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9.9.2026 Board of Library Trustees
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Ronald Kathleen.
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Here.
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Anne-Martha Sperling.
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Absent.
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Sharon Quinn.
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Here.
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Brian Macklin.
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Here.
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Tim Long.
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Here.
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Eddie Emonk.
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Here.
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Melissa Kensley.
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Here.
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Paula Cullen.
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Here.
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And I'm Felicia Desmarais, the library director.
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Okay, pursuant to the Open Meeting Law, any person may make an audio or video recording of this public meeting, or they may transmit the meeting through any medium.
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Attendees are therefore advised that such recordings and transmissions are being made, whether they are perceived or unperceived by those present, and are deemed acknowledged and permissible.
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Okay, the minutes from the previous meeting, I think we have 2 sets to be approved.
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So we have the original, uh, last meeting minutes from June 10th, and then the minutes of the special meeting July 14th.
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So if we wanted to do the June 10th, our regular meeting— did everybody get the copies of them?
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Minutes.
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Okay, let's do one at a time.
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Let's do the June meeting.
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Are there any corrections or admissions, omissions to this?
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Can I have a motion to accept it?
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I make a motion.
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I second.
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1:21
All in favor?
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Aye.
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1:23
Any opposed?
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I'll abstain since I wasn't at that meeting.
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1:26
What?
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I'm going to abstain because I wasn't there.
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Okay, me too.
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Okay, then the July meeting.
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1:33
Did everybody get those minutes?
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Only that it was a Tuesday and that's a Wednesday.
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Make a correction on the top.
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I move just that, the date, July 13th.
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Are there any corrections or omissions to that?
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And I'll take a motion to accept them as given.
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All in favor?
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I need a, a, uh, motion.
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Make a motion.
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Seconded.
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All in favor?
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Aye.
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2:03
Any opposed?
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2:05
Okay, we're done.
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2:11
Okay, the statistics— we don't have Kayla anymore.
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We do not.
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2:18
So how are you managing these?
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Well, so she did— I believe she did— she did a lot of June's, and then July she left some of those numbers in there for me.
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But I normally— this is what I report for state aid, so I'm able to plug them in.
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Actually, it's been kind of nice going through them since I'm reporting on the state aid in this way, so it's kind of just one set of eyes going through it.
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So I can go through and give the highlights.
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2:49
That'd be a nice idea.
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2:50
Okay, so for our circulation, I believe we saw an increase of some of our print materials, both adult and juvenile materials.
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I think that that was because of the summer reading programs.
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3:02
I have to assume that that was driven driving in children and adults to be coming in and checking out more print materials.
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3:10
This is something that we'd like to kind of get a little bit higher in the future, so we're working to try to get people in as those digital resource prices go up.
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3:22
Our out-of-network circulation was— it went up a little bit, but it was pretty consistent.
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3:27
These kind of ebb and flow, so we didn't see any huge changes there.
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3:32
Reference, a lot of our questions answered, those tend to fluctuate.
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3:38
A lot of the questions that are reported to us, they can be very simple or they can kind of be more in-depth depending on people calling, if staff are having time to mark this down.
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3:49
So the busier staff have gotten, which I will say in July and August it has gotten a lot busier, sometimes I do note that I think that some of the staff are forgetting to write down the number of questions and it has to kind of be an accumulated jotting down many at a time later when they remember.
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And so I do think that that might influence some of these numbers.
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4:10
On the next page, our Kanopy resource.
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That is one of our digital resources that provides movies for free.
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4:17
We saw an uptick in circulation there from 194 in June to 240 in July.
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4:24
This is a really great resource.
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It costs about $3,000 per year, and people have access to a whole collection of movies, Criterion Collection.
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4:33
I know when I was teaching a class at BCC recently, we actually used this resource for one of our courses.
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They actually assigned movies that are on there, which is really great.
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4:43
I didn't realize that until taking that course that they were using Canopy.
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So we plan to continue with that resource.
