland, will you take the role, please? Yep. Member House here.

Member How here. Busa here. President Alita present. Okay. I think we've all been given the agenda which is right

here. Okay. First item on the agenda is a citizen input.

There has not been any citizens that have signed up or submitted anything for citizens input. Okay. It's been a while, huh? Yeah. Yeah. I guess nobody has anything to complain about at this point in time. All right. Um, second item, Minister of the previous meeting. Um, we've all been given the, um, Min previous meeting electronically and probably is included in our package.

I've read it through. Um, if anybody had any questions or comments to make about it, please so do. If not, I'll entertain a motion to u approve the minutes of a previous meeting held on April 10th, 2025.

I'll make that motion to uh accept the uh previous meeting minutes.

Second. Second. All in favor? I. Motion carries. Okay. Item number three, storm water appeal with respect to 47 Whitfield Street.

a request for hearing and I'm assuming that um you're Mr. Reposa. Y Anton, yes.

Okay.

Um you um I I guess you started receiving your um your storm water pay.

I guess just before the end of last year from what I understand and um you probably were surprised when you got it for some reason or another and um you communicated about it with Mr.

Furlin. Mr. Flin, having heard your story or objections, whatever you want to call it, uh, submitted a letter to you stating the reasons for, uh, you you being charged for the storm water effect. So, um, having said all that, um, you have the flaw.

Well, when it rains, right, the the rain goes into my yard, right? Don't go into the street. Don't go anywhere. It stays in my yard cuz I live on top on top of the street. I know where you live. You know where it is. I know exactly where you live. So, there's no way the water from my yard can go down say 200 y to nearest catch basin.

Okay.

So that is your argument at this point for why you shouldn't pay for storm water? Yeah. Because Okay.

Um back in 2008 when the storm water fee first went into effect, you were at that time exempt for some reason and maybe a valid reason at that point. Uh, in 2010, there was an amendment made to the um ordinance spelled out by the ordinance that was put out by the ordinance committee of the city of Far River that spells out um the conditions in which the storm water fee can be imposed under

which certain conditions and things of that nature. some of which uh back in 2008 dealt with pvious and imperous what they call imperous surfaces. Impervious surfaces meaning something that's doesn't absorb the water into the ground and so forth.

That probably was um a good reason as to maybe why you were exempt because as you say your property for the most part is fenced in surrounded by for the most part rass. you have a small portion where you park your car where there's I can envision some runoff that comes out goes out into the street depending on just how what the conditions are and so forth and at that point what it runoff

does go out there runs down the street and goes into a catch basin provided that there's a certain amount of of of rain and water and wind and so forth But as I pointed out in 2010, we amended the ordinance to include uh I guess you could say water penetration through the ground that ultimately makes its way to the water to waterways that we as a city have to I guess you could say it's our

responsibility maintain them, make sure they function properly and so forth.

What Mr. Ferlin has told you is the runoff that comes off, not runoff, but I want to say penetration of water through his property that works its way down to where the coits are to catch the um the road, what do they call them? Waterways.

Yep. Swale cities. The swailes and what have you. Yep.

Um, that is what we're talking about with respect to not only you but everybody else in the city of Far River, including everybody in your neighborhood and all around. Now, there uh if you if you notice that there's there's construction taking place right up the road from you, right? There's the developments taking place here and so forth and so on.

And I'm sure when those when that those properties get constructed and everything else, they're going to have to pay a storm water fee based on either impervious or non-imperous ground or what we call flow going penetrating through the ground going down into which ends up into the cook pond or whatever.

So there's there right there I guess is the is the ordinance. Am I correct? Yes.

basically says includes all persons, properties and entities served by andor benefiting from the utilities acquisition management maintenance extension and improvement of the public storm water management system and facilities and regulations of public and private storm water systems. facilities and activities related there too and persons properties and entities which will ultimately be served are benefited

as a result of the storm water management program.

Storm water facilities include sewers, catch braces, storm drains, drain pipes, culit streams, swailes, wetlands, detention ponds, and ponds that have been have control structures such as dams and gate houses.

probably the the last part of of what they just what I just read, you know, probably affects you because drone pen penetration is going down into those particular dams, ponds and so forth and so on which we have to service have to make sure they're operating properly because I don't because they'll create a flooding condition.

So I I'd have to say at this also you're being told that you have to stop paying the storm water fee.

Now you haven't paid your storm water fee up till the end of last year which was probably a period of about 16 years.

So I would want to say that you've at some point you've benefited by it. Thank you.

Unfortunately um unfortunately certain things might have fel fallen through the cracks and and we have to we have to go out and correct these things and your property happens to be one of them. Oh, it does. Um I've been there 30 years. I know every crack in that place. You have, by the way, you have a very nice piece of property.

Yeah, but look, I've been there for 30 years, right? No problems. I had a shovel, right? Because that was a paper street, right? You know that because that's back there was the proposed uh gravel pit, right? You know much about that.

Yeah. Right now, that waterway there, that's about 200 yards away from my house. And you're telling me my water is penetrating through the ground and going over there that yours and a lot of other people's. Come on. All right.

Look, repaint. All right. I just want to get the point across here. It's crazy.

Okay. All right. How do you know that water is going over there? How do you know? Well, Paul, did did you put up the the flow on the How do you know that my water was not deep enough that goes into that drink?

So, can you tell me that I can't listen?

Listen, I'm not here to argue about that point. Okay? And it's not about the money.

So, just so everybody understands where this is. So this is Whitefield Street, Mariano Bishop Boulevard that comes in from uh the uh Tanning Boulevard uh and then turns into Fish Road in Tivven and Line, which is just over here. Um but this is Cook Pond is right up over in that area. Uh this is where 47 Whitefields Street is.

Uh so there's a couple of different paths that this that the water flows. uh one being this he's kind of at the high point of white field. A little bit of his property breaks down this way. Down here we have some catch basins uh as well as cross uh cross culpits that cross the street then go into a swale system that makes its way through here uh eventually over to culvers that cross

underneath uh Mariano Bishop Boulevard and then out to uh Cook Pond. uh the area that makes anything that makes it the other way Whitefield out to Mariano Bishop Boulevard that eventually makes it into the system there and out to Cook Pond. Uh so there's the uh multiple different flow paths and you know again the infiltration is one thing you know all the water in Cook Pond comes from

somewhere just doesn't come from the area where the pond is it comes from a whole entire waterhed that feeds into that pond. So uh cook pod being a overall structure uh you know an overall pond which then has a control structure over on uh over on uh the other side which then feeds down all the way down to the Tatan River you know through uh a bunch of culverts and

open swelsh making its way all the way down. So you have the groundwater infiltration. You also have a point where the earth uh that's there becomes saturated. So during a rainstorm like especially a high intensity rainstorm uh the ground may have a pure porocity to be able to take in you know the first half inch of rain or so after that the amount of runoff that comes off of the lawn and vegetated surface highly

increases. Um, you know, so you got to think the these culpits, these swailes, the flowing water through these swailes, the water that's in Cook Pond doesn't come just from the houses that are right up against the edge of Cook Pond. It comes from everybody that's within that watershed. you know, every drop that hits that, yeah, there are vegetated areas. So, you know, that take up and

use some within the watershed, but that whole entire watershed combined makes up all the flow that goes into that pond that then makes its way down out to the Ten River. So, but we're looking at what we're looking at though is ground infiltration. Yep. For the most part.

So, we've tried to answer your question, Mr. proposal and um I I I I can appreciate your thinking about it and you know I've sat here over the course of since 2008 and have listened people like yourself come in to come in in front of this commission and say the same things that you do because you know and and you live in the area. you got you you just can't fathom how something that seems so

um basic to you can end up resulting in something like that. But I we feel as though we've got the expertise to determine that and and on that basis there we can enforce the um the ordinance.

