Library Highlights Kanopy Film Streaming and Reconsiders VHS Conversion Fees
Verizon Ending Library Hardline Fax Service in October
Bookmobile Attendance Jumps Nearly Tenfold Across Fall River
Trustees Debate Annual Report Format and Staff Acknowledgments
Trustees Approve Course Reimbursements for Library Staff
Library Director Separates Letterheads to Stop Donor Confusion
The Fall River Library Board of Trustees met on September 9, 2026, to review meeting minutes, operational statistics, annual reporting procedures, and administrative updates. The board approved the minutes from the June 10 regular meeting and the July special meeting, with minor date corrections noted. Library Director Fellisha Desmarais presented the library's recent statistics and operational highlights. Discussions focused on increased print circulation driven by summer reading, the success of the Kanopy streaming platform (costing approximately $3,000 annually), potential adjustments to VHS-to-digital conversion fees, and the impending October shutoff of Verizon hardline fax services, which will necessitate moving to cellular/remote solutions. The board also reviewed the draft of the annual report compiling past administrative updates and approved tuition reimbursement requests for staff members Kyla and Diana. Under new business, Desmarais presented draft designs for distinct letterheads for the Library Foundation, the Friends of the Library, and official library administration. The distinct letterheads aim to eliminate recurring donor confusion between the two support organizations. Following brief trustee feedback, the meeting adjourned.
AI-generated summary. May contain errors. Watch the video to verify.
City Officials
Public / Other
Ronald Kathleen.
0:01Here.
0:03Anne-Martha Sperling.
0:03Absent.
0:04Sharon Quinn.
0:05Here.
0:05Brian Macklin.
0:06Here.
0:07Tim Long.
0:08Here.
0:09Eddie Emonk.
0:09Here.
0:10Melissa Kensley.
0:10Here.
0:11Paula Cullen.
0:12Here.
0:12And I'm Felicia Desmarais, the library director.
0:16Okay, pursuant to the Open Meeting Law, any person may make an audio or video recording of this public meeting, or they may transmit the meeting through any medium.
0:28Attendees are therefore advised that such recordings and transmissions are being made, whether they are perceived or unperceived by those present, and are deemed acknowledged and permissible.
0:44Okay, the minutes from the previous meeting, I think we have 2 sets to be approved.
0:50So we have the original, uh, last meeting minutes from June 10th, and then the minutes of the special meeting July 14th.
0:57So if we wanted to do the June 10th, our regular meeting— did everybody get the copies of them?
1:04Minutes.
1:05Okay, let's do one at a time.
1:08Let's do the June meeting.
1:11Are there any corrections or admissions, omissions to this?
1:17Can I have a motion to accept it?
1:19I make a motion.
1:20I second.
1:21All in favor?
1:22Aye.
1:23Any opposed?
1:23I'll abstain since I wasn't at that meeting.
1:26What?
1:27I'm going to abstain because I wasn't there.
1:29Okay, me too.
1:30Okay, then the July meeting.
1:33Did everybody get those minutes?
1:35Only that it was a Tuesday and that's a Wednesday.
1:39Make a correction on the top.
1:42I move just that, the date, July 13th.
1:46Are there any corrections or omissions to that?
1:51And I'll take a motion to accept them as given.
1:55All in favor?
1:57I need a, a, uh, motion.
1:59Make a motion.
2:00Seconded.
2:01All in favor?
2:02Aye.
2:03Any opposed?
2:05Okay, we're done.
2:11Okay, the statistics— we don't have Kayla anymore.
2:15We do not.
2:18So how are you managing these?
2:21Well, so she did— I believe she did— she did a lot of June's, and then July she left some of those numbers in there for me.
2:28But I normally— this is what I report for state aid, so I'm able to plug them in.
2:35Actually, it's been kind of nice going through them since I'm reporting on the state aid in this way, so it's kind of just one set of eyes going through it.
2:46So I can go through and give the highlights.
2:49That'd be a nice idea.
