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8.17.2026 Community Preservation Committee
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Welcome to the Community Preservation meeting being held at One Government Center.
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It's 5:00.
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This is our regular meeting.
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Pursuant to the Open Meeting Laws, any person may take an audio or video recording of this meeting.
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Therefore, be advised that such recordings are being permitted whether perceived or unperceived by those present.
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And we'll start with roll call to my left.
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Michael Ferriero.
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John Solvia.
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Alexander Silva.
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Kristen Cantara Oliveira.
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John Brandt.
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Rick Mancini.
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Christopher Benavides.
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And we're missing Joanne Bentley and Mr. Hornsby.
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And we also have in attendance Sandy Dennis, our administrative assistant, and Craig from Fall River TV.
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Uh, citizen input?
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None.
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None.
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Okay.
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Uh, can I have a motion for approval of the minutes from June 15th?
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I'll make a motion that we accept the minutes of the June 15th meeting.
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I second.
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All in favor?
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Aye.
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Okay.
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Next, uh, it's extensions and requests.
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We'll start with, uh, first on the list, uh, Forward Preservation.
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And I just have to recuse myself because I'm on the board of the Preservation Society.
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Oh, that's right.
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They don't have to be.
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Yeah.
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Okay.
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So I guess there's no one here to talk on them.
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Oh, they didn't need to remember because we did.
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We talked about it last, right?
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Yeah.
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But we just couldn't vote because we didn't have a quorum.
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Okay, for voting.
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So they're just asking for an extension to finish the windows.
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Can I have a motion for a 2-year extension?
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I'll make a motion for a 2-year extension.
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I'll second that motion.
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All in favor?
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Aye.
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Okay.
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Next is Fall River Historical Society.
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They're requesting an extension that was awarded in 2022.
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But we did know this was being held up.
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It was for $389,943 for the roof work.
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They held that back because they had funding come in to put the state-of-the-art HVAC system in, so they didn't want to disturb the roof until after they were done putting that in.
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So now the HVAC system is all completed, and they're wishing to move on with the roof work.
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Work.
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Can I— any questions or the motion?
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I have a quick question.
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How long of an extension?
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We would normally give 2 years extension on this.
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That's what they get when they get the grant first.
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We can lower it if we want.
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So this would be 4 years then if we go to 2?
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No, no, no, no.
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They're already starting on the roof, so it's probably going to be less than 2 years.
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But yeah, they've already done some substantial work, and then they just put up the scaffolding to continue.
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Yeah, they got the scaffolding, they're already working on it.
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So this was approved 2 years ago, is that what it was?
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Yeah, then they got approval for the HVAC system, which they're cutting into the roof, this and that.
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They didn't want to put a new roof on and then cut into it, so that's why they're behind.
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To your original question, I think, yeah, it said it'd be a 4-year total since 2022.
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Is that— is that like a normal Some projects can be if they get multiple projects going on.
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Yeah, it can.
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Some finish it right away.
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If it's a, if it's a big project, sometimes they need extensions for one reason or another.
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So it is, it is a normal thing that we do.
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This particular project, John, is in its 4th year.
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They've been working on that Historical Society.
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So it's just an ongoing process.
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Yeah, they've actually— they funded, raised over $3 million to put into the project itself.
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So they're just behind on our end to finish the seal of the building off.
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Oh, thank you.
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And it's also worth noting they might not use the full 2-year extension and could finish it within a year or something.
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Yeah.
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That's not been the normal protocol to give the 2 years extension for 2 years.
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Sometimes we might do a year if it depends on what type of work is being done.
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Or how long the extension has been already.
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Uh, we kind of frown on somebody coming back for a second extension.
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So it's situational.
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It depends on the conditions, you know, of any given project.
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We had a lot of extensions during COVID for instance.
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Okay, thank you.
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Okay, so board's wishes?
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I'll make a motion to grant the 2-year extension to the Fall River Historical Society.
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I second.
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Okay, all in favor?
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Aye.
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Okay, next is the Fall River Arts Association.
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Is anybody here?
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Because I have questions on this one.
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Yeah, this one is— there's nobody here on And this is, uh, would be their second, or this would be their third?
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Third.
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Yep.
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And I, I myself have not seen any work done, so it is a project that I have had great hopes for, but it doesn't seem to be going anywhere.
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It says we have a general contractor and are coordinating with him to get this project completed by the end of the summer.
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I mean, for especially with everything that we've been through, I have questions.
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Are they here?
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They're not here now.
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Kristen, you're on this committee along with myself.
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You are, yeah.
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Have you heard from them at all?
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No.
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And I have not heard from them since the late summer, early fall of last year.
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And they were to present to the Historical Commission— this is a handicap ramp that's going in, and they have to submit a set of drawings so we can see what the work is going to be.
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I think you were involved in that also, Mike, on the fringes of that.
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So, they've spoken to the building department.
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Back in the summer of '25.
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But, we still have not seen any drawings.
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They're going to have to come before our board, get approved.
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And, our next meeting, well, we have one tomorrow night.