So, I'm one of four here right now. It is my recommendation to this board that you would your appeal is going to be denied and that you should I think pay your pay your storm water fee and move on. I understand you have your own do you have your own well system? Yes. You But you are tied into the sewer system. No, you're not. Okay.

Um, what do you have a um We have a well in our own sew. Your own sewer system?

We have something. Okay. What do you have? Like a uh leeching field or Yeah.

Okay.

Well, in that particular case, um, you know, you're not paying water to the city. Come on. You're not paying water yet, which is which is good. Which is good on your sense. Look, 30 years ago, I I never heard of that. Okay. But 20 years ago, I never heard of that. Now you're coming up with this stuff. Oh, you got, you know, you're making money this and that. No. No. I pay my taxes

like everybody else. All right. So, don't give me that.

Okay. If you will leave, it's it's a waste of time. Come on, let's get out of here. Come on. you you already get your first payment.

We appreciate that. No. Yeah. Thank you.

Thank you.

Okay. Having said all that, um, anybody here have any Yeah, I just I have one question. It'll be Paul. Uh, what happened with the g how did the gap happen between 2010 and I guess 2024 when he got that first fee? How we then um how do we catch up or how do we catch up to this? Yeah. So, it was just a re one of the billing clerks was doing a

review of that area. I believe it was the neighbor downhill that actually uh installed sewer up to the edge of their property. So, they were kind of looking at some of the properties in the area.

Uh this was an area that was exempted back in 2008 initially under the ordinance. Um but yeah, we do have 14 years. Yeah, there has been uh you know we've we've found some areas that uh hasn't been implemented over the past uh you know probably 5 years and we've implemented them. Paul, when this happens, are these fees retroactive to when we do not go back and retroactively charge them? We just charge we uh

install the fee on and charge them moving forward.

And just one more. So it's not to this item, but is there any other parts of the city that that we don't know about or you know a number of areas we have done uh we've had like I said over the past 5 years uh we've implemented in specific areas uh lake a area going all the way down the edge of South Matapa pond we implemented storm water fees in that area the Copa cut area we've

implemented storm water fees so you know as as the building clerks have time and are reviewing their respective areas, south mid central uh south central or north. Um, you know, if they find something that is not being charged, they we're not 100% then, you know, as far as you know. Yeah. You know, we continue to scrub the database. Uh, but um, okay. I guess we're at the point where we just got to make the decision

on the appeal. Um, personally myself, uh, I I'd recommend that we deny the appeal. But, uh, if anybody else feels differently about that, bring it up right now. And if not, uh, I'll entertain a motion to, um, uh, refuse the appeal by from Mr.

Repose.

I'll make that a motion to, uh, deny that appeal. Second. All in favor? I I thank you. Motion passes.

Okay. Item number four. This is the annual um time of year where we have to approve the chemical award chemical uh contracts that get awarded out to uh the individual vendors.

Um, just before we we go into this, um, I I got a I got a question about how this um how this money is looked at. We've got in our budget right now for the 26th and upcoming year for chemicals about a million3, right?

Okay. I guess my the point of question I got is the million3 that we say we're going to spend I'm assuming and you can correct me on this anybody here is based on what we think we're going to use. Am I right? Correct. Not not what we're going to buy.

It's what we're going to use.

Correct. Right. You Okay. Now, the reason the reason I mention that is because in some of my past dealings with what goes on with municipalities, in some budgets, you know, when they say they're going to use such and or they need such and such, some cases, they they plug in the number that they're going to buy.

And I wanted to be sure of that because what we're looking at here is if you take all these numbers, you get about $811,000. We're looking to use a million3, which tells me that at the beginning of this year going into 26, we pro we have to have somewhere in the neighborhood of about $500,000 sitting in inventory.

that's going to complement the 800 to get to the 13. Do you understand my point? Okay. So, am I am I reading this right?

Because if what if what we're saying here is a million three is the chemicals that we're going to need and use, right?

That tells me that we're maintaining we must be maintaining a book inventory of what we c what we have down at the uh plant for chemicals. So yes and no.

So what difference between what's bid and what we award compared to what's in the budget? So what's in the budget? So the budget when the budget is made that's back in December. Um so back in December I'm looking at projections of what might happen with you know chemicals with with cost of different things. You know we look at everything.

We look at electricity. We contact all of our vendors for chemicals to see you know are they anticipating increases? Do they think it's going to come down or where do they think they're going to be?

um you know when we go out to bid for the chemicals our our uh suppliers are we're going out for the year so they're bidding on what they need to do you know in anticipation for the whole entire year. Uh so the discrepancy between the actual budget uh and what's put out to bid um is you know is there is there is some differential especially this year.

So bids ca came in I can tell you bids came in lower lower than what I projected. um with the awards that we do, do we award to um 100% of what we feel, you know, that we're going to use?

Yes. What we're going to use with no major incidents or no major fluctuations within our system. You know, you look at this past year and our chlorine usage due to something unexplainable to us.

Our chlorine usage uh to disinfect at the very end of our plan for about a month and a half period uh was triple of what it normally would be um of what we anticipated for. That's just what happens in the biological uh atmosphere within the treatment plant. And then to kill that bacteria before it goes out, it was just eaten through the chlorine uh like you wouldn't believe. You know,

we even had the chlorine tested to make sure it's a proper purity and everything uh coming in to make sure, you know, wasn't watered down or anything. Uh and there was no issues with it. Um so that's an unexplainable use that shoots, you know, that goes above what the awarded contract uh is for, what's projected for the year. Um so the projections are what this what's awarded is what we project to use throughout the

year but that could increase as well. Okay.

Um I think I get what you mean.

Um so so when we when we buy all this stuff and we take it in, I mean, we don't we don't we probably don't use it right away. We there's some of it that we bought from another contractor still helling over and all that stuff, right?

So, so I guess my my my other question is the plant you you guys from Infamock that are taking in this inventory of chemicals that we're buying for our use that you guys are managing for us and so forth. Somewhere down there, I I kind of envision someone's keeping track of what you got, how much came in, what you're pulling out, right? And and at the end of a given month, maybe what you got left

over, and you know, you know, you're projecting out what maybe you're going to need for the next month and look at it and say, "Hey, cool. I got to bring some more in because we're we're going to be going, as they say, balls to the wall for the month and and uh so you you you guys are are keeping track, I would assume, of everything that's there and probably rightly so.

So I I just wanted to see what the correlation is of when we say we're buying this as opposed to what we say in our budget for the year. What we going to use and what's the value of what we're using? Value of what we're using for the whole year is all these all these contracts primarily.

There might be some other stuff that's under the radar of $1,000 or stuff like that. So, um I just needed some clarification. I think I understand it a little better. But you understand where I'm coming from. Yeah. Right. Okay. And that's that's always been that's how I in my past experience and doing doing what I used to do in my former life.

Yeah. You know, this is how I always looked at it. Yeah. No, without a doubt to to your point, we do have carryover inventory that would that's coming in from Okay, that's that's and I guess that's the point I'm trying to make. Um, all right. I'm sorry to interrupt the uh flow here, but um I guess we could start approving it. We usually approve these one at a time. Uh yeah, if you wanted to

do them one at a time or if you wanted Can we just group them? Yeah, if you wanted to if you want I can read them all off and then uh approve them as as you gentlemen get okay with that do I so liquid oxygen is air gas uh at a total of $11,440 wet deodorant uh go sell Gumquin products at $2,44760 dry deodorant go sell Gangquin products at $5,520. Sodium bulfite,

uh, and this is the drums, uh, goes to Bing and Remington, uh, in the amount of $4,544.98. Uh, hydrated lime, boarding Remington in the amount of $3,5625.