2:50Okay, so for our circulation, I believe we saw an increase of some of our print materials, both adult and juvenile materials.
3:00I think that that was because of the summer reading programs.
3:02I have to assume that that was driven driving in children and adults to be coming in and checking out more print materials.
3:10This is something that we'd like to kind of get a little bit higher in the future, so we're working to try to get people in as those digital resource prices go up.
3:22Our out-of-network circulation was— it went up a little bit, but it was pretty consistent.
3:27These kind of ebb and flow, so we didn't see any huge changes there.
3:32Reference, a lot of our questions answered, those tend to fluctuate.
3:38A lot of the questions that are reported to us, they can be very simple or they can kind of be more in-depth depending on people calling, if staff are having time to mark this down.
3:49So the busier staff have gotten, which I will say in July and August it has gotten a lot busier, sometimes I do note that I think that some of the staff are forgetting to write down the number of questions and it has to kind of be an accumulated jotting down many at a time later when they remember.
4:06And so I do think that that might influence some of these numbers.
4:10On the next page, our Kanopy resource.
4:14That is one of our digital resources that provides movies for free.
4:17We saw an uptick in circulation there from 194 in June to 240 in July.
4:24This is a really great resource.
4:26It costs about $3,000 per year, and people have access to a whole collection of movies, Criterion Collection.
4:33I know when I was teaching a class at BCC recently, we actually used this resource for one of our courses.
4:39They actually assigned movies that are on there, which is really great.
4:43I didn't realize that until taking that course that they were using Canopy.
4:47So we plan to continue with that resource.
4:49I think it's really good for people who can't pay the subscription services for some of the other more expensive film subscriptions.
4:59And on the last page here, I saw a very small uptick in the VHS conversions.
5:07So we had 3 in July, and watching this over the course of the summer, and since we've changed that fee, it has made me think that it's possible we might want to lower slightly the costs that we are asking for the VHS conversion.
5:25So at first it was offered for free and we were getting a whole lot of them, and then we offered it at a higher price point.
5:33I believe it's $15 per VHS, and then they get a deal if they do about 5 VHSs, which I do think that like the bulk deal might be a good option, but I'm wondering if if we might consider in the future reassessing those fees and seeing if we lower them a bit if we'll get more influx of VHS conversions.
5:55So if that's something that we're open to consider.
5:59And then fax use, that did dip down.
6:04Nothing really notable regarding the dip in July, but I did want to mention that we're going to be losing hardline service in October, and so this is something that we really have to think about how we're going to proceed with.
6:15There is remote faxing fax options, but we've been notified that our fax line through Verizon is going to be shut off, which a lot of our individuals actually depend on for submitting different things for Social Security, those kinds of things.
6:33They require it to be faxed, so we really have to take a look at how that's going to affect individuals.
6:37I think that there's an issue with security that is related to why they want these items faxed, so I just wanted to put it on your radar since October is coming pretty soon.
6:47Did they give a reason why?
6:49I think they're just maintenance of the hard lines because they're, I believe, in the ground.
6:54I just think that they don't want to maintain them anymore.
6:56There was an issue that happened at one time in past months recently last year, and they told us that they were not going to fix it, that they didn't want to maintain the line anymore, that we could opt out and go to a remote option.
7:10Only thing with remote options is normally that's cellular service, and normally that's a monthly bill.
7:16So currently where we pay maybe about $30 a month for our phone and a couple of fax lines.
7:24I anticipate that going up for a remote cellular line in addition to our regular phone line.
7:32So I'm not sure that there's anything that we can do there outside of that.
7:37I just wanted to note that it was happening.
7:40So print, when you see the new items in collection, you will see that the print items did go from 520 to 164.
7:47I will say that I believe that's because of the continuation budget that we were in in July.
7:50Penn had paused budget, so we had to continue on.
7:57And without knowing exactly where we're gonna be, I didn't really feel comfortable asking the staff to do a whole lot of collection development.