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4:49
I think it's really good for people who can't pay the subscription services for some of the other more expensive film subscriptions.
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4:59
And on the last page here, I saw a very small uptick in the VHS conversions.
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So we had 3 in July, and watching this over the course of the summer, and since we've changed that fee, it has made me think that it's possible we might want to lower slightly the costs that we are asking for the VHS conversion.
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So at first it was offered for free and we were getting a whole lot of them, and then we offered it at a higher price point.
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5:33
I believe it's $15 per VHS, and then they get a deal if they do about 5 VHSs, which I do think that like the bulk deal might be a good option, but I'm wondering if if we might consider in the future reassessing those fees and seeing if we lower them a bit if we'll get more influx of VHS conversions.
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So if that's something that we're open to consider.
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5:59
And then fax use, that did dip down.
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6:04
Nothing really notable regarding the dip in July, but I did want to mention that we're going to be losing hardline service in October, and so this is something that we really have to think about how we're going to proceed with.
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6:15
There is remote faxing fax options, but we've been notified that our fax line through Verizon is going to be shut off, which a lot of our individuals actually depend on for submitting different things for Social Security, those kinds of things.
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They require it to be faxed, so we really have to take a look at how that's going to affect individuals.
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I think that there's an issue with security that is related to why they want these items faxed, so I just wanted to put it on your radar since October is coming pretty soon.
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6:47
Did they give a reason why?
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6:49
I think they're just maintenance of the hard lines because they're, I believe, in the ground.
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I just think that they don't want to maintain them anymore.
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There was an issue that happened at one time in past months recently last year, and they told us that they were not going to fix it, that they didn't want to maintain the line anymore, that we could opt out and go to a remote option.
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7:10
Only thing with remote options is normally that's cellular service, and normally that's a monthly bill.
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7:16
So currently where we pay maybe about $30 a month for our phone and a couple of fax lines.
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7:24
I anticipate that going up for a remote cellular line in addition to our regular phone line.
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7:32
So I'm not sure that there's anything that we can do there outside of that.
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7:37
I just wanted to note that it was happening.
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7:40
So print, when you see the new items in collection, you will see that the print items did go from 520 to 164.
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7:47
I will say that I believe that's because of the continuation budget that we were in in July.
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7:50
Penn had paused budget, so we had to continue on.
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7:57
And without knowing exactly where we're gonna be, I didn't really feel comfortable asking the staff to do a whole lot of collection development.
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8:03
It also gave us a little bit of time to do some moving around inside for construction, so that's why you see the large drop there.
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8:14
Our programs— our total programs did go up, and total program attendance at the end of June, the total program attendance was very high.
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8:27
We do do a lot of children's programs.
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8:30
We've also been taking on a lot more teen programs.
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8:33
Joe, our resource engagement, has offered a lot of teen programs, and I think that we're seeing a lot of different attendees come into those, including that maze.
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8:41
And a lot of our adult services staff are also offering their own book clubs, and those are gaining traction— banned books clubs, those types of things.
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8:58
And I did want to, on the last page, point out the bookmobile.
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9:03
Total offsite attendance went from 86 in June to 803.
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9:10
And I'd like to point out, I believe most of that is being made up from bookmobile community events.
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9:17
I'm not sure if anyone had a chance to take a look at the annual report, but when I was outlining the bookmobile's programs, she's going to quite a lot of places.
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9:28
Listed every place only once for her, and she's making repeat visits to a lot of these places.
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9:34
She's been doing her rounds in the city this year, and particularly this summer.
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9:38
So that's really driving a lot of that total off-site attendance that you're seeing.
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9:45
And that is the statistics.
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9:46
I have a couple of questions for you.
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9:48
Okay, there were no young— no, yes, no young adult programs.
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9:54
Have you not had to stop doing those?
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10:04
If there was no young adult programs, it's very likely that I just missed it in the copy and paste because there definitely should have been for June and July.
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So I can double-check on that.
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Normally these are submitted by the staff to us, so it's also possible that I thought Kayla had entered it before she left and then it was an oversight on my part.
