8 23 23 Redevelopment Authority

mgl38-90 18-25 and 40 CMR notices hereby giving up a meeting of the Fall River Redevelopment authorities Falls today's date Wednesday August 23rd 2023 uh the recording of the Open Session can be viewed at full recovery television www.frgtv.us

person went to the open meeting a lot any person we make an audio video recording this public meeting and we transmit the meeting through any medium attendees are therefore advised that such recording and transmission are being made with a perceived or unperceived by those present and are deemed acknowledged and permissible roll call John Erickson here yeah also joining us for Sarah page our

executive director John Coughlin Council Karen Martin project coordinator and executive assistant under the provisions of mgl 120 28760 CMR I hereby open the public hearing to consider it propose the Minnesota Fall River Waterfront urban renewal plan regarding the inclusion of assessor map 0-22-0009 is located at the corner of Turner and Duval Street and assessor map zero -23-0004 which is located at 431 Duval

Street as potential properties for acquisition disposition Redevelopment anyone wishing to be heard must State the name and address for the record each person will be given three minutes to speak please address your comments to the chair and limit your comments only to the subject matter public any written comments received by the RDA executive director prior to this meeting hearing will also be considered part of

the record of the public hearing did we get any of that in common no no we do not receive any certain comments uh next we're going to hear a presentation from our consultant Allison LaFleur from stantec planning firm that works with communities develop and modify urban renewal plans hi thank you for having me and just a quick presentation for folks watching at home and and the board here so quickly I mean you just

introduced us all so we're gonna go ahead and skip number one we'll talk a bit about what the urban renewal process the urban rule planning process looks like both for plans and for amendments which is what we're doing today talk a bit about your 2019 or renewal plan which is what we are looking to amend talk about some highlights and some implementation achievements um that the Redevelopment Authority and

the city have had since 2019 when that plan was approved then talk about the 2023 Amendment as talked about was two small parcels and then take any public comment so we'll skip the introduction since we just did this I'm Allison the floor supported by Sonia Sonia sternley on our team at stantec so urban renewal plans um the name it's exactly that same program the name has stuck the state has

not updated the name but we do it in a very different way today than what we are all familiar with in the 60s and 70s um so it really helps communities facilitate Redevelopment right we have a lot of spaces that we use the word blighted and decadent substandard is another word we use but in reality it's really places that need a little help getting going right um maybe commercial businesses of

clothes residences are vacant or underutilized maybe we have a six-story building and and there's one tenant on the fifth floor and that's it right so and the buildings falling into disrepair so it helps Redevelopment authorities work in partnership with the city and non-profit for-profit Partners to put this together right how do what do we what needs to happen here it's clearly not happening in the current market

um so we need to kind of induce some of this development right we make it easier we do some reparallization maybe these Parcels are too small Maybe the owner just isn't involved so it creates a kind of a it's a planning process for sure but it's it's a it's more than that it's linked to an explicit strategy right it's not just oh we want this place to be mixed use and vibrant great that is

wonderful and really important and we do a lot of plans that kind of stop there but this gives us tools specific tools and a specific approach to okay how do we do that right what are the key Parcels how much money is it going to take what are the strategies we can use to fund this who are the partners you know it sets us up to really get the property under our control

so that we can then kind of help facilitate and direct Redevelopment obviously lots of opportunity for public and Community engagement public input public hearings like this public you know publicly you know open meeting board meetings every month reaching out conversations feed on the street that sort of stuff and it creates that blueprint for decision making of you know what are we going to do right how do we

we have we have these projects we want how are we going to do them what makes sense in what order we go how do we do that um beyond the Redevelopment Authority Sahara Fall River Fall River Redevelopment Authority it has to get approved by the city council in whatever community and then the organization Department formerly dhcd I think we all are really familiar with that name but it's now the

executive office of Housing and livable communities and they also assist through the relocation process you know so it is you know it's a locally controlled plan but with State oversight and support um so in 2019 I assume you know I don't know how many of you were on the board in 2019 but we have you know a large area we identified in the Waterfront Duval Street we have this Route 79

project 79 right sorry I'm dyslexic and struggling too um the 79 project you know it's an area that used to be a heart of Fall River and has the opportunity to be so again right and so we spent a lot of time or you spent a lot of time looking at the different options putting pieces together um it was approved in 2019 it was a large it was it's a large Ura urban renewal area

um which was divided into three sections the South Waterfront thinking about current and cultural assets like Arts museums and Parks um the North Waterfront is job you know focus of jobs and open open space um and then the central Waterfront which is where we are now is developing a new community as we realign Route 79 and Duval Street there's a lot of opportunity here um and that sort of area can connect

these different parts of our three parts of the Waterfront within the Waterfront area but also to the rest of the city um it supports you know massdot is looking and has been for eons working on this project to bring Route 79 to street level and as we know those are huge projects and creates a lot of opportunity this is uh we'll create 19 developable thinkers just for that one project and and obviously of course the

city and Redevelopment Authority want to be able to help make sure that it's the best kind of development we can have um we were looking at you know almost 100 units of housing so far actually more than that now activating the Waterfront connecting physical connections between the Waterfront route you know when you have an elevated route it really creates disconnection right it's really you know physically

challenging to get from one side of the other and bringing that street back to a street level really helps to kind of reconnect and we have an opportunity to knit these communities back together um and creating new spaces the the plan the 2019 plan identified 51 individual Parcels on 135 Acres for acquisition Redevelopment disposition we say is a fancy word we're going to sell it right obviously the

city and the Redevelopment Authority are you're not developers you're not going to do this but you're going to facilitate and find developers and find the best people to do these projects so since then um a lot has happened which is really exciting it's been four short years um with a you know a little pandemic in there so that all of this has happened in such a short amount of time is is

really a testament to the work of this board your staff the city as a whole and the partner so development we have the residences at River Edge City Pier um the reparallization process is beginning in August that's coming true it's happening now um your negotiations to purchase the anawan street the 45 anawan Street property um and you've done some selective demolition um Quaker Fabrics is one where you know

