12.8.2025 Housing Authority

The Queen of Hearts.

The Affordable Housing Authority Board of Commissioners meeting will come to order at 4:35.

Yep.

4:35.

Roll call.

Chairman Long here.

Vice Chairman Underh Hill here.

Commissioner Burns here.

Commissioner Bentley here.

Commissioner Maderas here.

Council language for the uh open meeting.

Thank you, Mr. Chairman.

The language for the open meeting law is as follows. Personal to the open meeting law. Any person may make an audio or video recording of this public meeting or may transmit the meeting through any medium. Attendees are therefore advised that such recordings or transmissions are being made whether perceived or unpersceived by those present and are deemed acknowledged and permissible.

We have any here anyone here for citizen input? Seeing none, we'll move on.

Resident input.

Seeing none, move on. We'll do these two. I guess we won't do them both together. We get a uh minutes of the postpone regular meeting held on November 13th, 2025.

I get a motion to accept the minutes.

Motion to accept the minutes.

Second and seconded. Any discussion?

All those in favor?

I opposed.

And then the minutes for the executive session amendments from the January 13, 2025 annual meeting and the March 10th, 2025 regular.

Motion to accept those. I'll make a motion uh to accept the executive session minutes from January 13, 2025 annual meeting and the March 10th, 2025 regular meeting.

Second meeting seconded. Any discussion?

All those in favor?

I I opposed bills in communication vouchers.

We've all looked at those.

I'll make a motion to accept the vouchers as presented.

Second.

Motion seconded.

Any discussion?

All those in favor? I proposed management reports received.

You have application occupancy reports.

Um tenant accounts receivable work order report, monthly section 8 voucher activity report, monthly personnel account report, director of modernization monthly report, bank investment and bond debt balance reports. Also just want to I believe there's a few of those that weren't ready for the bank. Is that true?

Yeah, the occupancy and the tenant account receivable.

Right. The occupancy and tenants accounts receivable are not available.

They'll be in next month's package.

Yep. Just I just wanted to make note of that.

I'll make a motion to accept the reports that we have right now.

Second.

Motion made and seconded. Any discussion?

All those in favor reports October 2025.

Make a motion to accept the financial reports from October of 2025.

Second.

Motion being seconded. Any discussion?

All those in favor?

I. All those opposed.

State quarterly operating statement for period 9:30 2025.

Motion to accept the uh state quarterly statement.

Second.

Motion made and seconded. Any discussion?

All those in favor? I I opposed.

Update from the executive director.

Thank you, Chairman Long. Good evening, everyone. Just a few things. Uh we have a retirement uh coming up next month.

Our um work order uh data clerk and um that person works under facilities and has some interaction with management as it pertains to um generating work orders, emergency work orders um and the UN spiral inspections. So, um, on that retirement, um, with input from other department heads, I'm going to be looking to revamp that job description and the salary schedule, um, discuss it

with the union and then, um, post it um, upon the retirement. Um, but there'll be some uh, duties added into it to benefit not only the facilities department, but the management department. how um those work orders get generated, what the responsibilities are uh so the two departments can operate together more efficiently.

The other thing I have uh the Christmas parties are ongoing at our elderly sites. They started on um Friday the 5th. They'll run all this week and all next week. um Joey and his crew uh are conducting those. So those are going well. Uh we have a scheduled endspire inspection um December the 16th uh at Pleasant View. Uh that's scheduled for two days next week. U the facilities department has been preparing

um for that. So uh we anticipate that we will do well. Uh and once that's completed and we get the scores, I will inform the board as I uh normally do. Um one last thing under finance, um CBIS, our accounting uh auditors are working, I think I've mentioned before in the past, um our audit is due to HUD uh December 31st. So, they're narrowing that down and um we'll be submitting

that in the next couple of weeks once it's once it's completed.

So, with that um I want to wish everyone a merry Christmas and a happy new year, safe holidays, and if anybody has any questions for me.

That's all I have. Thank you.

Thank you.

Thank you. Thank you.

Under new business, we have modernization certificate of completion for consolidated for gas replacement project at the bottom of Towers. General contractor is Stallion Plumbing Heating and Cooling completed all the work.

Final contract amount was $36,3858.

Let's obtain a motion to approve.

I'll make a motion to accept the certificate of completion consolidated for gas replacement at Cardinal Madier's Towers.

Second.

Motion being seconded. And any discussion?

All those in favor? I I opposed.

Certificate completion for the consolidated completion of consolidated apartment conversion project phase 3 12th floor at Cardinal Maderas Towers.

entertain a motion to uh accept and approve.

I'll make a motion uh to approve the certificate of completion consolidated for the apartment conversion project phase three of the uh 12th floor at Cardinal Maderas Towers.

Motion made I have a second.

You get a second.

Yes. Uh Commissioner Burns. Any discussion? All those in favor?

I opposed.

Contract awards for site improvement tree removal at Maple Gardens, EOHLC number 095203, Elma Corbett Streets, Elmer and Corbert Streets, EOLC number 095205 and Oakrove Avenue and Bulock Street, EOH number 095207.

Two bids were received and opened on December 3rd. Project scope of work includes tree removal, tree trimming area, cleanup and repair, replacement of existing damaged fencing, concrete walkways and patio areas. Uh contract award to the lowest bidder.

We got 18,000 for the Maple Gardens, 18,480 for Maple Gardens, Elmer and Corbin Street with $36,750.

And Bullet and Oakrove Avenue with $47,795.

You can approve them all together or if you want to break them out, we can break them.

I'll make a motion to award contracts for site improvements to the low bidder regal tree and shrub shrub experts LLC for Maple Gardens in the amount of 18,480 to award the contract to the low bidder Regal Tree and Shrub Experts LLC for Elmer Corbett Streets in the amount of 36,750.

and to award the contract to the low bidder Gil Den Inc. for Oakrove Avenue Bulock Street in the amount of $47,795 contingent upon final approval by EOHLC.

Second motion made seconded any discussion all those in favor? I I opposed procurement before the joint tenants council executive director contract.

I make a motion to award a one-year contract to Edward Ganon who is the lone responder in Mount to receive $25 per hour.

Second.

Motion made and seconded. Any discussion?

I would just like to say Ed has been a uh fantastic advocate. Uh he's done an excellent job in the past on that and I'd love to see him continue. So uh I appreciate my colleague support. Thank you.

Motion made second discussion. All those in favor?

Wait. I I'm sorry.

I I probably should have added that this uh would be up to 20 hours per week.

I didn't I didn't articulate that, but it's up to 20 hours per week.

$25 per hour to 20 hours per week because he could work $200 200 hours a week.

He probably does, but he's going to make more than what we're I'm going to limit it to 20 hours per week. Thank you, Ed.

So I just finished my motion. Sorry.

Second.

Thank you.

Motion being seconded. All those in favor?

I opposed.

The miscellaneous section 8 fair market rents payment stands effective January 1st 2026.

Some interesting numbers in that. But I'll entertain a motion to accept and approve.

Motion will approve.

Second.

Motion made and seconded. Any discussions?

All those in favor?

I opposed.

There any other actions for business?

I would also like to add to my fellow board members uh merry Christmas.

Merry Christmas to our tenants. Merry Christmas to everyone. Looking forward to a new year. Um and uh hope everybody enjoys a great holiday season.

Same to you.

Motion to adjurnn.

Motion to adjourn.

Second.

Second.

Motion made. Seconded. This meeting is now adjourned at 4:48.