Uh potassium probaganate goes to Mor Betty Corp. Um they are a newer uh a new provider uh in the amount of $81,3140. Uh polytric flock fauulants go to goes to pyadine fauculence uh in the amount of $71,550.

Sodium bisulfite bulk goes to Univar at $155 $155,125 and sodium hypocchlorite goes to Univar uh in the amount of $475,966.

Okay.

Um, just for my own edification, what what are some of the deodorants, the names of the deodorants you use? Is there I'm sure it ain't perfume and all that stuff, but what is it? So, it's actually that's kind of what it is. It It's a deodorant product that we uh put into spray machines to mask the air. Uh, so we typically like uh we get I found that we get more of a

result out of a sweeter smell like a cherry or something like that. Uh, vanilla is also another common scent or a pie. That's that's what I was. Yeah.

No, that's that's you know and we get it both wet and dry uh to be able to uh either make our own batch or have it as a uh as a wet product.

And sodium hypocchlorite. That bleach.

That is bleach. As the bleach 12 and a half%.

Okay. Anybody have any questions about this? If not, I'll obtain a motion to um approve the awarding of uh the chemicals for 20 fiscal year 2026, which I believe uh amounts to approximately $811,412 um to the vendors that was just announced.

Anybody want to make that motion? I make that motion for item four year 2026 chemical laws to approve. I'll second it. All in favor? I I.

Motion passes. Thank you. Okay. The other item, item number five, which again is another annual uh item that we deal with, toxicity pace analytical testing.

Um, in the amount of $18,912 is this is to be awarded to Pace Analytical, I'm assuming. Yes. Pace Analytical was the uh lowest. This goes out to quotes every year. Uh there was two people that quoted, but they were the low. All right. Anybody want to make a motion to approve that?

I'll make that motion. Approve.

I'll second please.

Somebody second. I'll second it. All in favor? I. Motion passes.

Okay. Item number six. We have some applications for um approval obtaining approval to haul septage into the U wastewater treatment.

Uh we have two companies Marshian Environmental Services of Blackstone Mass and Rodenheiser Excavating Septic and Drains and Builders of Holliston Mass. Are any of you here? No. Okay. Um what do you know about these people, Paul? Uh so we provided them copies with the uh with the rules and regulations.

Uh we did uh authorize them temporary privileges uh to stop the hall. Uh I know one of the haulers uh has been providing uh has been uh already using the service uh pretty frequently. Oh yeah. Yeah. Uh so u you know the uh septage hauling um as the board knows has greatly increased. So from 2019, uh there really uh hasn't been much of a uh fee increase and we've gone from

about $300,000 in revenue uh this year.

We're projected to be about 800 or a million. Uh so uh it's really gone up.

Acceptage really? Yes. How much? Yeah.

Substantial increase uh in uh revenues coming in. It's good business. Yeah. No, that's you know, it's a number of things that that play into that. uh you know uh our team reaching out to septage haulers letting them know that we're open for business. We accept haulers. Uh our staff down at the wastewater treatment plant accommodating and uh helping them out. Actually, I just received uh an

email that was passed along to me the other day about uh a local lady that had an RV that wanted to thank us, you know, uh in marketing the staff for uh helping her with uh go when she went down there to get rid of the waste from her RV. We don't charge city city residents for that uh for that service. Uh but uh you know, it was nice to know that our staff

down there is helpful to uh to this. So, I think we've uh made it accommodating.

We've uh extended out some hours uh of uh receiving acceptance. So, I think we're going till about 6:00 at night now. Uh we allow trucks to come in. So, a lot of trucks, you know, they can empty the night before. So, the first thing in the morning, they'll be able to get right on the road and back at it rather than having to come in in the morning. So, uh, I think, uh, we've done

a good business model here, improving everything. Just as long as they keep the place clean, you know, come back anytime. You can check it out.

All I can envision is one of these guys hooking up. Somebody's supposed to be standing by. They didn't put it on right. The guy went for a coffee, comes back, and it starts all over the place.

And I've seen it happen. But anyways, just on just on your end of it, just make sure these guys understand the you know the rules down there and you know they got to respect the place and so forth and I'm sure they'll uh everything will work out. Uh these these companies they have a good idea as to how what our billing is and all that stuff. Yep.

Okay. Yeah. So uh and you know one of the other improvements we made is bi-weekly billing we do now. point used to be a month. So, some of the guys, you know, would get a month a bill for a whole month and it's pretty high, but now we're bi-weekly billing and Okay, good. Yeah. All right. So, um you gentlemen I gentlemen um this uh you don't have any problem with this these two companies as far as

you know? Yep. Okay. Very good. Anybody else have any issues about this?

Paul? No. Okay. Then um I would entertain if possible um a motion to approve um companies Martian Environmental Services and Ryan Rodenheiser Excavating Company for um approval to Hall Septage down at the wastewater treatment plant. Anybody want to make that motion?

I'll make that motion.

Second. Second. All in favor? I I Okay, motion passes. Thank you, gentlemen. Okay, this takes us to um item number seven, um wooden current north end interceptor sewer improvements, phase one, CI, whatever that means, in the amount of 300,000. Go ahead, Mr. Yep. So in front of you, you have a contract for Woodward incurring for the uh construction administration and resident inspector

services uh for the north end sewer. Um this is the sewer project, the 1A project uh that's currently ongoing that goes from Route 24 uh up about halfway through the a quarter of the way into the landfill uh replacing that sewer line. Uh RJV has been the contractor and has been out there working. Uh to date we've been able we under uh our existing contract with Woodland Current uh it's

been uh the project has been covered. Uh this is for the uh you know for the to go through the rest of the project uh to cover the contract administration and resident inspector services. Uh there is a uh SRF loan for this project. Uh so the uh administration involved with that will be taken care of by women current as well as all the regular uh day-to-day business and they have a full-time

residence inspector out uh at the site um because of the uh uh environmental impacts uh in the area. So, didn't we make some some um didn't we okay some money to them for this project for some of the administrative stuff too? Yeah. So, so what's what's what's this more? Yeah. So the North End sewer project, Mother's Brook sewer project, it you know North End interceptor kind of uh it started

off as the Mothersbrook project which was replacement or looking at designing the replacement of uh 22,000 linear feet of uh of sewer main. Um that project uh has we've gone through we had an EDA grant for the full design of of that sewer replacement. Uh as we've been working on the design of that project uh we've had issues with the main interceptor that have come up. Uh we've had two collapses on uh the pipe over

next to the landfill. uh we had the issue down on uh the railroad tracks with the collapse and then the subsequent uh realization that that line was uh was in worse shape than anybody thought. Uh so we've had we've had uh you know the north end sewer and the mother's broker title one in the same.

Uh again this is for the uh construction services and uh resident inspection uh in relation to the 1A which is the route 24 uh to uh up into the landfill about a quarter of the way into the landfill replacement of that sewer. So RJV we've awarded the contract and then under underway RJV has been out there doing the construction.

So that's was the award made to the 1A contract so far. Who was that? Who's been out there? RGB. RJV is the contractor. Yes. Yep. So uh if we award this 300,000 um are they going to be in a position to kind of put this stuff out to bed or or it's already So the project was already out to bid. The project's already underway. Uh like I said through the existing contract we had uh the design

of this portion we were able to cover some of the CRI cost of the startup of of the construction project. Uh so this will take us through for their administration through the balance of this construction project to the end.

Yes. Of this of the 1A project.

This is a biggie.