Redevelopment plans and and we all we like to retain buildings as much as we can that's not always possible and so you know urban renewal plans are a way to help support and get support when when demolition has to occur this is it it has been a team effort you know these are your successes but they're also the city successes and a lot of people are working together and focused here to make this happen

so that brings us to today um we're looking to add two Parcels about a half an acre to the urban renewal plan um for potential you know they get identified for potential acquisition disposition and Redevelopment is the language we use these two parcels not really sure why they would you know I think when you're looking at so many Parcels something's going to get missed um opportunities maybe weren't right

didn't feel right right then and we wanted to focus on other areas but with all of the work we've already accomplished you know these parcels and you can see the colored area is the new Redevelopment right so these These are right adjacent to work that is in progress today and just unlock additional opportunity in the area so the first parcel is the 431 Duval Street it is currently a gas station

um that is a needed you know a needed service obviously because we are still reliant on fossil fuels and vehicles but is that the best place probably not right it's in this long link of you know kind of creating that front you know your new front door right the heart of your Waterfront District so identifying that for potential acquisition and Redevelopment is is really important

right because it's it's a key it's kind of a missing tooth when you look at the larger the maps kind of a missing piece in that in that stretch the other spot is the Turner Street lot it's a former Natural Gas Distribution and coal gasification site um there it's vacant I think you know some tanks have been removed with any site like this and I mean really it's not these Parcels really anytime we're talking about

Redevelopment particularly in formerly industrial areas there's concern about Hazmat issues who knows what's there we need to do the full inspection we need to find out and oftentimes that is a prohibitive cost prohibitive activity for private owners and so there's an opportunity with the city and the Redevelopment authority to there's more money available right there's grants available there are programs there's

there's different ways you know you have different resources than a than a private organization and so that's why this project you know also just similar you know go back two slides so you can see they're you know if they're just you know half an acre or an acre apart from each other right it's part of that structure that we're looking at in this plan so that's the rationale for both of these sites

for the 2023 Amendment um folks identify that these are sites that you know we need an amendment we have a plan in place how do we amend it we have a public hearing we'll ask your board to vote tonight um we'll go to planning board planning board's role it's it's sort of an adoption of the plan but it is more of an endorsement they they do have to vote

they have to find that the plan is based on local survey and and facts that you know local information not kind of someone somewhere else coming up with things that it's it's really locally based and then it's consistent with any planning documents that the city has whether that be this server no plan since it's an amendment um a master plan neighborhood plans the Route 79 relocate you know the Route 75 Route 79

um that grade plan you know all of those things that a city has already kind of put in place planning board just has to say yeah you know look we are we're the we're in charge of planning here and we can see that this is this is consistent with with what we're already saying we want to do and then it goes to city council which you know City Council meetings typically are always public hearings

it's another hearing they also have to vote to endorse the plan once that happens the state approves it and then the plan is final so that's the process and you know we're here for public comment um so that's it thanks Allison um is there any discussion regarding the public hearing why I think you can close the public hearing yeah seeing that there's no speakers present um I'll entertain a motion to uh to vote

on the amendment to the Waterfront I think I would want to close the hearings close to here yeah just take a look okay you're going to stay I can stay absolutely so I need a motion to close the here second closure Johnny Erickson yes yes thank you thank you and then I think we can take that yeah we'll take that project update maybe yeah I mean don't do it on my behalf

okay so item six yes so I'll entertain a motion to approve the submission of the can I call it herb sure call it I love it you know I'm gonna start using that can I use that John is that okay um Amendment to the executive office of Housing and Liverpool communities eoh LLC and authorized executive director to sign the amendment request to eohlc you have to repeat everything we're just

requesting the plan yet correct yeah so we're we're voting on to the amendment to amend the urban renewal and add it to the permanent removal plan we're not doing nothing about taking it over correct oh yeah all we're doing is adding these Parcels to the plan as potential sites that could be acquired if and when you decide to do something you'd have to go there so move the job said

second John Erickson yes yes Ron Russian yes okay that could be your cue okay no that's not yeah yeah absolutely awesome yeah absolutely um so our timeline is September 13th and then the 26th I think right yeah for the dates for just so you guys know or um get Sarah's sign this tomorrow and get it back to you so she can sign after because I'll have to update so right now I've just left it

with XX in case people from the public wanted it all right okay yeah we didn't want to necessarily presume all right these dates were actually happening right like because we have it in the past tense of it was voted on by city council and whatever so we'll leave um actually I think the dates are in here but we'll send you a clean copy to sign once that happens in case I mean not

that anyone will expect to show up at planning board or change it but when there's a planning board here I believe it's the 13th I actually do have it in here yeah September 13th is planning board and then city council is September 26th and then it goes to imagine eoh yeah hlc hlc they're going by hlc so I'll sign in after city council has approved it because unless it's all approved we

won't be sending it to Boston correct yes and we'll we'll get you a clean copy to send great today's day so we won't have to put this on our agenda unless something comes up right yeah and we'll be here for you if anything happens but and then I got a short Amendment like this shouldn't take that long to approve but it has to go to Maggie and then she sends you another letter

it's here it's been approved great yeah thank you thank you thank you thank you Allison thank you um so I think we can go back to the approval of the Open Session minutes that's right uh what do you have any comments on those events from July 26th um if not I'll entertainment those minutes from session minutes second John Erickson yes um you guys have the warrant what's the wireless yeah

what's the uh password oh I don't know I've been using my phone okay yeah just whatever wanted to say guests do you want a hard copy no I've already looked at it I've already looked at it okay Joan uh Joan approved it yeah um so is that going to work for you because I can go try to find out I'll just I've already read everything I've ever I still have hot cops but I was gonna go

online and just figure that I look like you guys you made me bring my laptop um yeah so total is 392 177.28 so uh I just need a motion to approve the office warrant in that amount motion to approve warrant as presented second second generation yes the wiscons thank you um Administration updates agreement for services with the city of Fall River uh Sarah's going to describe this agreement so you received

so um this agreement we had discussed at the last meeting um but we decided to make changes to it um because we realized that it made sense to separate out the regular services that we provide to the city and what the city um supports what services they provide to the Redevelopment authority to really support our work and then in a future document we're proposing to have an mou that lays out specific projects we're