8:03It also gave us a little bit of time to do some moving around inside for construction, so that's why you see the large drop there.
8:14Our programs— our total programs did go up, and total program attendance at the end of June, the total program attendance was very high.
8:27We do do a lot of children's programs.
8:30We've also been taking on a lot more teen programs.
8:33Joe, our resource engagement, has offered a lot of teen programs, and I think that we're seeing a lot of different attendees come into those, including that maze.
8:41And a lot of our adult services staff are also offering their own book clubs, and those are gaining traction— banned books clubs, those types of things.
8:58And I did want to, on the last page, point out the bookmobile.
9:03Total offsite attendance went from 86 in June to 803.
9:10And I'd like to point out, I believe most of that is being made up from bookmobile community events.
9:17I'm not sure if anyone had a chance to take a look at the annual report, but when I was outlining the bookmobile's programs, she's going to quite a lot of places.
9:28Listed every place only once for her, and she's making repeat visits to a lot of these places.
9:34She's been doing her rounds in the city this year, and particularly this summer.
9:38So that's really driving a lot of that total off-site attendance that you're seeing.
9:45And that is the statistics.
9:46I have a couple of questions for you.
9:48Okay, there were no young— no, yes, no young adult programs.
9:54Have you not had to stop doing those?
10:04If there was no young adult programs, it's very likely that I just missed it in the copy and paste because there definitely should have been for June and July.
10:15So I can double-check on that.
10:18Normally these are submitted by the staff to us, so it's also possible that I thought Kayla had entered it before she left and then it was an oversight on my part.
10:29So I'm gonna double-check.
10:29I prefer to double-check.
10:30So I don't give you the wrong information.
10:34Okay, another thing is you're comparing June to July, but wouldn't it be better to compare July to July?
10:43We're not comparing it.
10:44It's just— what?
10:45She's not comparing it.
10:46Yeah, so I only provided June just so you'd have another month to see whether it was an increase or a decrease.
10:54But if you would like, I can.
10:57Is it hard?
10:58Because I know you're taxed right now.
11:00It's just not structured in this way.
11:02So the Google Sheet is formatted differently.
11:04So it wouldn't align perfectly.
11:05I would just kind of have to go until you get an assistant.
11:08I'd say forget it.
11:09Thank you.
11:10I do appreciate that.
11:12Okay.
11:13Does anybody have any questions for Felicia?
11:16Even with a number of crafts, that would be within your programs too.
11:20It says zero, but you would have done crafts during the summer.
11:23I'm looking at this, and I think that this was a copy and paste error because right below that it does say on-site on-site YA programs, and I'm seeing four and eight.
11:34So at the very bottom of the page, do you see?
11:36Where the heading is purple.
11:37So it's listed again.
11:39So I think that this was a copy and paste error on my part.
11:43That makes sense too, because I was like, it doesn't make sense that the attendance, the 6 to 11 year olds would have went down in July.
11:50And then if you look down under the purple, on-site 6 to 11 went up in July.
11:55Yeah.
11:55So I'm gonna go with purple on this.
11:59Yeah, I'm sorry about that.
12:00That's okay.
12:01Well, I was actually going to ask about the on-site children attendance, but I think if you look at the purple, that makes more sense.
12:08I will address that, and it's good for me to address that because then it will be accurate when I submit it.
12:15And I have to tell you, the program that you had here on bookbinding, that woman was absolutely excellent.
12:22Andre Bassoette, yeah, she's great.
12:24She was terrific.
12:26I took a class at RISD, and it was more intense, but she was a hell of a lot better, and I learned a lot more from her.
12:36I don't want to misspeak.
12:37I think she may be a professor at RISD.
12:39I don't think so.
12:41No?
12:41She might be a student then.
12:42I know she's associated in some way.
12:44She might be.
12:45Yeah.
12:46But she gives a lot of workshops around too.
12:49I know we have a lot of people interested in finding workshops here, which I really love.