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So I'm gonna double-check.
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I prefer to double-check.
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So I don't give you the wrong information.
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10:34
Okay, another thing is you're comparing June to July, but wouldn't it be better to compare July to July?
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10:43
We're not comparing it.
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10:44
It's just— what?
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10:45
She's not comparing it.
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10:46
Yeah, so I only provided June just so you'd have another month to see whether it was an increase or a decrease.
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But if you would like, I can.
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10:57
Is it hard?
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10:58
Because I know you're taxed right now.
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It's just not structured in this way.
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So the Google Sheet is formatted differently.
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So it wouldn't align perfectly.
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I would just kind of have to go until you get an assistant.
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11:08
I'd say forget it.
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11:09
Thank you.
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I do appreciate that.
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11:12
Okay.
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11:13
Does anybody have any questions for Felicia?
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11:16
Even with a number of crafts, that would be within your programs too.
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11:20
It says zero, but you would have done crafts during the summer.
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11:23
I'm looking at this, and I think that this was a copy and paste error because right below that it does say on-site on-site YA programs, and I'm seeing four and eight.
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11:34
So at the very bottom of the page, do you see?
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11:36
Where the heading is purple.
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11:37
So it's listed again.
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11:39
So I think that this was a copy and paste error on my part.
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11:43
That makes sense too, because I was like, it doesn't make sense that the attendance, the 6 to 11 year olds would have went down in July.
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11:50
And then if you look down under the purple, on-site 6 to 11 went up in July.
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11:55
Yeah.
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So I'm gonna go with purple on this.
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11:59
Yeah, I'm sorry about that.
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That's okay.
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12:01
Well, I was actually going to ask about the on-site children attendance, but I think if you look at the purple, that makes more sense.
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12:08
I will address that, and it's good for me to address that because then it will be accurate when I submit it.
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12:15
And I have to tell you, the program that you had here on bookbinding, that woman was absolutely excellent.
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12:22
Andre Bassoette, yeah, she's great.
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12:24
She was terrific.
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12:26
I took a class at RISD, and it was more intense, but she was a hell of a lot better, and I learned a lot more from her.
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12:36
I don't want to misspeak.
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12:37
I think she may be a professor at RISD.
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12:39
I don't think so.
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12:41
No?
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12:41
She might be a student then.
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12:42
I know she's associated in some way.
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12:44
She might be.
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12:45
Yeah.
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12:46
But she gives a lot of workshops around too.
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12:49
I know we have a lot of people interested in finding workshops here, which I really love.
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12:54
Are you going to do more?
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12:56
I'd like to, yeah.
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12:57
You gave a good one.
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12:58
I did.
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12:59
I won't be— I probably won't be taking that on anytime soon again.
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13:03
It takes a little bit to plan and get all the supplies.
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13:05
Of course it does.
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13:07
And she gave all the supplies out.
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13:09
Yeah.
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13:09
She was terrific.
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13:09
Okay.
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13:11
But any questions to Felicia, I'm sure you could call her if you— after you peruse this and ask her if you do.
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13:21
Other than that, I don't think we have to have a motion to accept this.
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13:24
We're ready to move on to the annual report.
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13:31
Yeah, so I did send that as a PDF.
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13:33
I was going to print them, but I was hoping everyone had a chance to look at it.
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13:38
Ron, I know you have a copy in front of you.
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13:39
You have a very small copy.
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13:40
I have one more spare.
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13:44
But these are really, as you explained to me, these were copies of your report.
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13:53
Previous, yes.
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13:54
So all my previous administrators' reports from the last fiscal year.
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13:58
Once a year I submit this to council and I submit it to you prior just to make sure everything's all squared away.
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14:06
And so the newest report is going to be the last one.
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14:09
I think it's June of 2026.
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14:12
And so that will wrap our end of the fiscal year.
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14:14
So it's only end of that month.
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14:17
And then I added all of our programs at the end.
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14:21
And then I also broke down the different things that our friends had sponsored and also the foundation and the Danders.