working on together one of which is cdpr and we're asking the city to provide some support to City peer and we then are making City Pier available to the city and available to you know the public but the city is putting on events on City Pier so we're going to work on an mou specific to City peer and potentially to other activities that we we may do in the future and decided to separate that

out from a regular agreement that we hope the city will sign and that we will renew every year for many years and so that this is that slightly revised document this we have it at the mayor's office we haven't received their approval yet so it's possible they'll propose changes and we'll send those to you but we're trying to get this approved by the end of the month which is the time frame of

the extension that we signed and agreed to at the last meeting

okay yeah so really this is really a Bare Bones the the statue of 121b allows the city to provide services to the Redevelopment Authority so we need an ongoing agreement that documents what they're doing for us like they allow office space for Sarah they do our payroll they do our retirement they do a health insurance for all the employees those kind of accounting the normal services that the city provides

we need an agreement that stays in place for that so really all this document is doing is confirming that they Supply those services to us we're not paying for them it's in luo contribution and then all we're doing in exchange is providing Redevelopment economic development services for the city which is what we do anyway so this is really the Bare Bones of what each side is doing I think the separate from

this and we need this to just be in place all the time separate from this we can do a separate agreement for the CDP or any project that comes up we can do an agreement by agreement for those projects but this I think we need in place and it expires the end of August and I want to clarify that we uh reimbursed the city for payroll for health insurance for all the benefits so

it's not that the city pays our salary and benefits they just do the processing as part of all the administrative salary and benefit processing that they do for All City departments yeah what I meant is there's no there's no fee we're not going to feed for this yeah they're kind of the pass-through for all of that stuff any other questions on it the term ends in June is that so that is yeah and then

it automatically renews that way we don't have to keep doing this unless and either side can get out of this yeah yes so it's not you know it's going to keep renewing until somebody pulls the plug on it but there's got to be something in place to because Karen and Sarah all that payroll everything goes through the city and our office space is in City Hall and all of that is used to be not good

that says that the brand is free there I'm assuming okay I didn't know what's in here but that's one of the questions I was going to ask unless they come back had a problem with that so I figured well but don't forget they're not a government agency they're not properly yeah we're a government so a little bit different perfect okay so they're hard to move it right because Services between the board

Redevelopment Authority in the city of Oregon second John Erickson yes whose Congress yes Ron Russian yes hey next item is Project update sleep here events updates landscape services storage box supplemental drainage parking lots signage doc update and change order number one Karen's going to um give us a run through on that yes all right so City Pier events we're heading on the downside of the summer

events at the City Pier Mother Nature did put another damper on the event of April 10th which was which they ended up postponing so right now we have an event this Thursday which is a combined luau and um big games night down at the city Pierre so there's going to be all sorts of vendor booths if you I think there's like aphidism vendor booths and um in the food trucks and there'll be a

little strawman hum band there also and then um Sunday is the Narrows concert which is I Patrick's hoping for a big turnout maybe up to like a thousand people and he's got food trucks and um uh I think a party with Primo in Troy City is also there we've got everything in line inside what was that is it at 4 pm it starts at four and it goes to eight or nine I can't remember there's

three bands yeah so um and then the last event that's scheduled is for September 7th and that is going to be the city Pride night so that's technically the last scheduled event so far there's some rumors that we may do in Oktoberfest or something like that but that is yet to be determined parking lot is opened and we have signage that is in two locations looks like this I don't know if anyone's

noticed it as a drive-bye I am surprised that it's not more full on a regular basis but um we did have some I know a few of you had commented that there was some construction vehicles in there Ferreira who was doing some of the work for um D.W white just put some stuff in there and I talked to the guy and he got it out on time and I just told him if he

ever needed it again to call and you know depending on where we were with everything we'd accommodate as best possible but it's not really being utilized much at all we'll see if it gets full for the events these will be the I don't know was it full there did you go buy it all Monday night for yoga I didn't actually hear it I went by it before the yoga had really gotten going

because I got there really early so I I have a feeling it probably was used because there were at least 60 people coming to yoga Monday night and they all walked in and there were no spots on Duvall Street so my assumption is they must have parked there yeah so the and the yoga continues to be a big draw so that is probably something I'm sure that they'll think about redoing next season

so that that does seem to be a popular popular attraction is that every Monday every Monday um next Monday's the last Monday well I will buy one Monday night okay yeah I drive by it today I'm really surprised yeah I'm really surprised so I feel like we paid for something right and there may be more two once the docks open up too that's the other thought too well and we'll see tomorrow night I bet

a lot of people will be there and I'm looking forward to tomorrow night it should be a lot of fun yeah um the other thing that has been installed on the no fishing signs at City Pier we got three of them that are out there they went in they look pretty good um so they will hopefully deter some of our friendly fishermen and um the only other thing that we've been

able to accomplish is we did get I developed a Sarah and I developed a scope for the landscape maintenance work out there at City Pierre and uh we put it out to bid with like a uh we got three we solicited three bids for um a one-year contract starting September 1st going through uh August 31st of 2024 included like I think 20 there's 27 mowings starting in April spring clean up fall cleanup a little bit of

um you'll be weeding and fertilizing is incorporated with that I we also had them give some unit prices in case we had some extra work that we needed to get done at some point uh the the lowest and most responsible bidder was Tim de Silva to Silver landscaping and that's for a total of twenty three thousand seven hundred he's currently the landscaper who's out there now so I think that in reviewing the scope and

his proposal to the scope it looks like everything excuse me is covered in there um and so in my mind he's proven to be a good a good subcontractor and he's been very responsive when we've had him do things and I think that it would be worthwhile to continue with his services for the year and that contract also can be renewable for up to three years at the end of each contract year so that's

something to keep in mind too but the one we currently have is not renewable correct it was just it was just a smaller because until we figured out really what we were going to need and how everything was working out we just left it in like the smaller increments so this one will carry us for the year and should work well he was actually able to drop his per Mo price also because he's figured out

a good approach in how to do and everything so that that helped him in that regard too so um I think that that that proposal is a fair proposal based on the scope so so I'll entertain a motion to prove that proposal from DeSilva in the matter 22 700 just a little session first oh good question 23 700 that's two thousand dollars a month how much is that per cup so it's so