12:54Are you going to do more?
12:56I'd like to, yeah.
12:57You gave a good one.
12:58I did.
12:59I won't be— I probably won't be taking that on anytime soon again.
13:03It takes a little bit to plan and get all the supplies.
13:05Of course it does.
13:07And she gave all the supplies out.
13:09Yeah.
13:09She was terrific.
13:09Okay.
13:11But any questions to Felicia, I'm sure you could call her if you— after you peruse this and ask her if you do.
13:21Other than that, I don't think we have to have a motion to accept this.
13:24We're ready to move on to the annual report.
13:31Yeah, so I did send that as a PDF.
13:33I was going to print them, but I was hoping everyone had a chance to look at it.
13:38Ron, I know you have a copy in front of you.
13:39You have a very small copy.
13:40I have one more spare.
13:44But these are really, as you explained to me, these were copies of your report.
13:53Previous, yes.
13:54So all my previous administrators' reports from the last fiscal year.
13:58Once a year I submit this to council and I submit it to you prior just to make sure everything's all squared away.
14:06And so the newest report is going to be the last one.
14:09I think it's June of 2026.
14:12And so that will wrap our end of the fiscal year.
14:14So it's only end of that month.
14:17And then I added all of our programs at the end.
14:21And then I also broke down the different things that our friends had sponsored and also the foundation and the Danders.
14:29Has anybody had a chance to read it?
14:32Well, I looked at it.
14:33I know that basically it was the reports.
14:35It would be nice to have like an introduction to the annual report or just summarize it instead of having— you can include it if you like.
14:44It's a lot of work to, you know, for someone to read it.
14:45You can actually summarize it.
14:47Summarize the whole year and highlight what was so, you know, what was the good features that the library had.
14:54And even having maybe a section where it lists the staff, who's, you know, which departments they work in and lists the staff names.
15:04And, you know, also would be nice to have acknowledgments and thanking certain donors or volunteers for what they did for the year, including that in the whole thing.
15:15I think an introduction is not necessary.
15:19I don't know how you all feel about it.
15:22A summary of the annual report?
15:25The whole thing is a summary.
15:26Yeah, so that is kind of my thought on that, is it's hard to actually boil it down to just this in a month.
15:34I have a hard time deciding what to tell you about during the month.
15:38So to shorten it even more, it would be a little bit difficult.
15:41I'd really have to decide who to leave out or, you know, what was worth mentioning.
15:47I think it's summarized.
15:48This is the summary.
15:52Ronald Kathleen here.
15:54Ann Margaret Sperling absent.
15:56Sharon Quinn here.
15:57Fran Macklin here.
15:59Tim Long here.
16:01Eddie Emonch here.
16:02Melissa Kensley here.
16:03Paula Cullen here.
16:04And I'm Felicia Desmarais, the library director.
16:08Okay, pursuant to the Open Meeting Law, any person may make an audio or video recording of this public meeting, or they may transmit the meeting through any media.
16:21Attendees are therefore advised that such recordings and transmissions are being made, whether they are perceived or unperceived by those present, and are deemed acknowledged and permissible.
16:36Okay, the minutes from the previous meeting— I think we have 2 sets to be approved.
16:42So we have the original, uh, last meeting minutes from June 10th, and then the minutes of the special meeting July 14th.
16:49So if we wanted to do the June 10th, our regular meeting— did everybody get the copies of the minutes?
16:56Okay, let's do one at a time.
17:00Let's do the June meeting.
17:03Are there any corrections or admissions, omissions to this?
17:09Can I have a motion to accept it?
17:11I make a motion.
17:12I All in favor?
17:15Any opposed?
17:15I'll abstain since I wasn't at that meeting.
17:18What?
17:19I'm going to abstain because I wasn't there.
17:21Okay, me too.
17:23Okay, then the July meeting.
17:26Did everybody get those minutes?
17:28Only that it was a Tuesday and that's a Wednesday.
17:39Are there any corrections or omissions to that?