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14:29
Has anybody had a chance to read it?
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14:32
Well, I looked at it.
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14:33
I know that basically it was the reports.
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14:35
It would be nice to have like an introduction to the annual report or just summarize it instead of having— you can include it if you like.
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14:44
It's a lot of work to, you know, for someone to read it.
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14:45
You can actually summarize it.
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14:47
Summarize the whole year and highlight what was so, you know, what was the good features that the library had.
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14:54
And even having maybe a section where it lists the staff, who's, you know, which departments they work in and lists the staff names.
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15:04
And, you know, also would be nice to have acknowledgments and thanking certain donors or volunteers for what they did for the year, including that in the whole thing.
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15:15
I think an introduction is not necessary.
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15:19
I don't know how you all feel about it.
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15:22
A summary of the annual report?
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15:25
The whole thing is a summary.
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15:26
Yeah, so that is kind of my thought on that, is it's hard to actually boil it down to just this in a month.
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15:34
I have a hard time deciding what to tell you about during the month.
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15:38
So to shorten it even more, it would be a little bit difficult.
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15:41
I'd really have to decide who to leave out or, you know, what was worth mentioning.
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15:47
I think it's summarized.
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15:48
This is the summary.
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15:52
Ronald Kathleen here.
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15:54
Ann Margaret Sperling absent.
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15:56
Sharon Quinn here.
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15:57
Fran Macklin here.
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15:59
Tim Long here.
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16:01
Eddie Emonch here.
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16:02
Melissa Kensley here.
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16:03
Paula Cullen here.
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16:04
And I'm Felicia Desmarais, the library director.
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16:08
Okay, pursuant to the Open Meeting Law, any person may make an audio or video recording of this public meeting, or they may transmit the meeting through any media.
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16:21
Attendees are therefore advised that such recordings and transmissions are being made, whether they are perceived or unperceived by those present, and are deemed acknowledged and permissible.
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16:36
Okay, the minutes from the previous meeting— I think we have 2 sets to be approved.
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16:42
So we have the original, uh, last meeting minutes from June 10th, and then the minutes of the special meeting July 14th.
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16:49
So if we wanted to do the June 10th, our regular meeting— did everybody get the copies of the minutes?
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16:56
Okay, let's do one at a time.
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17:00
Let's do the June meeting.
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17:03
Are there any corrections or admissions, omissions to this?
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17:09
Can I have a motion to accept it?
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17:11
I make a motion.
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17:12
I All in favor?
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17:15
Any opposed?
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17:15
I'll abstain since I wasn't at that meeting.
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17:18
What?
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17:19
I'm going to abstain because I wasn't there.
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17:21
Okay, me too.
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17:23
Okay, then the July meeting.
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17:26
Did everybody get those minutes?
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17:28
Only that it was a Tuesday and that's a Wednesday.
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17:39
Are there any corrections or omissions to that?
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17:43
And I'll take a motion to accept them as given.
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17:47
All in favor?
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17:50
I need a motion.
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17:51
Make a motion.
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17:52
Seconded.
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17:53
All in favor?
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17:54
Aye.
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17:55
Any opposed?
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17:57
Seeing again, we're done.
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17:59
Okay.
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18:03
The statistics, we don't have Kayla anymore.
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18:07
We do not.
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18:10
So how are you managing these?
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18:13
Well, so she did— I believe she did— she did a lot of June's, and then July she left some of those numbers in there for me.
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18:20
But I normally— this is what I report for state aid, so I'm able to plug them in.
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18:28
It actually— it's been kind of nice going through them since I'm reporting on the state aid in this way, so it's kind of just one set of eyes going through it.
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18:38
So I can go through and give the highlights.
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18:41
That'd be a nice idea.
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18:42
Okay, so for, for our circulation, I believe we saw an increase of some of our print materials, both adult and juvenile materials.
In
Out
18:54
I think that that was because of the summer reading programs.
In
Out
18:56
I have to assume that that was driving in children and adults to be coming in and checking out more print materials.