basically he's got 27 millings from April to November so if he doesn't do the you know he's only going to do it as he as he goes yeah so and it's 375 per mile oh there's any planning too that's gonna be a separate contract oh it is okay yeah so this is just a 20 so 27 moans at 375 just my mapple my head at 7 500 plus knows but you had fall

cleanup spring cleanup that's about ten thousand ten thousand twenty three thousand thirteen thousand seven hundred for cleanups and that has nothing to do with that has nothing to do with so why would it go from September to August just because of the way the contracts were arranged yeah really just to get us moving forward yeah that was the best price we had yes it was the only price we had the others did not

respond a few people I talked to didn't want to bid on it yeah

um so the scope of work scope the scope of work has anticipated a minimum of 27 moans two in April 4 in the months of May June July August September and October and in the month of November there'll be a final cut on or before November 15th The Proposal includes for the spring of fall cleanups there's a detailed like 10 items nine items under the spring cleanup a lot of Dead Heading and

trimming raking and dethatching and of all the grass mulching cleaning up the beds reseeding of damage areas edging and weeding and pre-emergent for uh pre-emergent weed inhibitors which is a safe and environmentally friendly herbicide and then the fall cleanup is just cleaning up of everything and cutting back all the grasses and he removes everything from site too he doesn't leave anything on site

how much is the spring in the he did not I didn't ask him to delineate that the separate prices on those is that also like weed control yes fertilizer yes and then there's also unit I got some unit prices for like his dump truck an hourly way for a landscape or the cost per Mo um a cubic yard cost of malt loam seed and fertilizer in case anything you know strange came up I've seen him there

several times it doesn't it looks nice yeah it doesn't look nice does look nice so part of the big cost of that is he's fertilizing all of the grass in the beginning of the year reseeding parts of it and he's done a lot of weeding and this emergent to try to keep the weeds under control is really important in the spring because we've spent a lot of money on weeding because the weeds are just get really

out of control in those beds and so um so he he's going to do a lot of work for that that's expensive we take yeah so that's we're completely maintaining the all the landscape we're paying more now for the mowings we're paying 475 like that's four mowings in these two thousand dollar bill rate for this month so so who cleans it up there he's cleaning up when he's there cutting and cleaning yeah it takes it

all off site yep yeah because along with the mowing he picks up trash yeah that's huge yeah that's made in November though he's doing the December very much who does all that we know well that's going to be in the snow contract he did snow removal last year yeah and DCM actually empty he doesn't empty the trash barrels DCM can Zone does that did I get a motion to uh no we didn't is

there a course yet because October's coming 11 though in New England we have a snow contract because it's literally right around the corner that's what I'm working on next yes yes I don't know did they even plow last year yeah it wasn't much so that'll be a not to exceed contract or I'm trying to figure out how best so the thing is depending on how snowy it is depends on

really where your cost is going to be so um I'm going to try to get um estimates on that too but they'll give you a price per um usually by so many inches and uh we will have to compare it and figure out um how we want to procure that and what we want to give for I've talked to John figure out how we want to totally structure that procurement

I'm just trying to figure out right now how to word things um you know they can only throw snow in towards the the grass and um I have a call into beta Abode if there's anything in particular I have to worry about what they use for de-icer and things like that so um I just want to make sure that that's all on the scope so that's what I'm fine-tuning now

see like I say last year was one plow who knows what this year will be right so maybe we have additional after that yeah or if we don't use it so you don't have to it doesn't have to be prevailing wage so we know that but I mean I think what we want to do is be able to figure out some type of we don't have enough historical data really to know either so the thing

is is that what you want to try to do is get you know compare everybody's kind of Base rate for so many inches and how they break it down the other thing is they can't use any steel blades out there they have to be careful to use you know like a rubber or a you know one of those more rigid but it can't be a steel blade um and I think they have to almost have

a sidewalk machine too that does the walkways because we do need to keep access down to those um uh the ends of the piers in cases anything ever concerning with the csos and anything else happens no the dogs will actually close it's a seasonal that'll be open for season it will have pulled up the Gang the gangway and shut those off so you're really hoping to not do a not to

exceed as much as be able to do what Tim gave us last year which was just he just gives you new prices yeah he just gave us unit prices if we're going to in order to award it we could say that you know based on this is what I'm thinking and John hasn't really you know we haven't really talked about it but you know you're going to get unit prices and

with the not to exceed contract and then other than that we can see where you know historically where we are and talk about renewal for next year too so in the bid the period would probably be something from like October 1st to April 30th because it's always a crazy you know April storm that comes out of nowhere sometimes so um it'll be interesting plow guys are funny they want to get

paid to plow but they don't really want to plow which I can't say is any other questions on there motion ocean to move to Silver for 23 700 we're taking care of the cutting which was 27 cuts and also the springtime and all other things you agree to second John Erickson yes Wisconsin yes uh Karen you want to run through the supplemental drainage yes so we uh got a final design for adding five supplemental

um or area drains I should say for the supplemental drainage at the the center section and then the South Center section I guess we will refer to it just as part of heading to the to this out onto the South Pierre uh we are it's being bid out as a work quote where we just um again you just need to solicit solicit um uh bitters in the hopes of getting some pricing and it is prevailing wage

so the work is estimated to come in around eighteen thousand so those bids are due next Thursday the 31st and we're hoping to a wood um by September 5th and start the work pretty much right around then so we can get a good um seed placement and get it the grass growing before fall Hits so we'll see what we get for proposals on that but we do want to at least get the

approval from the board to have Johnny authorize a contract for the lowest responsible bidder based on what we get but I think we had talked about potentially getting a guaranteed Max of up to 30 000 which is within the procurement procurement limits for that work as we did it what was it 18 000.