17:43And I'll take a motion to accept them as given.
17:47All in favor?
17:50I need a motion.
17:51Make a motion.
17:52Seconded.
17:53All in favor?
17:54Aye.
17:55Any opposed?
17:57Seeing again, we're done.
17:59Okay.
18:03The statistics, we don't have Kayla anymore.
18:07We do not.
18:10So how are you managing these?
18:13Well, so she did— I believe she did— she did a lot of June's, and then July she left some of those numbers in there for me.
18:20But I normally— this is what I report for state aid, so I'm able to plug them in.
18:28It actually— it's been kind of nice going through them since I'm reporting on the state aid in this way, so it's kind of just one set of eyes going through it.
18:38So I can go through and give the highlights.
18:41That'd be a nice idea.
18:42Okay, so for, for our circulation, I believe we saw an increase of some of our print materials, both adult and juvenile materials.
18:54I think that that was because of the summer reading programs.
18:56I have to assume that that was driving in children and adults to be coming in and checking out more print materials.
19:02This is something that we'd like to kind of get a little bit higher in the future, so we're working to try to get people in as those digital resource prices go up.
19:14Our out-of-network circulation was— it went up a little bit, but it was pretty consistent.
19:19These kind of ebb and flow, so we didn't see any huge changes there.
19:24Reference, a lot of our questions answered, those tend to fluctuate A lot of the questions that are reported to us, they can be very simple or they can kind of be more in-depth depending on people calling, if staff are having time to mark this down.
19:41So the busier staff have gotten, which I will say in July and August it has gotten a lot busier, sometimes I do note that I think that some of the staff are forgetting to write down the number of questions and it has to kind of be an accumulated Jotting down many at a time later when they remember.
19:58And so I do think that that might influence some of these numbers.
20:03On the next page, our Canopy resource— that is one of our digital resources that provides movies for free.
20:09We saw an uptick in circulation there from 194 in June to 240 in July.
20:16This is a really great resource.
20:18It costs about $3,000 per year and And people have access to a whole collection of movies, Criterion Collection.
20:25I know when I was teaching a class at BCC recently, we actually used this resource for one of our courses.
20:32They actually assign movies that are on there, which is really great.
20:35I didn't realize that until taking that course that they were using Kanopy.
20:39So we plan to continue with that resource.
20:41I think it's really good for people who can't pay the subscription services for some of the other more expensive expensive film subscriptions.
20:51And on the last page here, I saw a very small uptick in the VHS conversions.
20:59So we had 3 in July, and watching this over the course of the summer and since we've changed that fee, it has made me think that it's possible we might want to lower slightly the costs that we are asking for the VHS conversion.
21:17So at first it was offered for free and we were getting a whole lot of them, and then we offered it at a higher price point.
21:25I believe it's $15 per VHS, and then they get a deal if they do about 5 VHSs, which I do think that like the bulk deal might be a good option, but I'm wondering if we might consider in the future reassessing those fees and seeing if we lower them a bit if we'll get more influx of VHS conversions.
21:47So if that's something that we're open to consider.
21:51And then fax use, that did dip down.
21:56Nothing really notable regarding the dip in July, but I did want to mention that we're going to be losing hardline service in October, and so this is something that we really have to think about how how we're going to proceed with.
22:08There is remote fax options, but we've been notified that our fax line through Verizon is going to be shut off, which a lot of our individuals actually depend on for submitting different things for Social Security, those kinds of things.
22:25They require it to be faxed.
22:26So we really have to take a look at how that's going to affect individuals.
22:29I think that there's an issue with security that is related to why they want these items faxed.
22:35So I just wanted to put it on your radar since October is coming pretty soon.
22:39Did they give a reason why?
22:41I think they're just, um, maintenance of the hard lines because they're, I believe, in the ground.
22:46I just think that they don't want to maintain them anymore.