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We will not have another meeting until September 15th.
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So, they're not going to make this deadline.
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No.
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Where did you see the notation they had a contractor sign.
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It's in the last sentence in the letter.
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Yeah.
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Okay, so this would be my— if they do actually have one, then they should be here to represent.
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I agree with you.
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I would hate to— like, you're right, I don't think it's fair that it's taken 2 extensions to do what they're doing, especially— I walk that neighborhood just to see where the project is, and even the simplest stuff, even on the front, is, is half done and is even starting deteriorate because they put on the wood, didn't prime it, didn't paint it, it's just sitting there.
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So, but if they do have a contractor and they're signed up and they're supposed to be done, then I think we should allow them to do that.
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But I wouldn't give them a 2-year extension.
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I think we've heard contractors been signed before.
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So I know, I've heard the same thing.
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And the interesting thing to it is like, we walk and I'm in that neighborhood a lot.
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And I don't see a lot of activity whatsoever.
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And so I don't know, the porch isn't finished because I was on it a few weeks ago.
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They had an art show.
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I went and the porch isn't finished yet.
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So I'm not— that's the front porch.
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That's not even starting on this.
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Alex, since we have questions, we're under no, you you know, no timeframe to, you know, allocate any of the money.
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They're not asking for any of the money.
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We can just ask them to come to the next meeting and tell them that if they don't appear, the extension will be denied.
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We have questions.
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Maybe send them a letter since their letter says their emails are flagging some as spam.
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And that way we'll just cross all of our T's and dot our I's.
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And then just move on.
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Okay.
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Because the scope has, I think, changed as well since one or two iterations of this.
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Yeah.
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Make a motion to have Sandy draft a letter saying we want to see them at the next meeting.
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Otherwise, funding will be— Well, the other thing that might be possible is they're coming at 6 instead of 5 thinking that they're supposed to appear at the annual meeting because that's what the invitation says.
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6.
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I'm just— that's all I can say.
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They may still show up, but it just might be it.
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Invite them to the next meeting then.
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Yeah.
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I just got a quick question.
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Is this a volunteer group?
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Like, there's nobody that's paid that's working here, right?
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At the Art Association?
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Yeah, I don't think so.
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Yeah, I'm just— all right.
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It's not like they have people there.
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They are primarily volunteer operated.
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Yes.
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And we've been very lenient on that as well.
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In this particular case, I think they were doing a transition of leadership within the organization.
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That was a couple of years ago.
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And we haven't seen anything go through.
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But I would like to see— I want to see the project done.
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Yeah, me too.
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But they need to do it.
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Because they are doing a lot.
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Yeah, they've had a lot of events and things like that.
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So it's not like they're not doing things.
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Yeah.
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Okay.
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You know, events and things in the community, but at the same time, all right, 2 extensions, they really need to be, I mean, on the ball, right?
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All right.
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So do I have a motion to table till next month?
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Make a motion to table the extension for the Florida Art Association grant until next month, September.
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Second.
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All in favor?
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Aye.
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Okay.
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Next, we have the Forwarder Water Department, Watuppa Pond Seawall Store documents.
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It says in their letter that it's currently in progress, so I recommend the extension even though this one's been delayed once at least already.
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Our understanding from past meetings is that they just hadn't had the staff capable of managing as many projects as they were at that given moment.
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But they have dropped off the documents at a consultant already.
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And they had— if the schedule is as it was supposed to be, they should be assessed, already assessed.
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So the project is going.
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I don't recommend stopping it now.
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So, Alex, can you give us a timeline then?
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Since it seems like things are in motion.
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I am the project liaison, but I have not heard from them.
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This is actually like the most recent update I had seen is the one in front of everyone.
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It was 2 weeks from July— they were dropping them off on July 6th, and it was 2 weeks for them to be assessed and then get a quote from a consultant.
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And then they were going to, I think, touch back with us.
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So I can reach out to them to hopefully have them come in and explain the status of it, because they weren't necessarily going with that consultant either.
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I might recommend we table it instead of grant the extension.
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That's fine too.
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Yeah.
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Because it said this was July 2nd.
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And it said expect another update in a couple of weeks.
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It's already— it's around a couple weeks.
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Yeah.
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A month.
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So okay, I would, I would want to ask questions too.
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All right.
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Motion to table.
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I'll make a motion to table until the next meeting.
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I'll second that.
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All in favor?
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Aye.
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Okay.
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John, do you want to table all the Water Department projects then?
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Yes, table all— put them all onto the table and then we'll— can I have a motion to table all the Water Department projects?
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It's just the Newarthwaitepapa Pond seawalls one, right, as well?
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Yeah, the seawalls and this one.
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Historical documents.
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Yeah.
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Well, we just voted on the documents, so we just need to vote on the seawalls, so— There's also a project withdrawal on the Bonamus Blossom Workshop.
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So do we want to just postpone that?
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Yeah, we don't have to.
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I don't see it's not on the agenda.
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So I'll make a motion to table the North Watertown Pond seawalls as well until next month.