Yeah. This the 1A the 1A project. uh the 1A project actually, knock on wood, we we had great numbers on the contractor bid. They were they were uh just about a million with the alternate, 1.2 with the alternate uh which was uh good number uh for the for the work that they're doing uh and they've been doing a good job out there, too. But yeah, this this uh this

gets rid of uh a section of pipe that has caused me some sleepless nights. Well, that one that's one that's very con that was very concerning uh just because it was an old asbestous concrete pipe. The hydrogen sulfide just destroyed the top of the pipe. Uh it went through an area where the soil was uh pretty unstable uh and very wet uh which uh then caused shifts and collapses.

Collapse.

Yeah, I believe it. Okay.

Um, I have a little problem with some of these projects is they're so uh involved and there's so many phases to them that um it gets it gets hard sometimes to correlate what part of the phase they're in and so forth and so on. you know, it, you know, maybe if there was a this big picture of some set, you know, here's where the start is. Uh, here's where we were back in 1904 or whenever

this the first phase came and blah blah blah. And then, you know, we can see it in a in a a picture of it taking place and um I think that would be helpful if you got some way of doing that. Yeah. So when we we as a group here come in, we're talking about at least with me um you know this is this is a phase of phase one and so forth and so on and

it's tough for me to click. I'm not saying, not doubting the fact that it's there and it's needed and everything else, but you know, you got Mother's Brook, you got the the interceptor, you got the north the north end thing that uh that's done by the tracks and all that stuff and and it's all breaking and what have you. And yeah, it's got to be dealt with. Yeah. But no, definitely.

Thank god you're here. That's the point I'm I'm making. But um no what what maybe I'll do I'll plan for the next meeting would be uh kind of taking that whole entire project all the way from uh all the way from Wilson Road all the way down to Collins Street which is what we consider the north end sewer interceptor in Mothersbrook. Uh and I'll do a little presentation to the board just how the

whole entire project's breaking down work that we've already done work that we've designed uh and is waiting for construction. So I think that would probably be very helpful. You know, if it's not going to put you out of the way, you know, personally myself, I think it'd be helpful for me. I don't know about you, gentlemen. Projection for the future. Yeah, definitely.

Definitely not a problem. I could I can do that. That's good. You know, I I know it cuz I live it every day, but so I I you know, sometimes take it for granted looking from the outside in, but I will definitely put that together for the board.

Okay. Uh any gentle any of you gentlemen have any questions with this? If not, I'll entertain a motion to award to Woodward and Curran uh in the amount of $300,000 uh work to be done on the north end interceptor improvement phase one. C I C A R I Construction Administration and Resident Inspector. There's always big words for stuff like that, huh?

That's why we always put the acronyms.

All right. Somebody make that motion to rod the to toward the $300,000.

I'll make that motion for uh item seven to current for $300,000.

I second it. All in favor? I. Motion passes. Item number eight, wood incurring. Uh they need we're looking at an amendment number four in the amount of $50,000 for additional work for design of the mother's brook project and again this is all part of so right so this is design of the mother's brook in relation to this is uh closing out of all the work that we did down at the railroad track. So that's what this

amendment is for. Uh final close out for all of that work. Uh there was a small balance uh that was that was left after um after uh the cleaning contractor, inspection contractor. All that was uh balanced out. So um this is uh just just cleaning that up uh again down. So, this was really from uh from the railroad track, the top of the railroad track uh at the Freetown uh line uh all the way

down um to the first spot where it comes out to North Main Street, which is just south of Country Club Road. Uh that uh has all been cleaned, inspected, uh and the worst parts uh about half of it has been lined with an epoxy uh liner. So, okay. Yeah, I remember when it had been done. Kind of messy. Yes. Yes. That was again another area that uh uh highly deteriorated from hydrogen sulfide

impacts. Ate away actually the concrete in the pipe. Uh areas where just the bare wire was exposed at the top of the uh concrete uh pipe. Um so uh getting that cleaned out. You know, we've had uh a number of blockages in that line over the years. uh that have caused SSOs um and have spilled down into uh uh grassy or vegetated areas uh downstream from there. So uh yeah, I know I was there

when it all came out all the snow melted and everything was a big surprise. Yeah. But anyways, yeah, we're beyond that. Um, okay. So, um, anybody want to make a motion to, uh award $50,000 to Woodward Curran to complete, um, amendment for for work on Mother's Brook project.

We make that motion for item eight, Woodland Current, design of Mother Mother's Brook project, amendment number four. Don't you love this? I'll second the motion. All right. All in favor? I.

Thank you. I motion passes. Okay. Item number nine, which deals with Infamark. What I can see here, we're looking for Infamark to do some work for us on our property. Am I right? Correct. Okay.

Um, I guess this is this is going to be the second time we're asking them to do something of this nature. I think the first time had something to do with the north was it the north end? Yep.

Interceptor or something? The lighting.

Yes. Right. Okay. Which ended up from what I understand came out good and everything else and we're sending them the money and correct. Right. Yes.

Worked out good. Yeah, no problems. No problems. All right. All right. We're We're paying our bills on time.

Absolutely. Very good. All right. So, um, what's up with this? Um, how many square feet we're looking at putting roofing on? Anybody? You got an idea?

Paul does.

Yeah. The square feet. I'm not sure. But if you go to the next slide, I have the buildings, the areas uh that we're going to be doing. So, overview of the plan.

Sure. most board knows. Uh but so this is the uh solids handling building which has all new roofs. Admin building up over there has a new roof. Um the PSA building over here that was that has a new roof that was done during contract one uh of uh of the upgrades. uh the intermediate pump station building here.

We actually did that roof as a change order under contract one uh added it in uh because the roof was uh was in so bad. These are the uh new uh gravity thickeners uh and sludge holding tanks uh that have new geometric domes. Uh and PSA building the uh PTF building uh has a newer roof from 2002. Uh so we're good. A lot of the roofs around the facility have been done. Uh the areas

that are left out are maintenance garage. Uh so the whole entire maintenance garage, that roof hasn't been touched in years. Uh pump house number two, pump house number one. Both of those still, all three of those still have ballasted roofs. uh very uh outdated. Uh there's leaks in there. We we've had contractors come in over the years to maintain them, repair the leaks, uh and do the work. Um so the

uh we did get a price. I know when we were doing contract 2, we asked the contractor for a price to do the roof on the maintenance building. Um that was about 2 and 1/2 years ago. I believe we got that price. Uh, and it was over $400,000 just for the maintenance building. But, but that fell under us. I mean, yeah. In other words, Right.

Right. That would have been under the that would have been a change order that we could have, uh, opted to do under DOC. Um, so, uh, based on, you know, that and other estimates that we've gotten in the past to do, uh, to do these roofs because it's something that's been on our radar for a number of years. Um so uh you know with when infomark was in here they identified

this as as a need uh just because of the infiltration coming into the buildings how it affects the structure how it affects uh where everybody works as well as the instrumentation inside and everything. Uh this is something that they identified. Uh I was able to work with them and well they they went out they got a price. Um it includes our staff doing some of the work uh um for

removing the ballast and stuff like that from the roof. Uh are you changing planking and what have you that's on the roof on some of these roofs as far as trotted? Yes. But if it's stable it's not. Yeah. What kind of roofing are we talking about? We're looking at uh it's described in the quote. It's the membrane. Thank you. Single membrane.

Yeah, single membrane rubber membrane glued down uh is what's going back. Have you decided who the contract is going to go to? Barbosa.

Okay. And you have any idea what the warranty on it is?

Yeah. I believe it's a 20 year I think of the materials. Yeah. I just wanted to be sure that's spelled out. It is, you know, because u I've had a lot of problems in my work career with with roast. Um Okay. All right. Um so when do you expect to get this done? As soon as you approve it. Oh, you guys want to move fast? While you're getting a lot of rain inside of the maintenance

department and stuff. We have electrical and instrumentation like Paul said. I can I can appreciate what you're going through. I want to do a bit of a bug really quick. Yeah. Okay.