In
Out
19:02
This is something that we'd like to kind of get a little bit higher in the future, so we're working to try to get people in as those digital resource prices go up.
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Out
19:14
Our out-of-network circulation was— it went up a little bit, but it was pretty consistent.
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19:19
These kind of ebb and flow, so we didn't see any huge changes there.
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19:24
Reference, a lot of our questions answered, those tend to fluctuate A lot of the questions that are reported to us, they can be very simple or they can kind of be more in-depth depending on people calling, if staff are having time to mark this down.
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19:41
So the busier staff have gotten, which I will say in July and August it has gotten a lot busier, sometimes I do note that I think that some of the staff are forgetting to write down the number of questions and it has to kind of be an accumulated Jotting down many at a time later when they remember.
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19:58
And so I do think that that might influence some of these numbers.
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20:03
On the next page, our Canopy resource— that is one of our digital resources that provides movies for free.
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20:09
We saw an uptick in circulation there from 194 in June to 240 in July.
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20:16
This is a really great resource.
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20:18
It costs about $3,000 per year and And people have access to a whole collection of movies, Criterion Collection.
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20:25
I know when I was teaching a class at BCC recently, we actually used this resource for one of our courses.
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20:32
They actually assign movies that are on there, which is really great.
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20:35
I didn't realize that until taking that course that they were using Kanopy.
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20:39
So we plan to continue with that resource.
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20:41
I think it's really good for people who can't pay the subscription services for some of the other more expensive expensive film subscriptions.
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20:51
And on the last page here, I saw a very small uptick in the VHS conversions.
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Out
20:59
So we had 3 in July, and watching this over the course of the summer and since we've changed that fee, it has made me think that it's possible we might want to lower slightly the costs that we are asking for the VHS conversion.
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Out
21:17
So at first it was offered for free and we were getting a whole lot of them, and then we offered it at a higher price point.
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21:25
I believe it's $15 per VHS, and then they get a deal if they do about 5 VHSs, which I do think that like the bulk deal might be a good option, but I'm wondering if we might consider in the future reassessing those fees and seeing if we lower them a bit if we'll get more influx of VHS conversions.
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21:47
So if that's something that we're open to consider.
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21:51
And then fax use, that did dip down.
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21:56
Nothing really notable regarding the dip in July, but I did want to mention that we're going to be losing hardline service in October, and so this is something that we really have to think about how how we're going to proceed with.
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22:08
There is remote fax options, but we've been notified that our fax line through Verizon is going to be shut off, which a lot of our individuals actually depend on for submitting different things for Social Security, those kinds of things.
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22:25
They require it to be faxed.
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22:26
So we really have to take a look at how that's going to affect individuals.
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22:29
I think that there's an issue with security that is related to why they want these items faxed.
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22:35
So I just wanted to put it on your radar since October is coming pretty soon.
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22:39
Did they give a reason why?
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22:41
I think they're just, um, maintenance of the hard lines because they're, I believe, in the ground.
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22:46
I just think that they don't want to maintain them anymore.
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22:48
There was an issue that happened at one time, uh, in past months recently last year, and they told us that they were not going to fix it, that they didn't want to maintain the line anymore, that we could opt out and go to a remote option.
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23:02
Only thing with remote options is normally that's cellular, so service, and normally that's a monthly bill.
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23:08
So currently we only pay maybe about $30 a month for our phone and a couple of fax lines.
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23:15
I anticipate that going up for a remote cellular line in addition to our regular phone line.
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23:24
So I'm not sure that there's anything that we can do there outside of that.
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23:29
I just wanted to note that it was happening.
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23:32
So print, when you see the new items in collection, you will see that the print items did go from 520 to 164.
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23:39
I will say that I believe that's because of the continuation budget that we were in.
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23:42
In July, Penn had a paused budget, so we had to continue on, and without knowing exactly where we were going to be, I didn't really feel comfortable asking the staff to do a whole lot of collection development.