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Second.
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All in favor?
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Aye.
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Okay.
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Then next is the Fall River DCM facilities, Central Fire Station, Fall River Fire Museum, the Fall River Veterans Center, and school ad building.
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Young man.
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Good evening, everyone.
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Al Olivera, Director of City Operations.
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Just want to go down the list starting with the Central Fire Station.
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Central Fire Station, the facade, um, we— it's out to bid.
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We had a few hiccups regarding filed subtrades.
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At this point, we've already given the GC direction to carry that allotment, and we're going to be opening up bids very shortly.
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We'll assess, we'll award, and get this project started.
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How much longer do you anticipate that it'll be done?
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We're anticipating at least a little over a year, depending on how difficult— I mean, it's been very difficult to get the molds for the lighting and the medallions, so that's really what's taken so long.
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We've tried to push the project, but trying to find the right contractor that will do that type of work— well, they found it.
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It's out to bid, and we're ready to go.
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We did put it out to bid once.
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We did have— it was extremely high, so we had to reject the project.
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We feel that it— but what we did is we took the windows out.
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We have a secondary project kicking in, which is an interior project, and we'll add that to the windows for the whole project.
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So hopefully that will reduce the actual full bid.
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Okay.
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And you have the split minis put in there too?
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We have put in mini splits, yes.
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All right.
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Any questions from the Board?
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Alex?
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Did you ever iron out the question of whether the— I know it's separate architects doing separate facades and ours is the Bedford Street facade.
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Did you ever iron out the— if the The detailing will be consistent between both sides of the façade, like our side will match the Troy Street side?
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Correct.
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So we did have Civitec design the façade project, and the hope was that we could have Civitec work on the secondary interior project.
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They were just too busy, so to move the project along, we brought in a secondary architect, which is RTA.
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They do that type of work.
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And what we did is we actually had them work with one another.
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15:51
And what we— what I also did is to help the process, the secondary project was expected to be $2-point-something million.
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So we would have had to put an OPM on that project anyway, an owner's project manager.
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So what we did is we had— we put the OPM working with both projects so that we could have some type of consistency.
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Both projects.
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Absolutely.
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And the other thing we did is if there's any type of work replacement, and I think you were part of that, we, we talked about bringing some of the bricks over from the fire— from the police station.
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We have those palletized and ready to go so that it's the same type of brick.
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Awesome.
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Yeah, I just wanted to stress that our— the deed restriction that is placed on the building from our grant, the facade, it'll have to match on Choice regardless.
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So I just wanted to make sure that— Absolutely.
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Both designers have talked and we have the OPM integrating both designs at that point.
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Thank you.
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Any other questions?
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16:54
Okay.
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How about we vote on this one and we'll go down the line then.
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16:58
So can I have a motion to maybe grant a 2-year extension?
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Is that the Board's wish?
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I'll make that motion that we grant a 2-year extension.
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Grant a 2-year extension on the facade of the fire central fire station.
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I'll second.
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Vote.
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All in favor?
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Aye.
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Okay, thank you.
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17:16
And we'll move on to the, uh, Forward Fire Museum.
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So we currently have 2 projects with the fire museum.
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We have the window project and we have the roof project.
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17:28
The window project is probably about 75% complete.
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Windows look fabulous.
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They're, they're in great shape.
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17:35
As we're— as they're pulling the windows out, we are seeing some unforeseen issues.
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17:39
We are seeing some deterioration of some of the wood, and we're finding— so we're, we're working with that, and we're getting those, those things corrected.
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17:48
It'll be, it'll be corrected as completing on the windows.
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17:53
The other caveat is what we're seeing is that the second, the second floor those were the windows that are being replaced, right?
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18:03
And as we look on the bottom, this— there's like 4 or 5 windows that also need replacement because you have beautiful windows up top, you have the originals on the bottom, and it doesn't— just doesn't really match.
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18:14
So the bottom, what we have is a pet center, um, down there for the police station.
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So we're, we're assessing, we're getting quotes to find out what the potential cost would be so that we can make that whole building whole at that point with the windows.
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18:28
The secondary project was the roof.
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We had some problems with the actual cost of the roof, so we went out to bid.
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18:37
We got some results of some bids and some quotes, and then now what we did is we had some type of a redesign by the designer.
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18:45
Those that is on the streets, we opened up the bid and we have a company called Capeway.
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18:50
I'm sure everyone knows it's a local company.
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18:53
So we're ready to have a pre-construction meeting this week.
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18:56
We tried to get something last week, but they were so, you know, so busy at this time.
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It's their crunch time.
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So we'll meet this week to get a pre-construction meeting out of the way.
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So that— just a quick one— were the bids conducive to what the grant was or what you have for funding?
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It's, it's more expensive.
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It's more expensive, but I mean It's not something that is crazy.
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So, I mean, I think it probably— I didn't bring the numbers with me, but it's above.
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I mean, again, when this grant was added, it was just a different world out there.