that was the engineers estimate and base kind of running through with the um with the engineer as to what we think it would take that's probably pretty close to reality based on prevailing wage and everything we just picked 30 as like a ceiling yes because that's kind of that the level the procurement that we put it out with um and we're getting three bids we've solicited for that I don't know what

we'll get there due 2 p.m next Thursday so as long as we solicit three bibs that covers us correct okay uh so I'll entertain a motion to authorize the chair to execute a contract not to exceed thirty thousand for the responsive and responsible low bidder so move second John Erickson yes the the yeah the dates and the bid stuff so it doesn't necessarily matter yeah we just want yeah I mean the you

know the bids are definitely due by 2 p.m on Thursday and then we're going to try you know see what we get and as long as everybody looks like they're in conformance we'll do our best to get the nurse to proceed out by the fifth okay yes generation yes um and there's the uh conics yeah the next storage box the next thing that I wanted to talk about is we were approached by

DCF facilities about putting a Conex box out at City Pier so they can store tables and chairs and some barricades for the events that happen out there because right now they're bringing in staff at an overtime rate and you know shuttling between City Hall and City Pier and it's not very efficient obviously and they would allow us to put you know just a few things in there if we needed them like

cleaning stuff a shovel potentially if you know we need to pick up some nasty stuff if we're ever out there um and they're getting they would like to put a 10 by 8 Conex box you know that just a just a silver storage container out there and we I put I sent them uh location on in the bid package it's up by right along the start of the boardwalk on the sell side of the

property is the um the timber fence there and then the blocks will be just on the inside of that I walked the site yesterday with Tim de Silva because the one thing that even Johnny had mentioned also is that we just don't want to throw that on the grass and have it get all muddy and kind of unsettled so we talked about having Tim scrape back the um the uh the grass layer probably to like

a dimension of 11 feet by nine feet place down some crushed stone and then they can lay the um the con its box on that and then they're going to have um one of the local groups I think it was yay we had talked about possibly yeah possibly um decorate the um the conics box I know it's not yet painted so it's not um it's quite as an ISO yes so

um I know that DCF is currently getting pricing on a Conex box so I'm not exactly sure how quickly it will land out there but I think that I told them that I would put this before the board if they didn't have a problem we could tell them that they could go ahead with that and that we would pay um Tim to put down the stone so we're anticipating for that to be a

permanent fixture out there yeah because I mean we're only assuming you know this is always crazy assumption too that next summer there'll be even more events than we had this year this was supposedly the soft opening for the for the pier so that way the and it does make sense because it is kind of a pain for them to keep dragging the stuff back and forth so he's not very big how much can it fit

well the tables are six foot because believe me they're only going to put a six foot box in there first as they put your tables are six feet I don't know how many chairs they usually 10 what they've had so far is roughly five or six vendors that need the table setups because all the um the food trucks have their own setups and everything they don't need the tables so it's really for like whatever

a few vendors are there the bands have their own setup too so I mean obviously if there's going to be an extra the heavily attended event they may need still need to bring some stuff down but one thing that's been really great about these Thursday night events is that um the Fall River Arts and Cultural Council and Viva Fall River have made sure that there are activities for kids

so there are all these craft activities going on on the tables one was kite night and they designed and Drew on their own Kites and so um so a lot of the tables are really to support these really great family friendly activities and um but they don't you know we don't expect there to be a need for tons of tables no and I think to have it during the winter is also good because I wouldn't be

surprised if there aren't um you know Christmas carols this winter or some kind of activity out there during the winter months we have no idea yet but we'll see in the lock that's going to go on the Conex boxes is going to be key to our master key for City Pier DCF already has a copy of that key and we have it too so and we can leave a few of our odds and

ends in there yeah if we yeah because I know we've wanted to have a shovel before racism yeah some irrigation controls or something you mentioned yeah right now we have the the T wrenches that go in I'm sorry I'm losing my voice um the t-renches that go into the the grounds for the hose connections we can put those in there too right now they're in the water meter enclosure which is kind of a pain to open

um so that would make it a little bit easier okay so I just need a motion to um prove the placement of this conics that we just discussed by DCF and execute excuse me a contract uh with the Civil Landscaping up to ten thousand to re-grade the area if needed and lay a bit of gravel to accommodate the conics any questions on that motion motion to approve the 11 by eight conics box also with the

work the silver doing of up to ten thousand dollars to play out 11x9 put some Stoner on the outside and make sure that that looks beautiful yes second second John Erickson yes Louis consoles yes yes doc doc update Karen um so the most recent thing about dogs there hasn't been a lot of activity on the site I mean you've just seen if you've gone by that they sold the temporary fence up but they've done the

landside works complete um the walkways done that that joins into the I guess we call the boardwalk um and they're going to be back on as far as I know they're still going to be back on Monday uh with the dock installation the Dock's going to be delivered on Monday uh and they I did try to get a hold of them today but um was an unsuccessful but I've not heard otherwise So the plan is

the dock delivery will be Monday and installation from the water side they'll be coming off a barge will be all next week and um and in support of that we do have a change order that we have to process to Coastal Marine which extends the time period for the contract and the supporting documentation is a letter from the fabricator which is structure Marine uh who is fabricating the gang way in

the docks that they're making their delivery on August 28th so that is Monday and we've extended the date for completion out to September 15th it's a zero dollar change alert it's just to extend the contract time period what was the contract was supposed to end um it was it was 97 days from the notice of award and I think it ended up being somewhere around August 15th 16th or something like that

so we've had to extend it almost a month but the Hope was the fabricator would be able to get it done sooner and that they pointed out that usually there's a 90-day uh period to um you know order and then get the uh fabrication so they were giving us an incredibly uh early time frame and they just couldn't make it by two weeks so um it is totally understandable we just

really wanted it in for the voting season so we were pushing and pushing and at least it will be in for those voters that are still voting in September yes yeah yeah because in there in the letter from structure Marine they um usually for the lead time for that type of a job is anywhere from four to eight months of fabrication time so they really did push out so I was way under yeah so

do you feel they can complete this by 9 15. oh yeah yeah I do I mean they um they're going to be working from the barge and then it's just it's I don't want to oversimplify anything but it's kind of like putting puzzle pieces together at that point once they have the docs in the gang way which uh time span for opening over there do we stay open to October November what's the what's our

I think it's October 1st we close I think that's what the boat when we talked to the Harbor Master it was April 1st to October 1st I believe that's what the sign is going to say oh for boating season um it'll coincide with the um the docs that he has down near Commonwealth well I guess it's closer to Bicentennial Park where he works out of and maintains those so it'll be in the same timeline as that

