2.9.26 Housing Authority

White, black of the East Far River Housing Authority will come to order at 434.

Roll call.

Chairman Long here.

Vice Chairman Underh Hill here.

Commissioner Burns is absent.

Commissioner Bentley here.

Commissioner here. [snorts] Thank you, Mr. Chairman.

Open meeting law, please.

[clears throat] Thank you, Mr. Chairman. The language for the open meeting law is as follows.

Personal to the open meeting law, any person may make an audio or video recording of this public meeting or may transmit the meeting through any medium.

Attendees are therefore advised that such recordings or transmissions are being made whether perceived or unpersceived by those present and are deemed acknowledged and permissible.

Thank you.

Citizen input. Is there anybody here for citizen input?

See none resident input.

Yes, we will.

Good evening. Ed gang for tennis council. I only have a couple of quick things to say and one of them is basically I've checked as I've driven around developments. I got to tell you they've done an outstanding job. The maintenance department has done an absolutely amazing job getting rid of this snow.

Everything looks really good. I was at Father D today. I was at I was at Oak Cardinal as you know all the time. Went by Baressi went by.

Unbelievable.

I want to thank everybody.

Thank you.

Appreciate it. Thank you.

That's it.

All right.

Just tell them next time not to leave it on the other resident streets in the city of For that.

Thank you.

Hope we've all gone through the minutes of uh last meeting after review. I will accept the motion to accept a motion to accept the minutes from uh the January meeting.

Second.

Motion made and seconded. Any discussion?

All those in favor?

I opposed.

bills in communication vouchers.

Let me go look through the vouchers. I I I do look at this stuff. It's pretty interesting. Um a lot of money, but uh after review um I'll uh entertain a motion to accept.

I'll make a motion to accept the vouchers as presented.

Second.

Motion made and seconded. Any discussion?

None. All those in favor?

I opposed.

Management reports. We have the applications, occupancy reports, tenants accounts receivable, work order reports, monthly section 8 voucher activity report, monthly personnel count report, director of modernization monthly report, bank investment and bond debt balance reports.

We all reviewed them. I will entertain a motion to accept as a group.

I'll make a motion to accept the management reports as a group.

Second.

Motion made and seconded. Any discussion?

All those in favor?

I I opposed.

Financial reports. The financial reports for the period ending 12:3125.

After review. Um, I don't need that.

I'll entertain a motion to uh approve.

I'll make a motion uh to approve the financial reports period ending 123125.

Do I have a second?

Second.

Motion made and seconded. Any discussion?

All those in favor? I I I opposed state quarterly modernization report for the period ending 123125 review. I'll uh entertain a motion for approval.

I'll make a motion to approve the state quarterly modernization report for the period ending 123125.

Have a second. Second.

Motion being seconded. Any discussion?

All those in favor?

I Id update from our executive director.

Thank you, Chairman Long. Good afternoon, everyone. A few things for this month. Um, under human resources.

Um, we had a few retirements. So, um, we filled a couple of positions. Um, Elizabeth Burns, our uh, HR director, has uh, coordinated and posted positions and set up interviews. We filled uh, the facilities management work order clerk for the facilities department. We filled uh, assistant tenant selection coordinator in our tenant selection department.

And uh we will be looking to fill um a few more within the next month um due to retirements and um people moving on in different positions. So that's what we have under human resources under facilities.

Just to um echo what Mr. Gagnen had said, I want to acknowledge and thank uh Ed Majuski, our facilities director, him and his team. outstanding job and challenging with the past couple of snow storms. Um the heavy snow the first one and the real cold and wind this last one. Um so they've all of the facilities people have done a a great job um in a not so easy uh situation.

So thank you Ed. Um, for any of you who are not aware, we do have a sort of a gentleman's agreement with the city whereas we allow them to um dump the snow from the city onto the property at Wuffa Heights and in turn um they give us the salt that we need for our sites. So if you were not aware that's uh kind of an agreement we have with the

city. So, that's worked out well over the years.

The last thing I have, um, I mentioned it briefly last month. Uh, I was hoping they were going to attend tonight, but, uh, we have a nice plaque and gift cards for three retirees.