Um, okay.

233,000. Make sure they do a good job and nobody gets hurt because, you know, the liability still falls on us.

Understood.

All right.

Um, so is there anybody else? Yes. Any reason why No, who anybody any reason why anybody didn't engineer this or No. why we went with this certain kind of roof or you know again it's we engineer everything else no it definitely is you know these are pre-existing roofs no modifications to them uh so you know we could hire an architect to come out and and do it just do that you know costwise

uh we think that this was a better option like we said just based on the cost that we got from the initial uh you know initial pricing that we got to have this roof replaced. Again, we're not doing any major structural changes, so it's not like it's uh, you know, working new things or stuff like that. We say a 20-year warranty. Well, I believe it's a 20-y year warranty. Just a question. I,

you know, I do roofs all the time on my end, and uh, there's a little bit more better roofs out there than, you know, rubber memory, you know. Yeah. You get a 30-year.

Yeah. you know, uh again it's uh yeah was recommended by the contractor.

Okay. Any questions? No. Okay. So, um, we need a a motion to approve, uh, the amount of $233,200 for to be awarded to Infam for um repairing roofs down at the wastewater treatment plant and primarily in the maintenance and pump house areas.

We want to make that motion. I'll make that motion for item 9 to foram to uh go forward with this roof replacement.

I'll second the motion. All in favor? I I motion passes. Thank you. Okay. Item number 10. We have in front of us a change order number five. Is that right?

Yeah. So on this contract you have to So this contract originally started as a water mane replacement contract. So there was a number of change orders underneath uh on the water side not relation to the sewer. Uh the sewer department has only dealt with change order number four and this change order that's in front of you. All right. So so what are you saying? Change orders one two three were under the water side.

Yes. Oh okay. Yep. because I got kind of nervous to touch.

Um, all right, Paul.

Um, give us a story on it. Take us from the beginning. If you will, so originally we have a water mane replacement project that we uh that we went through. Uh, we had we got a lot of ARPA funding to be able to do this uh project. It was a watermade replacement included uh new roadway reconstruction.

So, new pavement, sidewalks, and everything to do with it. Uh so, originally uh the plan was uh we had about uh 17,000 ft that we that we were doing uh all over the city. So, Atlantic Boulevard was one area that we did. Uh Vestal uh was one area that we did. Uh kind of different spots. One spot that we were doing was Oakrove Avenue. So this is a map Oakrove Avenue right

through the center here. Uh this is Bedford Street, Locust Street, New Boston Road over there. Um so the original contract had watermade replacement starting at Bedford up to Locust Street. Um it did not include water replacement from Locust uh up to New Boston Road. As we went through the project uh and we came up to uh this other section of Oakrove Avenue. Again, you're going to think this project

included sidewalks and pavement and stuff. Paul, can I stop you there just for my own clarification? Was part of the contract to include from Locust to um uh New Boston Road water.

That was one of the change orders that water paid for. So, we added they we added on to go from Locust Street to New Boston Road. Was it for for water? At that point in time, you said, "Okay, it was going only as far as Lucas, but you know, the right thing to do was just keep going and go down a new Boston road." Okay. I'm sorry to interrupt you.

That's fine. I just want to stop you for one second. So obviously on the first path from um from beett to locust there was full studies and engineering on the full picture because obviously that part of the uh sewer main at some point was that tested in engineering or yeah see obviously yeah so typically what we do when we're when we're planning a water man project we'll go out there and we'll

inspect most of the utilities out there.

So, we'll take a look at the sewer, make sure that there's no major issues or anything like that. Um, you know, again, that's part of the design and we usually start the design 8 months to a year prior to bidding out the project. Uh, so that was done on the other half on the other half of Oak Grove. That was never done in this section of Oak Grove just because we we you know, we didn't

weren't planning on doing doing it. So, um, couldn't even do no tests, you know, simple little test test holes, you know, I don't know. Could have sent the camera through. Yeah. You know, you know, it doesn't cost that much, you know, right?

And that's typically what we do when we're in the design phase of a project.

That's typically what we do. We'll send the camera through and every, you know, everything to make sure this make sure the utilities underneath are good. Um, the other thing was the gas company did, you know, they did this section of Oak Grove, too. So there was there was going to be a patch of pavement out there anyways uh prior to us going down there.

So when the water department made the determination to add in from Locust Street uh up to New Boston Road um you know again we just kind of we you know water man sometimes the design isn't highly you know you know where the water services are you know where the water man is you replace an existing uh sometimes you can kind of just go go with it. It's not that big. It'll need a

big design process. Uh so we were able to go in do that uh do that water mane replacement. We went through ran the water man through uh come back a couple months later to do the road reconstruction after they finished curbing sidewalks and stuff like that.

Uh come back they grind the whole entire road. Uh found about four spots with large voids underneath the roadway kind of in different areas down the roadway.

Um at that point uh we said hey there's something now these voids are relative to sewer.

Okay. When you say voids it's not it's all relative to sewer. Yeah. This this is this is areas you know again pavement wasn't fully intact not showing any signs of sagging or anything like that.

We ground them up started out a hole and it just kind of combed out uh underneath. If you want to go to the decks, how deep was the um so the water the water means how deep from surface?

Uh 5t to the bottom 5t and then I from my understanding that sewer pipe was real deep. Yeah. 25 ft. So yeah. Yeah.

Yeah. We there's no way you could they could see. No, they anywhere. We sent the camera through and Right. So at that point when we show Yes.

What what what made you what what what brought on the fact that he had these voids? What what c what showed as being voids? So when they went out there with the with the machine to grind the pavement uh it's a it's a big head that you know grinds up and it eats through the pavement and then it goes about a it eats through about a foot of the gravel underneath. mixes it mixes the material

together that they grinded up the asphalt mixes it in with the gravel underneath. Uh so when they did that it must have disturbed enough when we were able to see the hole in the in the you know come up to the surface. So there was just a void underneath and luckily nobody you know vehicle So that was a signal right there. That was a signal right there that you know we're looking

at potential problems depending how much of that we got in that in that particular section. Yeah. something's going on down below that's causing these voids and you know so that's when we kind of said hey we got to we got to take a look uh at the sewer and this sewer see see what's going on. Uh so that's when we set the camera down. Uh and this is just kind of three sections

that we've uh you know but the whole pipe looked like these sections. So you have a partially collapsed and eggshaped hole over there. This is where the top crown is coming straight down. Uh this one's just straight cracked all the way uh all the way down. And prior prior to that of this happening, we had no there was no indication at all that that that that particular sewer system was screwed

up and was not functioning properly. I mean, was there any any evidence of backups taking place or infiltration coming up through the ground? There was there was no indication of of any type of overflows or anything. So Oakrove, it's an interesting street. There's actually two sewers. You have this sewer, which is the sewer that takes it from all the houses uh all the way as far as President A all come down there.

Then there's another sewer that's up high. It's about 5 ft deep um on the opposite side of the road from the water man. And that actually takes the force main from the President A pump station.

Uh, so at New Boston Road, the president a pump station pumps it to New Boston Road and then goes into that gravity sewer all the way down to the intersection of Locust Street. So this was the lower sewer, the very deep one.

Um, but there were prior to that there was no signs of backups and I'm assured that deep uh unless you have a full blockage or collapse, it'd be tough to um, you know, for backups to occur cuz it's going to go to the lowest point too of backup. So, uh, but yeah, this is this is what we found kind of as we ran down the whole entire thing. So, good.