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So, but we were able to work with the designer to value engineer the project enough where the prices were about right.
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19:41
So I'll be working with— Hopefully, if we— if there's any funds we can get from the board, that'd be great.
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19:48
If not, I'm going to work with the CFO to find out if there's anything else that we can augment those funds.
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19:54
Did the second batch of windows return?
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19:59
I went to visit the site, and I guess there was an issue with some of the windows had a plastic cap on it, so they got returned.
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20:06
Yeah.
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20:07
Did the new windows come back?
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20:09
The new ones— new ones are in progress, yes.
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20:11
Correctly outfitted?
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20:13
Correct.
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20:13
Good.
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20:13
Thank you.
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20:14
What kind of a roof is it on there?
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20:17
Because I know at one point there was discussion about what, what the roof was going to be, as like, as far as slate or the composite.
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20:24
And so what, what came of that?
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20:28
I, I don't have that information with me today, but we— I'll review that and then get back to the board again.
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20:36
So I thought it was a PVC.
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20:39
I believe that's what it was.
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20:41
Because, but again, so I've been working with a couple other roofs, and my mind is just basically saying EPDM.
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20:46
But it was years ago.
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20:48
Yes, 2 years ago, because I remember sitting in on the meeting.
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20:51
And they were still going back and forth because they couldn't— one was too expensive.
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20:55
And then they were trying to get people to answer them.
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20:58
And people just weren't answering them.
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20:59
But they had a composite that looked like slate.
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21:02
And yeah, but they also were talking about like the slate and the weight of the roof.
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21:06
So they had to shore up.
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21:08
So we did have some value engineering to that.
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21:10
So we worked with the architect just to find out what, what was necessary for that, that building at that time.
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21:17
So sorry, just to backtrack, what is the ask for the windows in the roof?
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21:22
What's the, what's the question at hand?
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21:24
Extension?
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21:25
Extension?
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21:25
Oh, so it's part of the extension?
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21:27
Absolutely.
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21:27
Got it.
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21:28
Okay.
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21:28
Yeah, there's no additional funds being asked for.
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21:32
No, no, no.
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21:34
I mean, It is worth noting that this is the 3rd extension for this project, I think.
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21:40
Right?
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21:40
Correct?
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21:41
It is, but we're right there.
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21:43
I mean, the windows are almost completed, and then we're at the roof.
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21:48
So this is preconstruction.
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21:50
As long as there's not problems down there.
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21:53
Yeah.
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21:54
I mean, in all fairness, we lost someone that was overseeing this with me.
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22:01
And that's disappointing.
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22:02
Yeah, I just have a quick, quick question with that because I think citizens are going to look and say, you know, now this is going on, going to be 6 years.
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22:11
How long would this normally have taken, being in this city project?
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22:14
Because it's not volunteers, you guys out of the city.
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22:17
How long would that fire museum normally have taken with the roof and windows?
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22:21
There's a little backstory too to this one where there was a question of who was in charge of the original CPA projects where it was the nonprofit at first, and it was determined that the city would retain ownership.
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22:34
Correct me if I'm wrong.
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22:35
That is correct.
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22:35
And then the city kind of took over.
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22:37
So there was a kind of forced changing of the guards halfway through the projects to anyone's— I just look at it as you want to see the fire museum.
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22:46
I've been hearing about this for years.
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22:47
No, I think everybody, yes.
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22:49
And it's, you know, if the city's handling it, We have to do better, I think, at making this forward than, you know, the private citizens or the volunteers that are doing this.
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22:59
So that's my only— It's a fair question.
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23:02
A fair question.
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23:02
I mean, we— I have— I had been working with Mike LaPage on that, and Alex is correct.
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23:09
We— there was some ambiguity who was responsible for that.
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23:13
But when I took over, it was just— we already knew what was going on.
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23:19
So one, yeah, one question on sort of John's thread.
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23:22
In a hypothetical world, if the grant or if the extension wasn't granted, like what would happen for the project?
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23:29
For, you know, in your case, we would have to find some funds.
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23:32
Okay, so you'd have to go back out to the market and find— we'd have to find the money, and that would obviously set you back, right?
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23:38
I mean, when I knew this was coming up, I had conversations with the board to make sure that we were going to be at the table one more time to get this done, but we're very close right now.
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23:48
Okay.
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23:48
Very close.
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23:51
So would you say you could get it done in a year?
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23:54
We're in progress right now.
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23:55
I would just do the 2.
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23:57
Yeah, I mean— All right.
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23:59
Just as long as the city knows this may be the last extension.
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24:02
We've said that to a few applicants before who have come to, I think, 3 extensions, and so it's nothing out there.
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24:09
You know, 2 years, it could be a whole new committee.
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24:11
So no one can guarantee there'd be an extension anytime.
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24:14
So, yeah.
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24:16
All right.
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24:17
So can we have a motion for 2?
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24:19
I'll make a motion for 1 year.
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24:24
Because I think if we, if we keep on giving people time, especially the city, if you have the year, you're going to make it work.