Um, Joyce Pereira was our work order clerk. She was here for 23 years. Walter Dominion was a maintenance mechanic here for 27 years. and Marie Souza was the coordinator of tenant selection.

Uh she was here for 41 years. So I did want to acknowledge and thank them, the three of them for their service to the four river housing authority.

And the last thing I just wanted to add, you may notice that the uh community hall uh has some uh construction equipment and some supplies and dusty.

Ed and his team have also been going to the different sites and we're trying to upgrade the community rooms um with new LED lights um painting um and we're also they're on auto. We're going to be installing new ceiling fans.

So, some of them are dated. They need a little refreshing. So, uh Ed and his team are trying to do that. Um, so, uh, I apologize for the dusty, uh, board meeting this month.

So, that is all I have. Thank you, Mr. Chairman. If I could pump in, uh, pipe in since we were speaking of, uh, Mr. Majuski, by the way, uh, he had another birthday on Friday and 29 again, chairman. So, doesn't he look great?

Just want to recognize Mr. Majuski, our director of facilities.

[clears throat and cough] Thanks for uh everything at everything you do.

On behalf of the board, I'd like to say thank you to the uh our facilities director and uh and our employees for their efforts with the snow removal. And I'd like to thank and wish our most recent retirees all the best in their future endeavors. We uh appreciate your efforts um all the time. So, thank you for that.

Under new new business modernization, we're looking at one change order for the elevator modernization at George H.

Catel Heights. So, change order number one is an increase in the amount of $7,659 to a contract for revised recessed call stations, including a credit of three $3,980 for the return of the recessed call stations. Um, in reviewing this, what happened is is they were trying to get the things inside the walls, and that would be a very expensive and costly uh endeavor. So, what we're going to is

they're going to put them on the outside and run new conduit and wires on the outside into the uh receptacles. So, um, if we've looked at that, I would uh entertain a motion to approve change order number one for the elevator modernization at George H. Catel Heights.

I'll make a motion uh to approve the change order number one for the elevator modernization at George H. Catel Heights.

Second.

Motion made second. Any discussion?

All those in favor?

I opposed.

This is a certificate of sub substantial completion for the replacement and addition of smoke detectors at the father defo village.

I'll entertain a motion to approve.

I'll make a motion to approve the certificate of substantial completion for replacement or andor addition of smoke detectors at Father Defario Village.

Second.

Motion made and seconded. Any discussion? All those in favor?

I.

A certificate for substantial completion for the boiler replacement project at the James A. O'Brien Senior Apartments.

Entertain a motion for approval.

I'll make a motion to approve the certificate of substantial completion for the boiler replacement project at James A. O'Brien Senior Apartments.

Second. Motion made and seconded. Any discussion?

All those in favor?

I opposed.

Procurement. There are no items for procurement this month.

On the miscellaneous items, we have uh the executive director's evaluation uh looking for approval for the distribution to department heads for the completion and return of the evaluation reports.

Do we have a motion to uh approve that action?

I'll make a motion to approve the distribution to department heads for completion of the executive office executive director's office assistant by 22726.

Yeah.

No to be returned to returnbody.

Thank you.

Should have put my glasses up.

Motion made and seconded. Any discussion?

Can you might want to reward that.

[clears throat] Go ahead.

A motion.

I'm sorry. You want these?

Just kidding.

I'll make a motion to accept the uh to approve the for distribution to department heads for completion to be returned to executive office assistant by 22726.

All those in favor?

I opposed.

I just want to put the uh board a reminder to the board that we have to complete a conflict of interest um mandatory. Uh it's it's here and it's due. So, if you haven't done it, please uh please get to it and get it done and submit it. Appreciate that.

I'll send out an okay one, but I got it. So, just submit it back to um Elizabeth Burns.

We usually go to the city. They just put out a memo. We we we uh take the memo.

we incorporated into our own and I'll send it out so we're consistent with the city's filings.

Appreciate it.

That uh concludes our business for today.

Yes. Uh I will entertain a motion to adjurnn.

Motion to adjurnn.

Second.

Motion to adjourn. Remain seconded. Any discussion?

All those in favor?

I.

We are adjourned at What that 47 47