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23:55
It also gave us a little bit of time to do some moving around inside for construction.
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23:59
So that's why you see the large drop there.
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24:07
Our programs— our total programs did go up in total programs.
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24:12
Total program attendance at the end of June, the total program attendance was very high.
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24:19
We do do a lot of children's programs.
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24:22
We've also been taking on a lot more teen programs.
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24:25
Joe, our resource engagement, has offered a lot of teen programs, and I think that we're seeing a lot of different attendees come into those, including matinees.
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24:33
And a lot of our adult services staff are also offering their own book clubs, and those are gaining traction— banned books clubs, those types of things.
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24:50
And I did want to, on the last page, point out the bookmobile.
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24:55
Total off-site attendance went from 86 in June to 803, and I'd like to point out I believe most of that is being made up from bookmobile community events.
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25:09
I'm not sure if anyone had a chance to take a look at the annual report, but when I was outlining the bookmobiles programs.
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25:17
She's going to quite a lot of places.
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25:20
I listed every place only once for her, and she's making repeat visits to a lot of these places.
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25:26
She's been doing her rounds in the city this year, and particularly this summer.
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25:30
So that's really driving a lot of that total off-site attendance that you're seeing.
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25:37
And that is the statistics.
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25:38
I have a couple of questions for Okay, there were no young— no, yes, no young adult programs.
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25:46
Have you not— have you stopped doing those?
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25:56
If there was no young adult programs, it's very likely that I just missed it in the copy and paste because there definitely should have been for June and July.
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26:06
July.
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26:07
So I can double-check on that.
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26:10
Normally these are submitted by the staff to us, so it's also possible that I thought Kayla had entered it before she left and then it was an oversight on my part.
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26:21
So I'm going to double-check.
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26:22
I'd prefer to double-check so I don't give you the wrong information.
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26:26
Okay.
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26:26
Another thing is you're comparing June to July, but is— wouldn't it be better to compare July to July We're not comparing.
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26:36
It's just this— what?
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26:37
She's not comparing it.
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26:38
Yeah, so I'm— I only provided, um, I only provided Jane just so you'd have another month to see whether it was an increase or a decrease.
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26:46
But if you would like, I can.
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26:49
Is it hard?
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26:50
Because I know you're taxed right now.
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26:52
It's just not structured in this way, so the Google Sheet is formatted differently, so it wouldn't align perfectly.
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26:57
I would just kind of have to go until you get an assistant.
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27:00
I'd say forget it.
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27:01
Thank you.
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27:02
I do appreciate that.
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27:04
Okay, does anybody have any questions for Felicia?
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27:08
Even with the number of crafts, that would be within your programs too because it's zero, but you would have done faster in the summer.
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27:15
I'm looking at this and I think that this was a copy and paste error because right below that it does say on-site, on-site YA programs, and I'm seeing 4 and 8.
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27:26
So at the very bottom of the page, do you see where the heading is purple.
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27:30
So it's listed again.
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27:31
So I think that this was a copy and paste error on my part.
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27:35
That makes sense too, because I was like, it doesn't make sense that the attendance, the 6 to 11-year-olds, would have went down in July.
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27:42
And then if you look down under the purple, on-site 6 to 11 went up in July.
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27:47
Yeah.
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27:47
So I'm gonna go with purple on this.
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27:51
Yeah, I'm sorry about that.
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27:52
That's okay.
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27:53
Well, I was actually actually going to ask about the on-site children attendance, but I think if you look at the protocol, that makes more sense.
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28:00
I will address that, and it's good for me to address that because then it will be accurate when I, when I submit it.
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28:06
And I have to tell you, the program that you had here on bookbinding, that woman was absolutely excellent.
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28:14
Andre Bassett, yeah, she's great.
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28:16
She was terrific.
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28:18
I took a class in— it really RISD, and it was more intense, but she was a hell of a lot better, and I learned a lot more from her.
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28:28
I don't want to misspeak.
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28:29
I think she may be a professor at RISD.
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28:32
I don't think so.