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24:31
I think another year is just putting out— that's my motion.
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24:34
But okay.
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24:35
Is there anything that would prevent you from getting it done in a year?
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24:43
I hope it doesn't go a year.
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24:45
I mean, I hope it doesn't.
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24:47
I mean, right now we're in mid-August, right?
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24:52
So, and having the contractor, meeting with the contractor, I wish I could have gotten with him last week to find out, but his availability is crazy right now.
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25:02
So yeah, I'm just going to make a— because I had worked on this project with Mr. LePage way back when, and I would say that we are in pretty good shape with the window that being 75%.
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25:15
I would, if any way that you could have that within the 1-month and the 1-year extension.
In
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25:21
And then again, you're coming into the wintertime, so you're lucky even if you get get this done, this roofing project done by November of next year.
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25:30
That gives you 18 months.
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25:32
I was in the same— so that's what we did.
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25:34
You're not doing any roof.
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25:35
If it's on schedule, he's not doing the work, most likely this year.
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25:40
And then you lose your wintertime, springtime, right?
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25:44
So I mean, maybe something of that nature.
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25:45
And I don't know if you can do it that way.
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25:47
But 17 months, so basically the end of December.
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25:50
First, we have the motion on table for 1 year.
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25:53
Did I have a second?
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25:57
Okay, I would prefer to read.
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Out
25:59
So then, you don't have— so, can we motion to do the 1 year for the windows and a 2-year for the roof, or 18 months for the roof?
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26:10
That'd give you a whole construction season of spring all the way through summer and into the fall of 2027.
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26:19
Is that something reasonable?
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26:21
That's reasonable.
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26:21
Yeah, that gives them enough time to bid it, get it out, get all your— cross all your T's, dot all your I's during the wintertime, and then schedule him to install.
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26:33
And again, maybe it's a 3 or 4 month— yeah, I mean, I mean, you're right on target with that, but I'm going to try to push them to get this completed this year.
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26:41
So that's our goal, because the There are times where we're in November and it's freezing.
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26:46
There are times we're in November and it's warm out.
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26:49
So we don't know the seasons that we're working in.
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26:53
But it's fair.
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26:54
Is it on the roofer's schedule to do it this year?
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26:57
It is.
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26:58
Okay.
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26:59
So it is.
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26:59
But again, so depending on if there's a hiccup, I don't want to have to come back over here.
In
Out
27:04
So you haven't started procurement for the roof yet, though, or have you?
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27:08
Oh, yeah.
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27:08
We bid it out.
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27:09
We opened up Cape Wave.
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27:10
But I mean, like materials, like have materials been ordered and That's all through the general contractor.
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27:15
Yeah.
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27:16
Do you know if like they've started or anything?
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27:19
This is what they do, right?
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27:21
So I'm hoping that that— Okay.
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27:23
Because that would be like the one factor I would be most concerned about with, you know, your timelines.
In
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27:29
And I would argue, you know, the same result would be given with a 2-year extension for both projects with the understanding that there may not be another, you know, another extension.
In
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27:39
It sounds like the 1 year is doable at this point.
In
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27:42
It is.
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27:43
I just— I don't know if we're going to have a hiccup.
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27:45
I have no idea until I meet with the contractor.
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27:47
The roofing contractor is already on board, right?
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27:51
And, and that's, that's what they do, just roofing.
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27:54
That's what they do.
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27:54
That is their livelihood.
In
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27:56
But, um, they could get that done.
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27:58
But like, this is a specialty product.
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28:01
Like, it's not— you're talking about asphalt shingles, right?
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28:04
You're talking about either a composite or some— or real slate or whatever it might be.
In
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28:08
I know there's usually a huge lead time for getting some of these products, but if this company is— this is what they're known for, doing these types of— installing these types of products, then they should be able to have the whereabouts to be able to— But that's if they went with that.
In
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28:26
We don't know if they went with the composite or not.
In
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28:29
No one ever said like the final— like we had said, I know the historical commission sat on it.
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28:38
Were you at that meeting?
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28:42
It was at Central Fire Station when we had the big— oh no, it wasn't, it was at Mike Keane's office.
In
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28:48
But I do remember— and we talked about like for Secretary of Interior standards, it needed to look like a slate Yeah, I do remember one conversation with Mike LaPage that it was going to be the composite.
In
Out
29:02
Okay.
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Out
29:02
I mean, we've had, we've had some work by some general contractor to shore up some of the, some of the trusses, and we've made some repairs that way.
In
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29:11
So we've, we've been trying to get a lot of that work done.
In
Out
29:15
So, uh, where Mike— where Civitec didn't have that capabilities, we had to find another another architect or designer for that.
In
Out
29:24
So we'll work— we're working to get the project completed.
In
Out
29:31
The board's wishes, 1 year or 2?
In
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29:37
1 year gives them winter and next summer.
In
Out
29:40
So can you give them until December 2027?
In
Out
29:43
That's a 17-month extension.
In
Out
29:45
I know it's a little bit of like a weird off, but it's a clean end of the year.