22:48There was an issue that happened at one time, uh, in past months recently last year, and they told us that they were not going to fix it, that they didn't want to maintain the line anymore, that we could opt out and go to a remote option.
23:02Only thing with remote options is normally that's cellular, so service, and normally that's a monthly bill.
23:08So currently we only pay maybe about $30 a month for our phone and a couple of fax lines.
23:15I anticipate that going up for a remote cellular line in addition to our regular phone line.
23:24So I'm not sure that there's anything that we can do there outside of that.
23:29I just wanted to note that it was happening.
23:32So print, when you see the new items in collection, you will see that the print items did go from 520 to 164.
23:39I will say that I believe that's because of the continuation budget that we were in.
23:42In July, Penn had a paused budget, so we had to continue on, and without knowing exactly where we were going to be, I didn't really feel comfortable asking the staff to do a whole lot of collection development.
23:55It also gave us a little bit of time to do some moving around inside for construction.
23:59So that's why you see the large drop there.
24:07Our programs— our total programs did go up in total programs.
24:12Total program attendance at the end of June, the total program attendance was very high.
24:19We do do a lot of children's programs.
24:22We've also been taking on a lot more teen programs.
24:25Joe, our resource engagement, has offered a lot of teen programs, and I think that we're seeing a lot of different attendees come into those, including matinees.
24:33And a lot of our adult services staff are also offering their own book clubs, and those are gaining traction— banned books clubs, those types of things.
24:50And I did want to, on the last page, point out the bookmobile.
24:55Total off-site attendance went from 86 in June to 803, and I'd like to point out I believe most of that is being made up from bookmobile community events.
25:09I'm not sure if anyone had a chance to take a look at the annual report, but when I was outlining the bookmobiles programs.
25:17She's going to quite a lot of places.
25:20I listed every place only once for her, and she's making repeat visits to a lot of these places.
25:26She's been doing her rounds in the city this year, and particularly this summer.
25:30So that's really driving a lot of that total off-site attendance that you're seeing.
25:37And that is the statistics.
25:38I have a couple of questions for Okay, there were no young— no, yes, no young adult programs.
25:46Have you not— have you stopped doing those?
25:56If there was no young adult programs, it's very likely that I just missed it in the copy and paste because there definitely should have been for June and July.
26:06July.
26:07So I can double-check on that.
26:10Normally these are submitted by the staff to us, so it's also possible that I thought Kayla had entered it before she left and then it was an oversight on my part.
26:21So I'm going to double-check.
26:22I'd prefer to double-check so I don't give you the wrong information.
26:26Okay.
26:26Another thing is you're comparing June to July, but is— wouldn't it be better to compare July to July We're not comparing.
26:36It's just this— what?
26:37She's not comparing it.
26:38Yeah, so I'm— I only provided, um, I only provided Jane just so you'd have another month to see whether it was an increase or a decrease.
26:46But if you would like, I can.
26:49Is it hard?
26:50Because I know you're taxed right now.
26:52It's just not structured in this way, so the Google Sheet is formatted differently, so it wouldn't align perfectly.
26:57I would just kind of have to go until you get an assistant.
27:00I'd say forget it.
27:01Thank you.
27:02I do appreciate that.
27:04Okay, does anybody have any questions for Felicia?
27:08Even with the number of crafts, that would be within your programs too because it's zero, but you would have done faster in the summer.
27:15I'm looking at this and I think that this was a copy and paste error because right below that it does say on-site, on-site YA programs, and I'm seeing 4 and 8.
27:26So at the very bottom of the page, do you see where the heading is purple.
27:30So it's listed again.
27:31So I think that this was a copy and paste error on my part.
27:35That makes sense too, because I was like, it doesn't make sense that the attendance, the 6 to 11-year-olds, would have went down in July.
27:42And then if you look down under the purple, on-site 6 to 11 went up in July.
27:47Yeah.
27:47So I'm gonna go with purple on this.
27:51Yeah, I'm sorry about that.
27:52That's okay.
