8.18.2025 Housing Authority

Meeting of For Housing Authority Board is called in session. It is 4:34.

Roll call.

Chairman Long here.

Vice Chairman Underh Hill here.

Commissioner Burns here.

Commissioner Bentley here.

Commissioner Maderas is absent.

Language for the open meeting law.

Councelor.

Thank you, Mr. Chairman. The language for the open meeting law is as follows.

Pursuant to the open meeting law, any person may make an audio or video recording of this public meeting or may transmit the meeting through any medium.

Attendees are therefore advised that such recordings or transmissions are being made whether perceived or unpersceived by those present and are deemed acknowledged and permissible.

Thank you. We have anybody here for citizens input?

Seeing none resident input.

Good evening. Very quickly, uh the former joint tenants council will be holding its uh annual membership meeting on September 18th at Cardinal Maderas.

Right after that, the tenant council will be going out to Malboro for the Massion of Public Housing Tenants annual meeting. and sad to announce that we lost one of our tenant leaders on Friday. Uh Joan Bragg from uh passed away.

Thank you.

Thanks, Ed.

Hope we all had a chance to review the minutes.

Um I'll entertain a motion to accept.

Motion to accept. Second.

Motion made and seconded. Any discussion? All those in favor?

I.

All those opposed.

Bills in communication.

Vouchers.

Reviewed the vouchers.

Entertain a motion to accept.

I'll make a motion to accept the vouchers for July 2025.

Second.

Motion made and seconded. Any discussion? All those in favor? I I opposed management reports.

Just read these one at a time.

You can read them all.

We have applications, occupancy reports, tenants accounts receivable, work order report, monthly section 8 voucher activity report, monthly personnel account report, director of modernization monthly report, bank investment and bond debt balance reports. Um, after review, there was nothing out of the ordinary. Um, I'll entertain a motion to accept the management reports. I'll make a motion to approve them as a group.

Motion made. Do we have a second?

Second.

Motion made seconded. Any discussion?

All those in favor?

I opposed.

Financial reports.

Monthly financial reports for June 25.

I'll make a motion to accept the financial reports with the three months ending June 30th, 2025.

Do I have a second?

Second.

Motion made seconded. Any discussions?

All those in favor?

I I opposed.

State quarterly modernization report for period ending 6:30 2025.

I'll make a motion to accept the state quarterly modernization report.

Second motion made and seconded. Any discussion?

All those in favor? I opposed.

State quarterly operating statement for period ending 6:30 2025.

I'll make a motion to accept the state quarterly operating statements for the period ending June 30th, 2025.

Second.

Second.

Motion made and seconded. Any discussion?

All those in favor?

I.

I.

Opposed.

Our update from our executive director.

Thank you, Chairman Long. Good afternoon, everyone. Welcome to um August's board meeting. A few things.

Uh under human resources, we hired a third shift maintenance mechanic um to fill a vacancy. Uh one of those positions moved to uh our CCTV technician which left the void. So we recently filled um that slot.

uh under management. We uh had our Inspire inspections at Father Defario Village last week. It ran uh a full day Monday, a half a day Tuesday. Um we're still waiting on the scores. They haven't been uh posted yet. Um although we have um a strong feeling we did much better than last year when it was a quality assurance inspector. Uh Ed and his team did a tremendous job going through each building, each apartment,

each basement, all the common areas. So we're just waiting on that. Uh hopefully I will have that for you uh at the next month's meeting. But uh we're very very optimistic that uh it's a much improved score.

Under resident services um the annual cookouts um and movie nights uh are winding down. Uh we do have a movie night tonight at Maple Gardens. I believe uh tomorrow is Catel's cookout.

Um but that's we're wrapping up this week. Um, so a big a big thanks and acknowledgement to Joey Dilva and his uh partner Kelsey Camarra and their team of kids. Once again, a very successful summer uh for the enjoyment of all our residents.

Um, a heartfelt thanks and acknowledgement to um, Rita Labau, our mixed population coordinator, Melissa Souza, our THP coordinator, Todd Cabraw, site manager uh, at Catel, M Silva, maintenance leader at Catel, and the, um, resident president, Bob Balo, at Catel. They did an unbelievable job um of assisting the fire victims. We took in a couple of uh of the residents from the Gabriel House

um and they were right there with all the um coordination of the moves um getting uh coordinating furniture delivery.

Um also uh Eminem movers David Melo donated some furniture.

um along with Jim and Julie from my brother's keeper and also the firefighters association, the wives, they made a donation uh to some of our residents. So, just a big thank you and acknowledgement for the yman's work that they did, hit the ground running. We turned everything around as fast as we could. So, I did uh I did want to acknowledge them for their efforts.

Uh the last thing I have is our employee appreciation cookout last week went very well up at Oak Village. Uh Commissioner Underh Hill was there. Um again um a very good turnout. Uh a good menu. We had lawn games uh followed by an early release. Um so once again, thanks to the board for that.

uh and Joey and uh Kelsey and the kids again for doing a great job. So, another successful year of that. And that is all I have. Thank you.

Thank you, director.

Under new business modernization contract award for the opa targeted four river federal pacific replacement of the chore bishop eid apartments FR667-3 fire alarm system upgrade for Elma Corbett Street chapter 689 Bates Oswwell Street chapter 689-3 Joe Bishop Eid Apartments FR667-3 Three EO HLC number 095180.

Three bids were received and opened on July 18th, 2025.

I'll entertain a motion to award the bid.

I'll make a motion to uh award the contract to the low bidder of Angie Electric in the amount of 644,600 contingent upon final approval.

Have a second.

Second.

Motion made and seconded. Any discussion?

All those in favor?

I opposed.

Contract award for electrical upgrade project at the Edward F. Dulan Apartments FR667-2.

Five bids were received and opened on July 14th, 2025.

I'll entertain a motion to award the contract.

I'll make a motion to award the contract for electrical upgrades at Duelan Apartments to the LowB MVY Electrical Contractors, Inc. in the amount of $153,340.

Second.

Motion made and seconded. Any discussion?

All those in favor? I Certificate of substantial completion for replacement of failing gas lines phase 2024 project at Maple Gardens FR200-2ain a motion for approval.

Motion to approve the certificate of substantial completion um upon final approval from EOHLC.

Second.

Motion made seconded. Any discussion?

All those in favor?

I.

Amendment number 15 to contract for financial assistance CFA 501 in the amount of 798,57289 between EOHLC and the forable housing authority extending the contract dates of service from June 30th 2028 to June 30th 2035.

I'll make a motion entertain a motion for approval.

I'll make a motion to approve amendment number 15 for financial assistance in the amount of $798,572.89 between EOHLC and FRHA for the service dates June 30th, 2028 through June 30th, 2035.

Do I have a second?

Second.

Motion made and seconded. Any discussion?

All those in favor?

I I There were no procurements this period miscellaneous fair housing reasonable accommodation and limited English proficiency policy.

I'll entertain a motion to approve for inclusion in our EOHLC annual plan.

I make a motion to approve the uh policies as a group. Fair housing, Greensville accommodation, and limited English proficiency policies.

Second.

Motion made and seconded. All All those in Is there any discussion?

Discussion. All those in favor?

I I That completes our business for tonight.

Anything else? Let's entertain a motion to adjurnn.

Motion to adjurnn. Second.

Motion made and seconded. Any discussion?

All those in favor? I I opposed.

This meeting is adjourned.