In
Out
29:48
Get it done by the end of the year of next year and everything's fine.
In
Out
29:52
Roofing jobs, it's a middle ground between the 1 and 2 years.
In
Out
29:54
Yeah, they don't want to be up there, right?
In
Out
29:56
I mean, I agree with John's sentiment on the— we got to get it done.
In
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30:00
So, um, I mean, I'll make a motion for 17-month extension to the end of December 2027.
In
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30:07
Okay, all in favor?
In
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30:10
Aye.
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Out
30:10
All righty.
In
Out
30:13
John, sorry.
In
Out
30:14
Okay, next Next one is the Fall River Veterans Center.
In
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30:17
This is a little roofing money that was left over.
In
Out
30:20
So there was like $40-some-odd thousand, and we brought in a company to do some work on the actual— there's some stone up on top.
In
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30:29
It's a cap.
In
Out
30:30
And when we lifted the cap up, there was some type of an adhesive in there.
In
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30:34
And part of the project that we have to do, we have to test to see if there's any type of contamination in that.
In
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30:40
And we did find some asbestos on that.
In
Out
30:43
So the process is to have a company go in, try to clean that up, and then recap it.
In
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30:51
Because the— it should have been done in the last project.
In
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30:55
It's just the caps are just crumbling at that point.
In
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30:58
And when I did find out that we had some additional funds in there, I, I wanted to capture those.
In
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31:03
It's like $43,000.
In
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31:05
So So, and just for clarification, it's— I know you said it should have been done the last project, but this is technically the same project.
In
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31:13
That's what I meant.
In
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31:14
Yeah.
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31:14
When they completed the roof, they should have completed that.
In
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31:17
That's why the funds are still there.
In
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31:19
Yes.
In
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31:19
It's the same grant.
In
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31:20
It is the same grant.
In
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31:21
Technically the same project.
In
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31:23
Correct.
In
Out
31:24
Just years in between phases.
In
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31:27
Any other questions from the board?
In
Out
31:32
Issue an extension.
In
Out
31:33
Okay.
In
Out
31:35
Did you have a timeframe that you were— they were going to be completed by, like a year or 2 years?
In
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31:40
We can, we can get the contractor in there.
In
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31:42
I just didn't want to start anything until I had some type of an extension on this because of the— I would make a motion that we give them a 1-year extension on this project.
In
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31:52
Okay.
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Out
31:52
I'll second that.
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31:54
All in favor?
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31:55
Aye.
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31:55
Okay.
In
Out
31:57
Then next, the school ad building.
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32:01
Yes, I know you're just picking this project up.
In
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32:04
Well, I mean, um, the school department is, is, is the awarding authority on that, on this situation, but I'm working with Ken to make the payments for, um, for the work.
In
Out
32:13
But the window project, they had, um, the windows came in very high, so they had to rebid that, um, and then it got to a point where they could only buy the windows that— for the cost of what we had for funding.
In
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32:28
So he has the windows, he's just now scheduling to get the work done in-house at this point.
In
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32:35
So he, he does have a designer, RGB, that he's been working with, and we're working with them to make sure that they complete the project.
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32:44
I'm saying the windows have been purchased.
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32:46
The windows have been purchased.
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32:49
And they're on site.
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32:50
They're on site, and he's just trying to get the, the actual funding in-house so he can get his people to get the work done.
In
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32:57
Now, on those, we, uh, stipulated that they have to put in split minis at their cost, correct?
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33:03
Because we didn't want air conditioners going in brand new windows.
In
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33:08
And he is aware of that, absolutely.
In
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33:09
Yeah.
In
Out
33:11
All right, so is it correct that I'm hearing that all grant funds have been expended So you don't need an extension for us, you're just updating us that the project is now— it hasn't been expended.
In
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33:22
There is some, and I just don't have the total dollar amount.
In
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33:24
But you purchased the windows, he purchased the windows, and there's still remaining grant funds?
In
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33:28
That is.
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33:29
Okay.
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33:29
And what's that money going to be used for if the installation will be in-house, or— well, he'll be, he'll be needing some materials and some additional stuff.
In
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33:39
I mean, at this point, that's what he's trying to make sure that he does The majority of the installs are in-house.
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33:44
Okay.
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33:45
I just want to— and so when do they expect that to start?
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33:49
He has, he has added some here and there.
In
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33:52
He's just trying to figure out his capabilities and staffing-wise.
In
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33:58
So do you have a timeline of how long that will take?
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34:00
I can get that over to everyone at this point.
In
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34:03
But he— that's what's the update that he's given me at this point.
In
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34:07
So if we said a year, he could be done.
In
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34:10
If you said a year, that's what he's going to have to do.
In
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34:12
We light a fire under him.
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34:15
I think in this case, that would be a good idea because this is taking way too long.
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34:19
Yeah.
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34:20
I mean, the bulk of the grant has already been expended.
In
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34:23
Yeah.
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34:24
So is— and this is separate from the porch project?
In
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34:28
Or is this under the same grant?