27:53Well, I was actually actually going to ask about the on-site children attendance, but I think if you look at the protocol, that makes more sense.
28:00I will address that, and it's good for me to address that because then it will be accurate when I, when I submit it.
28:06And I have to tell you, the program that you had here on bookbinding, that woman was absolutely excellent.
28:14Andre Bassett, yeah, she's great.
28:16She was terrific.
28:18I took a class in— it really RISD, and it was more intense, but she was a hell of a lot better, and I learned a lot more from her.
28:28I don't want to misspeak.
28:29I think she may be a professor at RISD.
28:32I don't think so.
28:33No?
28:33She might be a student then.
28:34I know she's associated in some way.
28:36She might be.
28:37Yeah.
28:38But she gives a lot of workshops around too.
28:41I know we have a lot of people interested in the fine workshops here, which I really love.
28:46Are you going to do more?
28:48Like to.
28:48Yeah, you gave a good one.
28:51I did.
28:51I won't be— I probably won't be taking that on anytime soon again.
28:55It takes a little bit to plan.
28:57Of course it does.
28:59And she gave all the supplies out.
29:01She was terrific.
29:03Okay, look, any questions to Felicia?
29:06I'm sure you could call her if you— after you peruse this and ask her if you do.
29:13Other than that, I don't think we have to have a motion to accept this.
29:16We're ready to move on to the annual report.
29:23Yeah, so I did send that as a PDF.
29:25I was going to print them, but I was hoping everyone had a chance to look at it.
29:29Ron, I know you have a copy in front of you.
29:31You have a very small copy.
29:32I have one more spare.
29:36But these are really, as you explained to me, these were copies of your Uh, report previous, uh, yes.
29:46So all my previous, uh, administrators' reports from the last fiscal year.
29:50Once a year I submit this to council and I send it to you prior just to make sure everything's, um, all squared away.
29:58And so the newest report is going to be the last one.
30:01I think it's June of 2026.
30:04And so that will wrap our end of the fiscal year.
30:06So it's only ending that And then I added all of our programs at the end.
30:13And then I also broke down the different things that our friends had sponsored and also the foundation and the Danders.
30:21Has anybody had a chance to read it?
30:23Well, I looked at it.
30:25I know that basically it was the reports.
30:27It would be nice to have like an introduction to the, you know, to the annual report, but just summarizing it said it happened You can include it if you like.
30:36It's a lot of work to, you know, for someone to read it.
30:38You can actually summarize the whole year and highlight what was so impressive, you know, what was the good features that the library had.
30:46And even having maybe a section where it lists the staff, who's what, you know, which departments they work in and lists the staff names.
30:55And, you know, also would be nice to have acknowledgments and thank-yous certain donors or volunteers for what they did for the year, including that in the whole thing.
31:07I think an introduction is not necessary.
31:11I don't know how you all feel about it.
31:15A summary of the whole thing is a summary.
31:19Yeah, so that is kind of my thought on that, is it's hard to actually boil it down to just this in a month.
31:26Have a hard time deciding what to tell you about during the month.
31:30So to shorten it even more, it would be a little bit difficult.
31:33I'd really have to decide who to leave out or, you know, what was worth mentioning.
31:39I think it's summarized.
31:40This is the summary.
31:43We have Alabama.
31:45Also, it's going to fall online.
31:48Yes.
31:49Do you want to vote on these?
31:53Normally, I think this semester they're doing it after work.
31:56Normally, if they need a schedule adjustment, there's a certain amount of hours I'm permitted to kind of do a schedule adjustment for them, which they have done in the past.
32:04It works out pretty well.
32:06So they just make up the time?
32:08Yeah, yeah, and it stays pretty consistent throughout the semester.
32:12Do you want to vote on these together?
32:17Yeah, we can.
32:18Okay.
32:19I'll take a motion to vote on both Kyla and Diana for reimbursement.
32:28Second.
32:31All in favor?
32:32Aye.
32:33Any opposed?
32:35Does anybody have any other new business?
