7.8.2024 Housing Authority

all right this meeting of the uh housing authorities U called into session it is now 438 our first order of business is uh citizen input no have any what' you say roll oh that's right I'm sorry roll call chairman long yeah Vice chairman Underhill yeah commissioner Burns here commissioner Bentley pres commissioner M yeah and then we do the uh thank you Mr chairman the the uh language for the open meeting LW is as

follows person to the open meeting law any person may make an audio or video recording of this public meeting or may transmit the meeting through any medium attendees are therefore advised that such recordings or Transmissions are being made whether perceived or unperceived by those present and are deemed acknowledged and permissible first AO business is citizen input do we have anybody giv us CI input Mr

duddy just please state your name and address and evening Dy president of brist County Civil processing call office at 126 president you have three minutes my office my office holds the contract for conable service until February 28th of 2026 I come before you tonight bring this board up to speed for the current dispute with myself executive director general counsel I supp the the board

with packets tonight to show the ongoing dispute without going into specific details due to the public forum I would like to board to know that the executive director as well as general counsel have taken the position that a contract do not stop them from hiring outside counil companies to perform the work listed in that contract since July 2nd it appears the Housing Authority has suspended my

contract without following a proper STS laid out in the contract on July 3rd I was told by General councel design to cancel pending eviction which was scheduled for today this action cost the Housing Authority money and time for into that eviction I ask the board to review the documents that I've submitted to them today and discuss it with the executive director as well as the general Council

my contact information in the package should you need any clarification and I'll make myself available tonight as well thank you

next Auto of business is resident

input let everyone we have asss we have one in every Senior High Ral has three we hired two brand new ones this last month and weing one yeah yeah it is thanks Ed thank you anyone else next is a minutes of our regular meeting held June 10th entertain a motion to accept motion to accept the minutes second maid second all those in favor I I opposed bills and Communications vouchers uh motion to accept uh the

vouchers second motion made and seconded all those in favor I I I I opposed management reports just read them all now we have applications the occupany reports tenants accounts receivable work order report monthly Section 8 voucher activity report monthly Personnel account report director of modernization monthly report Bank investment and bond debt balance reports um hope you all reviewed them I

do look at those pretty interesting reading sometimes um but from what I read it's uh we're doing a pretty good job at uh keeping everybody here and uh doing a doing a good job all Entertainer motion to accept entertain a motion to accept I'll make a motion to accept the reports um as a as a group second all those in favor I I opposed monthly Financial reports for April and May

no comment I'll look for a motion to accept motion to accept monthly Financial reports for April and May a second all those in favor I opposed get an update from our executive director thank you chairman long um a few things um for the group um Human Resources we hired a resident service coordinator we applied and were successful in receiving a one-year Grant through the state eohc um and what the uh resident service

coordinator position does it assists our elderly and disabled population helping them and assisting them to age in place and um making sure that all services that they're eligible for they get and receive so uh that person actually started today um resident services uh we kicked off the uh lunch program the city did last week they will be utilizing about four of our sites as um areas where uh

the city Youth and our resident youth can uh have a lunch uh and other activities in the park so that uh started last week and that will run through uh August the 19th uh under management we submitted the first part of the two-tier application process for federalization uh as I uh mentioned at previous meetings and um you people approved um we're looking to federalize Bishop Eid and quy row

uh from state to federalization so the first step is the application process to the state if the state approves that then the second step is to HUD so um that is in process and the last thing I have uh we got notification from HUD our um Faz score for fiscal year 23 we received an 87 which is considered a a standard uh performer they rate our our management uh our financials and our uh

modernization um we had a perfect score on modernization I think we were one point shy of a perfect score on the financials and threo shy on the management side and the management side consists of your uh tenants accounts rece reable your accounts payable your collections things like that so if you recall uh two three years ago um we were uh a troubled considered troubled uh because we missed a deadline on one of

the audits but uh We've since improved a 90 uh you're considered a high performer so we were we were three points shy that's next sh so uh go to shoot for yeah exactly we you you know a credit to uh Carrie farious in our Section 8 Department we were always scored a high performer in that department um but is a little more involved on the public housing side so but we'll take the 87 and we'll strive

for the 90 and above to be a a high performer so just wanted to inform everyone of that and that's all I have for this month thank you thank you one one quick one sure just um part of that score is our occupancy level right yes and through my time here I've seen the paperwork I've seen the documents our occupancy has increased Through The Years um I certainly can't speak to who

is doing that work or is who is you know completing that but that is something that is easily um I can figure that out on here the percentages um have gone up and I I I would uh suspect that that impacts our score and that has impacted our score and uh so kudos to everyone who was involved in that occupancy and I know that's a top- down um aspect as well as

a bottom up aspect so everyone that's involved in that I appreciate it I know it's part of the score that it is part of why we increased our score uh so just want to say thank you a lot of uh lot of departments involved uh a lot of hard work we we're we're very fortunate we have a lot of dedicated uh department heads and staff members that attribute to that so yes I Echo

that I think the entire board will also say congratulations work's not over just going to keep going forward exactly any other comments next order of business modernization certificate of final completion for roof replacement at Elma Corbett streets 6891 e o LHC number 0951 165 I'll make a motion to approve uh it Bond final approval second M maid seconded all those in favor I osed certificate of in completion for