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34:30
Separate?
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34:31
Separate?
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34:31
Separate?
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34:31
Yeah.
In
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34:32
And you're not asking for an extension for that one?
In
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34:34
No, that's— I believe that's been completed here.
In
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34:37
Okay.
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34:37
Yeah, I saw it.
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34:38
I saw it started.
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34:40
Okay.
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34:41
Yeah.
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34:42
All right.
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34:43
Where are you?
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34:44
So the board— the banisters are good.
In
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34:46
Yeah, they're taking them down.
In
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34:47
They're gone.
In
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34:48
Oh, okay.
In
Out
34:52
Probably the Diamond students, right?
In
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34:54
Is it the, the porch?
In
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34:56
Is it the Diamond students that are doing these?
In
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34:58
They are.
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34:59
They're working with him.
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35:00
Yeah.
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35:00
Okay, good.
In
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35:01
So board's wishes, 1 year?
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35:06
I'll make a motion for a 1-year extension.
In
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35:09
I'll second that motion.
In
Out
35:10
Okay, all in favor?
In
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35:12
Aye.
In
Out
35:14
All right, that's it.
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35:16
That was it.
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Out
35:16
Thank you.
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Out
35:17
Thank you.
In
Out
35:21
All right, next on the agenda is our annual community preservation Coalition dues.
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35:28
Dues for us is $4,350.
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35:34
We just need to take a vote on it.
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35:38
I'll make a motion to pay the dues of $4,350 for FY27 annual membership.
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35:47
Second.
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35:48
Second.
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Out
35:48
Discussion?
In
Out
35:52
Do you want to explain what it is to the public?
In
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35:54
Oh, the dues is— we pay dues for support from the coalition out of Boston.
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36:03
They help us on technical terms.
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36:06
They also help preserve money with the state, push for other funding sources.
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36:15
So they're a great need for us as a backbone for questions we might have, discussions and funding and looking for other ways of helping us.
In
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36:27
And we do utilize them quite often.
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36:30
Yeah.
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36:31
It's a nonprofit that supports all Community Preservation Act communities throughout the state with technical support and they advocate on the state level for all CPA issues.
In
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36:41
Yeah.
In
Out
36:43
210 communities now, and the due structure goes on your amount of, uh, taxes.
In
Out
36:50
So, uh, it's a 10-year city, 43.
In
Out
36:54
Uh, but okay, so I had a motion.
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36:56
Do I have a second?
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36:57
Second.
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36:58
Uh, we'll do a roll call on this one.
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37:01
Uh, started.
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Out
37:02
Michael.
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37:03
Michael Ferris, yes.
In
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37:05
Uh, John Sylvia, yes.
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37:07
Alexander Silva, yes.
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37:08
Kristen Cantara Oliver, yes.
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37:10
John Brandt, yes.
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37:11
Rick Mancini, yes.
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37:13
Chris Benavides, yes.
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37:16
Let's see, FY28 funding updates.
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Out
37:23
The dates, funding dates.
In
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37:24
Oh, funding dates, yeah.
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37:25
I already put out September 9th for the eligibility application.
In
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37:31
Okay.
In
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37:34
And I think we have applications and everything out front for tonight if anyone shows up.
In
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37:39
Uh, project updates?
In
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37:41
No, no, no, you need to— no, you need to— oh, okay.
In
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37:47
I thought we already had those picked, but okay.
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37:48
Yeah.
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Out
37:49
All right.
In
Out
37:51
Do you want me— I work with the city clerk on all the available dates because a lot of the committees and boards meet on certain days and certain Times.
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38:02
I think I sent you all a list of my recommendations for these.
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38:06
I don't know if you all had a chance to look at them.
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38:10
If you were okay with them, they don't stop booking this room till November.
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38:16
So we have time to get a jump start on it because your hearings and deliberations go for days.
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38:23
So I want to make sure that you're in this Shall I read Sandy's dates that she sent us?
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38:30
Yeah, go ahead if you have them.
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38:30
Okay, so as Sandy mentioned, she suggested September 9th for the eligibility applications, then for the hearings, the eligibility hearings, September 21st.
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38:42
Then this is a difference from the last couple years, funding applications due February 4th, so not during the holidays, not like, you know, January, December.
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38:52
Then hearings for the funding applications February 22nd and February 23rd and February 24th.
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38:59
And then deliberations March 9th and voting March 15th are the suggestions.
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39:04
So in the past couple of years, we've kind of crunched it all in the fall/winter before the new year, trying to get it before the City Council as soon as possible.
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39:15
But— Could you just repeat the November dates again, the last 2?
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39:20
Yes.
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39:24
There are no November dates.
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39:25
After September?
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39:26
We're just our regular meeting, right?
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39:28
Yeah.
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39:30
Oh, she only suggested the funding application hearing.
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39:33
It's February 4th for when they're due.
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39:37
Then the hearings, the 22nd of February, February 23rd, and February 24th.
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39:42
4th, deliberations March 9th, and voting March 15th.
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39:50
Okay.