So, just as we got into the construction again, you know, when we looked at doing the sew, we looked at, you know, what we needed to pull together. We pulled together just some of the wrecking plans that we had uh and asked the contractor for a price based on what we had. Um, you know, when we got out there working with a sewer this deep, typically we maybe would have done a lot more probing

uh or inspections on the design phase.

Um but again, you know, we were at the point where uh you know, we're under contract for the full street reconstruction with the contractors. So, you know, they want to do their pavement and stuff like that. So, to pull that out of their contract, try to do it under another contract um might have been, you know, cost prohibitive through that whole time. So, we opted and came in front of the commission to do a

change order to be able to move forward with this sewer installation based on the estimate provided by uh the contractor reviewed by our engineers. Uh so, we did that. Uh they got out there and uh ledge was plentiful. You know, again, this is a deep sewer. So, uh anywhere from 24 to uh you know, 14 to 24 ft deep. uh 14 way up next to Boston Road, but you were at the high point

when you come up from Locust. We were pretty deep down there. Uh deal with um you know the sewer is different than water mane too cuz now you have all your water services crossing your trench that you have to deal with. Have all your gas services that services that are crossing your trench. Uh then you got to retie in your sewer laterals that come from the houses drop in the sewer lateral. So

this is actually the water service that feeds to the water main. Um so then based on what we had for plans and stuff like that showed the sewer mate actually almost fired enough away from the water where we could work with the water undisturbed. Um once we got in there it was all new. It was all new right which was good. But when we got in there, it

was a lot closer to the water man was a lot closer to the actual sewer line and where they were able to place their boxes because like if you look at this right here, you know, they potentially if this wasn't all a sheer face of ledge here, they could have shifted their box over a little bit and stayed away from the water man a little bit more. But

they had to push the box over to get it in because of the ledge on this space, which then leaves this water mane fully exposed, which means there was sections of water man that they had to to work safely underneath them. They actually had to take them out and then reinstall them, which wasn't anticipated. So those are some of the construction uh issues that we had to deal with. Again, this is

24 foot extension ladder. Uh we can see the guys in the bottom of the trenches.

The church boxes were stacked up. Next slide.

Uh Paul. Yes.

Where where does Bisco fit in this whole thing? They they were they were the ones from what I understand that were replacing the um water mains in the street, right? They were going to go ahead and, you know, dig up the surf.

They dig up the street until, you know, until they hit that area where everything was collapsing. And so so it so it was their company that was that that that was in the nitty-gritty of the whole thing, right?

Yeah. They they weren't somebody that came in later. Nope. So it was it was a case where I can see um they had their equipment there. They maybe needed to bring some more in, but um for us to stop and say, "Hey, hold up everything." Now, we're going to um we're going to see maybe, you know, somebody can do this better or quicker or or we got to think about it because

um you know, you know, there's there's ramifications to jumping into it too fast and all that stuff. So, at you know, we made a decision to say, "Okay, we we'll utilize what we got there to get it done." Yeah. Okay. No, without a doubt. They they had control of the site. they were the ones that were out there working. Um, you know, and to, you know, do something to bring another

contractor in at that point. Uh, makes makes it very difficult to on the final product cuz what happens if you know, all right, so another contractor comes in and the road sags or there's an issue later on. Who's responsible? Everybody's going to be pointing the finger at everybody else on who's responsible.

Well, they didn't compact it enough.

That's why the pavement didn't hold up.

That's why this happened, you know. So, um, again, these are just some more pictures of some of the conditions I had to deal with out there. You know, you have your water made here. They were trying to drop the box in ledges protruding halfway into the box. These are some of the uh ledge pieces that were actually sitting on top of the line um as we as we ran down uh stuff that we

were pulling that they were pulling out of the uh out of the excavation.

Okay. So, so when it when we when we discovered we got this major problem there and uh I guess we have to determine just how much of it's going to be there and so forth and so on.

Um did um Bisco come and say hey look based on what I see here right now and so forth you're looking at X number of dollars maybe. Yeah. So he came forward and said that you know naturally the progress that he was anticipating wasn't happening because of the unforeseen conditions underground. Um you know so he did put us on notice that that you know it wasn't progressing as as he

expected due to uh those conditions. Um you know and it's tough to qu it was tough to quantify because uh you know as we as they got up the road the conditions got better than what they anticipated. the progress, you know, really kind of sped up a little bit as as they got, you know, further down the road. So, um, he did put us on notice early on that that the conditions

weren't as expected and were more difficult. It's again, it was tough to quantify at that point. Uh so at that point we almost need to make the determination uh administratively to be able to continue to move forward with the work because uh if not you'd be talking about you know work stoppage with potential delay cost and everything else like that on top of these overall costs. Plus people you know when when am

I going to be able to drive down Grove Avenue again and all that stuff. We did hear a lot of that but uh the residents were very good and very uh most of them were very understanding of the project and saw you know the difficult conditions. So okay so um we got a change order here for almost a million and a half dollars.

Um will that take us that's will that take us to completion? 100% complete. So the sewer uh right does that include the the additional uh layer of of asphalt that's got to go on and everything else just to make this thing say done. Yes. Yes. They own that.

They own that on the water side anyway.

They own that underneath the original contract. So, um there was so with the pavement, how and just so so everybody can hear too what's happened with the pavement. So, they've gone out there uh they did the work, they did the trench patch. Originally, it was supposed to be a 2 and 1/2 in uh initial lift with a 2 and 1/2 top course.

Um so or it might have been a three with an inch and a half but uh because it was a little bit thicker road because it's a heavily traveled road. Um what we did when we saw the initial issue uh I had them put that first cost not as thick. So we pulled that back to an inch and a half with the first cost. So that's what they dug through to put the sewer in. Um what

they've gone back and they've done now is they've put what's called an intermediate cost. Uh so that's another inch and a half. Uh that brings it up.

We're going to let that sit because there may still be some settlement, you know, through the through the year just because of the depth, because of the ledge and everything like that. So we're going to allow that to settle. Uh and then in the fall, I'd like to push it to the spring. We'll see where, you know, how it works out. Uh but the fall or the spring we'll be coming back and doing

the final top coat of the whole entire street all the way down there. But this that's that that's that's part of the right. So there was a little bit of an upcharge with having to do the multiple lifts, multiple cost. Uh but the original base top coat is all part of the original watermade replacement contract.

Okay.

Um so what would you project the final number to be? Now we got a we got a change order here of uh almost a million and a half. I think the there was what what was you did say this is final correct? Yes this this is final. So this will this will be so the initial change order that was done uh was uh 2,157,000. Um so that was the original

change order that and this is just in relation to the sewer work again um not not right not the water work but 2,157,000 and again this change order is 1,438. So you're looking at 356 about 35 correct.

Okay.

The overall the overall contract I believe is going to live right about 17 million on that 17 million on that project on the whole project for the for the water water water all the other streets we did pavement and everything else like that.

Okay. Anybody have any other questions?

Yeah, I do. So, you know, I don't have a problem with the this 1.4, this line item, you know, and obviously I I wasn't here to vote on the the first uh change, but again, and I stress on engineering, you know, a simple little scope of that pipe, we could have found this in the beginning. You save on this overhead and profit, you know, that that's where I have a problems with, you know, um

engineering is very very important, you know. I mean, I'll ask you how much is it? So, we had to scope it again. How much does that scoping cost? You know, when we did find that there was some some issues. So, that one we did it in house because in house. Yeah. Again, so yeah, again, I got to stress on the engineering, you know, and you know, I don't know why we didn't

go that route, but we decided to, you know, do that second part. The first part was all engineered, you know, to make sure the sewer was was safe and why we didn't go on the other end. It is what it is.