September 11 th um any other questions on that just need a motion to uh authorize me to sign the zero change order potion to change the completion date from 9 15 23 which was approximately August 18th change order with no cost towards but just extending the contract second second John Erickson yes next item is the master plan RFP Sarah is going to give us an update on that so

we um talk to you a bit about it at the last meeting and I both worked to put together this RFP um we got input in the process when I was actually writing the original Grant proposal applying for funds which we hope will hear in a few months that was approved so we got input from a number of people uh we reworked the scope of work and the requirements for the RFP so we put a lot

of effort into it and it's now been submitted for advertising it will hit the Herald news this coming Sunday um we said that bid packages will be available Monday the 28th um John is all set to do a final review of the whole bid package um then we put a date of September 28th for them to uh for all the rfps to be submitted and I talked to Dan agiar the

city engineer and he was surprised we weren't giving people a little more time and we're really anxious to get the um bids in and get going but I did want your take on it I've been hoping to call you in and see if you had input because we could still extend it by another couple of weeks um Dan thought that he would have given people more like 45 days rather than 30

days because we're asking for a lot we're we have a lot of projects within this RFP um you know a market analysis data analysis and the market analysis is both for residential and Commercial and then we're asking them to interview Master developers and um do you know a lot of design work and Community engagement and so the question is they probably will need subcontractors and you know a month seems reasonable but

um it we don't want to limit who applies we want to get it out to a really broad group of Highly qualified planners and be sure that we get a really good response so any input you have on whether we should try to extend it closer to 45 days would be appreciated the other piece of that is when we bring it back to you for a decision and um we want to put together a committee to

review it which includes Karen Ken in me and we would really like two board members to be on our committee it's going to be quite a bit of work because we're hoping we get 15 20 proposals I don't know if that's realistic but every planner I've talked with says oh wow that's just so exciting you know it's pretty exciting project for a planning firm so um so it may be really a task to go

through all of these get them down to a couple that we would probably interview and um so we were thinking that we would get it to you for our October meeting but I was looking at our November calendar and realized that because of Thanksgiving we moved our meeting up to uh November 14th so it's possible that we could extend this by another couple of weeks make our decisions and have you approve it

November 14th I think that Ken really really wants to see this going um we'd hoped to get it out sooner so he's away and he may feel disappointed if we put it off by another couple of weeks so any input you have would be appreciated how much are you asking for them

it's a whole proposal of how they would approach everything they one thing Dan is concerned about is that they probably will analyze the nasty OT plans to get a real sense of this um and so we want we're um judging them on um have they done Master plans that are based on uh commercial and residential market analysis um have they um you know have they done similar kinds of Master plans so they're

going to have to really tell us about similar Master plans how have they approached Community engagement how will they develop their Community engagement plan you know it's pretty detailed and then they give us a price proposal that's separate so um so we will evaluate their um proposal on all this comparative evaluation criteria and then after we've uh ranked all of them then we'll open

price proposals and make a decision based on all of that criteria including the price is that one we don't have to go with the lowest bidder right okay good we all right education right it's really based on all of that package of information that they provide and and our judgment on uh who best meets all of the criteria we laid out and we laid out lots of criteria has it been determined that we're in

charge of this yeah well we're in charge of the master planning we're going to work very closely with the city and with the community whether we end we hope that we'll be able to purchase the land from this state when they get to that point nobody has made any determination on that we don't know when that will be determined but um I think our belief is that it's really important that the city have a

master plan even if we in the city weren't able to be the purchaser in control of the land if the state were putting it out to bid themselves at least the city and the Redevelopment Authority can say this is a plan that was developed with great care with lots of community engagement and here's what we think should be done so it at least positions the city really well to get what we think is best

we have a budget service what do you think the budget is for this well we had proposed to the board that it's a hundred and fifty thousand we applied to the state for a hundred thousand and asked the board to commit 50 and yet acknowledge that if we learn in November that we don't um receive this grant then we'll be coming back to the board for further funding and there's always the

possibility that will get proposals over a hundred and fifty thousand given all that we're asking for the whole thing or we're gonna figure out if we can do instructions and have different people do it well that's certainly part of the whole planning process there's certainly discussion of having a master developer for all of it but one of the complexities is that and one of the important things is that when nasty OT

did the road plans there's nothing about entrances and egresses out of the parcels so that all needs to be figured out and when we talked with Folks at massdot they said the sooner you figure that out the better because you know it does have implications for the traffic patterns and everything and it really will require that the insurances to some extent will eat up land you know the entrances and exits because there

really isn't a lot of land set aside within the road so you're going to have to have kind of on-ramps and off ramps built into the parcels and so that all needs to be taken into account and they're you know there's some area that's a hundred year flood plain and there's the need to figure out where parking will be so there are so many things to be taken into account foreign

do we hire the consultant to look over this or do we try to do it ourselves I don't know if we're qualified to look at that bid on a mass I know I'm not well but I have another person admit it are we qualified to get 16 master plan proposals rfps and determine which one's the best one or do we hire a consultant to do that that's what I'm offering I had thought of

needing a consultant to do that um someone that's done it before out in Boston or something okay look look it over wouldn't it be the same time they're going to want to bid the job because the companies that would review I have to imagine it's a 250 million dollar development without even just looking quickly at it I don't but you're not we're not getting that kind of proposal I don't mean I mean

you're not getting a proposal about the development you're just getting somebody to say here are reasonable entrances and exits and you know it looking at zoning um you know right now the so it really is planning it isn't you know the development but I get it's a it's huge we're creating the framework and guidelines kind of right what the city wants the person you hire to do the plan is your consultant yes that's who

you've got to work with them I'm assuming that to enter if we're going to put buildings in the center right but we're not no okay that's the goal right somebody will put you know the buildings will be in the center correct

be on a little side streets that possibly yeah you're going to come up that would just be a train record people will try to go north and south and then enter a building they're going to have to go into the little side streets it's like you go into a parking garage you know so you're keeping the flow of traffic going and people could just make a left and go into the building and make