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39:50
I'm good with those if anybody else has any opinions.
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39:53
I'm good with those too.
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39:55
I am also.
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39:57
All righty.
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39:58
See if we can set those dates aside then.
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40:02
Welcome, Joanne.
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40:04
Yeah.
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40:08
Okay.
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40:10
All righty.
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40:12
You just might want to introduce so it's on the record.
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40:16
We do have, for the record, Joanne Bentley from Halden joining us.
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40:25
Okay, let's see.
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40:26
Next update on projects.
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40:31
Any— Yeah, I have an update on Durfee Block.
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40:34
The funding application was submitted to Sandy.
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40:37
Sandy was able to process the payment, and it should be en route to Monty.
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40:42
And, um, yeah, the Durfee— I think it's Durfee Trust Limited is their organization.
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40:48
So I just sent Monty an email today to confirm when the check was received, and also the deed restriction was confirmed.
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40:56
So, uh, yeah, so everything's in, in a good spot, I think.
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40:59
And I think we're going going to be able to hit their timelines, assuming once all the materials are ordered, we should be okay.
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41:07
Okay.
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41:07
Yeah.
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41:07
So, and I think, Rick, if you want to give an update on the Little Theater.
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41:12
Yeah, well, Little Theater is moving right along.
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41:16
The roofing contractor is doing a job.
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41:20
They have hired an OPM to the fire museum, Little Theater.
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41:25
Theater people, I'm sorry, Little Theater, on their own to oversee the project.
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41:32
We have been funding the materials, but the contractor himself has not asked for any funding at this point for his labor.
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41:42
But we are paying off all of the materials as they arrive, because they are considerably high for all of the copper flashing and fascia and a slate roof.
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41:54
That's being taken care of.
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41:55
But, it is moving along.
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41:57
Looks good.
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41:58
Nice job.
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41:59
No complaints at this point.
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42:03
The fire museum, you heard the news on that.
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42:06
So, that's moving along well.
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42:08
The contractors are very informative if you go up there.
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42:12
Any one of us could go up there and take a look.
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42:14
See, it's good.
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42:19
Yes.
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42:19
The Arts Museum, you heard it also, we haven't heard anything from them.
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42:26
And, I guess that's really the 3 lively projects that we've got going.
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42:32
I did notice the Eagle is putting in their windows on the second floor.
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42:37
So, that's going on now.
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42:38
I'm not sure whose project that is, but I just noticed the windows going in.
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42:44
Any other updates?
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42:46
I just have the Children's Museum, the roof and the flashing and the replacement of the slate shingles have been completed approximately 3 weeks ago.
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42:57
They've done a really nice job, even all of the structural changes that they had to make.
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43:03
And we're just waiting now for their paperwork and we can release the funding for that particular project.
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43:12
Just an aside from the Eagles, there is a preservation restriction on that building with CPA funding, past CPA funding, and probably, it's probably 2 months now, we noticed that there was some brick and mortar going up on the back of the building.
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43:30
So, we spoke to the proprietor, and I I guess it hadn't been before the Historical Commission or anywhere.
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43:40
So anyway, bottom line is it was presented and it meets all the Secretary of the Interior's standards.
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43:48
It is in the back of the building.
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43:50
It is visible from a public way, but it's the back of the building.
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43:55
The brick is old brick that's being put on there, old colored brick.
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44:00
It matches fairly well.
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44:01
It does match fairly well.
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44:01
It's a nice job.
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44:03
He's really, really— I must admire him for the pains that he's taking to do this project properly and not effectively destroy the exterior of that building.
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44:17
Even in the back of it, like being the back of it, it still looks really good.
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44:21
And what's really good here, and And they did their homework.
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44:28
One of the things with the Secretary of Interior standards is if you're putting on anything, attaching it to a building structurally, you've got to put it in such a fashion that it can be removed and the original building remain the same.
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44:42
And the way this is going in, it's nothing but a few pins.
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44:45
It's not as if he's breaking into a wall or anything else.
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44:48
So, he's really doing the job correctly.
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44:51
Must be complementary.
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44:53
And it's worth noting the elevator isn't a CPA grant.
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44:56
No.
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44:56
Yes, that's right.
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44:57
You're just talking about it because the deed restriction.
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45:00
Exactly.
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45:00
Yes.
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45:01
Yes.
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45:01
No, the funding is on his own.
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45:03
They're putting that in on their own funds.
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45:06
Yeah.
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45:07
We only funded the windows.
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45:08
We only did the windows.
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45:09
Yeah.
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45:10
Yeah.
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45:11
Alrighty.
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45:12
Then we'll move on.
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45:14
Any new business?
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45:17
Okay, can I have a motion to adjourn?
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45:20
I'll make a motion to adjourn.
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45:24
Everyone in favor?
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45:26
Oh, a second.
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45:27
All right, all in favor?
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45:31
Aye.
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45:32
All right, now can we open up the annual meeting till 6 o'clock?
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45:38
So we'll take a little recess till 6 o'clock, folks.
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