9.11.2023 Housing Authority

good evening everyone welcome to the Fall River Housing Authority regular meeting it's September 11th 2023 and it's 4 35 P.M Martha will you call the roll please here Vice chairman Underhill here commissioner Burns is absent commissioner Bentley president commissioner Medeiros here thank you attorney Souza the open manual thank you madam chairwoman the language for the open meeting law is as follows the

person went to the open meeting law any person may make an audio or video recording of this public meeting or may transmit the meeting through any medium attendees are therefore advised that such recordings or Transmissions are being made whether perceived or unperceived by those present and are deemed acknowledged and permissible thank you first item on the agenda is Citizens input do we have any input this evening

hearing none the second item is residents no input this evening either thank you item number two is the minutes of the regular meeting held on August 14 2023.

to make them most accept the minutes of the meeting thank you second all in favor aye aye thank you item three is bills and communication you have in your packet the vouchers do I have a motion to accept the vouchers as presented second any questions with regard to any of the vouchers in this packet hearing none all in favor item four are the management reports you will have the eight reports included in

your packet the first is applications second is the occupancy reports third is the tenant accounts receivable report fourth is the work order report five is the monthly Section 8 voucher activity report six is the monthly Personnel count report seven is the director of modernization monthly report and eight is the Bank investment and bond debt balance reports do I have a motion to accept these reports seconds

any questions with regard to any of the reports in the packet hearing none all in favor aye item five is the financial reports you have in your packet the operating statement for each of the projects and programs for the four months ending July 31st 2023.

motion to approve the monthly reports motion to approve the financial reports presented thank you second thank you any questions with regard to any of the reports included herein hearing none all in favor all right item six is an update from our director thank you madam chairwoman uh just a few items for you this month Deputy executive director McCoy um coordinated a meeting with our Mitchell

Heights residence I'm sure you're aware there was an article in the local paper regarding um some uh Pest Control issues and uh just so everyone is clear we were proactive in dealing not only with Mitchell but with all of our sites and not reactive Mr McCoy had coordinated this meeting well before the article came out we met with City officials the week prior we met with a pest control vendor Waltham Pest Services

so there was a coordinated effort to address these concerns the meeting was very positive we met with the residents explained what and what cannot be done regarding pest control services uh what's safe what we can do and what we can't do so I wanted to thank Tim for putting that together um Ed Majewski once again prepared all our community Halls during the recent Heat Wave last week so they could be used for

cool incentives for our residents along with Refreshments so thank you Ed for doing that once again the last thing I have attorney Souza um Mr McCoy and myself we met with um we had a meeting with the police department Sergeant Mendes who heads the housing police unit and Captain Furtado to go over um questions concerns issues regarding uh the contract the services they provide what we can do

again we've had a great relationship with them we continue to and it was a very productive meeting we were there over two hours so it went really well so thank you for turning students over and Tim once again for attending and getting through that meeting that's about it this month um oh uh the October board meeting thank you Martha lands on the holiday we have Columbus Day which is the second Monday in

October so we'll have to decide which day you want to have the board meeting on later that week the problem Monday whatever works for your schedule 200 that now I guess you could do it now

so the 16th is a follow in one day or you want to do the same week so the second Monday is the ninth which is the Columbus Day Holiday so whatever the pleasure is of the board what seems to work well hmm

following Monday I think this is ah I don't know what what wait I don't even know whether we can depending on um now the 16th will be October 13th to the 18th okay um I can change this though I suppose do we want it's easy do we want to keep it that week on the 11th on the week of the ninth yeah and just move it to another okay what's the Wednesday I cannot do

it's Wednesday unfortunately okay third second or third Tuesday the 10th so it looks like I can't do okay how about Thursday the 12th okay well maybe we can uh reconvene well uh the 16th works for everyone else maybe what I'll try to do is change yes change my plan okay um I'll check to see if that works all right so we'll we'll hold it for the purposes of the meeting for the 16th and

if we need to adjust we will do so perfect thank you sure confirm it by email yes okay tentatively okay moving on next on the agenda is new business item one is modernization a one a is a certificate of substantial completion for the new lighting protection system at Cardinal Medeiros Towers do I have a motion to approve the certificate of substantial completion make a motion to approve the

lighting system Cardinal Madera second thank you any questions with regard to this project sharing none all in favor all right B is a certificate of completion consolidation for the new lighting protection system at Cardinal Medeiros Towers commotion to approve the certificate of completion Consolidated for the new lighting protection system at carnival Madera Stars and again any questions with regard to

the certificate of completion hearing none all in favor aye item C is a contract award for the unit Rehabilitation at Benny Costa Plaza this is apartment number 301. this is an award to the low bidder Xander Corporation and the amount of a hundred and ninety two thousand dollars a motion to uh award the contract for unit Rehabilitation of unit 301 at pentecosta second thank you any questions with regard to

this contract award hearing none all in favor aye item D is permission to advertise for bids for security video Improvement at father defarrios Village this is permission to advertise promotion advertised for video security Improvement at the burial second any questions hearing none all in favor all right item e is permission to advertise for bids for the centralized USPS mail station at Doolin Apartments

motion to allow permission to advertise for the bids for the centralized mail station at Doolin Apartments second any questions I just want to make a quick comment I wanted to thank um uh both Deb ma reset and a property manager of the scusman over at um dueling because I believe this is a suggestion that came through her office and showed with some interaction with the tenants so I want to thank them