a right you know what I mean they're not going to be coming off the coming down 7-9 and going to a building that would eat up that would eat up that would eat up the area and then set aside for the building then it would cause traffic flow like problems but it's not clear that the side streets are really designed to handle the entrances and exits either you've got you know for example Turner Street

um will be between two of the big parcels and it's not clear that there are easy entrances and exits on those side streets either so that's something that really needs to be figured out when we talked with massdot about it they said you are going to eat into some of your developable acreage because it wasn't let that entrance and exit Lanes wasn't left in the Duval Street design so and we asked them to include it in

the design but they said they couldn't because until you know what you're doing on those Parcels you don't know where the entrance is an exit should be so it's possible that they'll be on the side streets but it's possible on some of them they'll have to go on to Duval Street when you say side streets you mean the ones that go from the Northbound to the southbound no she's the one that run into the water

right yeah so there's half a way there's Turner itself though of course no no I mean I'm saying that the one the cut the streets that cut between the Northbound and southbound yeah yeah yes we misheard you okay we thought you were saying we're going north right you don't know every

every some of them maybe some of the materials may not you really until you do zoning until you I mean you don't know what you can I was thinking it's going to be like that I remember the um remember the image that was created is a long image that when we first agreed upon how many Lots were going to be there's a couple different variations then it was a visual one right so it's

broken up into I think four or five segments yeah and so we know that and we know why those segments you know right we don't know what's within those segments the radius is coming in now for driving is going to take up a lot of that problem I know it because it's not white and I know even doing a little project your condos you have to figure out how

to get out of them you really needs to take up a lot of space I know the buildings might be small than we thought yeah absolutely which is frustrating so to Ron's earlier question this uh information that we would get from the whoever we decide out of a 16.

is it is it like a just a general overview or is it going to say you should have a restaurant here you should have a retail here you should have a hotel here is it is it some just a little confused about the scope of what they're actually going to get well it's more General it will the market analysis hopefully will tell you how big a hotel could be um rented you know over the first 10

years and then potentially project that you could increase the hotel space 10 years later that you can absorb x amount of market rate residential x amount of more Workforce residential and I'm making this all up but um you know that you could absorb x amount of commercial space that's restaurant versus that's Boutique and and gives some sense of you know you would want your commercial and restaurants

aligned probably to the Waterfront side is the vision um then what would you be having Face the other Duval Street side um what uh height will the buildings be and that's a big issue that the um do the Waterfront uh trans Transit oriented development Zone that we have now says they need to be six feet I mean six stories but you can um get you can go for a variance for 12

stories and so the quest there's a lot of concern that you don't want every single one of them to be 12 stories and block all the views so that's a big issue that would need to be thought through so it's not it's not as if you're saying absolutely a hotel will be here and this will be here but it will lay out options and where you might put these and what you know to think about

these are the reasons why you might put the hotel on this parcel versus that parcel and um it also you know we kind of look at what can you fit on these if you're looking at parking how much parking are we going to need and where would it make sense to put the parking and would probably again be options you could put x amount over here and x amount over here but the

downside of that would be this and so you might consider this other way so there will be lots of kind of considerations and suggestions and reasoning for why you would do one thing or another but it's not going to be really prescriptive because any developer is going to say well I like to do my developments in this way and you know they're going to have their own take on it and so when anybody goes to

look for developers they'll be saying you know here's what we're thinking here are some of our definite decisions I mean the city could say we absolutely want this on this parcel and you know there could be some absolutes that that the city really tells the master planner they want um but it's definitely going to be not completely prescriptive it's more diagrammatic third line blocks of the

sometimes I'm anticipating that's what we said something about mining a bird's eye sketch and Views yeah so the proposal is not going to tell us what it is it's going to determine how they're going to do it right so and whether they reckon how they recommend it what I have is what's part of the bid we just can find out so we're gonna have to look at 16 proposals and say this is where I've

done this where I've done this is what I've done right and then they're going to say you know once we they say x amount of dollars we'll figure out your master plan for you but the problem is is we're not going to know what that master plan is we want to figure out how good that company is right that's doing it right who you're going to work with to create it that's what you do the

consult but they're gonna I assume once you hire one meetings with the board meeting City officials then it'll be a long process to develop that plan you just want to hire somebody who's qualified at a reasonable price that's really what you're trying and we want to do it now so it's ready for a year and a half two years now right and I remember this plan is not binding on anybody in other words if it

goes into private hands they don't have you're just coming up with a concept and if we end up with the property maybe some it really is just a concept it's not disowning it's not regulatory but the the city would like them to suggest changes potentially in right the city could be exoning yeah I think it's a good idea we're getting ahead of the game right you know and uh thoughts working together

and if we have a chance to acquire the land you'd say we've already done so just on the timing we're saying up to 9 28 to October 28th what's that currently go to November 14th I think I'd like to give them more time to make sure they do a thorough job of what they're going to do is it rushing at 30 days I'm not sure I have not a plan I'm

not a developer but what would have hurt us if we gave them 45 days known it by November 14th instead of October 28th what's the so it's not there's not no something has to be done by December 31st something has to be done by geometry procedures to get it in front of us yeah and I think we all we all being the city can we hoped that we would have it out to bid probably

earlier in August as opposed to the end of August and so we're feeling you know we're feeling pressure even though there's a long time before the road is really going to be done but and that was Dan's feeling was what is two weeks at this point to give them another two weeks to really consider you know just to really have enough time to get a good package in and we don't want people to

eliminate themselves there's the fear that if you had a really good firm that's really busy they could say we just can't do a good job on it and you wouldn't want to lose people because our time frames were too tight to have that aspect of it and then you have the other aspect if you delay it you're we're in mid-november you get them on you probably have a meeting maybe early December and nothing's much

going to happen until about January just because of the holiday so if it's end of October maybe you get a little bit more but let's nothing really happens much between the end of November and December really isn't it just yeah so that's where we anticipate that I like the November 14th yeah the November 14th I I agree with that because it's an interesting for the city it is yeah somebody Russian to give us a number

that said I won't work for them because they brought them Brooklyn yeah I agree with that so so the kids being due would be no no their bids would be due maybe the 12th of October or something as opposed to September 28th okay and then that would give us about a month on November 14th the review time yeah it will I assume there's a matrix for oh yeah you say you sat down with Cameron

already did the criteria for it or what you're going to put in your RFP oh yeah we've got it all finished and I just am doing a final check and John's gonna do you know he's gonna review it and um but I got um we had worked on the criteria but I went and got uh what the water department has been using and the water department developed uh really um a spreadsheet to do the analysis so

