11.13.2025 Housing Authority

All the uh quarter commissioners meeting the order, please.

Today is uh Thursday, November 13th.

It's a little after 4:30, 4:36 to be exact. And first business is Martha, could you call the role, please?

Sure. Chairman Long is absent. Vice Chairman Underh Hill here.

Commissioner Burns here.

Commissioner Bentley here. Commissioner Maderas here.

Uh, attorney sizer, could you read the language for the open meeting law, please?

Thank you, Mr. Chairman. The language for the open meeting law is as follows.

Pursuant to the open meeting law, any person may make an audio or video recording of this public meeting or may transmit the meeting through any medium.

Attendees are therefore advised that such recordings or transmissions are being made whether perceived or unpersceived by those present and are deemed acknowledged and permissible.

Thank you, sir.

Thank you.

Uh, first item is citizens input. Okay, we see.

Please state your name and Joseph the silver uh program services coordinator for the housing and authority resident services. I also live in for Bir Street. Uh just wanted to come here to thank you guys for the opportunity for letting me serve as the resident one of the resident service coordinator for the last 20 plus years.

I started in 2004 under modernization and then transitioned in 2006 over to resident services. It's been a pleasure uh the last uh a lot of programs I've ran uh 19 years community resource affairs uh the employee cookouts uh food drives with uh teaming up with the housing unit doing the breakfast and serves and many other programs that we've done. But I wanted to thank you guys all personally and um I just want

to uh it was always been my passion to be a police officer and that. So I'm taking this uh opportunity to go over there and try to save kids more uh from day one uh out in the neighborhoods and everything since I only get to see them for a short time here in the summertime and everything.

So thank you. Joe, I just want to say uh speaking I've been working with you for a long time since I've been involved and you've been a great help to me and you've also done great work with the the cookouts and the concerts and everything else that you do and I just want to say we're going to miss you but good luck. I'm glad you're doing what you want to do.

Thank you.

Good luck.

Thank you. Good luck to you.

Next is resident input. Do we have any resident input?

Good luck.

Seeing none. Oh, sorry, Joe.

See how they're about.

Good luck, Joe.

Good luck.

Oh, no problem. Thank you.

Okay. No resident input. So, the first item, it will be the minutes of the postpone regular meeting held on October 20th 2025.

Take a motion to accept.

Motion to accept the minutes.

Second.

Motion made and seconded. Any discussion? All in favor?

I.

Item number three, bills and communications, the vouchers.

Recommended action is to accept.

I'll make a motion to accept the vouchers.

Second.

Motion made second. Any discussion? All in favor?

I.

Item number four, management reports which include the applications, the occupancy reports, tenants accounts receivable, the work order report, monthly section 8 voucher, activity report, monthly personnel count report, director of modernization monthly report, and the bank investment and bond debt balance reports. The recommended action is to accept and I'll take a motion to accept all of them as a group.

I make a motion to accept them as a group.

Second.

Motion made and seconded. Any discussion? Any questions? All in favor?

Item number five, the financial report, the monthly financial statements for September 2025.

Recommended action is to approve.

I'll make a motion uh to approve the month monthly financial statements for September 2025.

Second. Motion made and seconded. Any discussion?

All in favor?

I.

Second item in financial reports are the state quarterly modernization reports for period ending 930 2025. Recommended action is to approve.

All in favor?

Item six, the update from our executive director.

Thank you, Commissioner Under Hill. Good evening, everyone. Uh just a few things.

This month under human resources, we um filled a second shift position. Um there were interviews last week and a recommendation was made. So we will um be starting that new hire process with that individual management. Um Joey Dilva has already coordinated the Christmas parties for the month of December at our um elderly disabled sites. Um but obviously he won't be here in December. So we have

two other employees from resident services that will be u coordinating those those Christmas parties.

under finance, CBiz accounting, uh the accounting firm that does our audit, they are working on our agreed upon procedures that is due into EOHLC the end of this month. So, um Nella Souza, our finance director, is working closely with them to get that uh submitted on time.

I also have a card from Teresa Quintel.

She wanted to thank the board uh for your kind thoughts and wishes uh during their family's time of loss. So what the card says is, "Dear Steve, Joanne, Jason, David, and Jack, my daughter Brooke, and I, thank you for the beautiful flowers that brought light to the room during this difficult time. We appreciate the warm words of comfort. Sincerely, Teresa and Brooke Quintel.

So, that is all I have uh in my update to the board. Uh so, I'd like to wish everyone a happy Thanksgiving. Uh safe Thanksgiving.

Same to you, Kevin.

Happy Thanksgiving.

That's it.

Thank you.

Thank you.

Okay, we're moving on to new business.

Number one, modernization certificate of substantial completion for the gas line replacement project at Cardinal Maderas Towers. Recommended action is approved.

I'll make a motion to approve the uh certificate of substantial completion for the gas line replacement project at Cardinal Towers.

Second.

Motion made and seconded. Any discussion?

All in favor? I.

Item number two, which is procurement.

Item A is the grass cutting services.

Recommended action award a three-year contract with two separate and distinct options to renew to the low bidder DLO and Suns Incorporated in an amount not to exceed $272,250.

I'll make a motion uh to award a three-year contract with two separate and distinct distinct options to renew to the low bidder dlo and Sons incorporated in an amount not to exceed 272,250.

Second.

Motion made and seconded. Any discussion?

No.

Hearing none. All in favor? I item three is miscellaneous and there are no items to discuss this month.

So with that being said, before we adjourn, I just want to on behalf of my fellow commissioners wish all our residents and staff and workers a happy Thanksgiving.

And with that, I'll take a motion to adjurnn. Motion to adjourn. Second.

Motion made and seconded. All in favor?

I I thank you.