for bringing this to our attention and obviously thank facilities and mod for working toward bringing this to fruition to the point where we can actually advertise and bid and improve the situation over there I guess a lot of the old mailbox system this guy is falling apart and whatnot so this I would think will be a vast improvement over there so I just wanted to acknowledge them for their reference

thank you you're welcome certainly all in favor we have a first and a second all in favor item two um is the miscellaneous section excuse me 2A is authorization to allow the executive director to sign any and all real property closing documents necessary to complete the sale at 229 Highland Avenue to South Coast Hospital Group Incorporated

we need we need a authorization here to allow Mr spadella the ability to sign the documents a motion to Grant authorization to allow the executive director to sign an email property closing documents to complete the sale of 229 Highland Avenue to the South Coast Hospital group okay any questions with regard to this item yeah hearing none all in favor aye Item B is a supplemental Police Service

contract this is the contract that um Mr spadilla just described to us in terms of the meeting this is the recommended action is to continue this contract for a one-year period beginning October 1 2023 to September 30 2024 for five offices in the amount not to exceed 499 220 dollars I'll make a motion for the continuation of the contract for one year for five offices and the amount not to exceed 499-220 second

any questions contractors in your packet hearing none all in favor aye item C is the animal control officer's contract is recommended action is to continue continuation of the contract for a one-year period beginning October 1 2023 to September 30 2024 in the amount not to exceed seventeen thousand five hundred that contract is two is in the packet

contract for one year period beginning October 1st to September 30th and an amount not to exceed seventeen thousand five hundred dollars thank you second thank you any questions with regard to the Animal Control contract hearing none all in favor item D is the HUD Section 8 payment standards this is going into effect November 1 2023 you have in your packet the published fair market rent and the

payment schedule for each of the bedroom sizes

do I have a motion to approve the schedule as presented a motion to approve the HUD Section 8 payment standards second thank you any questions with regard to the schedule well these payment standards hearing none all in favor aye item e is the HUD flat rent schedule it's effective October 1 2023 and January 1 2024.

hard flat rental second any questions with regard to this schedule hearing none all in favor aye item f is the eohlc which is formerly dhcd this is the wage match certification for fiscal year 2022.

so you have that document included as well that has been acknowledged by myself and Kevin

eohlc wage match certification for fiscal year 2022.

second thank you any questions with regard to this document hearing none all in favor aye item G is an on-call trade service contract for painting electrical door glass fabrication full and flooring installation and repair the recommended action here is to award a 15 six month contracts to each of the various contractors listed on the memo that is included in your packet in an amount not to exceed fifty thousand

dollars for each contract so you have 15 companies with each with it not to exceed fifty thousand dollars for various Services as described total motion so motion to approve or award the 15 six month contracts to each of the various contractors in an amount not to exceed fifty thousand for each contract second do I have any questions with regard to um this award and these contractors all right

item H is a Ford F-150 pickup truck and a Ford F-350 stick body with a plow we're looking to get permission to solicit bids on both of these vehicles make a motion to solicit um for permission to solicit bids second any questions of Mr McCoy on this one no hearing none all in favor section three is Personnel 3A is the clerk interviewer position this is for Section Eight this is to ratify the appointment of

Sharon Soares

second month yes yes Mr Bentley yes yes Item B is the clerk interviewer position for public housing there are two of these positions it's also to ratify the appointment of Sri Lanka did Jesus Clues and Olivia rainville and we'll take one at a time um zulakar De Jesus Cruise do we have a motion to ratify that her that position for clerk interviewer I'll make a motion to ratify the appointment of zulaka Jesus Cruz

second commissioner Bentley yes commissioner Underhill yes commissioner Medeiros yes yes still in the sahadi yes and the second one is for Olivia rainville

second commission Underhill yes commissioner Medeiros yes commissioner Bentley yes General mazzotti yes item C is a work order facilities coordinator position this is also to approve the appointment of Joyce Pereira

Joyce Pereira second commissioner Medeiros yes commissioner Bentley yes Mr Underhill yes yes and the last Personnel item is item D it's the permanent employment status to approve mock emmerenti's maintenance mechanic one slash floater I'll make a motion to approve the appointment the permanent employment status of maca morenti's maintenance mechanic one floater second commissioner Bentley yes commission

Underhill yes commissioner Medeiros yes chairman sahadi yes that is the last item um to come before us this evening in regular session at this time we are going to go into executive session for the litigation status for Superior Court filing civil docket number 2173 cv00570.

the anticipated executive session is pursuant to Mass General Law chapter 30A section 21 A3 to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and as the chair I so declare it will Do you have a borders do you want to we we can be in an open session or do

you want to adjourn an executive because we have nothing to report back out we will endure do I have a motion to adjourn an executive session of the regular meeting motion to return an executive session and then do I have a motion to go into executive session make all in favor of both motions now the motion to adjourn in executive session of the regular meeting and a motion to go into Executives we have a second on

the first one is to go into executive second Obsession was Bentley Underhill madira sahadi yes the second one is to not come out of executive sessions to adjourn to adjourn okay and that was under Hill Bentley Madera yes I believe so yes thank you thank you thank you everyone