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28:33
No?
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28:33
She might be a student then.
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28:34
I know she's associated in some way.
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28:36
She might be.
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28:37
Yeah.
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28:38
But she gives a lot of workshops around too.
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28:41
I know we have a lot of people interested in the fine workshops here, which I really love.
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28:46
Are you going to do more?
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28:48
Like to.
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28:48
Yeah, you gave a good one.
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28:51
I did.
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28:51
I won't be— I probably won't be taking that on anytime soon again.
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28:55
It takes a little bit to plan.
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28:57
Of course it does.
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28:59
And she gave all the supplies out.
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29:01
She was terrific.
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29:03
Okay, look, any questions to Felicia?
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29:06
I'm sure you could call her if you— after you peruse this and ask her if you do.
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29:13
Other than that, I don't think we have to have a motion to accept this.
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29:16
We're ready to move on to the annual report.
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29:23
Yeah, so I did send that as a PDF.
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29:25
I was going to print them, but I was hoping everyone had a chance to look at it.
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29:29
Ron, I know you have a copy in front of you.
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29:31
You have a very small copy.
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29:32
I have one more spare.
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29:36
But these are really, as you explained to me, these were copies of your Uh, report previous, uh, yes.
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29:46
So all my previous, uh, administrators' reports from the last fiscal year.
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29:50
Once a year I submit this to council and I send it to you prior just to make sure everything's, um, all squared away.
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29:58
And so the newest report is going to be the last one.
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30:01
I think it's June of 2026.
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30:04
And so that will wrap our end of the fiscal year.
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30:06
So it's only ending that And then I added all of our programs at the end.
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30:13
And then I also broke down the different things that our friends had sponsored and also the foundation and the Danders.
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30:21
Has anybody had a chance to read it?
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30:23
Well, I looked at it.
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30:25
I know that basically it was the reports.
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30:27
It would be nice to have like an introduction to the, you know, to the annual report, but just summarizing it said it happened You can include it if you like.
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30:36
It's a lot of work to, you know, for someone to read it.
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30:38
You can actually summarize the whole year and highlight what was so impressive, you know, what was the good features that the library had.
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30:46
And even having maybe a section where it lists the staff, who's what, you know, which departments they work in and lists the staff names.
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30:55
And, you know, also would be nice to have acknowledgments and thank-yous certain donors or volunteers for what they did for the year, including that in the whole thing.
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31:07
I think an introduction is not necessary.
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31:11
I don't know how you all feel about it.
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31:15
A summary of the whole thing is a summary.
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31:19
Yeah, so that is kind of my thought on that, is it's hard to actually boil it down to just this in a month.
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31:26
Have a hard time deciding what to tell you about during the month.
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31:30
So to shorten it even more, it would be a little bit difficult.
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31:33
I'd really have to decide who to leave out or, you know, what was worth mentioning.
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31:39
I think it's summarized.
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31:40
This is the summary.
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31:43
We have Alabama.
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31:45
Also, it's going to fall online.
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31:48
Yes.
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31:49
Do you want to vote on these?
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31:53
Normally, I think this semester they're doing it after work.
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31:56
Normally, if they need a schedule adjustment, there's a certain amount of hours I'm permitted to kind of do a schedule adjustment for them, which they have done in the past.
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32:04
It works out pretty well.
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32:06
So they just make up the time?
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32:08
Yeah, yeah, and it stays pretty consistent throughout the semester.
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32:12
Do you want to vote on these together?
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32:17
Yeah, we can.
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32:18
Okay.
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32:19
I'll take a motion to vote on both Kyla and Diana for reimbursement.
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32:28
Second.
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32:31
All in favor?
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32:32
Aye.
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32:33
Any opposed?
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32:35
Does anybody have any other new business?
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32:37
So there was discussion, or one thing that I wanted to mention just before the next meeting, uh, we had a foundation meeting yesterday and there was some discussion about the letters and letterhead, different letterheads that we use for different letters because the foundation reception went out and it went out with Library Foundation on the side and then the Board of Trustees.