Consolidated for facade repairs at Frank B alera Apartments motion approve second motion maid and seconded all those in favor I I opposed contract award for roof replacement project phase six buildings 8 24 and 25 at Sunset Hill 10 B bids were received and opened on June 27th 2024 recommended action is to award the contract to the low bidder leading way Construction Inc in the amount of $849,900 including alternate

one I'll make a motion to approve the uh the award to the lowest B leading way construction any second I'll second that motion made and seconded all in favor I opposed permission to advertise for boiler and domestic hot water replacement at the James a obrien senior apartments I'll make a motion to approve permission to advertise for boiler and domestic hot water replacement at O'Brien Apartments

second motion being seconded all in favor I proposed permission to advertise for building envelope repairs first floor at conal madas Towers uh make a motion to approve of permission to advertise for building envelope rep repairs first floor at the Cardinal madas Towers second motion being seconded all those in favor I hi opposed the miscellaneous business purchasing of Plumbing fixtures contract

recommend action award a one-year contract to plumbing supply ink Supply New England and wind Supply Fall River an amount not to exceed $50,000 each I'll make a motion to award a one-year contract to plumber supply ink one-year contract to Supply New England a one year wind Supply Fall River in the amount not to exceed $50,000 each second motion being seconded all those in favor I

proposed Network Administration contract recommendation award a three-year contract with two separate and distinct one-year renewal options at the sole discretion of the for River housing authority to mtsi in the amount of$ 29,5 64

I have a question uh could we get clarification on that uh 219 does that in total for the 3 years is that what that implies all numbers of for the total of three years okay okay thank you that's the current uh provider mtsi that's the current provider that's correct current yeah all right and is this based on one of the options to renew that no this was this was a brand

new solicited uh RFP process uh as I mentioned to the board before I usually cut uh conduct the process I'm never one of the evaluators so we had three evaluators and as you can see two of the proposals were ranked highly advantageous one was solely advantageous and so essentially you come back to price when they're typically both considered you know qualified and and to be frank with the board I you know based

on the experience that at least that I saw in these proposals that came in obably all three companies could perform the contract at least satisfactory but when you get two that are ranked highly performing and again I'll buy myself three neutral parties that are not dealing with the vendor and whatnot and you end up with one with a a fairly dra drastically lower bid they also the existing vendor so with positive you

know response times to our issues and things of that nature plus the heavy lift from x amount of years ago for working with compatibility in the entire um uh transfer over from a Hardline phone system to the void system they were our agent in dealing with Comcast to get 14 of the 20 sites broadbanded and so on and so forth so I mean we've had a we've had a good working relationship through the existing

contract and again they came back you know highly ranked but 40 Grand or 50 Grand lower over for over the 3 years so uh okay so I'll make a motion uh but that was the process excuse me sure thank you uh to award a threeyear contract with two separate and distinct one-year renewal options at the sole discretion of the the for of a housing authority to mtsi in the amount of $219,500

or to conduct collective bargaining sessions or contract negotiations with nonunion Union Personnel prior to that I'll entertain a motion to uh adjourn this meeting after we conclude the executive session and before the executive session is completed Mr chairman if you want to just we just read the I'm sorry just to read the uh uh the reason why we're going in is number was a letter a letter

A the amendment to personal policy regarding new hes where is that going I read that I thought I read it oh I'm sorry oh all right letter A it's an amendment to the Personnel policy regarding new hires it's anticipat executive session to conduct a strategy session preparation for negotiations with non-union personnel and to conduct collection bargaining sessions or contract negotiations with

non-union Personnel I apologize I didn't get thank you for thank you for the uh notice here we just need a motion they'll make a motion that we go into executive session second we need the motion to adour prior to that we would need a motion who was the second please we would let's just motion to adjourn from executive session and that and the motion continues that we will adjourn from executive session and not

return to our regular session second and we need to I make a motion that we end regular session we can make a motion to go into executive session and make a motion to go into executive session there we go that's do that three motions two we're all set we're all set motions never be too careful for ex session is that a roll call vote you need a roll call for executive session roll call

going into executive session commissioner Bentley yes commissioner Underhill commissioner Burns commissioner madus shamman long yes and to vote not to go back into Open Session commissioner Bentley yes commissioner madas commissioner Underhill yes commissioner Burns yes chairman long yes