It is fixed. It's nothing against Bisco, but you know, um it's that overhead and profit that that bothers me all the time. You know, you can say, you know, I didn't even see the overhead and profit on the first change order. You know, had to be uh would you say it was 2 point something?

2.1. Yeah. So, it was probably double this one. Yeah.

looking at this as as a project and you know what was involved and what unfortunately came up about you know unexpected and so forth you know I I I think again you like in the future like if there's going to be more streets that we're going to do right where there's the potential maybe we're going could run into the same problem on some of those other streets I guess I I'd like to think we've learned

something from this that in the event we're going to go do another set of streets and so forth where you know if you run the cameras through and everything else and they're hitting stone walls and everything else then you know right then and there it should hopefully ring a light or ring a bell to say hey maybe we're going to maybe we're going to look at this in another way or something. uh as as Scott

says, you know, drive it, bring in the engineering part of it at that point because it would be to some advantage, but hopefully we don't get to that part.

But with all the streets we've got in the city and everything else that's under it, who knows? Yeah. You know, it's it's it's worrisome because yeah, our sewer system is a lot like this. 150 200 years old. No, right. That's you know. Okay. Paul, thanks very much. That was very helpful. Um, all right, gentlemen. Um, if there's any more comments about this change order. If not, um, I'll obtain a motion to, uh,

award the amount of 1.438 approximately 1.438 438 million dollars to uh BISCO uh with for the Oakrove emergency sewer replacement with regard to change order number five.

I'll make that motion for item uh 10 for Bisco contracting for the uh change order number five.

Second. All in favor? I. Thank you, gentlemen. Motion passes. Okay, that takes us to item 11. We have a presentation by Infam on asset management system. The floor is yours, Peter. Yep.

That's Peter.

That's Peter. That's Peter. He's the guy. Yeah. So, so just a little background on this. um what I as I asked if I buck to come in today to do a uh a little presentation on the asset management system that we have in place.

So uh asset management uh is something that we've been working on uh for a number of years. Uh we started uh probably eight years ago with water and sewer. uh kind of to start to look at how do we get from all these paper plans, paper, you know, records and everything like that and get into some type of computer program and software.

Uh and we started slowly developing uh you know in-house some of software uh you know you know as far back as Excel and Access programs in house uh and then we kind of advanced it from there. We went on and we've uh you know we've standardized on a software called utility cloud uh which is the asset management software that that we using uh in infroach came in uh and I got to

say they kind of even tech took the whole entire uh the whole entire thing to another level and that's kind of what Peter's going to look at here. Uh this is what I envisioned that we could someday have been at. Uh to know that we're at this point right now. It's actually pretty awesome what they've done innovatively to be able to uh interact utility cloud and some of the other software packages and things that

they're using. So at that I'll turn it over to Peter. All right. Thank you. So we are using utility cloud.

If you're not familiar with it, uh the dashboard is the left hand side of the panel that has access to the different components of the system. The map on the right is where the assets are displayed with icons and the column to the left of it is the different categories of assets. I've highlighted the wastewater treatment facility and selected the building layer. You see the buildings displayed

here uh at the plant. The ones displayed in red are the ones that have work orders on them. So the user would launch the application, go to the particular category that they're working on. They would find the asset, open it up, and they can complete the data entry.

Once the asset is selected, in this case it's the PSA building, you'll see the four red banners are each individual work orders on that asset. The appropriate staff would open the asset, complete the work. There are other details in there, but this is where I would like to share with you the new technology that we've introduced into this system. Uh Matterport is a 3D spatial mapping

company. It's widely used by uh the real estate industry. The Matterport company has put together a video, a brief video about 90 seconds long that I'd like to show you now that's going to explain the technology, how it's used, and after that I'll show you how we've integrated it into utility cloud. So hopefully this will launch.

Meet Matterport, the market leading 3D platform that lets anyone turn a physical space into an immersive digital twin. Homes, offices, factories, shops, museums, schools, you name it. Scans are captured from any compatible camera, including the phone in your pocket. This recent innovation is only possible because of Matterport's huge data library. And behind it all is Cortex, our powerful AI and deep learning neural

network that automatically stitches together images to construct dimensionally accurate 3D models. Once a digital twin is created, it can be customized with matter tags, labels, and guided tours, and easily shared with anyone on any device. They can virtually view, collaborate, and engage with 3D spaces. Thousands of companies in over 150 countries use Matterport and have realized unparalleled value. Millions of

spaces of every kind have been captured, comprising billions of square feet and 3D data points, resulting in the largest spatial data library in the world. And it gets bigger every day, allowing customers across the property life cycle to unlock unprecedented spatial data insights and analytics. Matterport has been digitizing the build world for a decade now. We're massively scaling

towards achieving our mission of making every building and every space more valuable and accessible.

That's a quick brief video, but it gives you an idea of the technology and some of the components. Do you excuse me, do you have do you have this this program or this process and any any other uh wastewater treatment plants that you guys are We do. You do? Yeah, we do.

Like where uh we Fatville, Arkansas.

Fatville. Mhm. Yeah. Okay. We were the first really. Yeah. And we have had uh went we're out in Oklahoma and Fagetville and I think there's plans to go in other plants as well. Yeah. So Fall River was the first one that they used this system uh did this with though. Yeah.

It was something that we identified that we wanted to integrate into all of facilities we operate. But it was at the same time we were starting to transition here. So, it's like, well, let's just start it right from scratch here.

So, in terms of manpower, what do you need for something like this to scan a space? Allow me to show you the next screen. This is the PSA building in utility cloud. The two circled areas are links to two individual MTA port spaces. One of the pump room, one of the compressor room.

I'm going to launch into the pump

room. So, this is the lower level of the PSA building. This scan took approximately 35 to 40 minutes to create. Mhm. It's all cloud-based, subscriptionbased. the data is uploaded and then we integrate it into the asset management program. If you navigate just like you would Google Earth, these circles on the floor are the position of the camera. There may have been 25 scans made to produce this space. As mentioned

in the video, the software stitches the different scans together to produce this 3D model. The tags that you see highlight the various assets. Oh, okay. Okay.

There is also a link associated with that tag. This is for utility cloud. I'm going to select this link and that's going to bring us directly back into our asset management program on the details page of that asset. From there we can scroll through look at the attributes examine any past work that's been done on that asset. There's a condition assessment. If we want to create a work order that can be

accomplished right here. So it gives the end user clear identification of the asset with a direct link back into the management software. Go back into the room. There is a search feature that lists all of the assets tagged and there happen to be 40 in this view. You can scroll through. Say if you want to find the fire extinguisher, you just click on whichever asset you want. It will bring

you to it and it will display the link into the asset management program.

There is also to tell if it's been expired. If it's expired, zoom in right as part of an asset. Yeah, that that's in there. Yes, they're all in there.

We're just all service.

Yeah. So, this is the floor plan view. There's also a measurement tool.

I'm going to turn that on now. And you can see the square footage of the space.

As I zoom in, you'll see dimensioning appear. I can click back into the explore space mode. And as you scroll through and rotate and navigate the space, you'll see that the software because there are so many scan points, it puts together dimensioning features. So you can measure between assets, floor to ceiling, just a variety of dimensional features that can be turned off. You can navigate by clicking

forward, finding the asset you're looking for, or open up the list, select a different asset, confirm.

Yes, this is the one I want. Go back to the asset management program, review the history, and create a work order.

Does it have a live view? It does not.

No, they did. And that's one of the features. In a year's time, we may go back and scan it again and just compare.

How much resources do you do you need though to get to label to pick an area out and decide which assets do you want to identify in that area that's that would be beneficial to whoever's needs to go in there and so forth. And you know, we we got a pretty big plan. I'm assuming you want to do this in every Well, our plan is to tag all the assets.