I'm going to work from their spreadsheet to really give us a really good tool to evaluate but we worked really carefully on the comparative criteria so we have several comparisons that you know will will use to rank them so the anticipation that the committee will come back to the board on the 14th with somebody right does that it's part of the um review having people come in for interviews

yeah my my hope is that we'll you know we'll First Look if they even qualify it's possible a couple of people won't meet our basic qualifications and then we'll you know hone it down and figure out our top candidates and then the committee will decide how many they want to interview and we'll bring them in and it's going to be a long process so what's the next step that we need to do

she wants to know when the proposals are due well I I wanted your input I'm going to write Ken who's in Europe right now and tell him that we've decided to extend it a couple of weeks and he's not going to probably appreciate it and Ron I'm looking for cover you can talk to me I don't think it's a I'll push the reason of the push it I know we're Donna wrote a little throw

the ball we want to get this going but at the same time I want to rush it it's a very very big project yeah it is I think we all agree on that yep okay so um so really um uh the Review Committee um what is there anybody on the board who is up for being involved in the Review Committee and I would pick my advice would be a picture we don't want this to be a

self-committee foreign no I was thinking we were thinking too yeah just don't be careful about calling it a committee oh right it's just a reason it's a review it's a group that's going to review so I would do one maybe two tops but be careful it doesn't become so convenient and who would you just one from board and then Karen can yeah yeah I'll look at them but I think just at least one member of the

board to be part of that if you want to but I do recommend one I recommend one because once we go to the free it now becomes over there yeah freezer corn but also subcommittees have too so you got to be a little bit careful about creating subgroups of the board single member is always fine two probably okay I'll call it a subcommittee you feel strongly about who wants to be there any volunteers

I figure I'm qualified for it unqualified I've never done that and I don't know across the street from you the most real estate guy yeah well just not not the the master plan I'll be involved in like but to qualify somebody who makes that master plan I have no experience whatsoever I don't even know what those the planners do to tell you the truth exactly a great candidate whether Anne

hence time and Johnny you would be also a good candidate but either both of you are really stretched do we have to decide right now no we don't but plus we're missing Jones yeah so what you know that's fine to me it could be that

that would make a lot of sense yes because there are probably a number that you know just aren't are what we want and we could certainly pare it down so why don't you just leave it at the chair will designate somebody who wants to do it committee or task force you don't want to come with yes thank you thank you group sounds though I listen there's a review group yes so we'll we'll have the

chair of point one member of the board it could be yourself or somebody else who will figure yeah I think no we didn't have a vote for that so the Flint you want to talk about that or something else first so we'll talk about the Flint really quickly um so you're giving our Consultants a few changes to the revitalization roadmap the good news is that a number of us felt that it needed to be

um reorganized a bit there was in our minds redundancy in kind of the executive summary and then all the ways that the different layers of planning were laid out and so we worked out a change to that and we're really happy that Consultants going to kind of reorganize it a bit to make it a little shorter and less redundant and then we um have been telling you often about the mepa review process and the fact

that because it's an environmental justice Community we need to do a much lengthier um analysis and review then we had originally anticipated because of new regulations that came out after we hired our Consultants so uh we got a proposal from tie and bond The Firm that has done lots of meepa review and they're part of Emily innis's team but this work is a whole extra piece of work and they've given us a

proposal of slightly over 25 000. so we have involved all along our program officer at Mass housing and they funded the original hundred thousand and then they um agreed to a second hundred thousand so it's really a two hundred thousand dollar project the contracts are not with Redevelopment Authority they're with the city and so she worked with us to make sure that the NEPA review process didn't

cost as much as it could have and so we've tried to keep it um uh to a reasonable cost and a good solution that we came up with the other day is that instead of Emily adding it to her contract which then would be adding it to our contract Mass housing will pay tie and bond directly and so it will remove a lot of paperwork and Mass housing already has a contractual

relationship with tie and bond and they're often really hiring the Consultants directly and so the way we're going to handle this is that Mass housing will just contract directly with tie-in Bond they'll do this Meep over and hopefully it will get done quickly and we can move on and get this project moving because what we all want to do is be implementing it in this planning process has gotten very bogged down and

we want to be done so that's an update you don't need to vote on that um we think that's a good solution did we I forgot did we decide earlier that we were going to go back to open session for that number eight or were we going to table that I can't remember um oh or because we're going to go into executive session but I couldn't go back for one vote under eight just the beginning okay

okay all right good so um chairman on on Executive session right so actually I think I don't know if you've done on that conversation do the second vote I think in so let me talk with John a minute you need to take that out

acrossed it up you really can't remember what you decide because we'll go back and forth and so you know I used to remember I remember that too I'm scared of people's names

okay yes thank you okay ready what's the verdict we don't we already took a vote on it and the vote that we took at the last meeting is adequate so therefore we only have one vote so leave it scribbled up yeah you have one two item one right okay so um the chairmates are finding an open session would have a detrimental effect of negotiating in litigating position body the purpose of an executive

obsession is to approve the executive session minutes from July 26 2023 and discuss strategy with respect to potential litigation regarding the city peer pressure in the 2501 South Main Street and 45 anawan Street real estate transactions I need a roll call to enter into executive session John Erickson yes and I'm sorry and to return to open session for one vote yes okay uh I will entertain a motion to approve

the pns agreement with Liberty Utilities for the 45 out of one street property and authorized the chair to sign the p s agreement so Johnny Erickson yes the Wisconsin yes Ron Russian yes thank you motion to adjourned you are on the clock was that you or you ventrope was talking there are you going to fantasy draft going on everyone's at my everyone's at my shopper and I got a party going on

she started at seven it did yeah somebody make a motion yeah okay I sent it I said John Erickson that's my name we all said yeah all right now we're done now we're done interrupting