32:37So there was discussion, or one thing that I wanted to mention just before the next meeting, uh, we had a foundation meeting yesterday and there was some discussion about the letters and letterhead, different letterheads that we use for different letters because the foundation reception went out and it went out with Library Foundation on the side and then the Board of Trustees.
33:00And there was a past letterhead that had all of the groups.
33:02And so actually I'm going to take one of these.
33:05Could you actually take one and pass them?
33:08So I just want to show you the letterheads that I was thinking might be good to use.
33:16It's up to you.
33:18I just know that it created a little bit of confusion yesterday.
33:22So the intention of sending out the letterheads— there's no text here obviously, but this is just a sample.
33:28So the intention of sending out Library Foundation on one side and then Friends on a different letter is just so that people can differentiate who they're donating to.
33:42So say the foundation asks for a letter, a letterhead for the foundation, I can provide the top one as an official letter for the Library Foundation.
33:52Or if the Friends, you know, we have to fill out something for grant paperwork, anything like that, we could attach the second letter that has the Friends of the Library all on there and all of the official members.
34:06So it's the same letterhead just with the 2 groups listed differently.
34:10In the past, both groups were listed on the same letterhead, and I know that I've gotten a lot of calls being confused about which.
34:19And sometimes when people donate, they think the check has come to me and I have it as the treasurer, and sometimes I'm not sure whether it's gone to the Friends or to the Foundation.
34:30And then when I have that conversation with them, well, did you donate to this group or this group?
34:34They didn't realize there's a difference.
34:36So in this, there's a little bit of a distinction.
34:39And then where it says About Us at the bottom, it kind of explains how the library works, who the board is, because also people don't understand that.
34:48I will say I was ignorant to how the groups work until I became the director.
34:57When we used to go to the Foundation Foundation reception.
34:59It was a little bit confusing.
35:01I had in my first few years here asked another department to donate so that they could come to our foundation reception, and accidentally they were given the membership for the Friends, and then they donated and everyone was confused why they didn't get an invite to the foundation reception.
35:16And so I think that it could use some clarity of the two distinct groups.
35:23I think they should be combined if you want to know the truth.
35:25On the letter?
35:26No, combined period.
35:29I think it's redundant having both of them.
35:32I think that would be kind of up to the groups themselves.
35:35It would be definitely up to the groups, but I think it's just ridiculous.
35:41I just wanted to put the letter before you because I didn't want anything to be confusing or to misrepresent anything, or if this feels appropriate to— if we use— because I am sometimes signing, you know, a letterhead as a representative of the library, I want to make sure that we're all comfortable with how it looks, how it appears, and, you know, how the board is represented, the administration is represented, and then the group is represented.
36:05But as I've kind of separated the two and given them their own letterheads, I don't know if that is okay, if that is preferable.
36:12And then the last one is simply my official letterhead.
36:15This is something that I would put forward to City Council as the director of the library.
36:21And so if I was asking for a position, those kinds of things.
36:24That's all that letter is for, just so you see that there's— that's always been— there's different letterheads.
36:28Yes.
36:29Just so you get an idea of the intentions behind them.
36:33Just so everyone's comfortable.
36:35I don't know if that's something that you'd like to vote on.
36:37I don't think we have to vote on it.
36:38I think you can just do it.
36:41Move forward with that.
36:43I would think so.
36:44I don't know if anybody else disagrees with me.
36:46Well, I just noticed that you're listed twice in the foundation there.
36:50Something.
36:50Just— that's a typo.
36:51Thank you, I will fix that.
36:56It's been a busy summer.
36:58Yeah, that is— yeah.
37:01Okay, do we have any other new business?
37:11Do we have any citizens here?
37:16Okay, then we'll move I'll take a motion for adjournment.
37:20I make a motion to adjourn.
37:21Second.
37:22I'll second that.
37:23All those in favor?
37:25Aye.
37:25Does anybody disagree?
37:27Let's go.