Excuse me. Our plan is to tag all of the assets in the asset management program.

But that's going to correct me if I'm wrong. You you got to go in somebody's got to go in and say, "Okay, I'm at this I'm at this machine right here and there's a pump over there and there's a valve over here. I want that asset, this asset, that one. anything that that that has uh a function to making that what goes on in there work. Right. Correct.

Yes. All right. So, so somebody's but somebody's got to go in there and say, "Okay, these are all the assets that we want to capture because it's so important to keeping this place running in this particular area running that if any one of those things crap out, it can have a a detrimental effect to what goes on." Sure.

So, who who who does that? uh our staff we are working with right pierce because right pierce is gathering the data from the upgrade they're adding it into utility cloud so they have also been assisting us in tagging into Mataport okay it's an ongoing process so I guess we got to look more into it I guess well it's an ongoing process so there's a couple of different processes that have been going on

so with the transition going from uh going from one to the uh you know going from Violia to Inframock. Uh Violia used an asset management or or PM scheduling software uh called Jobs Plus which uh is now pretty much has been obsolete uh for a while. Um they just uh they just completed uh with our in-house staff transitioning all of our uh PMS and all the uh asset information from Jobs Plus

into utility cloud. Um so everything is transitioned into utility cloud. Now in utility cloud the overall asset management software you can uh schedule PMS uh you can schedule regular work orders all that type all that type of stuff right in there. Um all of the other thing that we've done so we've gotten a couple of grants through D. Uh that's why Right Pierce has been working

on this. We've gotten a couple of grants on both the sewer and the water side for right pierce to assist us in coming in and identifying all of our assets, gathering all the backup information, whether it be the on andm manuals or the product cataloges and actually digitizing those, allowing those to be put in. So, we've been working on that.

So our database right now in utility cloud any idea how many data points we have you know because we put everything into utility cloud so all of our manholes are in utility cloud all of our catch basin all of our pipes throughout our system uh all of our pump stations and all the assets in all the pump stations that's all in utility cloud already up to date 60,000 60,000 points in utility cloud already with asset and

asset information. There you go. Well, sounds like we might be halfway there or hopefully, like I said, hopefully three quarters of the way there. Um, well, that's interesting. Yeah. So, how much of the plant have you linked or or the plant in different stations? Because I know you have some of the pump stations done as well. How many of those have you linked to BAP uh already to your all of

them with the exception of the the new the new so the whole process the whole entire plant already looks like what you just saw except for the new processes which we're just putting into utility cloud now all of the pump stations throughout the whole entire city have that same exact functionality. So we're probably 95% there. Yeah, that's good.

Like I said, this is stuff that I thought was light years away for us.

Something that we wouldn't, you know, but I just think of it as, you know, our security system a to be able to have PMS uh to be able to track, you know, hey, I went over to this pump. It was tripped up. I put in a work order. You know, that work order gets emailed to one of the maintenance guys. Gets puts on their list. The maintenance guy gets dispatched to be able to repair it. He

puts right in utility cloud ae you know hey this wire was stripped I needed to repair wire xyz so that next time you go back hey the next guy that's there when we had this issue this issue this issue they're all related this is causing that you know to be able to have that information right at your fingertips you know we've implemented utility cloud on the water side uh we initially started

it with iPads uh all the guys had iPads a lot of the guys didn't like the iPad iPads, they were too big and they we've actually switched to iPhones. So, they're using the utility cloud right on the iPhones now to be able to enter all the information and stuff like that. So, yeah, be good. The wastewater treatment plant and the pump stations, they're approximately 2,000 assets. We have 864

linked right now. So, we're not quite halfway there.

Wow. It's a continuous process. We hope by the end of the summer we'll have all the assets linked.

So, um, have we given them the green light to go or what are we doing? Yeah.

No, this is this is all done through through their contract. Through their contract. This is something an initiative that Peter and the rest of the team is their team has taken on.

Very good. To be able to do this within our system. Very good.

You got to tell them a good question. Is this can you say that this is this will be all this will be AI influenced? It is AI influenced. Yeah. Okay.

But the the good part is that we're going to be doing this on the water assets as well. Yeah.

Pricing. There's no no additional. Yeah.

No additional cost or anything. This is just a partnership.

Part of that. Do we need to do an assets evaluation in the office?

Yeah, let's leave that one alone.

So again, there from Infromach, all the work that they've done in putting everything into utility cloud, the Matterport system, all that, that's all that's all included in their O andM operations uh contract. That's, you know, that's them being a partner with the city, uh investing in in our infrastructure, in our future uh and their their future as well. You know, uh we have a 10-year contract with them. So

that's something that them and their staff's going to be able to benefit from for the for the next nine years. So uh I I think it's uh like I said it kind of takes it even further than I thought and yeah they offered to do it on our water assets go there with the Matterport uh we have a lot of the assets in already but Matterport and assist with linking them over and stuff like that. So

very good gentlemen. Thank you. Very good then.

Um, all right. Can we go on to the next?

Yes. All right. Item number 12. We got We got issues with vehicles. Yep. So, just wanted to provide a list to the uh no no real action needed, but just wanted to provide a list of uh newer vehicles that have been purchased for the division. Uh we had a lot of uh older ones that would definitely pass their useful life. uh and uh our staff did a great job keeping them on the

road, keeping them safe, but they've kind of hit that point where that becomes cost prohibited. So, we needed to invest. So, uh it's just for the commission a list of it. Uh one thing that we have brought on too, you'll notice is John Deere Gators. So, those are the little almost side by side uh golf cart type machines. We we we bought two uh a little over a year ago. Uh and

the guys absolutely loved them. So, we've uh gotten more uh good on gas right around the plant rather than taking a pickup truck around the plant.

They they hop in one of those. Now, do you do you drive them in the plant, too?

We only use them on the plant. They Yeah, they're not on the road. Yeah.

Very good. Very good.

Um anything else? So, other business, just one other thing that I probably should have uh added into the agenda, but want to bring up. So, uh, we're going to have our first annual open house down at the wastewater treatment plant coming up June 21st from 9 to 1.

Uh, public is welcome. Uh, you know, I've uh I've done these uh for the past year and a half over at uh the water facility uh and have had great public turnout. Um, you know, as uh the commissioners know, uh, our industry sometimes doesn't, uh, doesn't get view of of from the people. You know, everybody turns on the faucet, it goes down the drain. Nobody ever knows more or less than that after that, where it

came from or where it goes. So, uh, try to open people's eyes up to, uh, to what we do. Uh, you know, they pay their bill every quarter. We want to show them what what their bill is going to pay for. Uh so public's fully open. I hope we have a turnout of uh thousands of people hopefully hundreds at least. Uh but I hope we do. Yeah. You know, I think it's

uh it's a good thing, you know, from our beginning partnered with us to uh help staff that open house as well to give tours to uh to the public. I don't think I don't think he was here. We went in to see the new stuff that was in front.

Well, just a caution on item 12. That's a line item on the budget. You're just present, you're just uh informing us on the on the vehicles, correct? Yes. Just informing you those were all those were all purchased through the oper through the operational budget. Okay. Just a note from the commission too. Actually, the roof replacement is going to be the operational budget as well. That will be

a capital cost. It's going to be paid through for both. All right. Anything else? Anybody have any other business?

No change orders on that roof. Thank you. Just wanted to thank thank group of people are doing a fantastic job. Thank you. Thank you. Our pleasure.

All right. I'll entertain a motion to adjurnn.

Second. I I'll make that motion to adjurnn.

A second. All in favor? I. Thank you, gentlemen. Thanks everybody out there.

Thank you.