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33:00
And there was a past letterhead that had all of the groups.
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33:02
And so actually I'm going to take one of these.
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33:05
Could you actually take one and pass them?
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33:08
So I just want to show you the letterheads that I was thinking might be good to use.
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33:16
It's up to you.
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33:18
I just know that it created a little bit of confusion yesterday.
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33:22
So the intention of sending out the letterheads— there's no text here obviously, but this is just a sample.
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33:28
So the intention of sending out Library Foundation on one side and then Friends on a different letter is just so that people can differentiate who they're donating to.
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33:42
So say the foundation asks for a letter, a letterhead for the foundation, I can provide the top one as an official letter for the Library Foundation.
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33:52
Or if the Friends, you know, we have to fill out something for grant paperwork, anything like that, we could attach the second letter that has the Friends of the Library all on there and all of the official members.
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34:06
So it's the same letterhead just with the 2 groups listed differently.
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34:10
In the past, both groups were listed on the same letterhead, and I know that I've gotten a lot of calls being confused about which.
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34:19
And sometimes when people donate, they think the check has come to me and I have it as the treasurer, and sometimes I'm not sure whether it's gone to the Friends or to the Foundation.
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34:30
And then when I have that conversation with them, well, did you donate to this group or this group?
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34:34
They didn't realize there's a difference.
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34:36
So in this, there's a little bit of a distinction.
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34:39
And then where it says About Us at the bottom, it kind of explains how the library works, who the board is, because also people don't understand that.
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34:48
I will say I was ignorant to how the groups work until I became the director.
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34:57
When we used to go to the Foundation Foundation reception.
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34:59
It was a little bit confusing.
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35:01
I had in my first few years here asked another department to donate so that they could come to our foundation reception, and accidentally they were given the membership for the Friends, and then they donated and everyone was confused why they didn't get an invite to the foundation reception.
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35:16
And so I think that it could use some clarity of the two distinct groups.
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35:23
I think they should be combined if you want to know the truth.
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35:25
On the letter?
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35:26
No, combined period.
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35:29
I think it's redundant having both of them.
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35:32
I think that would be kind of up to the groups themselves.
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35:35
It would be definitely up to the groups, but I think it's just ridiculous.
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35:41
I just wanted to put the letter before you because I didn't want anything to be confusing or to misrepresent anything, or if this feels appropriate to— if we use— because I am sometimes signing, you know, a letterhead as a representative of the library, I want to make sure that we're all comfortable with how it looks, how it appears, and, you know, how the board is represented, the administration is represented, and then the group is represented.
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36:05
But as I've kind of separated the two and given them their own letterheads, I don't know if that is okay, if that is preferable.
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36:12
And then the last one is simply my official letterhead.
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36:15
This is something that I would put forward to City Council as the director of the library.
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36:21
And so if I was asking for a position, those kinds of things.
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36:24
That's all that letter is for, just so you see that there's— that's always been— there's different letterheads.
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36:28
Yes.
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36:29
Just so you get an idea of the intentions behind them.
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36:33
Just so everyone's comfortable.
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36:35
I don't know if that's something that you'd like to vote on.
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36:37
I don't think we have to vote on it.
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36:38
I think you can just do it.
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36:41
Move forward with that.
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36:43
I would think so.
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36:44
I don't know if anybody else disagrees with me.
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36:46
Well, I just noticed that you're listed twice in the foundation there.
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36:50
Something.
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36:50
Just— that's a typo.
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36:51
Thank you, I will fix that.
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36:56
It's been a busy summer.
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36:58
Yeah, that is— yeah.
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37:01
Okay, do we have any other new business?
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37:11
Do we have any citizens here?
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37:16
Okay, then we'll move I'll take a motion for adjournment.
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37:20
I make a motion to adjourn.
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37:21
Second.
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37:22
I'll second that.
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37:23
All those in favor?
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37:25
Aye.
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37:25
Does anybody disagree?
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37:27
Let's go.
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